Escolar Documentos
Profissional Documentos
Cultura Documentos
March 2012
Tender Documents
Volume 1
Part 1
TENDER DOCUMENTS
TABLE OF CONTENTS:
VOLUME 1:
PRIME DOCUMENT
VOLUME 2:
TECHNICAL SPECIFICATION
PART 1:
PART 2:
GENERAL REQUIREMENTS
PART 3:
MECHANICAL SPECIFICATION
PART 4:
PART 5:
VOLUME 3:
BILLS OF QUANTITIES
VOLUME 4:
TENDER DRAWINGS
Page I
Tender Documents
Volume 1
Part 1
VOLUME 1
TABLE OF CONTENTS
PART 1 INSTRUCTION TO TENDERERS...................................................1
1.
INSTRUCTION TO TENDERERS..............................................................................2
1.1
Project Description......................................................................................................2
1.2
Tender Documents.......................................................................................................3
1.3
1.4
1.5
No Alterations............................................................................................................... 4
1.6
Status of Tenderer........................................................................................................5
1.7
Delivery of Tenders......................................................................................................6
1.8
Opening of Tenders......................................................................................................7
1.9
1.10
Tender Bond.............................................................................................................. 7
1.11
Validity of Tender......................................................................................................8
1.12
Currency.................................................................................................................... 8
1.13
1.14
Bill of Quantities........................................................................................................8
1.15
Documents Confidential...........................................................................................9
1.16
Additional Documents..............................................................................................9
1.17
Adjudication of Tenders..........................................................................................11
1.18
Technical Units........................................................................................................11
1.19
Language................................................................................................................. 11
1.20
Standard Forms.......................................................................................................11
1.21
Correction of Errors................................................................................................11
1.22
Dayworks.................................................................................................................11
1.23
Costs of Tendering.................................................................................................12
1.24
1.25
1.26
1.27
Site Inspection........................................................................................................ 12
1.28
1.29
1.30
1.31
1.32
1.33
Tender Documents
Volume 1
Part 1
1.34
1.35
National Standards.................................................................................................14
1.36
GENERAL..................................................................................................................2
2.
MEASUREMENT OF WORKS...................................................................................2
TENDER SCHEDULES..............................................................................................2
4.1.
GENERAL...................................................................................................................... 2
4.2.
SCHEDULE OF DEVIATIONS.......................................................................................2
4.3.
4.4.
4.5.
4.6.
4.7.
4.8.
SCHEDULE OF ADDENDA..........................................................................................11
4.10.
4.11.
4.12.
4.13.
4.14.
QUALITY PLAN........................................................................................................18
4.15.
PROJECT PROGRAM.............................................................................................19
Page III
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Volume 1
Part 1
Tender Documents
1.
Volume 1
Part 1
INSTRUCTION TO TENDERERS
TENDER FOR:
1.1
Project Description
Tawi Nisf
Mahram;
Wadi Dama;
Yawrakh;
Al Uyaynah;
At Tuwayyah;
B. Wilayat Izki
1.
2.
3.
4.
5.
6.
7.
8.
9.
Tawi Umran;
Tawi Ad Dabun;
Tawi Hammam;
Sayma Ash Shamaliyah;
Sayma Al Janubiyah;
Uwabi Qari;
Qifaysa;
Maqazzah;
Wadi Ash Shibak;
New water supply system for the project areas will integrate some of the existing facilities as
specified in the Tender Documents.
Tawi Nisf area will be supplied with water from the new ground service reservoir, which will be
connected to the existing Dakhliya water transmission pipeline.
Other project areas will be supplied with water from the existing reservoirs, which will be
connected to the new water supply pipeline and existing water distribution networks.
Locations of the existing reservoirs are shown in Tender Drawings, Volume 4 of Tender
Documents.
1.
2.
Tawi Nisf
WM & S
Tender Documents
Volume 1
Part 1
B) Procurement, construction and commissioning of ground service reservoirs and break tanks
with pertaining structures, equipment, etc., as specified in the Volume 2, Volume 3 and
Volume 4 of the Tender Documents at the following locations:
1.
Tawi Nisf
2.
WM & S
3.
WM & S
1.2
Tender Documents
The documents issued for tendering, hereinafter referred to as the Tender Documents, are as
follows.
(i)
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All Tender Documents, Addenda and Circular Letters including copies remain the property of the
Employer and shall be returned to the Tender Board on the tender closing date.
Before submitting the Tender, the Tenderer shall read the Tender Documents carefully and satisfy
himself of the tasks, risks, obligations, liabilities and responsibilities to be undertaking in the
Contract.
The Tenderer shall acquaint himself with the Standard Conditions of Contract, the laws of the
Sultanate of Oman, the site of work and specifications of the works specified in the Tender
Documents.
1.3
The Tender to be submitted by the Tenderer shall be made by completing the Form of Tender, its
Appendix and the Bill of Quantities.
The Tender will be accompanied by:
(i)
(ii)
Information concerning the status of the Tenderer in accordance with Clause 1.5 of these
Instructions;
(iii)
(iv)
Confirmation of Performance Bond and name surety in accordance with Clause 1.12 of
these instructions;
(v)
(vi)
The name and address of the Tenderers Representative preferably in Oman who is
authorized to receive correspondence in connection with the Tender together referred as
the Tender Documents;
1.4
The Tenderer shall complete: Form of Tender, its Appendix and List of All Products and Materials
to be used in the Project, List of All Omani Employees, List of All Expatriate Employees, Schedule
of Deviations, Schedule of Site Visit (given in the Volume 1); Table of Guarantee and Technical
Data Sheets (given in Volumes 2 Part 2 and Part 3 ) and the Bill of Quantities (given in Volume
3), in typescript or written in black ink with the whole of the information and prices called for
thereon. Each place provided for the purpose shall be completed with the date and signature of
the person or persons authorized to sign the Tender Documents and of the witness thereof. Every
other Tender Document and document accompanying the Tender, except the Tender Bond, shall
be dated and signed by the same person or persons.
1.5
No Alterations
The Tenderer is not allowed to delete, modify or amend any of the terms or conditions of the
Tender Documents. If he desires to state any condition or reservation, he should enumerate them
in a letter appended to his Tender, and refer to his letter in the tender itself.
No alteration shall be made to the text of Tender Documents listed in Clause 1.1 of these
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Instructions, other than in filling the blanks intended to be filled in accordance with Clause 1.3
above or in compliance with an Addendum sent in accordance with Clause 1.8 of these
instructions. Any alteration to a rate or amount in the Bill of Quantities made by the Tenderer
during the preparation of the Tender must be initialed by the Tenderer prior to the submission of
Tender.
1.6
Status of Tenderer
The Tenderer shall submit with his Tender the information and documents as specified below:
(i)
Constitution of Company
The Tenderer shall submit authenticated copies of the original documents defining the
Constitution of the Company, powers of attorney and other relevant documents.
In the case of a Partnership or Firm, these documents shall be duly authenticated extracts from
the partnership deed or other documents such as those provided by the Ministry of Commerce
and Industry.
These documents shall also show by which persons and in what matter contracts may be entered
into and which persons are directly responsible for the due execution of such contracts and can
give valid receipts together with specimens of their signature.
The power of attorney of the Signatory to the Tender shall have been endorsed by an approved
Omani authority with specimens of their signature.
A Contractor intending to submit a Tender jointly, with or in association with any other firm or firms,
including firms or persons acting in an advisory or consultative capacity, shall submit a statement
showing how the contract commitments will be undertaken and the exact relationship between
each of the parties.
(ii) Qualification and Other Requirements of Joint Venture
A Tender submitted by a joint venture of two or more firms, as partners in a joint venture, shall
comply with the following requirements:
a) The tender shall include all the information listed in Clause 1.36 Procedure for Review of
Proposals and Contract Award of this document, for each joint venture partner, with the
responsibility of each partner for providing the individual personnel and items of
equipment being identified and the financial position of all partners being stated, so that
individually the lead partner can satisfy not less than 60 per cent of the requirements
specified in Clause 1.36, each of the other partners not less than 30 per cent and together
not less than 100 per cent and of the requirements.
b) The tender shall be signed so as to be legally binding on all parties;
c) That the Joint Venture Partners, or the Joint Venture Company and all its proposed subcontractors providing services under this Contract are registered in Oman with the Tender
Board and the Public Authority for Electricity and Water.
d) One of the partners shall be nominated as being in charge and this authorization shall be
evidenced by submitting a power of attorney signed by legally authorized signatories of all
the partners;
e) The tender shall include a pro-forma of the joint venture agreement, which will state, inter
alia, that all partners shall be liable jointly and severally for the execution of the Contract.
Failure to comply with these requirements will result in rejection of the joint ventures tender. Subcontractors experience and resources shall not be taken into account in determining the tenders
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compliance with the qualifying criteria. The responsibility of each partner for providing the
individual personnel and items of equipment shall be identified in the Tender, with Site Agent
being and employee of the lead partner.
(iii) Financial Qualification
The Tenderer shall submit evidence of his financial standing including the name and address of
his bank. Preferably, this shall also include a copy of the last two annual balance sheets and
auditors reports together with authority to approach the Tenderers banker for relevant comment.
(iv) Past Experience
The Tenderer shall submit a detailed description of work of a similar nature and magnitude
completed within the past five years and all works which are presently under construction, giving
the name of the Employer, Consultant, value, duration, location and date of completion.
(v) Referees
The Tenderer shall submit the names and addresses of those for whom he has recently
completed work of a similar nature and who may be approached for relevant comment.
1.7
Delivery of Tenders
The Tender shall be submitted in two envelopes: one comprising a Technical Proposal and one
containing the Commercial Proposal. The Technical Proposal shall contain all the required
documents requested in the tender documents excluding any submission of a Commercial
nature. All submissions of the Commercial nature shall comprise the Tenderers Commercial
Proposal.
The original set of the Tender Documents and Technical Proposal shall be sealed in an inner
envelope marked Original and the other two sets in an inner envelope marked Copy. Both of
these envelopes shall be placed in an outer envelope marked Original and Copy Technical
Proposal sealed with red wax and shall bear the project name, tender number and address of
the Tender Board.
Similarly the original Commercial Proposal shall be sealed in an inner envelope marked Original
and the other two sets in an inner envelope marked Copy. Both of these envelopes shall be
placed in an outer strong envelope marked Original and Copy of Commercial Proposal sealed
with red wax and shall bear the project name, tender number and address of the Tender Board.
The exterior of the sealed package must not reveal the identity of the Tenderer.
The full cost of preparation and submission of the Tender will be borne by the Tenderer. Tenders
shall be delivered to the Office of the Tender Board, Al Khuwair at any reasonable time up to the
latest date and time stated in the Letter of Invitation to Tender or such other day as may be
notified in any Addendum issued by the Tender Board in accordance with Clause 1.8 of these
instructions.
The Tender Documents listed in Clause 1.2 shall be sent with the Tender.
Tender shall only be accepted from the Tenderers who have officially purchased the Tender
Documents.
Any deviations from the Tender Documents shall be stated clearly in the proper schedules.
The Tenderers are responsible for ensuring that any opening of parcels containing Tender
Documents for security or custom purposes is made good before delivery to the Tender Board.
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The Tender Board may, at its discretion, extend the deadline for submission of the Tenders by
amending the Tender Documents. In such case all rights and obligations of the Tender Board and
Tenderer previously subject to the deadline will thereafter be subject to deadline as extended.
1.8
Opening of Tenders
Tenderers Technical and Commercial Proposals will be opened at the offices of the Tender
Board. Time and date for submission of Technical and Commercial Proposals will be specified in
the Invitation to Tender. Any Tender received after the time and date fixed for submission of
Tender will be rejected regardless of the cause of delay.
The tenders shall be evaluated in two steps; the technical proposal will be opened and evaluated
first. After the evaluation of the technical proposals has been completed, the financial proposal for
the technically qualified Tenderers will be opened and evaluated.
1.9
Addenda to the Tender Documents may be issued to the Tenderer latest 14 days prior to the date
of delivery of Tenders for the purpose of amending or clarifying the documents. Should there be
any doubt or obscurity in the meaning of any Tender Documents or as to anything to be done
under the Contract or concerning these instructions or as to any other matter or thing, the
Tenderer must set forth such doubt or obscurity in writing and submit it to the Tender Board not
later than 21 days before the latest day fixed for delivery of Tenders. If considered appropriate a
reply in the form of a Circular letter or Addendum will be distributed to all Tenderers to whom
Tender Documents have been issued. Such Addenda will become part of the Tender Documents.
Any interpretation or clarification of the Tender Documents will be made only by formal Addenda.
Neither the EMPLOYER nor any of its employees, nor any agents or servants of the Employer or
Engineer has any authority to make representation or explanation to the Tenderers as to the
meaning of the Tender Documents or as to any other matter or thing concerning the Contract so
as to bind the Employer or to bind or fetter the judgment or discretion of the Engineer in the
exercise of his powers and duties under the Contract except insofar as the Tender Board may
issue a Circular letter or Addendum explaining or amending the Tender Documents.
Amendments to the Tender Documents subsequent to their issue by the Tender Board shall only
be effected by Addenda. The Tenderer shall acknowledge receipt of such Addenda and Circular
Letters by recording them in the appropriate spaces in the Form of Tender.
Circular Letters are Employers responses in the form of a Question and Answer to the queries
sent by the Tenderers during the tender period. Circular Letters issued to all Tenderers by the
Tender Board shall form part of the Contract and the Tenderer shall take into consideration the
contents of such Circular Letter in his Tender.
1.10
Tender Bond
The Tender shall be accompanied by a Tender Bond from a locally registered Insurance Company
or an approved Bank in the Sultanate of Oman for an amount of one percent (1%) of the higher
Tender value in the prescribed forms. The wording of the Tender Bond shall be as per the
prescribed Form of Tender Bond included in the Prime Document.
The Bond shall remain valid for 90 days from the latest date for receiving Tenders but will, in the
case of unsuccessful Tenderers, be returned at such earlier time as a Tenderer whose Tender has
been accepted by the Employer shall have provided a satisfactory Performance Bond.
1.11
Validity of Tender
The tenders shall remain valid for acceptance for ninety (90) days from the date fixed for
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submission of tenders. The Tender Board reserves the right to ask Tenderer for extension of
validity of his Tender and Tender Bond without any change in the prices of the tender. The
Tenderer may refuse to extend the validity of his tender without forfeiting his Tender Bond.
1.12
Currency
The currency of the Contract will be the Rial Omani. In the case of a tender submitted by an
individual or companies abroad, it is permitted to write the prices in foreign currency provided the
equivalent Oman currency must be mentioned. Tender in foreign currency without the equivalent
Omani currency will be rejected.
1.13
The successful Tenderer will be required to submit, within 10 days of the receipt of the notification
of the acceptance of the Tender, a Performance Bond to the amount of 5% (Five percent) of the
Contract Value in the form of a bank guarantee for the same. The Form of Performance Bond is
included with this document. The formal contract will be executed thereafter. The Performance
Bond shall be valid for the whole of the Contract and Maintenance Period and will be retained by
the Employer for the entire Contract and Maintenance Period and will be returned to the
Contractor upon the satisfactory completion of the Maintenance Period.
The appointed Tenderer will be required to obtain all the insurances under the Conditions of the
Contract, and to lodge them with the Employer or to furnish an indemnity bond from a bank,
located in the Sultanate of Oman, indemnifying and saving harmless the Employer from loss
which may be caused to him by his defaults to obtain insurance accordingly, within 7 days of
receipt of Engineers order to commence the Works.
Pending the entering into a formal contract the Tender and its acceptance shall constitute binding
obligation upon the Contractor.
Failure to execute the formal contract and to provide a Performance Bond or indemnity bond
within this period, will cause the Tender Bond to be forfeited.
The Tender Bond of the successful Tenderer will be returned upon receipt of the Performance
Bond and execution of the formal contract.
1.14
Bill of Quantities
The Tenderer shall note that every rate and sum of money entered by him in the Bill of Quantities
shall be in Omani Rials, fractions of Omani Rials must be in Baizas. The Tenderer shall enter a
rate or price against each item in the Bill of Quantities. Where the Tenderer wishes to include the
cost of one item in that of another one he shall write NIL in the rates and amounts columns
against the former, indicating in which item or items the cost is included. The unit rates in the Bill
of Quantities shall be written both in the words and figures. The Tenderer shall money out each
item of the Bill of Quantities, cost each page, total the Bill of Quantities and carry the total to the
Form of Tender.
If the Tenderer wishes to make some percentage addition or reduction to the total of the Bill of
Quantities in order to arrive at the sum which he carries to the Form of Tender, such percentage
shall be applied to all items in the Bill of Quantities except those for which provisional sums are
stated and shall be deemed to apply equally to every such item.
No Tender will be considered for acceptance which is in terms of or which contains items priced in
terms of a percentage of some other Tenderers Tender or tendered price.
Any clarification or correction in the Bill of Quantities made by the Tenderer to clerical errors or
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illegibility entered by him in the Bill of Quantities shall be signed by the person authorized to sign
the Tender prior to the submission of the Tender.
The rates and prices set down against the items in the Bill of Quantities shall be fixed for the
entire duration of the Contract and shall be for the full inclusive value of the finished work
described including profit, all obligations and liabilities of every kind arising under the Contract.
The Tenderer may be provided with an electronic copy of the Bill of Quantities as well. If provided,
then in addition to entering the rates and prices as stipulated herein, the Tenderer is also required
to enter the rates electronically and return the compact disc as part of his Tender. In the event of
conflict or ambiguity between documentation submitted in digital form and those submitted in
hardcopy, the hardcopy shall take precedence in all cases.
1.15
Documents Confidential
All recipients of any documents of the Tender Documents (whether they submit Tenders or not)
shall treat the details of the documents as private and confidential.
During the tender period, the Tenderer shall not communicate with anyone related to or deemed
to be related to the preparation of the Tender unless expressly so directed by the Tender Board or
where such communication shall constitute an enquiry as set down above.
1.16
Additional Documents
In addition to Tender Documents issued for tendering purposes, it is mandatory for the Tenderer
to provide and bind in after the Tenderers enclosures section of the prime document, the
following details together with such further information as he may wish to provide in amplification
of his Tender.
Any Tender not accompanied by all additional documents will be rejected.
(i)
Details of the Tenderers proposed program of work from the date of receipt of the Engineers
order to commence the Works showing elapsed time in weeks of all operations of
significance to the Tenderer.
(ii) A statement giving the numbers and categories of supervisory and technical staff and skilled
and unskilled labour to be employed on the Works divided into Omani nationals recruited in
Sultanate of Oman and others together with detailed Curriculum Vitae (CVs) of supervisory
staff to be employed on the work indicating their previous appointments and experience
highlighting the ones of the same field of Works.
Tenderer must submit with his Tender a list of all Omani and Expatriate Employees employed
by the Company ,giving the name of the employee job category and unit rate per month
(monthly salary) in the prescribed forms included in this Prime Document .Tenderer engaging
a high proportion of Omani employees shall be given preferential consideration.
A statement confirming that the Tenderer shall employ a minimum percentage of 30% Omani
employees in this project and proposal of their position within this percentage.
(iii) A list giving types and details of major Constructional Plant (including vehicles) which the
Tenderer proposes to employ on the Works indicating those :
which are owned at the time of tendering and are expected to be free for use on the
works;
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which are to be acquired inside and outside the Sultanate of Oman and in each case
whether by outright purchase, hire purchase, or hire.
(iv) A statement giving the Tenderers proposals for location or locations and sizes of base
camps, accommodation, offices, workshops and stores.
(v) A complete description of the method of execution of the Works.
(vi) A schedule of laboratory tests that the Tenderer intends to carry out in the site laboratory and
in an independent laboratory.
(vii) Details of any sub-contractors and suppliers, including local firms which the Tenderer
proposes to employ for the execution of substantial portions of the works and a description of
those portions of the Works on which he intends to employ sub-contractors. Details for all
major suppliers and sub-contractors should include:
An indication of the part of the Works to be sub-contracted or covered by the order for
materials;
Proposed supplier or sub-contractor and his address;
Sub-contractors qualifications and related experience in sufficient detail;
Preferential consideration shall be given to the Tenderer who is offering a high proportion
of local specialized sub-contractors, local materials and Omani labour obtained from the
region where the project is to be executed.
(viii) A statement signifying that a site inspection has been made and that the Tenderer has no
doubts or queries regarding the site, ground conditions, access, permits or permission
required. A statement giving details about the Company and a list of similar works carried out
during the last five years giving the name of the Employer, Consultant, value, location,
duration and date of completion.
(ix) A forecast of anticipated interim valuations related to the proposed work schedule, taking into
account the annual cash flow inserted by the Employer in Item 19 of the Appendix to the
Form of Tender.
(x) A statement giving the name(s) of the person(s) authorized to sign Agreements on behalf of
the Company including his (their) specimen signature(s).
(xi) A statement of unresolved doubts as to the meaning of anything contained within the Tender
Documents and of the interpretation relied upon by the Tenderer.
(xii) A copy of each Circular Letter and Addendum, if any, issued by the Tender Board,
appropriately endorsed by the Tenderers.
(xiii) The Tenderer must provided a list of all local and foreign products and materials to be used
in the Work. The details of each products and material shall be given in the prescribed forms.
List of all Products and Materials to be used in the Project and Material Approval Sheet
(MAS), included in the Prime Document.
(xiv) A list of recommended special tools and spare parts for the maintenance of the equipment
for a minimum period of one year, including number and unit rate.
(xv) A Tender Bond in the amount of not less than one percent (1%) of the Tender value as
stipulated in Clouse 1.9. of these instructions.
(xvi) A copy of valid Tender Board registration and computer printout document issued by Ministry
of Commerce and Industry containing of the names of the owner(s) of the Company with
specimen signatures. International companies not yet registered shall provide an undertaking
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stating that if awarded the Contract shall finish the registration formalities with the Tender
Board and the other concerned government bodies within thirty (30) working days from the
award of Contract.
1.17
Adjudication of Tenders
After the Tenders are opened, they will be checked in all respects for the adequacy of the Tender
requirements specified herein including any errors in computation and omissions.
The Tender Board is not bound to accept the lowest or any Tender and reserves the right to reject
any or all Tenders without assigning any reason.
The Tender Board also reserves the right to reject any tender without additional copy or if the unit
rates are not written both in words and figures.
1.18
Technical Units
The technical units to be employed in all Tenders shall be based on the SI (kg, m, s) system,
unless reference is made in the Specification to other systems.
1.19
Language
All correspondence with the Employer or the Engineer shall be in English Language. Original
documents or copies submitted by Tenderers, which are not in Arabic or English, should be
accompanied by English translations.
1.20
Standard Forms
A set of standard forms prepared by the Ministry of Finance is included in the Tender Documents.
These are for the information of the Tenderer and unless otherwise indicated in the Instructions to
Tenderers no need to be completed.
1.21
Correction of Errors
The Bill of Quantities will be examined prior to the signing of Contract in order to ascertain that
the items are correctly extended at the rates quoted. Should any arithmetical error be found it will
be corrected and, the Tender Value will be amended accordingly. The Tenderer will be informed of
any arithmetical adjustments made should the Tender Board wish to further consider his Tender
and the Tenderer will be required to certify his acceptance.
Arithmetical errors will be corrected on the following bases: if there is discrepancy between the
unit rate and the total price that is obtained by multiplying the unit rate and quantity, the unit rate
shall prevail and the total price shall be corrected. If there is discrepancy between words and
figures, the amount in words will prevail.
1.22
Dayworks
Tenderers shall fill in the schedule of Dayworks rates in the Bill of Quantities. In case of any
additional or substituted works, the Contractor shall be paid for such work under the conditions
set out in the Preamble to the Bill of Quantities and the rates and prices affixed in his Tender.
1.23
Costs of Tendering
The Employer and Tender Board shall not be responsible for, or pay for expenses or loses which
may be incurred by any Tenderer in the preparation and submission of his Tender, in visiting the
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Site and obtaining information necessary for preparing and submitting his Tender.
1.24
The attention of the Tenderer is drawn to the fact that this Contract will not include a variation of
price (labour, materials and plant) clause. The Tenderer shall therefore be deemed to have
included in his Tender for all increases in the cost of labour, materials and constructional plant,
which may occur after submission of the Tender during the period of the Contract except for
increases, which may be reimbursable under Clause 70 of the Standard Conditions of Contract.
1.25
All arrangements which affect the engagement including medical screening for work permit,
transport, paying feeding and housing of laborers or other matters in connection there with shall
be subject to the regulations and codes of the Sultanate of Oman, now in force or which may be
made from time to time during the continuance of the Contract.
The successful Tenderer must employ minimum 30% Omanis of requisite skills for all staff
categories ,technical or otherwise, for the execution of the Works. The daily records of staff and
labour deployed for the Project shall be submitted to the Engineer.
The Tenderer must comply with the minimum percentages for employing Omanis in their
organization in accordance with the Regulations and Codes issued by Ministry of Manpower.
Failing to adhere to such requirement shall lead to the rejection of Tenderer`s tender.
Omanization content in the Project and the Company is one of the essential items considered
during the Tender evaluation process.
1.26
The Tender shall be submitted solely on the basis of the Tender Documents issued to the
Tenderers and must be free of any qualification. Should the Tenderer wish to submit an
alternative offer, such offer must be additional to and completely separate from the unqualified
Tender.
1.27
Site Inspection
The Tenderer must visit the Site and obtain for himself, at his own expense, all information
necessary for preparing a Tender. He must carefully examine the Tender Documents and satisfy
himself as to the risks, obligations and responsibilities to be undertaken in the Contract.
1.28
Persons, firms or companies proposing the Tender and any of their servants or agents will be
granted permission by the Employer to enter upon his premises and lands for the purpose of
inspection in connection with the proposed Tender, but only on condition that such persons, firms
or companies, will release and indemnify the Employer and his servants and agents, from and
against all liability in respect of, and will be responsible for, personal injury (whether fatal or
otherwise), loss of or damage to property and any other loss, damage, costs and expenses
however caused (whether by any act or neglect of the Employer or his servants or agents or not),
which, but for the exercise of such permission would not have arisen.
1.29
The Tenderer is required to give priority to local produced products and materials to be used in
the Works up to a price difference of not more than ten percent (10 %) over similar imported
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products and materials provided such products and materials confirm with the Contract
Specifications.
The Contractor shall be required to insure the materials and goods to be used in the Works with
an insurance company registered in the Sultanate of Oman.
The Tenderer must comply with the provisions of the royal decree No. 39/82.
1.30
The Tenderer shall have an approved Quality Management System complying to ISO 9001/2000
to demonstrate his ability to supply a conforming product to an established design. The Quality
Management System shall apply to all the Tenderers activities including contract management
during procurement, testing, packing, shipping, storage, construction, site erection and
commissioning.
1.31
The Tenderer shall submit documentation to demonstrate his Quality System including his Quality
Policy Statement, quality manuals, typical quality plans for main items of equipment and other
such documents to indicate his intention and ability to properly control the quality of complete
works.
1.32
During the Tender Evaluation Period, the Tender Board may request the Tenderer in writing to
provide a detailed analysis or breakdown of the unit prices entered by him against various items
in the Bill of Quantities.
1.33
To assist in examination, evaluation, and comparison of tenders, the Tender Board may ask
Tenderers individually for clarifications of their Tender including break down of their rates. The
request for their clarifications and response shall be in writing, but no change in the price or
substance of the Tender shall be sought, offered or permitted, except as required to confirm the
corrections of arithmetical errors discovered by the Employer/ Tender Board during the evaluation
of the Tender.
Post Tender Clarifications do not constitute intent to award of the Contract. However, in the event
that the Tender is accepted Post Tender Clarifications and their related answers will form part of
any subsequent Contract as part of the applicable Contract Documents.
1.34
The Tenderer shall disregard all manufacturers ,trade names or brand names, model numbers
and foreign certification marks that may appear in the in the Tender Documents. Kitemark and
other foreign certification marks and certification for materials and equipment required from
Original Equipment Manufactures (OEM) are not permissible in this Contract even though
mentioned in the specification.
1.35
National Standards
National Standards shall take precedence over international standards in the specification of
materials, equipment and workmanship for the works. Reference numbers of national and
Page 13 of 17
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Volume 1
Part 1
international standards such as OS, BS, ASTM, etc. referred to in the latest revision of such
standards current at the time of Tender.
1.36
The Tenderer shall not be permitted to alter his proposal after it has been opened.
Any effort by the Tenderer to influence the Employer and Tender Board in the process of
examination, clarification, evaluation and comparison of Proposals, and in decisions concerning
award of Contract, may result in the rejection of the Tenderers proposal.
Each proposal will be checked in detail to ascertain compliance with the Tender Documents and
completeness of information requested herein, whether the proposal has been properly executed
and whether it is otherwise generally in order. If the proposal substantially deviates from the
Tender Documents it may be rejected.
To qualify for technical and financial evaluation Tenderer shall meet the following minimum
qualifying criteria:
a)
b)
c)
d)
e)
Page 14 of 17
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Volume 1
Part 1
Tenders will be evaluated based on scoring system, giving seventy (70) points weight to the
Technical Proposal and thirty points (30) weight to the Financial Proposal as specified below.
Criteria for evaluation
Maximum score
A. Technical Proposal
70 points
Experience
Performance
10 points
15 points
5 points
5 points
A4. Qualification and experience of key staff proposed for the project
10 points
3 points
5 points
7 points
5 points
5 points
30 points
Tenderers will have to score minimum 50 points in the technical proposal in order to qualify for the
financial proposal.
The Financial Proposal will be scored as follows: The Tenderer that is determined to be
responsive to the requirements of these tender documents and which has submitted the tender
with the lowers corrected Tender Value will be given a score of 30 points and the financial
proposal from the other responsive Tenderers will be scored proportionately based on the lowest
Tender Value.
The total score for each responsive Tenderer will be the sum of the points calculated above for
the Technical and Financial Proposals.
The Contract will be awarded to the Tenderer whose Tender has the highest total score, who is
responsive to the requirements of the Tender and who satisfies the post-tender clarification
requirements.
The Employer's intention to award the Contract to the successful Tenderer shall be documented
by a Letter of Acceptance. Upon receipt of the Letter of Acceptance, the successful Tenderer is
expected to immediately issue similar letters or notices to each of the manufacturer or supplier of
material and equipment to avoid occurrence of delays.
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Volume 1
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The formal Contract Agreement to be executed by the parties shall set forth the basic
understanding between the Employer and the Contractor incorporating:
The duly filled-in Form of Tender, Tender Price Schedules, Tender Schedules
including: Time Schedule, Unit Rates Schedule, Monthly Rates Schedule, Spare Parts
and Tools Schedules, Schedule of Performance Guarantees, Schedule of Subcontractors and Suppliers, Schedule of Addenda, Quality Plan, Safety Plan and
Schedule of Technical Data;
Until the Contract Agreement is executed, the successful Tenderer shall be bound by the
terms and conditions of these Tender Documents and the Letter of Acceptance.
The Tenderer's customary proposal sheets, if any, and descriptive information submitted shall
also form part of the Contract Documents but only in so far as they are not in contradiction with
the Tender Documents.
The Contract Agreement when executed shall be deemed to include entire agreement between
the parties thereto, and the Contractor shall have no right to claim any modification thereto
resulting from any representation or promise made at any time by any officer, agent, or employee
of the Employer or by any other person.
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1 of 2
Volume 1
Part 2
Tender Documents
1.
Volume 1
Part 2
GENERAL
The
following
Standard
Conditions
prepared/published/issued by and titled:
shall
be
official
conditions
of
Contract
Sultanate of Oman Standard Documents for Building and Civil Engineering Works Fourth
edition, September 1999 Complete with its forms, and Standard Conditions of Contract, all
together printed in pages numbered from 1 to 62 inclusive.
The following Clauses from Standard Documents for Electrical and Mechanical Works (Including
Erection on Site) First Edition April 1987 shall be applicable for this Contract and shall
complement each other with the provisions of the main Standard Documents.
a)
b)
c)
d)
Clause
Clause
Clause
Clause
26.6;
e)
f)
g)
This document shall be deemed to be part of this Section and shall form an integral part of these
Tender Documents. The Contractor is deemed to have his own copy of the above mentioned
Standard Documents.
2.
MEASUREMENT OF WORKS
The Bill of Quantities contains estimated quantities only. Therefore, Clause 55 of the Conditions
of Contract will be applicable and Clause 56 will not apply.
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Volume 1
Part 3
FORM OF TENDER
Notes:
The Appendix forms part of the Tender. Tenderers are required to fill up all the blank
spaces in this Form of Tender and Appendix
H.E. THE CHAIRMAN OF THE TENDER BOARD
P.O. BOX 787 AL KHUWAIR, POSTAL CODE 133
SULTANATE OF OMAN.
After Compliments,
1)
2)
We undertake if our Tender is accepted to commence the Works within 60 (sixty) days
of receipt of the Engineers order to commence, and to complete and deliver the whole
of the Works comprised in the Contract within 730 (seven hundred thirty) days
calculated from the last day of the aforesaid period in which the Works are to be
commenced.
3)
If our Tender is accepted we will obtain the guarantee of a locally registered Insurance
Company or Bank (as required in the Sultanate of Oman Standard Conditions of
Contract for Building and Civil Engineering Works Fourth Edition, September 1999.) to
be jointly and severally bound with us in the sum of five (5%) percent of the Contract
Value for the due performance of the Contract under the terms of a Performance Bond
to be approved by you.
4)
We agree to abide by this Tender for a period of 90 days from the date fixed for
receiving the same and it shall remain binding upon us and may be accepted at any
time before the expiration of that period.
5)
In the event of our Tender being accepted and until a formal Agreement is prepared and
executed this Tender, together with your written acceptance thereof, shall constitute a
binding obligation upon us.
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6)
We understand that you are not bound to accept the lowest or any Tender you may
receive.
8)
Reference Number
Date
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Clause
01
Ruling Language
5 (1) (a)
02
Amount of
Guarantee
10
03
23 (2)
1,000,000.000 R.O.
04
41
60 (sixty) days
05
43
730 days
06
47 (1)
07
Period of Maintenance
49 (1)
365 days
08
Quantities
55
Estimated Quantities
09
59 (4) (c)
.. percent
10
Advance Payment
60 (2)
11
Recovery of Advance
60 (2)
12
60 (4) (b)
13
60 (4)
14
60 (5) (a)
60 days
15
60 (7)
16
60 (7)
Performance
Bond
or
from
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Sr.
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Part 3
Clause
17
60 (8)
18
60 (9)
19
Cash Flow
60 (13)
2012
2013
2014
2014
15%
50%
25%
10%
Witness:
Occupation: .
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Part 3
FORM OF AGREEMENT
THIS AGREEMENT is made on the day of 201.. BETWEEN the
Government of the Sultanate of Oman, represented by the PUBLIC AUTHORITY FOR
ELECTRICITY AND WATER, (hereinafter called the EMPLOYER) of the one part and
M/s
..
(hereinafter called the CONTRACTOR) of the other part
WHEREAS the Employer is desirous that certain works should be executed viz:
In this Agreement words and expressions shall have the same meanings as are
respectively assigned to them in the Conditions of Contract hereinafter referred to.
2)
The following documents shall be deemed to form and be read and construed as part
of this Agreement. viz:
a) The said Tender
b) The Instructions to Tenderers
c) The Standard Conditions of Contract
d) The Tender Schedules
e) The Specification
f) The Bill of Quantities
g) The Drawings and Standard Drawings
h) The Employers Letter of Acceptance
**
**
3)
4)
The Employer hereby covenants to pay the Contractor in consideration for the
execution, completion and maintenance of the Works the Contract Price at the times
and in the manner prescribed by the Contract and as stated in the Cash Flow contained
In the Appendix to the Form of Tender.
**
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IN WITNESS whereof the parties hereto have hereunder set their respective hands and seals on
the day and year first above written.
Witness
Witness
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1.
INTERNATIONAL COMPANIES
The Contractor shall prior to the signature of the Form of Agreement submit notarially
authenticated copies of the original documents defining the constitution of the
Company, powers of attorney and other relevant documents. In the case of a
Partnership or Firm these documents shall be duly authenticated extracts from the
partnership deed or other documents. These documents shall also show by what
persons and what manner contracts may be entered into and what persons are directly
responsible for the due execution of such contracts and can give valid receipts together
with specimens of their signatures.
An overseas power of attorney of a foreign signatory to the Tender shall be endorsed
by an approved Omani authority (such as an Embassy).
A Contractor intending to undertake the Contract jointly or in association with another
firm or firms including firms or persons acting in an advisory or consultative capacity
shall submit a statement showing how the contract commitment will be undertaken and
the exact relationship between each of the parties.
2.
OMANI COMPANIES
The Contractor shall prior to the signature of the Form of Agreement submit copies of
the official Company Registration Particulars, i.e. partnership, limited liability, joint
venture, joint stock, together with the commercial registration number. These
documents shall also show by what persons and in what manner contracts may be
entered into and what persons are directly responsible for the due execution of such
contracts and can give valid receipts together with specimens of their signatures.
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DESCRIPTION
PRICE IN RO
B1.
B2.
Ground Investigation
B3.
B4.
B5.
B6.
B7.
B8.
B9.
B10.
B11.
B12.
B13.
Break Tank 1
B14.
Break Tank 2
B15.
Pumping Station 1
B16.
Pumping Station 2
B17.
SCADA System
B18.
Day Works
SUBTOTAL
Value of General Items and Preliminaries
Value of Measured Works
Value of Provisional Sum
Value of Daywork Schedule
Contingencies (10% of Bills No. 2 to 17)
TOTAL CONTRACT VALUE
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Authorized Signatories
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Authorized Signatories
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Authorized Signatories
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Whilst the Performance Bond is an "On First Written Demand" Bond, the Employer may, but is not
bound to, adhere to the following procedure. If the Employer considers that the Contractor is in
default of the due performance of his duties under the Contract, then the Employer will give
fourteen days written notice to the Contractor of this occurrence during which time the Contractor
shall rectify such performance to the satisfaction of the Engineer.
If in the opinion of the Engineer such performance is not rectified the Engineer shall inform the
Employer accordingly in writing.
The aforementioned shall not, in any manner whatsoever, alter the nature of the "On First Written
Demand" Bond.
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11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
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Part 4
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Volume 1
Part 4
Tender Documents
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4.
TENDER SCHEDULES
4.1.
GENERAL
Volume 1
Part 4
Tender Documents
Volume 1
Part 4
All schedules must be signed and accompanied by the company seal. The absence of any
response against any part in the Schedules of Deviations will be taken as implying agreement
with that part in full and without deviation.
4.2.
SCHEDULE OF DEVIATIONS
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Should the Tenderer raise objections to any requirements of the Tender Documents or be of the
opinion that any deviations from the General and Technical Specifications would contribute to an
improvement of the availability, reliability, flexibility or safety of the sites, without reducing the
specified requirements, he will be allowed to quote accordingly.
Such deviations, however, shall in any case be entered item wise into this separate Schedule of
Deviations and have to be clearly justified. Reference shall be given to the respective Clause or
Sub-clause of the Tender Documents. Hints of a general nature only, without reference to a
certain Clause or Sub-clause of the Tender Documents will not be considered and may result in
the rejection of the Tenderer's proposal.
Where applicable the Tenderer shall note the impact on cost and time schedule for compliance.
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If no deviations are entered into the Schedule of Deviations, the Tenderer will be considered to
have completely accepted, without reservation, all conditions and requirements of the Tender
Documents.
The Tenderer should note that in the event of awarding a Contract, no deviations from the Tender
Documents, except those listed below and specifically approved by the Engineer in writing, will be
acceptable.
The Employer reserves the right to accept or to reject any or all deviations/proposals, and in case
of Notification of Award, only the accepted deviations shall be binding.
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Volume 1
Part 4
Note: Attach additional sheets if necessary. Non-listing of deviations, if any, shall make the bid
non-responsive.
Sequ
ence
No.
Clause No. of
General Technical
Requirements
& Particular
Technical
Requirements
Deviation/Variation
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Part 4
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Company: ............................................................
Signed: ..................................................
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Volume 1
Part 4
Date: .............................
Tender Documents
4.3.
Volume 1
Part 4
The Tenderer shall furnish here a list of equipment/systems of capacity similar to the specification
requirements manufactured by the manufacturers offered and person's to whom a reference may
be made by the Employer in case the Employer considers such a reference necessary.
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No.
Client
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Installation
Date
No. of
Operating
Hours
Volume 1
Part 4
Persons to
whom
Reference
may be made
Tender Documents
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Date: .............................
Tender Documents
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4.4.
Volume 1
Part 4
The Tenderer shall give below a list of spare parts recommended for two years trouble free
operation of the Equipment offered by him. Prices shall be included in the Tender Price.
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Item Manufacturer
No.
& Part No.
Description
Delivery Qty
Period Requi
(Weeks)
red
Unit Price
(RO)
In Figures
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In Words
Volume 1
Part 4
Total Price
(RO)
Tender Documents
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Date: .............................
Tender Documents
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4.5.
Volume 1
Part 4
The Tenderer shall give below the list of special maintenance, erection tools and tackles offered
by him. Price be included in the Tender Price. Tenderer shall include all special tools required for
operation and maintenance. During the Contract the adequacy of the tools quoted herein shall be
demonstrated to the O&M staff. In case of inadequacy of offered tools & tackles the Contractor
shall provide additional required tools and tackles at no extra cost.
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Item
No.
Particulars
Qty.
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In
Words
Volume 1
Part 4
Total Price
Tender Documents
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Date: .............................
Tender Documents
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4.6.
Volume 1
Part 4
The Contractor shall list on the attached schedule all items of the Work he has planned to SubContract together with the name and address of the confirmed Sub-Contractors. In addition the
Contractor shall provide the following information for all major suppliers or sub-contractor
proposed as follows:
a.
b.
Tender Documents
c.
d.
e.
Standard applicable.
Volume 1
Part 4
The Engineer/Employer reserves the right to reject any Sub-Contractor for whatever reason. If a
Sub-Contractor is rejected, the Contractor shall propose an acceptable alternative at no additional
cost to the Employer.
No Sub-Contractor shall be changed, and no additional Sub-Contractor introduced during the
course of the Contract without the written approval of the Engineer/Employer.
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Similarly, the Contractor shall list all Suppliers of Materials or Services he is proposing to utilize for
the execution of the Works.
Proposed Equipment Manufacturers and their equipment shall be from the "PAEW List of
Approved Products" - latest revision where applicable.
For the items of equipment, which are not on the above-mentioned list, the proposed
manufacturers and equipment shall be of PAEW acceptable make and subject to PAEW
approval.
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Volume 1
Part 4
Date: .............................
Tender Documents
Signed: ..................................................
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Part 4
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Volume 1
Part 4
TABLE 1
LIST OF SUB-CONTRACTORS
The following list of Sub-Contractors is to be filled in completely and shall be binding upon the
Tenderer in case of Contract award:
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No.
Item
Sub-Contractors
Name & Address
Volume 1
Part 4
Experience
Submit as an Attachment
to this Schedule a
relevant Experience list
of the design consultant
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Date: .............................
Tender Documents
4.7.
Volume 1
Part 4
During the Tender Period, the Tenderer shall visit the sites and the water pipeline route to
appraise conditions and gather the necessary information. Tenderer shall enclose a copy of the
document duly signed by PAEW Personnel as a proof for having visited the Sites. The Tenderer
shall submit the following declaration duly completed along with the Tender.
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Part 4
INSPECTION OF SITE
We hereby confirm that we have visited and carefully examined the Sites and pipeline route and satisfied ourselves as to the nature of all existing roads or other means
of transport or communications and as to possible interruptions thereto and as to
access to and from the Site.
We have made enquiries, examined and satisfied ourselves as to the nature and
location of conditions affecting our obligations under the Contract.
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We have acquainted ourselves as to the laws and regulations, which are applicable to
the work to be performed by us under the Contract, and we have verified that any
permits, approvals and authorizations, if required, can be obtained.
We have obtained all necessary information of all matters whatsoever which may
affect our execution of the Contract.
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Part 4
Date: .............................
Tender Documents
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Part 4
Tender Documents
4.8.
Volume 1
Part 4
SCHEDULE OF ADDENDA
The Contractor shall note below the receipt of Addenda issued during the Tender period. The
Addenda shall form part of the Contract documents, failure by the Contractor to list any Addenda
does not relieve him from compliance with the same.
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Reference No.
Date Received
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Date: .............................
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Volume 1
Part 4
Project:
Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and Other Villages
in Samail and Izki Wilayat
Tender No.:
___________
CONTRACTOR:
MAS No.:
Manufacturer:
MAS Name:
BOQ Ref:
Specificatio
n Ref:
Drawing Ref:
Yes
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No
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Part 4
Certificate Attached:
Yes
No
Yes
No
Remarks:
Signature:
Date:
Stamp:
ENGINEER:
Above information given by Contractor is
Yes
No
correct
Required
1.
__________________________________________________________
information:
2.
__________________________________________________________
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3.
Volume 1
Part 4
__________________________________________________________
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Recommended
:
Material:
Volume 1
Part 4
Rejected:
Signature:
In case of product
recommended is NonOmani give reason
Signature:
Date:
Stamp:
Date:
Stamp:
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EMPLOYER:
Recommended
:
Material:
Signature:
Rejected:
Stamp:
** This will be only considered if local manufacturer for the specified or alternate product is no available.
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4.10.
Volume 1
Part 4
Tenderer shall list below all Omani Employees employed in the Company.
Serial
No.
Name of Employee
Job Category
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Rate/Month
(R.O.)
Tender Documents
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4.11.
Volume 1
Part 4
Tenderer shall list below all Expatriate Employees employed in the Company.
Serial
No.
Name of Employee
Job Category
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Rate/Month
(R.O.)
Tender Documents
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4.12.
Volume 1
Part 4
No.
Name of
Material/Product
Omani
Material/Product
Manufactures
Foreign
Material/Product
Local
Foreign
Market
Market
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4.13.
Volume 1
Part 5
B)
C)
D)
......................................................................................................................
......................................................................................................................
......................................................................................................................
......................................................................................................................
2.
......................................................................................................................
......................................................................................................................
......................................................................................................................
......................................................................................................................
3.
......................................................................................................................
......................................................................................................................
......................................................................................................................
......................................................................................................................
4.
......................................................................................................................
......................................................................................................................
......................................................................................................................
......................................................................................................................
5.
......................................................................................................................
......................................................................................................................
......................................................................................................................
....................................................................................................................
Note (1): Only one Name to be quoted here
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E)
1.
......................................................................................................................
......................................................................................................................
......................................................................................................................
......................................................................................................................
2.
......................................................................................................................
......................................................................................................................
......................................................................................................................
......................................................................................................................
3.
......................................................................................................................
......................................................................................................................
......................................................................................................................
......................................................................................................................
4.
......................................................................................................................
......................................................................................................................
......................................................................................................................
......................................................................................................................
5.
......................................................................................................................
......................................................................................................................
......................................................................................................................
......................................................................................................................
F)
The Tenderer shall attach details of local agent and their registration as
stipulated.
G)
a)
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4.14.
Volume 1
Part 5
QUALITY PLAN
General
It is essential that all components of the system are designed and manufactured to the highest
level of quality.
The Contractor shall maintain and use a Quality System, which complies with the appropriate part
of BS 5750 or ISO 9000 & 14000 to control the Works.
The Contractor shall employ such persons possessing the necessary qualifications to ensure that
correct level of competence is applied to the Works in order to meet the specifications.
If the Contractor chooses to Sub-Contract part of the Works, he shall ensure that his SubContractors have an effective quality system. This quality system shall not relieve the Contractor
of his responsibility for the quality of the finished Works.
Documents to be submitted within 14 days of the effective date of Contract
A definite quality plan covering all items of equipment / works shall be provided by Contractor as
well as all Sub-Contractors.
This quality plan shall be consistent with the policies and objectives of the quality manual and
shall contain:
An organisation chart defining the reporting relationships for those persons who are
responsible for controlling the quality of the work including interfaces between Site and base
office employees. The chart shall also indicate whether staff are assigned full or part time to
the Contract;
A schedule of responsibilities for staff controlling the quality of the Works;
Quality Procedures; These shall list each control activity throughout the life cycle of the
Contract and indicate the
Activity to be performed;
The applicable acceptance / rejection criteria, specification, standard, etc.;
The record to be produced as objective evidence of compliance.
The Quality Plan shall be subject to the approval of the Employer/Engineer. The Engineer may
also require the addition of further hold / surveillance points and additional or alternative tests to
these plans.
The following areas shall be covered as a minimum:
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Quality Audit
The Contractor and leading Sub-Contractors may be subject to a quality audit before award of
Contract with follow-up audits at any time during the execution of the Contract. The Contractor
shall carry out at his own expense quality audits at his major Sub-Contractor's premises and audit
reports shall be furnished to Engineer/Employer for information.
QUALITY ASSURANCE QUESTIONNAIRE
Additional information or detailed answers to specific questions may be appended to this
questionnaire.
QUESTIONS
1.
ANSWERS
2.
4.15.
PROJECT PROGRAM
Contractor shall attach a bar chart showing the Schedule of work to be carried out under this
Contract.
The bar chart shall be complete with start and completion dates of various activities, milestones
and critical path from the Project start to its completion.
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