GROUP 5 POLICY HANDBOOK FOR MEDIA SPECIALISTS

IETC/FRIT 7134

MediaSpecialist
Guide
 ITEC/FRIT 7134

Media Specialist Guide

ã Group 5
Selection and Weeding Policy Group Assignment
Table of Contents
CHAPTE R 1

Philosophy - H. Boykin 1

CHAPTE R 2

Selection of Materials – H. Boykin 2-3

CHAPTE R 3

Intellectual Freedom – R. Jackson 4-8

CHAPTE R 4

Role of the Media Committee – C. McPherson 9-10

CHAPTE R 5

Evaluation of the Collection – M. Maddox 11-12

CHAPTER 6

Acquisition or New Materials –R. Jackson 13-19

CHAPTER 7

Weeding – M. Maddox 20

Appendix A 21-22

Appendix B 23

Bibliography 24-25

Reflections of Student Work 26-27

1
Philosophy of the Media Center
This chapter will cover the Media Center’s Philosophy

W
e a re li vin g in a n i n fo rma ti o n a ge . A p ri ma ry ob j e cti ve o f
ed u ca ti on is to l ea rn h ow to i de n ti fy, l o ca te , o rga n i ze , a nd
p re se n t n e ed e d i n fo rma tio n i n a cl ea r, co n ci se , an d pe rsu a si ve
ma n ne r. As te ch no l o gi e s ch a ng e , stu de n ts ne e d to d e vel o p ski ll s to
ma n ag e co mp le x in fo rma ti on fo rma ts. Th e sch o ol li b ra ry p ro g ra m, as an
i n te g ra l p a rt o f th e to ta l cu rri cu l u m, i s th e ve h i cl e tha t p ro vi d e s
o p po rtu n i ti e s fo r stu d e n ts to ach i e ve th e se ski l l s an d to fo ste r a li fe lo n g
i n te re st i n bo th rea d i ng an d kn ow l e dg e . Ea ch stud e n t, th e re fo re , sho u l d
h a ve a cce ss to a n e ffe cti ve , i n te g ra te d sch o ol li b ra ry p ro g ra m th a t
re fl e cts th e cu rri cul u m an d th e n e ed s o f th e sch oo l co mmu ni ty a nd the
w o rl d i n g en e ra l .

2
Selection of Materials
This chapter will cover the Media Center’s responsibilities when selecting
materials.

S
ch o ol li b ra ry ma te ri a l s wi l l be sel e cte d b y th e Sch o ol Di stri ct to
su p po rt an d en ri ch th e ed u ca ti on a l p rog ra m. Ma te ri a l s w il l se rve
b o th th e b re ad th o f th e cu rri cul u m a n d th e n ee d s a n d in te re sts o f
th e fa cu l ty an d stu d e n ts. It is the ob l ig a ti o n o f th e D i stri ct to p ro vi d e fo r
a w id e ra n g e o f a bi l i ti e s an d to re sp e ct th e di ve rsi ty o f man y di ffe ri n g
p oi n ts o f vi ew as spe ci fi ed in Bo a rd Po li cy 10 2 (Mu l ti ra ci al -
Mu l ti cu l tu ra l -Gen d e r Ed u ca tio n ).

L ib ra ry ma te ri al s a re de fi n ed as al l e le ctro n i c, pri n t, an d n o n -pri n t

re so u rce s, e xcl u d in g te xtb o o ks, use d b y stu d e n ts a n d te a che rs fo r th e
D i stri ct' s e du ca ti o na l p ro g ra m.

L ib ra ry Me d ia Spe ci al i sts wi ll co n su l t re sp e cted re vi e w sou rce s a s

g ui d e s su ch a s: Bo o kli st , Sch o ol Li b ra ry Jou rn a l , L ib ra ry Ta l k, Ki rku s
R e vi e w s a s w el l a s p ro fe ssio n a l de ve l op me n t p re sen ta ti o n s,
b ib l i og ra p hi e s fro m cu rri cu la r te xts a n d p ro fe ssi o na l e d u ca ti o n j ou rn a l s.
R e co mme n da ti o n s fro m sta ff, pa re n ts, an d stud e n ts wi ll be p u rcha se d i f
a t al l p o ssi b le i f ap p ro p ri a te . All Ca l de co tt a n d Ne w be ry Med a l b oo ks
w il l b e p u rch a se d .

A l l gi f ts a re a pp re ci a ted an d w il l b e a ccep te d i f th e y me e t se le cti o n

p ol i cy sta n d a rd s. Oth e rw i se th e y wi l l be di sp o se d o f ap p ro p ri a te l y.

Th e fo l l ow i ng ge n e ral se l e ctio n cri te ri a w il l a pp l y to al l ma te ria l s,

i n cl u d in g e l e ctron i c, pri n t, an d n o n -pri n t re so u rce s:

1 . Li b ra ry ma te ri a l s sh al l su p po rt a nd be co n si sten t w i th th e g en e ral
e d u ca ti o n al go al s o f th e sta te an d d i stri ct an d th e a i ms a nd ob j e cti ve s
o f th e in d i vi d u al sch o o l s an d sp e ci fi c cou rse s.

2 . Li b ra ry ma te ri a l s sh al l me e t hi gh sta nd a rd s o f qu a li ty in fa ctu al
co n te n t, arti sti c an d l i te ra ry val u e , a n d p re se n ta ti o n .

Selection Criteria (cont’d)

3 . Li b ra ry ma te ri a l s sh al l b e a pp ro p ria te fo r th e su b je ct a re a an d fo r the
a g e , e mo tio n a l de ve l op me n t, ab i li ty l eve l , le a rn i n g styl e s, a n d so ci a l
d e vel o p me n t o f stu d e n ts fo r wh o m ma te ria l s a re se le cte d .

4 . Li b ra ry ma te ri a l s sh al l me e t the ne e d s a nd in te re sts o f stu d en ts an d

fa cu l ty.

5 . Ph ysi ca l fo rma t a n d ap p e a ra n ce o f li b ra ry ma te ri a l s sh al l b e su i tab l e

fo r th ei r in te n de d u se .

6 . Li b ra ry ma te ri a l s sh al l b e cu rren t a nd up -to -d a te .

7 . Li b ra ry ma te ri a l s sh al l b e se le cte d to he l p stu d e n ts g ai n a n
a wa re n e ss o f o u r d i ve rse so ci e ty.

8 . Li b ra ry ma te ri a l s sh al l b e se le cte d fo r th ei r stre ng th s ra the r th an

re je cte d fo r th e i r we a kn e sse s.

9 . The se l e cti on o f l ib ra ry ma te ri al s on co n tro ve rsi a l i ssue s wi ll be

d i re cte d tow a rd s ma in ta i n in g a d i ve rse co l l e ctio n re p re se n ti n g va ri o u s
vi ew s.

1 0 . E l e ctro ni c re so u rce s w il l b e cho se n to re p l a ce trad i ti o na l p ri n t

re so u rce s on l y w he n th e el e ctro ni c ve rsi on is o f th e sa me o r b e tte r
q u al i ty an d i t ca n b e a ssu re d th a t al l p a tro n s w il l h a ve ad e qu a te acce ss
to th e re so u rce s.

11 . Onl i ne da ta b a se s an d o th e r e l e ctron i c re so u rce s a cce sse d vi a th e

i n te rne t sho u l d be e va l ua te d usi n g cri te ri a fo r o the r no n -bo o k
re so u rce s, i .e . a ccu ra cy, a u th o ri ta ti ve n e ss, a p p ro p ri a ten e ss, an d u se r-
fri e n dl i ne ss. Fe e stru ctu re s, eq u ip me n t ne e d s, a n d te chn i ca l sup p o rt
a l so ne e d to be co n sid e re d .

3
Intellectual Freedom
This chapter will cover the Media Specialist’s role with concern to
Intellectual Freedom.

T he Bo a rd o f Ed u ca tio n o f th i s co un ty sub scri b e s to p ri n ci p le s o f

i n tel l e ctu al fre ed o m i n he re n t i n th e Fir s t A me n dme nt of the

C ons tit utio n of the U nite d Sta tes . In a dd i ti o n , th e Bo a rd su pp o rts th e
sta te me n ts o f p ol i cy o n l ib ra ry p hi l o sop h y a s e xp re sse d in th e Ame ri ca n
L ib ra ry Asso ci a ti o n ’s Li br ar y B il l of R ights , Fr e e dom to R ea d , a n d
Fr e e dom to Vie w an d Stude nt’s R ight to Re a d o f th e N a ti on a l C ou n cil
o f Te a ch e rs o f En gl i sh .

S ch o ol Me d ia Ce n te rs w i thi n the co u n ty wi ll pro vi de free a cce ss to

i n fo rma tio n w hi ch pro mo te s so cia l j u sti ce , ci vi c en g a ge me n t, an d
d e mo cra cy wi th in th e la w. It se rve s a s a p oi n t o f vol u n ta ry a cce ss to
i n fo rma tio n a n d id e a s a nd a s a le a rn in g l a bo ra to ry fo r stu de n ts a s th e y
a cq ui re cri ti cal thi n ki ng an d p ro bl e m-sol vi n g skil l s n ee d e d i n a
p lu ra l i sti c so ci e ty. Fre e co mmu ni ca ti on is e sse n ti al to th e p re se rva ti o n
o f a fre e so ci e ty an d a cre a ti ve cul tu re . Scho o l l ib ra ry me d ia sp e ci al i sts
a ssu me a le a d e rsh i p ro le in p ro mo tin g th e pri n ci p l e s o f i n te ll e ctu al
fre e d o m wi th i n th e sch o ol by pro vi di n g re sou rce s a n d se rvi ce s th a t
cre a te a nd su stai n a n a tmo sp he re o f fre e in q u i ry. Wh i le th e di stri ct
u p ho l d s th e p rin ci pl e s o f fre e do m o f e xp re ssi on , fre e do m to re ad , vi ew
a n d li ste n , an d fre e d o m o f a cce ss to id e a s in the con vi cti on th a t th e se
a re e ssen ti a l to hu ma n g ro w th a n d d e ve l op me n t, ap p ro p ri a te stan d a rd s
o f de ce n cy a nd le g al i ty wi ll gu id e the se l e cti on an d u se o f ma te ri al .

E le c tr onic Me dia a nd C om pute r U se

P u bl i c e d u ca ti o n i n a d e mo cra cy i s co mmi tte d to fa cil i ta te th e

e d u ca ti o n al gro w th a nd eq u al ed u ca tio n a l op p o rtu ni ty o f al l stu d en ts.
Th e fre e d o m to le a rn , th e re fo re , a nd th e co rre sp o nd i n g fre e do m to
te a ch a re b a si c to a d e mo cra ti c so ci e ty. In o rde r to me e t th e se g oa l s,
th e sch o ol di stri ct is co mmi tte d to se le cti n g e du ca ti o na l re so u rce s o f a ll
me di a in clu d i ng bu t no t re stri cte d to e le ctro n i c re so u rce s su ch a s
i n te rne t a cce ss, b lo g s, wi ki s, p o d ca sts , d o wn l oa d s o f mu si c, vid e o a n d
p h o to s, a n d so ci a l n e two rki ng wh i ch wi l l ai d stu d e n t d e vel o p men t i n
Intellectual Freedom (cont’d)
kn ow l e dg e a cq ui si ti o n , cri ti cal thi n ki ng , ob j e cti ve e va l u a tio n a n d
a e sth e ti c ap p re cia ti o n w i thi n a cco rda n ce w i th th e l a w.

A . C IPA c om pl ia nc e

It sh al l b e th e re sp on si b il i ty o f al l me mb e rs o f a ca de mi c sta ff to
su p e rvi se a n d mon i to r u sa ge o f th e o n li n e co mpu te r ne tw o rk a n d a cce ss
to th e In te rn e t i n a cco rd a n ce wi th thi s po li cy an d C IPA a n d to a bi d e b y
th o se p ol i cie s. Pro ced u re s fo r di sa bl i ng or o the rw i se mod i fyi ng an y
te ch n ol o g y p ro te ctio n me a su re s sha l l b e th e re spo n sib i li ty o f the
D i re cto r o f Te chn o lo g y or de si gn a te d re p re se n ta ti ve s. To co mp l y wi th
C hi l d ren ’s In te rn e t Pro te cti o n Act a nd act a s p rop o n en ts o f in te ll e ctu a l
fre e d o m med i a ce n te rs i n th i s di stri ct w il l :

 B a se th e ch oi ce o f fi l te rs n o t o n co st o r co n ve ni e n ce , b u t o n
fe a tu re s a n d cu sto mi za b il i ty.

 U se th e l ea st re stri cti ve se tti ng s o f i n stal l e d fi l te rs.

 Ma ke d e ci si on s ab o u t h o w an d wh a t i s fi l te re d a t a l o cal le vel .

 U se th e o ve rri d e l i sts i n In te rn e t fi l te rs, al l ow i ng an y si te de e med

e d u ca ti o n al l y re le va n t by an y p ro fe ssio n a l ed u ca to r to be
a u to ma ti ca l l y i ncl u de d i n th e o ve rrid e l i sts, no qu e sti on s aske d .

 C on fi g u re a t l e a st o n e ma ch i n e th a t i s co mp le te l y u n bl o cke d in
e ve ry l ib ra ry me di a ce n te r so tha t q ue sti o n ab l y b lo cke d si te s ca n
b e re vie w ed an d i mme di a te l y a cce sse d b y sta ff a n d stu d en ts i f
fo u n d to b e u se ful .

 R eq u e sts fo r th e b lo cki n g o f sp e ci fi c Web si te s th a t fa l l o u tsid e

th e sp e ci fi c pa ra me te rs o f C IPA (o b sce ne , ch il d p o rno g ra ph y, o r
h a rmfu l to mi no rs) a re trea te d li ke a n y o the r ma te ri a l ch al l en g e .
A n y re q ue st fro m a sta ff me mb e r, pa re n t o r co mmu ni ty me mbe r
th a t a spe ci fi c In te rn e t si te be bl o cked , i s tre a te d li ke a n y o th e r
ma te ri al ch a ll e n ge in th e di stri ct; th e “re con si d e ra ti o n ” p ol i cy i s
fo l lo w e d .

 D e ve l o p an d tea ch th e va l u e s stu de n ts ne e d to be se l f-re gu l a ti ng

In te rn e t use rs.

 E d u ca te an d in fo rm p a ren ts a nd the pu b li c ab o u t sch o ol In te rne t

u se s a nd issu e s.
Intellectual Freedom (cont’d)
 C rea te le a rni n g e n vi ro n men ts th a t pro mo te th e u se o f th e In te rn e t
fo r po si ti ve pu rp o se s.

B . A ppr opr ia te Us e a nd Pr ohib ite d A c tiv itie s  

Th i s p o li cy ou tl in e s ap p rop ri a te u se an d pro hi b i te d a cti vi ti e s wh en u si n g

sch o ol te ch n o lo g y re so u rce s in o u r d i stri ct. Eve ry stu de n t an d fa cu l ty
me mb e r i s e xp e cte d to fol l o w al l g ui d e li n e s sta te d b e lo w, a s w el l a s
th o se g i ve n o ra ll y by th e ad mi ni stra ti o n , an d to de mo n stra te g oo d
ci ti zen sh i p an d e th i cal be h a vi o r a t al l ti me s.

La ws Gov e r ning Inte r ne t Us e :

C o mp u te rs are to be use d i n co n fo rmi ty wi th la w s o f the Un i te d Sta te s

a n d th e Sta te o f Ge o rgi a . Vi o la ti o n s i n cl u de , b u t a re n o t l i mi te d to , th e
fo l lo w i ng :

C ri mi n al Acts – Th e se in cl ud e , bu t a re no t li mi te d to , “ha cki ng ” o r

a tte mp ti n g to a cce ss co mp u te r syste ms w i th ou t au th o ri za tio n , ha ra ssi ng
e mai l , cybe r stal ki n g , ch il d p o rno g ra ph y, va nd a li sm, a nd /o r
u n au th o ri zed ta mp e ri ng wi th co mp u te r syste ms. (A li st o f Fe d e ra l
sta tu te s fro m th e U n i ted Sta te s D ep a rtme n t o f Ju sti ce i s sho w n i n
A p p en d i x A).

L ib e l L aw s - Pu bl i cl y de fa mi n g pe o p le th rou g h th e p u bl i she d ma te ri al on
th e i n te rne t , e ma il , e tc…

C op yri g h t Vi ol a ti on s - C op yi ng , se ll i ng or di stri b u tin g co p yrig h te d

ma te ri al wi th ou t th e e xp re ss w ri tte n pe rmi ssio n o f th e au th o r or
p u bl i she r (u se rs sh o ul d assu me th a t al l ma te ria l s a vai l a bl e o n th e
In te rn e t are p ro te cte d b y co p yri g h t), en g a gi n g i n pl a g ia ri sm (u sin g
o th e r' s w o rd s or id e a s a s yo u r ow n ).

N e tique tte a nd R es p ons ib le U se :

S tu d e n ts a n d sta ff wi ll be in stru cte d th a t pa ssw o rd s a re pri va te a nd

th e y a re n o t to al l ow o the rs to u se th ei r acco u n t n a me o r p a ssw o rd , o r
try to u se th a t o f o th e rs.

A l l in te rn e t use rs a re re q ui re d to b e p ol i te an d u se ap p ro p ri a te
l an g u ag e in e mai l me ssa ge s, o nl i ne po sti n g s, a n d o th e r di g i ta l
co mmu ni ca ti on s wi th o th e rs.   Th e u se o f p ro fa ni ty, vu l ga ri ti e s o r a n y
o th e r i na p p rop ri a te l an g u ag e a s de te rmi ne d b y sch o ol ad mi ni stra to rs is
p ro hi b i ted .
Intellectual Freedom (cont’d)
S tu d e n ts a n d fa cul ty w il l u se e ma i l a nd o th e r me a n s o f co mmu ni ca ti o n s
(e .g . bl o g s, w i ki s, ch a t, in sta n t-me ssag i n g , d i scu ssi o n bo a rd s, e tc.)
re sp on si bl y. N o u se o f co mpu te rs, ce ll ph o ne s, pe rso n al di g i tal de vi ce s
o r th e In te rn e t to se n d o r po st h a te o r h a ra ssi n g mai l , ma ke
d i scri mi n a to ry o r d e ro g a to ry re ma rks a bo u t o the rs, o r e ng a g e in
b ul l yi ng , ha ra ssme n t, or o the r an ti so cia l b e ha vi o rs e i the r a t sch oo l o r a t
h o me wi l l be tol e ra te d .

S tu d e n ts a n d fa cul ty a re e xp e cte d to act a s a mba ssa d o rs fo r th e di stri ct

i n a ll o n li n e a cti vi tie s.   Acti vi ty o n so cia l n e tw o rki n g w eb si te s su ch a s
MyS p a ce an d Fa ce b o o k sho u l d no t re fl e ct n eg a ti ve l y on an y stud e n ts,
te a ch e rs, o r sch o ol in th e sch o ol di stri ct.   All use rs wi ll be h e ld
re sp on si bl e fo r ho w th e y re p re sen t th e msel ve s a n d th ei r sch o o l di stri ct
o n th e In te rn e t.

Ma sq ue ra di n g , sp o o fi ng , o r p re ten d i ng to b e so me o n e e lse is fo rb i d de n .
Th i s i n cl u d e s, b u t is no t li mi te d to , se n d in g o u t e-ma il , cre a tin g
a cco un ts, o r p o sti ng me ssa g e s o r o th e r o nl i ne co n te n t (e .g . te xt,
i mag e s, au d i o o r vid e o ) i n so me o n e e lse ' s n a me a s a j o ke .

S tu d e n ts a n d sta ff wi ll u se the co mp u te r re so u rce s re sp o n si b l y.

R e trie vi n g , sa vin g , o r di sp l a yi n g h a te -ba se d , o ffe n si ve o r se xu a ll y
e xpl i ci t ma te ri al usi n g an y o f th e sch o ol ’s /d i stri ct' s co mpu te r re so u rce s
i s p ro hi b i ted . Al l u se rs a re re sp o n sib l e fo r n o t pu rsu in g ma te ri al tha t
co ul d be co n sid e re d o ffe n si ve . Stu de n ts are re q ui re d to no ti fy an ad u l t
i mmed i a te l y i f b y a cci de n t th e y en co u n te r ma te ria l s w hi ch vi o la te
a p p ro p ria te u se .

S tu d e n ts a n d fa cul ty w il l u se th e sch oo l te ch n ol o g y re sou rce s

p ro du cti ve l y a nd re sp o n si b l y fo r sch o ol -re l a ted pu rp o se s. Te ch n o lo g y
re so u rce s ma y no t be use d i n su ch a wa y th a t w ou l d d i sru p t th e
a cti vi tie s o f o th e r u se rs.

S tu d e n ts w il l n o t a tte mp t to b yp a ss se cu ri ty se tti ng s o r In te rn e t fi l te rs.

S tu d e n ts a n d sta ff wi ll no t a tte mp t to in te rfe re wi th th e op e ra tio n o f th e
n e tw o rk b y in sta l li n g i ll e g al so ftw a re , sha re wa re , o r fre ew a re o n sch oo l
co mp u te rs.

Va n da l i sm i s p roh i bi te d . Th i s in cl ud e s bu t is no t li mi te d to mo d i fyin g o r
d e stro yin g e q ui p me n t, pro g ra ms, fi l e s, o r se tti n g s o n a n y co mp u te r or
o th e r te ch n ol o g y re sou rce .

7
Intellectual Freedom (cont’d)
S tu d e n ts a n d fa cul ty w il l re spe ct th e i n tel l e ctu al pro p e rty o f o th e r use rs
a n d in fo rma ti o n p ro vi d e rs, a n d ob e y co p yrig h t gu i de l i ne s. Stu d en ts an d
fa cu l ty w il l n o t pl a gi a ri ze or u se o th e r ’s w o rk w i tho u t p ro p e r ci ta ti on an d
p e rmi ssi o n .

S tu d e n ts a n d fa cul ty w il l n o t u se o r a cce ss fi le s, so ftw a re , o r o th e r

re so u rce s ow n ed by o the rs wi th o u t th e o w ne r ’s pe rmi ssi o n . Stud e n ts
w il l u se o nl y tho se sch o ol ne tw o rk d i re cto ri e s th a t a re de si gn a te d fo r
th e i r u se o r fo r th e pu rp o se de si gn a te d b y a te a ch e r, med i a sp e ci a li st,
o r a d min i stra to r.

S tu d e n ts w il l fo l lo w a l l gu i d el i ne s se t fo rth by th e scho o l a nd /o r
te a ch e rs wh e n p ub l i shi n g sch oo l wo rk on l in e (e .g . to a w e b si te , bl o g ,
w i ki , di scu ssi on bo a rd , p o d ca sti n g o r vi de o se rve r).

S tu d e n ts a n d fa cul ty w il l u nd e rsta n d th e In te rn e t i s a so u rce fo r

i n fo rma tio n th a t i s bo th tru e an d fal se ; an d th a t th e scho o l i s n o t
re sp on si bl e fo r in a ccu ra te in fo rma ti o n o b tai n e d fro m th e In te rn e t.

S ch o ol ad min i stra to rs wi ll de e m w ha t co nd u ct is in a pp ro p ria te use i f

su ch co nd u ct is no t spe ci fi e d in thi s po l i cy.  

S tu d e n ts a n d fa cul ty a re to a bi d e b y a ll In te rne t sa fe ty gu i de l in e s th a t
a re p ro vi d e d b y th e sch oo l .

8
 4
Role of the Media Committee
This chapter will cover the responsibilities of the Media Committee.

T he Georgia Board of Education's Rule 160-4-4-.01 for Media Programs (IFBD)

requires that each school system have a media/technology committee at the system
level, composed of administrators, media specialists, technology specialists, teachers,
students, parents and community representatives. The superintendent or his designee
is charged with the duty to develop a procedure to appoint the members of the system
media committee and procedures to implement the role of the committee.

The committee will include one elementary media specialist, one middle grades media
specialist, one high school media specialist, one teacher from each of these three
levels, the system media coordinator, a system or school level administrator, three
students, three parents and three members of the community. The Superintendent shall
designate the individual to serve as the chair of the system-wide media committee. In
addition, the principal of each school shall appoint a media committee consisting of
school administrators, media specialist, faculty representatives and student
representatives. The parent, community and student representatives shall be appointed
on a yearly basis. The principal of each school shall designate the individual to serve as
chair of the school media committee.

The system media committee will meet annually and business may be conducted
electronically. The system media coordinator will be responsible for maintaining minutes
of media committee meetings and sending copies of the minutes to any absent
members. In order to vote, a majority of the committee members must be present.

9
Role of the Media Committee (cont’d)
Committee responsibilities include:

 Coordinating the overall system media/technology program

 Assessing system-wide instructional materials needs and available
media/technology resources
 Recommending media/technology program objectives and priorities as well as
long and short-range goals
 Evaluating current media/technology services
 Assisting in the implementation of the media/technology program
 Handling the processing of reconsideration of materials
 Fostering good public relations
 Maintaining a mechanism for communication with building media/technology
committees
 Developing a multi-year system media plan that shall be based on the extent of
need reflected in school media plans, on budget and service priorities of the
system and annual evaluation results for the system
 Making recommendations for program or policy changes
 Handling complaints concerning media center materials and/or practices
 Communicating with school media committees

The System Media Committee will also be responsible for developing procedures that
address the following issues:
 Consideration of gifts of instructional materials
 Utilization of non-school owned materials
 Organization and updating of resources
 Compliance with copyright law
 Identification of education specifications for constructing and renovating media
centers
 Reimbursements for lost or damaged instructional resources
 Operational procedures
 Processes for instructional planning between teachers and media specialist(s)
 Mechanism for use of information sources outside the school

10
 5
Evaluation of the Collection
This chapter will cover how the Media Specialist will evaluate the
collection.

A cco rd i ng to th e Ge o rgi a Sta te Me di a H an d b oo k, Yo u

A re th e Ke y (GL MA, 2 0 00 ); R ole II sta te s th e Me di a

S p e ci a l i st w il l “d e ve l o p , a d mi n i ste r, an d ma n a ge pro g ra ms
a n d fa cil i ti e s fo r th e use o f in fo rma ti o n re so u rce s a n d
te ch n ol o gi e s. On e o f th e Sa mp l e Ta sks un d e r R ole II
su g ge sts th e Me di a Sp e cia l i st “a n al yze th e Me d ia Ce n te r
co ll e cti o n ba se d o n cu rri cu l u m a nd in stru cti o na l n e ed s.”

To b e gi n th e pro ce ss o f eva lu a ti n g th e co ll e cti o n , th e Me d ia Sp e ci al i st

sh o ul d u se a se rvi ce su ch as Fol l e tt Ti tl e Wi se An a l ysi s. On ce th e
re p o rt i s p rod u ce d , th e Me d ia Spe ci al i st sh o u ld de vi se a C ol l e ctio n
D e ve l o p me n t Pl a n i n co nj u n ctio n wi th th e Ge o rg ia Pe rfo rma n ce
S ta n d a rd s (GPS). Ce rta i n cri te ri a w il l b e ta ke n i n to a ccou n t wh il e
e val u a ti ng th e col l e cti on :
 A g e o f the co l l e ctio n

 Vi si b l e con d i ti on o f th e co ll e cti o n

 N u mb e r o f pa tro n s a ffe cted b y se ctio n

 D i ffe ren ti a te d Ma te ri al s fo r mul ti p l e le a rni n g l e ve l s

 C i rcu l a ti on sta ti sti cs

 P a tro n s’ i n te re sts (fa cu l ty a n d stu d en ts)

 A l ig n me n t w i th th e GPS (in cl ud e usi ng cu rri cu lu m pa ci ng gu i de s

a n d cu rri cu lu m map s fo r e a ch gra d e le ve l )

 A cti o n Pl an s fo r th e sch oo l fo r th e cu rren t yea r

Evaluation of the Collection
(cont’d)
Th e Me d ia Sp e ci al i st sh o u ld de ve lo p a ti me l in e w hi ch wi ll sh o w w he n
e a ch se ctio n o f th e col l e cti on wi ll be eva lu a te d i n di vi du a ll y to p rep a re
fo r we e di n g a nd ord e rin g . Ea ch se cti o n sh ou l d b e e val u a te d a t l ea st
o n ce du ri n g th e sch oo l ye a r. The Med i a C ommi tte e an d p a tro n s can al so
b e u sed to h el p i n th e e val u a ti on p ro ce ss. Su rve ys ca n b e u ti li ze d to ai d
i n e val u a tin g a pa rti cu la r se cti o n o r fo r an ove ral l o u tl oo k on the
co ll e cti o n . A sa mp le sp re a d sh e e t is pro vi de d i n Ap p e nd i x B.

A fte r th e d e ve l o p me n t o f th e ti me li n e fo r imp ro vin g th e co l le cti o n , the

Me di a Co mmi tte e n ee d s to col l ab o ra te w i th th e Me di a Sp e cia l i st i n
d e ci d i ng wh e n an d ho w th e se cti on s li ste d a s a p ri o ri ty wi l l be up d a te d .

12
 6
Acquisition or New Materials
This chapter will cover how the media center will acquire materials.

T he se l e ctio n a n d a cqu i si tio n o f ne w sch o ol li b ra ry med i a ma te ria l s

w il l b e b a se d u p on th e ne e d s o f ea ch sch o ol li b ra ry me d i a cen te r a s
d e te rmin e d b y th e co ll e cti o n a sse ssme n t pro ce ss a n d up o n th e
a vai l a bi l i ty o f fu nd i ng . Th e C ou n ty Bo a rd o f Ed u ca ti on po l i cy sho u l d be
fo l lo w e d wh e n se le cti n g a ll sch o o l li b ra ry me di a ma te ri al s. Al l ma te ri a l s,
e q ui p men t a nd su p p li e s a re p u rch a se d a cco rd i ng to p ol i cie s an d
p ro ced u re s a pp ro ve d b y th e Sch oo l Bo a rd . Pu rch a se d i te ms are
ca ta l og e d , i n ven to ri e d an d ci rcu la te d usi ng th e ap p ro ved au to ma te d
ci rcul a ti o n syste m.

Gifts a nd D ona tions

Th e sch o ol li b ra ry med i a ce n te r a ccep ts gi f ts o f ma te ri a l s w i th th e

u n de rsta n d in g th a t th e y w il l b e ad d e d to th e co l le cti o n o nl y i f
a p p ro p ria te an d n e ed e d . If the y a re no t ne e d ed be ca u se o f d up l i ca ti o n ,
co n di ti o n , o r d a te d i n fo rma ti o n th e me d ia sp e ci al i st wi ll di spo se o f th e m
a cco rdi n g to th e de -se le cti o n p ol i cy. The sa me cri te ri a o f se l e ctio n
w hi ch a re a p pl i ed to ma te ria l s th a t a re pu rch a se d ma te ri al s wi ll ap p l y to
g i fts. Th e val u e o f do n a te d ma te ri a l s w il l n o t b e a pp ra i sed , th o ug h a n
a ckn ow l ed g me n t o f re ce i p t o f th e i te ms wi l l be mad e i f re q u e ste d b y th e
d o no r.

S pe c ia l Ne e ds

Th e Ge o rg ia Boa rd o f Edu ca ti o n po l i cy g ive s pri o ri ty to th e pu rch a se o f

i n stru cti on a l e qu i p me n t th a t w o ul d b e ne fi t stu d en ts wi th sp e ci al ne e d s.
A n y sch o ol se rvi n g a chi l d w i th spe ci al ne e d s ca n req u e st the spe ci al
e q ui p men t a nd /o r ma te ri a l s n e ce ssa ry fo r th a t ch il d . Thi s pro vi sio n
p e rmi ts b ui l di n g l e ve l e q ui p me n t a nd ma te ri a l e xpe n di tu re s to b e u se d
to me e t in d i vi d u al sch o o l ne e d s.

13
Acquisition or New Materials (cont’d)
Ins tr uc tiona l Eq uipm e nt

Th e l i b ra ry me d i a spe ci al i st, co n si d e ri n g th e re co mmen d a ti on o f th e

l o ca l sch o ol Me d i a Co mmi tte e , wi l l sel e ct in stru cti o na l e q ui p me n t to
me e t th e ne e d s o f th e in stru cti o na l p ro g ra m an d su pp o rt th e cu rri cu l u m.
P u rch a se s o f co mpu te r eq u ip me n t an d so ftw a re to b e l oa d e d o n th e
co u n ty sch oo l syste m ne tw o rk mu st be ap p ro ve d pri o r to p u rcha se
th ro u gh esta b l i sh e d p u rch a si ng pro ce du re s. Th e fo ll o wi n g cri te ria wi ll
b e u sed fo r se le cti o n o f eq ui p me n t:

N ee d , wh e th e r n ew or rep l a ce me n t

Qu a li ty

D u ra b i li ty

E a se o f op e ra tio n s

E a se o f ma i n te na n ce

C o st

Wa rran ty

R ep u ta ti o n o f ma n u fa ctu re r

R ep u ta ti o n o f ve n d o r

B i d i n fo rma ti o n

S o ftw a re a vai l a bi l i ty

S a fe ty, d e si g n , ve rsa ti li ty, co mp a tib i li ty

E le c tr onic Re s our c e s

C o mme rci a l di g i tal ma te ri a l s to b e ma d e a va i la b l e to stu d e n ts a n d sta ff

w il l b e ma de usi n g th e se le cti o n cri te ria po li cy a s ou tl i n ed in th e
h a nd b o o k wi th emp h a si s on cu rri cul u m su p po rt a nd sp e ci fi c
i n stru cti on a l n ee d s o f te a ch e rs. It wi ll be the scho o l me di a sp e ci a l i st’s
j ob to p u rch a se a cce ss to co l le cti o n s o f di gi ta l ma te ri al s, a nd bu d ge t
fo r, a cq ui re , an d th e tra ck th e l ice n se s fo r e l e ctron i c re so u rce s an d
d ig i ta l ma te ria l s.

14
Acquisition or New Materials (cont’d)
P ri o ri ty sh ou l d b e gi ve n to di gi ta l fo rma t a cq u i si tio n o f th o se re so u rce s
w hi ch b e ne fi t th e mo st fa cul ty an d stu d e n ts fo r th e b e st p ri ce .

El e ctro n i c re sou rce s w hi ch are fe e -b a se d sh o ul d al so b e e va l u a ted

a g ai n st the fo ll o wi n g g ui d el i n e sta n da rd s.

E l e ctro ni c co n te n t sh o ul d be co mp a ra b l e in co st to i ts p ri n t an a lo g ,
u nl e ss the re i s su b sta n ti al ad d ed va l u e (e .g ., Bri ta n n i ca Onl i n e ; o r a
b ib l i og ra p hi c da ta b a se en h an ce d w i th fu ll te xt).

P re fe ra bl y, th e L ib ra ry sh o ul d n o t be re q ui re d to pu rch a se bo th pri n t
a n d i ts d ig i ta l e qu i val e n t.

C on te n t an d acce ss co sts sho u ld be se p a ra ted . Th e L ib ra ry sh o ul d h a ve

fl e xib i li ty i n sel e cti n g ap p ro p ri a te a cce ss me ch an i sms (i n cl u d in g l o cal
o r re mo te se rve r, re so u rce sh a ri n g a g re e me n ts w i th o th e r in sti tu ti o n s,
e tc.) a nd sh o u ld be a b le to a l te r th e se ag re e men ts fo r a n e xi stin g
l i ce n se , su b je ct o nl y to a cce ss an d u se re stri cti o n s in the li ce n se
a g ree me n t. The in fo rma ti o n p ro vi d e r sho u l d in fo rm th e Li b ra ry h ow
mu ch o f the to ta l co st i s a ttri b u ta bl e to :

a . l i ce n si ng th e con te n t

b . p ro vid i ng a cce ss

c. fo rma t

Th e L i b ra ry wo u ld pre fe r pri cin g b a sed ei th e r o n si mul ta n e ou s use or by

tra n sa cti on . Si te l ice n se p ri ci n g sho u l d be ti ed to FTE stu d en t co un t a s
o p po se d to the si ze o f th e to ta l U ND po p ul a ti on .

Lic e ns i ng of Elec tr on ic R es our c e s

In th e e ve n t th a t a l i ce n se d d a tab a se i s su b se q u en tl y can ce le d or
re mo ved , th e l ice n se sh ou l d i ncl u de pe rma ne n t a cce ss ri g h ts to th e
co n te n t th a t ha s be e n pa i d fo r.

In fo rma ti o n p ro vi d e rs sh ou l d e mpl o y a sta n d a rd ag re e men t th a t

d e scri b e s th e ri g h ts o f li b ra ri e s a n d th ei r au th o ri ze d use rs i n te rms tha t
a re re ad a b le an d e xpl i ci t, an d th e y sh o ul d re fl e ct re a li sti c e xp e cta ti o n s
co n ce rn i ng th e Li b ra ry' s a bi l i ty to mo n i to r u se a nd di sco ve r ab u se .

15
Acquisition or New Materials (cont’d)
A g re e me n ts sh o u ld co n ta i n co n si ste n t bu si ne ss an d l eg a l p ro vi si o n s,
i n cl u d in g , fo r e xa mp l e , i n de mn i fi ca tio n a g ai n st thi rd -p a rty co p yrig h t
i n frin g e men t l ia b il i ty an d p e rmi ssi o n to u se re co rd s in p e rson a l
b ib l i og ra p hi c so ftw a re . The li ce n se ag re e me n t sho u l d no t co n tai n a
cl au se tha t e sta bl i she s th e la w s o f an y on e sta te to ru le . If so , th e
cl au se sh o ul d be ch a ng e d to the sta te o f No rth Da ko ta o r w o rd e d i n
su ch a w a y a s to n o t me n ti o n an y sta te .

Th e l i cen se d co n ten t , p l u s an y a sso ci a te d fe a tu re s an d ca p ab i li ti e s,

sh o ul d b e a cce ssi b le fro m a ll in sti tu ti o na l l y-su p p o rte d co mp u ti n g
p la t fo rms a nd ne tw o rke d en vi ro n me n ts; th i s a cce ss mu st b e b a se d on
cu rre n t sta n d a rd s (e .g . , Z3 9 .5 0 co mp li a n t) i n u se b y th e l ib ra ry
co mmu ni ty.

L i ce n se s sh o ul d p e rmi t fa i r u se o f a l l in fo rma ti o n fo r n o n -co mme rci al

e d u ca ti o n al , in stru cti o n al an d re sea rch pu rp o se s by au th o ri ze d use rs
w he th e r lo cal o r re mo te , i n cl u di n g i n te rl i b ra ry le n di n g , un li mi te d
vi ew i n g , d ow n l oa d in g an d p rin ti n g .

U se d a ta sho u l d fo ll o w th e In te rn a ti on a l C oa l i tio n o f Li b ra ry C on so rti a

(IC OL C ) sta n d a rd s an d b e a vai l a bl e to th e Li b ra ry a s p a rt o f con tra ctu a l
p ro vi si o n s fo r a l i cen se a n d th e co n fid e n ti al i ty o f i nd i vid u al u se rs an d
th e i r se a rch e s mu st be ful l y p ro te cte d .

Th e l i cen se sh o ul d p e rmi t a cce ss b y IP ra n g e o r o th e r no n -p a ssw o rd

a u th en ti ca ti o n .

C on su l ta ti on wi th ap p rop ri a te l eg a l co un se l ma y b e req u i red .

C opy r ig hte d Ma te r ia ls

Th e d i stri ct ma y, w i th o u t co mp e ti ti ve bi d s, pu rch a se cop yri g h ted

ma te ri al s wh en th e re is on l y o ne kno w n su pp l ie r ava i la b le fo r su ch
g o od s. Exa mp l e s o f cop yri g h ted ma te ri a l s co ve re d b y th i s sp e cia l
p ro cu re me n t p ro ced u re ma y i n cl u d e , b u t are n o t ne ce ssa ri l y l i mi te d to
n ew l y a d op te d te xtb oo ks/i n stru cti o na l ma te ri al s, wo rkb o o ks, cu rri cu l u m
ki ts, re fe ren ce ma te ri al s, au d i o an d vi su al me d i a an d no n -ma ss-
ma rke te d so ftw a re fro m a p a rti cul a r p u bl i she r o r th ei r de si gn a te d
d i strib u to r.

16
Acquisition or New Materials (cont’d)
P ur c ha s ing Pol ic y

Th e C o un ty Bo a rd o f Ed u ca ti o n , th ro u g h th e Su pe ri n te nd e n t o f Scho o l s,
i s re sp on si bl e fo r pu rch a sin g ma te ri al s, sup p l ie s, eq u i p me n t an d
se rvi ce s; l ea si ng eq u ip me n t; con tra cti n g fo r ren o va ti on s an d
co n stru cti on o f fa ci li ti e s; an d p u rch a si ng , l ea si ng , o r co n tra ctin g fo r an y
o th e r i te ms th a t ma y be re q u i re d fo r th e e ffi cie n t an d e ffe cti ve o p e ra ti o n
o f th e scho o l syste m.

A l l su ch pu rch a se s, l ea se s, o r con tra cts sh al l b e a wa rd e d con ti n g en t

u p on an a p p ro p ri a tio n o f fu nd s ha vi ng be e n ma de an d co ve red by
u n re stri cted ca sh ba la n ce s i n th e a pp ro p ria te fu nd acco u n t.   Al l
p u rcha se s sh a ll be i n a cco rd a n ce wi th th e po l i ci e s o f th e C ou n ty Bo a rd
o f Ed u ca ti on an d Sta te Boa rd o f Edu ca ti o n , a n d in co mp li a n ce w i th
sta te an d fe d e ral la w s.   An y pu rch a se mad e co n tra ry to th i s po l i cy sh al l
b e n ul l a n d voi d a n d th e Bo a rd sh a l l no t b e bo u n d th e reb y.

A .      P ur c ha s ing Pr oc es s

A l l pu rch a se s sh al l b e b a se d u p on th e a cq u i si ti o n o f go o d s a nd se rvi ce s
d e te rmin e d to be i n th e b e st i n te re st o f th e scho o l syste m. Pu rch a se
o rd e rs sha l l b e in i ti a te d b y th e Fi n an ci al Se rvi ce s D ep a rtme n t fro m
a p p ro ve d re qu i si tio n s.   Th e Pu rch a sin g Ma n ag e r ’s si g na tu re sh a ll be
re q ui re d o n al l p u rcha se o rd e rs.  Th e Pu rch a si n g Ma na g e r o r d e sig n e e
i s re sp on si bl e fo r th e re vi e w a nd ap p ro val o f pu rch a se o rde rs. Th e
D i re cto r o f Fi n an ce or de si gn e e i s re spo n si bl e fo r ve ri fyi n g a va i l ab i li ty
o f fu nd s fo r p u rch a se s, a n d fo r a p p ro va l o f pu rch a se ord e rs a s
a p p ro p ria te .  

B .      P ur c ha s ing Lim its

Th e a cq ui si ti o n o f g o od s an d se rvi ce s sh a l l be su b j e ct to th e fo ll o wi n g
l i mi ts.   Pu rch a se s mu st no t be di vid e d i n to smal l e r u ni ts i n o rd e r to
ci rcu mve n t su ch li mi ts.  

1 . Pu rch a se s w i th an esti ma te d va lu e o f $2 ,5 0 0 o r l e ss sh al l b e ma de
w i th l ea st e xp e n se to th e Bo a rd .  

2 . Pu rch a se s w i th an esti ma te d va lu e gre a te r th a n $ 2 ,50 0 bu t eq u al to

o r l e ss th a n $ 10 ,0 0 0 sh al l b e ma de on the ba si s o f a t l ea st tw o o r mo re
w ri tte n q uo ta ti o n s.

17
Acquisition or New Materials (cont’d)
3 . Pu rch a se s w i th an esti ma te d va lu e gre a te r th a n $ 10 ,0 0 0 b u t e q ua l to
o r l e ss th a n $ 25 ,0 0 0 sh al l b e ma de on the ba si s o f a t l ea st th re e w ri tte n
q u o ta tio n s.

4 . Al l p u rcha se s an d co n tra cts fo r go o d s a nd se rvi ce s w i th an e sti ma te d

va lu e gre a te r th a n $ 25 ,0 0 0 sh al l b e a wa rd e d th ro ug h a wri tte n
co mp e ti ti ve se a l ed bi d p ro ce ss to th e l ow e st re sp o n si b l e bi d d e r o r
th ro u gh a co mp e ti ti ve re qu e st fo r p rop o sa l wh e re th e b e st va l ue ma y be
se le cte d .

  C .      E xc e pti ons to Pur c ha s ing Lim its

  E xcep ti o n s to re q ui re me n ts fo r wri tte n qu o ta ti on s o r co mp e ti ti ve b id s

ma y a p pl y to th e fo l lo w in g i te ms an d si tu a tio n s. Prop e r d o cu me n ta ti o n
sh al l b e ma in ta i n ed fo r a ll su ch e xce p tio n s.   

1 . Co n ti nu a n ce o f a n e xi stin g p u rcha si n g ag re e men t , re n t, le a se , or

p re vi o u sl y au th o ri zed pu rch a se o rd e r.

2 . Te xtb o o ks, sl i de s, vid e o s, pe ri od i cal s, l ib ra ry b oo ks, so ftw a re ,

re fe re n ce ma te ri a l s o r o th e r in stru cti o n al me d i a fro m th e pu bl i sh e r,
d i strib u to r or ag e n t.

3 . Te sts an d te st sco rin g se rvi ce s o f a stan d a rdi ze d e xa mi n a ti on fro m

th e p u bl i sh e r o r li ce n sed ag e n t.

4 . A g ree me n ts fo r mai n te n an ce se rvi ce fro m th e ori gi n a l ven d o r o r

a u th o ri ze d a ge n t o f th e i n sta ll e d e qu i p me n t o r p ro d u cts.

5 . Pu rch a se s ma de di re ctl y fro m o th e r g o ve rn me n ta l so u rce s, in cl u di n g

sta te bi d co n tra cts, o r coo p e ra ti ve pu rch a si n g a g ree me n ts.

6 . A d di ti o n al pu rch a se s o f th e sa me o r l ike eq ui p me n t, ma te ri a l ,
su p pl i e s, se rvi ce s, re n tal s or le a se s p re vi o u sl y bi d .

7 . P ro fe ssi o na l o r te ch n i cal se rvi ce s co n tra cts w i th a va lu e e q ua l to o r

l e ss th a n $2 5 ,0 0 0 .

8 . Pu rch a se s fro m a n o nl y kno w n so u rce o f su pp l y p ro vi d e d su pp o rti n g

d o cu me n ta ti o n ha s be e n su b mi tte d wi th the re q u i si ti o n .

9 . In e me rg e n cy si tu a tio n s, th e Su pe ri n te nd e n t o r de sig n e e i s
a u th o ri ze d to ma ke n e ce ssa ry pu rch a se s to th e e xte n t o f th e
e me rge n cy.
Acquisition or New Materials (cont’d)
  D .      P ur c has i ng Ethic s

A l l fu n d s o f th e C o un ty Bo a rd o f Ed u ca ti o n a nd i ts l oca l sch oo l s,
re g a rd l e ss o f th e so u rce , are h e ld in p u bl i c tru st . Th e re fo re , a ll
e mpl o ye e s o f th e Bo a rd a re e xpe cte d to ap p ro a ch pu rch a si n g a nd
p ro cu re me n t d e ci si o n s a s re spo n si bl e ste w a rd s o f p u bl i c fu n d s.

P u rch a se s fro m b oa rd me mb e rs o r a co mpa n y i n w hi ch a b o a rd me mb e r

h a s a co n trol l i ng in te re st are p ro hi b i te d .

N o e mpl o yee sha l l pu rch a se o r co n tra ct to pu rch a se an y go o d s o r

se rvi ce s in an y fo rm no t p re scri b ed he re in .  

N o e mpl o yee sha l l u se th e cred i t o f th e Bo a rd to p u rcha se a n y i te m o r

se rvi ce fo r a n y p e rso n , fi rm o r co rpo ra ti o n .

E mp lo ye e s sh al l n o t en g ag e i n u ne th i ca l be h a vio r or co mp ro mi si n g
p ra cti ce s in re l a ti on sh ip s, a cti on s, a nd co mmu n i ca ti o n s w i th p re se n t or
p o te n tia l su p pl i e rs.

A n y e mp lo ye e w ho ob se rve s o r su spe cts un e th i cal be h a vi o r i n th e

p ro cu re me n t o f go o d s o r se rvi ce s sho u ld rep o rt th a t b eh a vi o r to th e
S u p e ri n te n de n t or de si gn e e .

A l l pu rch a se s a nd co n tra cts fo r g o od s an d se rvi ce s wi th a n e sti ma te d

va lu e gre a te r th a n $ 25 ,0 0 0 sh al l b e a wa rd e d th ro ug h a wri tte n
co mp e ti ti ve se a l ed bi d p ro ce ss to th e l ow e st re sp o n si b l e

19

7
Weeding
This chapter will cover how the media specialist will weed necessary
materials.

A cco rdi n g to th e Ge o rg i a Sta te Me d i a Ha n d bo o k , Yo u Are th e K e y

(GL MA , 2 00 0 ); Ro l e II sta te s th e Me d i a Spe ci al i st wi ll :”i n sp e ct,

ma in ta i n , an d w ee d a l l Med i a C en te r re so u rce s.”

Th e Me d ia Sp e ci al i st wi ll use th e Co ll e cti o n De ve l op me n t Pl a n to p l an
th e se cti o n s w hi ch n ee d we ed i n g . C rea ti n g a sch e du l e w il l e n su re th e
mo st cri ti ca l a rea s are we ed e d i mmed i a te l y. U sin g Co p yri g h t da te a n d
th e su g ge ste d bo o k l i fe spa n be lo w ca n a l so ai d e th e Me di a Sp e cia l i st
i n w ee d in g o u td a te d bo o ks fro m th e co ll e cti on .

 C op yri g h t d a te s o f bo o ks w hi ch ca n b e u sed in co n ju n cti o n wi th

th e C o ll e cti on De ve lo p me n t Pl an .

D e we y C las s ific a tio ns : 0 0 0 2 -10 ye a rs; 10 0 1 0 ye a rs; 2 0 0 2 -10

ye a rs; 3 0 0 5 -10 ye a rs; 40 0 1 0 ye a rs; 5 0 0 5 -10 ye a rs; 60 0 5 -1 0 yea rs;
7 0 0 5 -15 ye a rs; 80 0 fl e xib l e ; 90 0 1 5 ye a rs B iogr a phie s fl e xi b le ;
Fic t ion 1 0 ye a rs; Enc y c lope d ia 5 -7 ye a rs; R e fe r e nc e : e va lu a te on
i nd i vi du a l b a si s; Per io dic a ls 5 ye a rs; A lm a na c s /Ye a r book s 3 yea rs in
re fe re n ce , 3 a dd i ti o na l ye a rs i n ci rcu l a tio n

We e di n g w il l a l so ne e d to ta ke pl a ce on an a s ne e de d b a si s. Th i s w ou l d
i n cl u d e :

 B o o ks re tu rne d in d e pl o rab l e co nd i ti o n .

 B o o ks i n vi si b le po o r co n di ti o n w hi ch h a ve o the r co p i e s in be tte r
co n di ti o n o n th e sh el f.

 B o o ks w i th in a ccu ra te in fo rma ti o n

20
A ppe n dix A – (Mo di fi e d fo r Di stri ct)
U nl a w fu l On li n e C on d u ct a n d Ap p li ca bl e   Fe de ra l  L aw s

Th e ch a rt be l ow de ta il s th e typ e o f un la w fu l o nl i n e con d u ct, po te n ti a ll y

a p pl i cab l e fe d e ra l l a w s, a nd th e se ctio n o f th e D ep a rtme n t o f Ju sti ce wi th
su bj e ct- ma tte r e xpe rti se . If th e sub j e ct ma tte r e xp e rt i s no t a se cti on o f th e
D ep a rtme n t, b u t ra th e r a no th e r ag e n cy, th e e n try wi ll ha ve a n a ste ri sk
fo l lo w i ng i ts in i ti al s.   In ma n y ca se s, p ro se cu to rs ma y al so co n si d e r
w he th e r the con d u ct a t i ssu e i s a vi o la ti o n o f 18   U .S.C .   §  2 (a i di n g a n d
a b e tti ng ) or 18   U .S.C .   §  3 7 1 (co n sp i ra cy)

Unlawful Conduct Applicable Federal Law DOJ Section

Denial of Service Attacks 18 U.S.C. § 1030(a)(5)(A) (transmission of program, information, code, or CCIPS

command, resulting in damage)

18 U.S.C. § 1362 (interfering with government communication systems) CCIPS

Use of Misleading Domain Name 18 U.S.C. § 2252B (using misleading domain name with intent to deceive a CEOS

person into viewing obscene material or with intent to deceive a minor into

viewing harmful material)

Password Fraud 18 U.S.C. § 1030(a)(6) (trafficking in computer passwords) CCIPS

18 U.S.C. § 1029 (access device fraud) Fraud/CCIPS

18 U.S.C. § 1343 (wire fraud) Fraud

Obscenity 47 U.S.C. § 223(a)(1)(A) (using telecommunications device to make, create, or CEOS

solicit, and transmit any obscene comment, request, suggestion, proposal, image,

or other communication)

18 U.S.C. § 1465 (using interactive computer service for purpose of sale or CEOS

distribution of obscene material)

Piracy and 17 U.S.C. §§ 1201-1205 (Digital Millennium Copyright Act) CCIPS

Intellectual Property Theft
17 U.S.C. § 506 and 18 U.S.C. § 2319 (criminal copyright infringement) CCIPS

18 U.S.C. § 2319A (trafficking in recordings of live musical performances) CCIPS

Electronic Threats 18 U.S.C. § 875 (transmitting communications containing threats of kidnap or CTS

bodily injury) (Hobbs Act)

18 U.S.C. § 1951 (interfering with commerce by robbery, extortion, threats or DSS

violence) (Hobbs Act)

47 U.S.C. § 223 (a)(1)(C) (anonymously using telecommunications device to CCIPS

threaten person who receives communication)

Electronic Harassment 47 U.S.C. § 223 (a)(1)(C) (anonymously using telecommunications device to CCIPS

harass person who receives communication)

47 U.S.C. § 223(a)(1)(E) (repeatedly initiates communication with a CCIPS

telecommunication device solely to harass person who receives communication)

Interception of Electronic 18 U.S.C. § 2511 (intercepting electronic communications) CCIPS

Communications
18 U.S.C. § 2701 (accessing stored communications) CCIPS

18 U.S.C. § 1030(a)(2) (accessing a computer and obtaining information) CCIPS

Cyberstalking 18 U.S.C. § 2261A (using any facility of interstate or foreign commerce to DSS

engage in a course of conduct that places person in reasonable fear of death or

serious bodily injury to person, person's spouse or immediate family) See also

Electronic Harassment

Hate Crimes Look to civil rights laws and penalty enhancements Civil Rights

Libel/Slander Look to civil laws  

Posting Personal Information on a This is not a violation of law. May also be protected speech under First  

Website (e.g., phone numbers, Amendment.

addresses)

Invasion of Privacy See Interception of Electronic Communications  

Disclosure of Private Information 18 U.S.C. § 2511(1)(c) (disclosing intercepted communications) CCIPS

Spam 18 U.S.C. § 1037 (CAN-SPAM Act) CCIPS

Spoofing Email Address 18 U.S.C. § 1037 (CAN-SPAM Act) CCIPS

22
 Appendix B
Evaluation and Collection Development Plan Sheet

Action
Plan
Avg Visible GPS Focus? Circ Variety of Multiple learning Priority
Section Age Cond. Correlation Y/N Stats Materials levels? Y/N Ranking

000-100                

200                

300                

400                

500                

600                

700                

800                

900                

Reference                

Ch. Fiction                

Pic. Fiction                

Periodicals                

Prof Resources                

23
Bibliography
h ttp : //w w w.li b ra rie s.p h i la .k1 2 .p a .u s/mi sc/se l e ctio n -
p ol i cy.h tml

h ttp : //w w w.kysma .o rg /Sel e cti o n .h tm

h ttp : //w w w.sme th po rtsch o o l s.co m/i mag e s/u p lo a d /6 14 4 -

l ib ra ry_ med i a _ ce n te rs_ sel e cti o n_ p ol i cy.p d f

h ttp : //sl s.k1 2 .h i .u s/Ma t_ sel e cti o n .pd f

B a rrow Co u n ty Sch o ol s -
h ttp s: //e b oa rd .e b o a rd so lu ti o n s.co m/e Po li cy/p o li cy.a sp x?
P C =IFBD &Sch =4 00 9 &S=4 0 09 &R e vN o =1 .0 1 &C =I& Z=P

B i bb Co u n ty Sch o ol s -
h ttp : //sch o ol s.b i b b .k12 .g a .u s/1 6 2 02 0 9 19 9 3 72 1 9 67 /b l a n k/b ro
w se .a sp?
a =3 83 &BMD RN =2 0 00 &BC OB=0 &c=5 8 27 6 &1 62 0 2 09 1 9 93 7 2 19
6 7N a v=|&N o de ID =1 9 05

Me riw e th e r C ou n ty Scho o l s -
h ttp : //w w w.me riw e th e r.k1 2 .g a .u s/e du ca ti o n /co mpo n e n ts/scra
p b oo k/d e fa u l t.p h p? se cti o nd e ta il i d =41 5 2

P u la ski C o un ty Sch oo l s -
h ttp s: //e b oa rd so lu ti o n s.co m/e Pol i cy/p o li cy.a sp x?
P C =IFBD &Sch =4 13 2 &S=4 1 32 &R e vN o =1 .0 1 &C =I& Z=P

R o me Ci ty Scho o l s -
h ttp s: //e b oa rd .e b o a rd so lu ti o n s.co m/e Po li cy/p o li cy.a sp x?
P C =IFBC &Sch =4 13 9 &S=4 1 39 &R e vN o =1 .1 5 &C =I& Z=P

Va l do sta Ci ty Scho o l s -
h ttp s: //e b oa rd so lu ti o n s.co m/e Pol i cy/p o li cy.a sp x?
P C =IFBD &Sch =4 16 6 &S=4 1 66 &R e vN o =1 .0 1 &C =I& Z=P
http: //w ww.c e s a1 0 .k 1 2 .wi. us /s e rv ic e s /im c /pdfs /po lic y.pdf

http: //w ww.s he tla n d-

li br ar y.g ov.uk / doc um e nts /Stoc k Ma na ge m e ntPolic y. doc

http: //w ww.a la . or g/a la /a bo uta la /off ic es / oif/f irs ta m e ndm e n

t/fir s ta m e ndm e nt.c fm
http: //w ww.a la . or g/a la /a bo uta la /off ic es / oif/s ta te me nts p ol
s /s ta tem e nts if/ inte r pr e ta ti ons /a c ce s s re s our c e s .c fm

24

Bibliography (cont’d)
http: //w ww.a la . or g/a la /a bo uta la /off ic es / oif/s ta te me nts p ol
s /s ta tem e nts if/ libr a r y billr i ghts .c fm

http: //w ww.a la . or g/a la /a bo uta la /off ic es / oif/s ta te me nts p ol

s /ftr s ta te m e nt/fr e e dom re a ds ta tem e nt.c fm

http: //w ww.a la . or g/a la /a bo uta la /off ic es / oif/s ta te me nts p ol

s /ftv s ta te m e nt/fr e e dom v ie ws ta te m e nt.c fm

http: //w ww.nc te . or g/p os itio ns /s ta te m e nts /r ightt or ea d gui d

e li ne

http: //w ww.fc c .g ov /c gb/c o ns um er fa c ts /c ipa .htm l

https : //e boa r d.e b oa r ds olut ions .c om /e P olic y /p olic y.a s px ?

P C =IFB GE& Sc h=4 1 3 8& S=4 1 38 & Re v N o=1 .0 4& C =I& Z=P

H TTP:/ /WWW.D OU G- J OHN SON .C OM/D OU G WR I/D ON T-

D EFEN D -THAT-B OOK .H TML

http: //w ww.d oug- joh ns on.c om /dis p la y /Sea r c h?

s e ar c hQue r y =C hil dr e n
% 27 s +Inte r ne t+Pr ote c tio n+A c t& m odu le Id=1 3 5 95 0 2

http: //w ww.w ood wa r d.e du /s tude nts /p olic ie _a gr e em e nt.a s

p
25
Student Reflections
Mic he l le Ma ddox - Ou r gro u p de ci d ed wh i ch se ctio n s e a ch fe l t
w e re mo st co mfo rta b le wi th w ri tin g . I ch o se Eva lu a ti o n o f th e
C ol l e cti on an d We e di n g b e ca u se I a m cu rre n tl y p e rfo rmin g the se
i n my me d ia ce n te r in a n ti ci p a ti on o f o u r mo ve in to ou r ne w
sch o ol . Afte r w e be g a n wo rki ng on ou r se cti o n s, I fo u nd thi s po l i cy
h a nd b o o k fo rma t o n my co mp u te r a nd sug g e ste d i t to th e g ro u p .
Th e y w e re in ag re e me n t, so I vol u n te e re d to cu t a n d pa ste al l th e
p o sti ng s to th e h an d b oo k. We a ll ed i te d th e fi n al pro d u ct a n d I
w a s re spo n sib l e fo r po sti n g th e fi n al pro d u ct.

H olly B oy k in - Our group divided out the areas of the policy. My

area was the selection criteria. I looked at many different policies on-
line and used information from several sites to create the selection
criteria for our policy. After discussion on the WebCT discussion
board, we decided to make a blog. I created the blog for the group,
posted the URL on WebCT and gathered email addresses from the
group members in order to make them “authors” so that they could
post their portions of the selection criteria. I frequently checked the
discussion board and used it and the blog to post information and
discuss issues. Thanks to great group members, who jumped in and
were eager to make our project a success, I enjoyed the on-line
group experience.

Candace McPherson - My part of this assignment was Role of the

Media Committee. I researched many media committee policies
before narrowing it down to the six that I felt had the best descriptions
of the committee and its responsibilities. I incorporated this
information into a policy that encompasses everything that I thought
was essential for a comprehensive policy.

26
Student Reflections (cont’d)
Renee’ Jackson - Gro up 5 di vi de d th e assi g n me n t in to the si x
se cti o n s. I to o k In te l le ctu a l Fre e do m an d Acqu i si tio n o r Ne w
Ma te ri al s. I re se a rche d b o th i n n u me ro u s Ge o rgi a co u n ty p u bl i c
sch o ol s on e b oa rd .e b oa rd so lu ti o n s.co m. I a l so sea rch e d fo r
p ol i ci e s rel a te d to the se issu e s o n th e In te rn e t a n d ca me up wi th
o th e r sch oo l s i n th e sta te , co un try a nd so me fro m o th e r cou n tri e s.
I re se a rch ed po l i ci e s a t AL A, C IPA, AASL , N C TE, an d o th e r si te s. I
se a rche d se ve ral bl o g s in cl ud i n g Do u g Jo hn so n ’s Bl u e Sku n k a nd
n in g s in clu d i ng Te a che r-L i b ra ri a n fo r re le va n t in fo rma ti on an d
re fe rre d to th e Ada ms te xt fo r ba ckg ro un d in fo rma ti on . I ch e cke d
th e b l og an d d i scu ssi o n se ctio n fo r ou r g ro u p fo r me ssa g e s an d
p o ste d my q u e stio n s, th ou g h ts a n d i de a s. I re a d th e g rou p
ma te ri al as i t wa s ga th e re d to ge th e r an d p ub l i she d fo r re vi e w. I
me t th e de a d li n e re qu e ste d b y o u r g rou p e d i to r.

27