Escolar Documentos
Profissional Documentos
Cultura Documentos
Republic of Macedonia
1. Introduction
Strategic Planning is a disciplinary activity that leads to the fundamental decisions and activities
that shape and lead the organization to what it is, what it does and how it is done 1.
This is one of several definitions for the essence and the concept of strategic planning of an
organization (especially from the public sector), however it was placed at the beginning of this
introduction due to the essential message it entails. Namely, strategic planning as a continuous and
iterative process is individually the most important activity of an organization from the perspective
of executive management. This process starts with (a) the formulation of a strategic framework, i.e.
the definition of the basic mandate and vision of the organization, as well as its strategic objectives
for a certain time frame, and (b) the Strategy elaboration process in a realistically feasible Plan, i.e.
identification and design of key programs related to the mandate of the organization that in a certain
foreseeable dead line will lead to its desired transformation. It is understood that all of this process is
undergoing within a frame of limitations of the resources available of any kind: financial, human and
temporal. All of this makes the Strategic Planning process a serious professional challenge
intertwined with a process of adopting decisions on a strategic, tactical and operational level.
Analogue to this, the Strategic Plan of the Real Estate Cadastre Agency (RECA) is prepared by the
management (managing staff) lead by the Director, the expert advisors of the Agency 2, as well as the
expert of the Real Estate Cadastre Agency, hired by the Sida Project. The process is supported and
structured by the consulting company PointPro Consulting, while the funding is made by the Project
for Strengthening the Institutional Capacity of SAGW, through the Swedish International
Development Agency (Sida) of the Kingdom of Sweden. The Strategic Plan refers to the period from
2008 till 2013.
As a starting basis of the revision of the Strategic Plan, on one hand is the analysis of the current
status of the Agency, and on the other hand the new mandate of the Real Estate Cadastre Agency that
comes from the new Law on Real Estate Cadastre and the Strategic Priorities of the Government of
the Republic of Macedonia for 2009.
Thus, in the preparation process of the strategic plan of the Agency for the period 2009-2013, there
was significant utilization of the already prepared strategies, and still partially revised according to
the newly occurred external and internal situations and the status of the ongoing development
project.
The process implemented for the formulation and elaboration of the new Strategy of the Agency has
started with the analysis of the current status and position of the Real Estate Cadastre Agency, the so
called SWOT analysis, based on the defined strengths and weaknesses, as well as the opportunities
and the threats for the Agency from the external context for operations. The key part of the
1
(Olsen and Eadie, 1982), Strategic Planning for Public and Non-profit organizations
The authors of the Strategic Plan, i.e. the list of participants at the workshop for Strategic Planning and interviewed
staff from the Agency are annexed to this Strategic Plan.
The design (objectives, structure, budget and an implementation plan) for each specific
development program of the Agency for this period
An integrated Implementation Plan and the necessary development budget on the level of the
Agency
Detailed financial plan and projections of the income and outcome, that provides the detailed
budget and time frame of the foreseen measures and funding resources.
The Strategic plan also foresees an implementation plan of each strategic objective individually,
with a time frame and a budget for the realization of each objective. Most of the measures and
activities of the project will be implemented by teams comprised of persons employed by the Real
Estate Cadastre Agency (RECA), in the scope of their competences and expertise.
Such a defined strategic plan of RECA logically includes the redefining and upgrading of the
organization itself, i.e. revision and design of new and improved organizational systems, processes
and activities in accordance with the desired strategy. On a strategic level, what is essential is the
design and the implementation of the following organizational systems: () Formal structure and
hierarchy, (b) Management control system, (c) Management information system, and (d) Human
Resource Management system.
2. Background and purpose of the Strategic Plan
3
According to the research of the client satisfaction of the services of SAGW from January 2008, 90.9% of the
questioned have stated that the Cadastre as an institution is important for the economic development of the country.
NP A A
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SP
St r at e{ ki
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na VRM
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Budget
Midterm Planning Cycle
AWPGM
Diagram: Harmonizing Strategic Planning with the National Development Strategy and the Budget cycle
The Strategic Plan must contain adequate tools for management control so it would enable the
monitoring of the realization of the Strategic Plan, i.e. the programs and activities within the foreseen
limits. The Strategic Planning process and management control in stages has been shown in detail in
the following diagram.
Stage 1
Stage 4
Stage 3
Situation
Analysis
Mission,
Vision and
Values
OSP
Stage 2
Stage 5
Plan Stage 6
preparat
ion
NPAA
Annual
Operational
Plan
Stage 7
Monitoring
and
evaluation
Reports from
monitoring
and 6
evaluation
Determinin
g objectives
and policies
Preparation
Plan
implementa
tion
Strategic plan
Diagram: Strategic planning process and management control.
The formulation of the Strategic Plan provides the desired situation, programs and activities for
achieving that situation, implemented by RECA. Regular monitoring and evaluation of the
implementation of the plan on the level of activities it contains is obligatory for taking correction
measures so that the implementation will reflect the plan. At the same time it is recommendable for
the monitoring and evaluation to be done annually for the possible revision of the Strategic Plan, as
well as additional detailing of the activities with assigning carriers of the activity, budget and
duration.
3.1. Strategic topics and Strategic Planning
The harmonization of the Strategic Plan of RECA with the National Development Strategy,
Government priorities and strategic objectives, are necessary because the state is a founder of the
public institutions.
The public institutions are created from the state for providing services of public interest. The
mandate and the mission indicate the public value that the relevant public institution should create,
while at the same time provide social justification and legitimacy on which the existence of public
administration is based.
The mandate of state bodies, i.e. public institutions is defined by the Government of the Republic of
Macedonia, concerning what a state institution does, based on formal requests and authorizations
such as laws, regulations, government decisions, decrees etc. and it is influenced also by non-formal
demands, such as the constituency, selected representatives and other stake holders.
What are the basic social, economical and political needs (functions) we are here to meet, and
problems we should address?
After defining the mandate, the mission and the vision of the institution comes the identification of
the strategic decisions and formulating the strategies. The process from the definition of the objective
of the public institution to the formulation of the Strategic Plan is shown in the following diagram.
Identification of strategic
decisions:
Strategic level
Operational level
Approa
ches
Formulating
strategies:
Objectives
Priorities
(policies)
Programs
Strategic plan
The identification of the strategic topics is essential in the strategic planning process. The strategic
topics entail the fundamental questions related to the policies or the critical challenges for the
organization, i.e.
The structure of the strategic plan is shown in the diagram below, and it contains.
Programs and program indicators that assist the achievement of the strategic objectives
Priorities
Strategic objectives
Objective 1
P1
P2
Objective 2
P3
P4
P5
Objective 3
P6
P7
P8
Results
(components)
Crossed (common) functions
Financial
Procurement
Human resources
ICT
In the defining of the structure of the Strategic Plan of the Real Estate Cadastre Agency, it is
significant to mention that the programs are not directly linked with only one strategic objective, but
one program can influence the fulfillment of several strategic objectives.
The structure of the strategic plan displayed in this way enables a conceptual and horizontal
identification of all of the components, however there is the chronological dimension missing, which
is additionally defined and necessary in the implementation of the strategic plan. The implementation
plan of the strategic plan provides an adequate view of the time dimension, which additionally helps
in the defining and monitoring of the needed resources for the implementation of the programs. The
Strategic plan of the Real Estate Cadastre Agency contains plans for the implementation of each
defined program. An example of an implementation plan is displayed below.
Task Name
Duration
66 mons
Plan za Sproveduvawe na Strategijata na Agencija za
Katastar na Nedvi`nosti - Primer
48 mons
Programa za GKIS
2007
Cost
Q4
12 mons
30 mil MKD
48 mons
Vospostavuvawe na IKT
32 mons
30 mil MKD
Obuki
26 mons
0 mil MKD
66 mons
48 mons
GNSS (GPS)
18 mons
40 mil MKD
11
Nivelmanska mre`a
48 mons
20 mil MKD
12
Gravimetriska mre`a
36 mons
13
14
Programa za Kartografija
10 mil MKD
60 mons
60 mil MKD
10 mil MKD
24 mons
16
36 mons
20 mil MKD
18 mons
18
Sistematski izlagawa
18 mons
40 mil MKD
19
Premer na KO
18 mons
20
18 mons
5 mil MKD
21
Konverzija na KZ vo KN
18 mons
22
0 mil MKD
23
18 mons
30 mil MKD
24
3 mons
5 mil MKD
25
18 mons
5 mil MKD
26
12 mons
15 mil MKD
27
Programa za obuki
Kompletirawe na organizaciskiot razvoj
28
29
0 mil MKD
30 mil MKD
7 mil MKD
12 mons
31
Obuki
12 mons
3 mil MKD
32
12 mons
10 mil MKD
12 mons
10 mil MKD
0 mons
0 mil MKD
34
Q4
2010
Q1 Q2
Q3
Q4
2011
Q1 Q2
Q3
Q4
2012
Q1 Q2
Q3
Q4
2013
Q1 Q2
3/14
11/25
5 mil MKD
0 mons
66 mons
30
33
Q3
5 mil MKD
0 mons
6 mons
2009
Q1 Q2
20 mil MKD
60 mons
15
17
Q4
5 mil MKD
0 mons
10
Q3
2008
Q1 Q2
11/25
7/31
In the planning and the implementation of the strategy it is especially important to establish a
connection, i.e. a bridge between the strategic plan and the budget. RECA as a budget user monitors
the annual planning process of the state budget, which is structured and a recurrent process between
the Ministry of finance and the budget users. Additionally, with the new Law on Real Estate
Cadastre, the RECA is a budget user; however it makes significant income from self-funding that it
uses as operational outcome and development programs.
In the strategic planning process, during the defining of the development projects, the RECA budget
is defined according to:
A projection of funds from the Budget of RM, according to the Fiscal Strategy of RM and the
budget plans in the budget turnover for 2009, 2010 and 2011.
The projection of the annual income from self-funding, for which there is a model of
projection of the income from self-funding activities, based on the trends for the size of the
services from the past years, the fees policy and the expected size of future individual
services that the Agency will be providing in the upcoming 5 years.
10
ICT strategy
The Strategic Business plan of SAGW defines several significant strategies/programs for the period
from 2007 to 2010:
1. Covering the entire territory of RM with a real estate cadastre, active GPS and gravimetric
network, with cartographic products and developing a geo-spatial database.
2. Increase of the market orientation and increase of the cost recovery.
3. Proactive relationship with the stakeholders in the process of creating a land policy and the
development of the real estate market.
4. Providing competence in the cadastre, cartography and geodetic works
5. Using modern information technology and digital products in order to satisfy the needs of the
clients and for improving the internal efficiency and work conditions at the same time
focusing on preserving the security, safety and reliability of its data.
A significant number of activities are taken with the proactive attitude of SAGW in the past year,
which results with the Law on Real Estate Cadastre. The new law redefines the institutional set up of
the organization, it provides additional responsibilities and services to the Real Estate Cadastre
Agency, such as the coordinative role of the National Spatial Data Infrastructure (NSDI).
11
Strategic planning
and control
Management
information system
(financial/material
accounting)
Human resources
Information and
communication (formal
and informal)
The control of what has been done and a comparison with the plan has been made difficult and
insufficiently fast, despite the efforts of the above named sector, above all due to the current
establishment of the formal processes of informing and reporting, that still have not been precisely
defined.
The management information system, as a system for integrated and timely financial and material
accounting, that enables automated reports on the services, the clients and the realization, is limited
to the budget management according to the budget accounting of state bodies alone. Additionally, the
management information system is consisted of several different non integrated applications and
sub-systems, which do not allow for the possibility of getting a timely and precise image of the
income, services and clients, which is necessary for good decision making.
12
4.3.Current trends
Apart from the support of the Government of the Republic of Macedonia, the awareness of the
citizens of the real estate cadastre of RM is significant, especially having in mind the importance of
the registration of ownership rights of the citizens to certain real estate.
13
Table: Amount of SAGW services for the period 2005-2007, source Strategic Business Plan of SAGW
The number of applications had exceptionally increased during last year. As an indicator, the total
number of applications has increased by 100% in April 2008 compared to October 2007. The
increase of the number of new applications is shown in the chart below, for the period of the
reduction of the fees of RECA.
14
Chart: Number of new applications in the period October 2007 May 2008
100,000
80,000
60,000
40,000
20,000
Skopje Sector
Sector
Sector
Total
Chart: New and solved cases per sector for the first semester of 2008
It is visible that the total number of applications varies according to the type of
service. Most of the clients are applying for the issuing of a property certificate,
which is the initial factor for the other services related to the Real Estate
Cadastre. According to the data from the database of RECA, the participation of
the various services in the total number of applications is as follows: half of the
15
The Real Estate Cadastre Agency has various clients and users of services. The clients are grouped
16
Table: Income and outcome of the State Authority for Geodetic Works for 2006 and 2007
A significant indicator in the comparison of the two years is the fact that there is a significant growth
of the budget of the organization that is above all due to the project activities from the World Bank
Loan.
The total income from self-funding is seeing a significant growth in the past period, which is mostly
due to the increased number of services and applications from the clients. Because of the difference
17
30,000,000 MKD
Head office
25,000,000 MKD
Sector B
20,000,000 MKD
15,000,000 MKD
Sector A
10,000,000 MKD
Skopje
5,000,000. MKD
-
The geodetic cadastral information system (GCIS) refers to what has so far been called the ecadastre that the organization has been attempting to establish during the past decade. There have
been significant activities undertaken for the establishment of the real estate cadastre, the setting up
of adequate bases in the Skopje Sector (ongoing project till the end of 2008), training of the staff for
using information technology, as well as scanning cadastral maps and their partial digitalization, data
processing into digital form, etc.
For viewing a part of the aspects in other ongoing projects, while viewing the status of GCIS we will
pay attention to the alphanumerical database, the graphical database and the ICT systems that are
necessary to be set up so it would all function.
The diagram below displays the summary of the current status of the establishment of GCIS.
18
- 70 % completed
Setting up in the head
office
First use in Skopje
ICT infrastructure
The hardware for the servers and the storage procurement ongoing
Preparation of the software IGEA ongoing, will be finalized in 2008, first implemented in the Skopje
Sector
The cadastral data storage system is designed with a capacity for the entire alphanumerical database and
the digital graphical database
Demands:
Necessary upgrade of the system in Sectors A and B
There is a need to standardize the procedures as a precondition for the introduction of operational modules,
as well as secondary bases in HQ, i.e. Human Resources, finance, storage/material work, electronic work
log book, planning and analysis and management reports.
Connecting the alphanumerical database with the graphics
19
Cartography.
For the purpose of strategic planning it is most important to view the gap in the
above listed parts, i.e. the status of the classic geodetic networks, as well as the
modern networks like the active GNSS reference network, the Astro-geodetic
network and the geoid, the status of digitalization of the cartography according
to the accepted standards and the needs of the clients.
Status of the level and the gravimetric network: there is no precise data
of the status of the level and the gravimetric network, while the level of
maintenance and functionality is not satisfactory. At the moment a procedure is
started for the preparation of a study for the analysis and the design of the
desired system. The study is supported by the Real Estate Cadastre reform
project funded by the World Bank.
Active GNSS reference network: At the moment the coverage of the
Republic of Macedonia with a GNSS network is 45 % of the territory of RM. For
20
21
Strengths
Weaknesses
Centralized
management
RECA
Strong political will for reforming Lack of work procedures, the existing
the cadastre, from the management procedures are too complex
and the Government of RM.
Introduction of new sectors and Lack of or insufficient staff performance
departments for overcoming the control and monitoring mechanisms
identified weaknesses
Poor link between the local branch offices
and the head office
Lack of management practices and
efficient control mechanisms, reporting
and analysis of the work done (e.g.
financial-material, plan and analysis,
management reports).
No connection between the alphanumeric
and graphical data in GCIS.
The digitization of the maps is not
22
Opportunities
Threats
with
high
education
Increase of the level of public investments in support of the economic development and increase
of the competitiveness of the country;
4.6.Redefining the mandate and the functions of RECA, New RECA Law
The basic law that has defined the functions of the State Authority for Geodetic Works was the Law
on Survey, Cadastre and Registration of Real Estate Rights (LSCRRER Official Gazette of RM,
27/86; 17/91; 84/05 and 109/05, 70/06) and the Law on Survey and Land Cadastre (LSLC Official
Gazette, No. 34 /72 and 13/79).
According to the new Law on Real Estate Cadastre, the jurisdiction of the Real Estate Cadastre
Agency is defined and it contains the following functions.
Establishing, maintaining and enabling public access to the National Spatial Data Infrastructure
Supervision of the work of sole proprietors authorized surveyors and trade companies for
geodetic works
The geodetic operations for special purposes relevant for the Republic of Macedonia determined
by the Government of the Republic of Macedonia
4.7. Influences and basis for the strategic planning
The summary influences and the ongoing situation in the Real Estate Cadastre Agency are
shown in the next table that defines a summary effect from cause and
consequence relations of some activities and factors for defining the current
situation and formulation of the future strategy of the Agency.
Internal influences
Background of
inappropriate
management and service
provision
Ongoing reform
processes, ongoing
projects, strong for
promoting the work
External influences
Citizens not
satisfied with the
work of the
cadastre
Demands for
modernizing the
cadastre (EU,
NATO, WB, GoRM)
Real Estate
market of RM
coming to life
Decision of the
Government of RM
for completing
denationalization
leganlization
Increasing of the
demands of the clients
from the Cadastre
Introducing new
services
Real Estate
Cadastre Agency
Strategy
Self-funding (fees)
Introducing new services
and promoting the
existing ones
Organizational design and
systems
25
Completion, development and maintenance of the real estate cadastre on the entire territory
of the Republic of Macedonia.
Development and maintenance of the classical and modern geodetic reference systems
Support of the development of the real estate market in RM and promoting adequate
investment climate and support of the harmonization with EU and NATO standards.
The Real Estate Cadastre Agency is a leader for geodetic and cadastral works and is a
guardian of the legal security of the geospatial data and the real estate rights data in RM.
The Real Estate Cadastre Agency is an effective, fast, modern, secure and
reliable organization for providing services to all categories of users of
services.
Nourishing an image of an Agency with a high rating and of strategic importance for RM
26
Strategic objective 1: Establishing an efficient, reliable and secure system for the guaranteed
right to own property in RM.
Strategic objective 2: Ensuring conditions for an effective real estate market in the Republic
of Macedonia.
Strategic objective 3: Ensuring conditions for the creation of an adequate and high quality
Land Policy in the Republic of Macedonia.
Strategic objective 4: Efficient serving the needs and demands of the categories of users of
the public services of the Agency.
Through thus formulated strategic objectives, the Strategy of the Agency gets a more realistic, more
feasible and above all a more measurable character. The expected results and participation of the
strategy on a mid term basis have a clear direction and provide a solid basis for high quality and
adequate identification and design of specific development programs that the Agency should
organize and implement in the period 2009-2013.
5.3. Identification of the priority programs
In order to enable the strategic objectives, the Real Estate Cadastre Agency has identified
five key development programs for the above named period, which are defined
below:
Strategic objectives
Establishing an
efficient, reliable
and secure system
for the guaranteed
right to own
propertyRM
in RM.
Ensuring
conditions for an
effective real
estate market in
the Republic of
Macedonia.
Program for
integrated GCIS
based on ICT
Program for
REC on the
entire territory of
RM. RM
Ensuring conditions
for the creation of an
adequate and high
quality Land Policy
in the Republic of
Macedonia.
Program for
National Spatial
Data
Infrastructure
Programs
27
Defining the hierarchy of the objectives of the program and indicators for their measuring
Defining the structure of the program, i.e. its main results (components) and activities
Program implementation plan, i.e. logically connected whole of the program, from its
components and activities that are interdependent through the time frame presented with
adequate gantograms
Defining all necessary resources for the implementation of each program: material, human and
financial resources, i.e. budget for every program.
In continuation we have the summary of the design of each of the five defined development
programs in the Real Estate Cadastre Agency.
28
1.1.2
1.1.3
Digital maintenance
-cadastre
1.2.2
1.2.3
The structure of the Program on integrated GCIS with all of the components and key activities is
displayed in the diagram on the next page, while the implementation plan in the form of a
Gantogram is included in the Annexes to this document.
4
GCIS in the internal communication in RECA has frequently been called the e-cadastre, i.e. centralized registration
cadastral system, although this mostly means the ICT activities for GCIS.
29
Diagram: Sub-programs, components and activities of the Program for integrated GCIS
30
Diagram: Components and activities of Program 2: Real Estate Cadastre on the territory of RM
Diagram: Components and activities of Program 3 for basic geodetic operations and Cartography
31
A specific component of the NSDI program is the Spatial Unit Register. The administration of the
Spatial Unit Register has been transferred from the State Statistics Office to AREC in compliance to
32
Establishment of new management systems and upgrade of the currents ones, and
The budget for the complete implementation of the organizational development program in the
period stated in the Strategic Plan is 2.770.000 EUR. It is significant to emphasize that the largest
part of the total budget is intended for the establishment of the Enterprise Resource Planning System
5 accumulating 2.300.000 EUR, while 470.000 EUR are planned for the remaining activities.
The components and the activities of the program are presented in the following diagram:
33
34
WBS
Duration 2007
Task Name
2008
Qtr 3
1
2
3
10
14
17
18
26
27
28
29
32
36
37
38
47
50
60
67
73
74
77
80
82
87
88
92
104
Qtr 1
2009
Qtr 3
Qtr 1
2010
Qtr 3
Qtr 1
2011
Qtr 3
Qtr 1
2012
Qtr 3
Qtr 1
2013
Qtr 3
Qtr 1
2014
Qtr 3
Qtr 1
73.95 mons
73.95 mons
43.6 mons
32.7 mons
65.25 mons
71.8 mons
71.8 mons
71.8 mons
52.15 mons
19.65 mons
17.45 mons
19.65 mons
0 days
71.8 mons
12/31
71.8 mons
65.2 mons
71.6 mons
71.8 mons
70.65 mons
71.3 mons
24 mons
18 mons
10 mons
71.3 mons
71.7 mons
19.6 mons
71 mons
63 mons
The Program for establishment of a Real Estate Cadastre (program 2) is the only program whose entire establishment is to conclude at
the end of 2009. The remaining 4 programs have duration of five and a half years.
35
Qtr 3
8. Organizational Design
The Agency for Real Estate Cadastre is encountering vast challenges and expectations in the
upcoming period. The organizational design must reflect the strategic objectives i.e. must provide on
time and full implementation of the planned programs in order to achieve the AREC strategic
objectives.
The Program for organizational development defines the AREC development activities in terms of
establishment of adequate design and management systems for implementation of the programs.
Below are the specific subjects/issues and challenges for the organizational design resulting from the
Strategic Plan, who are also based on the analysis of the current Strategy:
Strengthening of team work. The existence of the gap between the operative and project
activities, which adds for the partially efficient performance of the works, can be partially a
result of the weak team work and defined project responsibility, especially in cases where
several sectors are included in the implementation. For this purpose, the proposal states that
the monitoring should be performed by the Sector for Plan and Development. In terms of the
projects in which several sectors are included, the Project Managers should be AREC
cadastre officers or professionals engaged just for the specific project.
36
Demand of the AREC services (current trends and projections for new ones)
Tariff policy
Allocated budget funds from the Budget of R. Macedonia in compliance with the fiscal
strategy of R. Macedonia for the period 2009-2011
Demand of AREC services is one of the most significant factors directly influencing the financial
plan, i.e. the self-financing revenues. Against the tariff policy, the demand directly influences the
balance of the revenues and expenditures. The demand projections are defined according the current
demand, with expectations of increase in the demands for the larger part of the services, despite the
expectations of decrease of part of the services as in the case of the Possessory Lists.
During the projections of the AREC service demands, AREC has included only the new services
which are starting to be offered immediately, such as the list for conditional registration, the list for
temporary objects and similar. The projected scope of services for the following years included in the
projections is presented in the following table:
Demand of AREC services per years
No Type of service / cases
2009
2010
2011
2012
2013
130%
120%
100%
110%
110%
110%
105%
0%
125%
125%
90%
110%
120%
120%
105%
0%
120%
130%
80%
100%
120%
120%
105%
0%
115%
125%
70%
100%
115%
115%
105%
0%
105%
120%
70%
100%
115%
115%
105%
0%
110%
105%
0%
105%
115%
100%
110%
105%
0%
105%
115%
100%
105%
105%
0%
105%
110%
105%
100%
0%
100%
105%
105%
100%
0%
100%
100%
100%
100%
115%
120%
120%
115%
110%
115%
100%
115%
120%
0%
20%
125%
0%
0%
120%
0%
0%
115%
0%
0%
105%
105%
105%
105%
105%
2009
100.00%
100.00%
100.00%
150.00%
100.00%
2010
150.00%
100.00%
100.00%
150.00%
100.00%
2011
150.00%
100.00%
100.00%
150.00%
100.00%
2012
150.00%
100.00%
100.00%
150.00%
100.00%
2013
150.00%
100.00%
100.00%
150.00%
100.00%
Inventory List
?
List for temporary objects
( (for
) one check)
Electronic access into the data1base
Data from the intabulation books
37
The tariff/fee policy has a significant impact on the AREC financial projections in the upcoming
period and is directly dependent form two overriding demands:
o The demands from the Government of RM for decreasing the service fees
o The necessary level of fees for generating revenues that would allow the Agency to
finance the implementation of the development projects in the Agency
In defining the fees, the first factor is considered as crucial, where the fees have been decreased or
are at the level of the current fees, which are charged for the AREC services. In the projection of the
revenues and the expenditures are used fees which are displayed in the following table:
PRICELIST OF SERVICES/CASES
No.
125
450
400
Certificate confirmation notes for the data in the cadastre registry book
50
Mortgages-application
900
900
900
350
10
175
11
Denationalization
12
200
13
50
14
15
16
500
17
Maintenance registration
500
18
Sporadic registration
500
19
Systematic registration
500
20
500
21
Other
Price
(MKD)
New Services
List for conditional registration
125
Inventory List
125
38
125
60
70
125
It has been recommended that the fees should be revised one or two years after the introduction of
the new services and the use of the new fees/tariffs.
39
2009
2010
2011
Total
356
438
478
Salaries
285
310
316
Co-financing of the WB
project
41
27
54
Mill.(000.000) MKD
In preparing the projections for the AREC budget, the allocated funds from the Budget of RM for
2012 and 2013 are the same with the allocated funds from the Budget for 2011.
40
9.2.Estimates of the necessary development budget and the available budget for investing in
development projects
The available budget for investments and development of the Agency is estimated according the anticipated revenues and
expenditures, calculated according the current tariff policy, the growth of the demand for certain categories of services and the
anticipated funds which will be allocated from the Budget of RM. According these anticipations, the available cumulative
development budget for 2008-2013 is 9,475,974 Euro. The table bellow provides a summary projection of the available budget:
2009
2010
2011
2012
2013
INCOME
Total income from self-funding (according to service)
Transferred funds from last year
Income from the budget of Macedonia
Basic salary and fees
Benefits
Other benefits
Other income from the budget of RM
Rest Entry - salaries
TOTAL INCOME
EXPENDITURES
BUDGET
Programs 10 and 20
182.926.
915
75.000.0
00
355.944.
000
201.889.0
00
82.410.00
0
855.000
70.790.00
0
70.790.0
00
613.870.9
15
209.547.
594
245.069.
478
277.024.
171
302.018.
640
437.725.
000
219.650.0
00
89.620.00
0
925.000
127.530.0
00
127.530.
000
647.272.5
94
478.453.
000
224.000.0
00
91.430.00
0
953.000
254.453.0
00
152.070.
000
723.522.4
78
478.453.
000
318.383.0
00
478.453.
000
318.383.0
00
160.070.0
00
160.070.
000
755.477.1
71
160.070.0
00
160.070.
000
780.471.6
40
814.591.0
00
537.069.
000
343.383.
000
790.173.0
00
506.069.
000
343.383.
000
41
SELF-FUNDING
Programs 10 and 20
Salaries, rents and fees
Goods and services
Capital expenditures
Program 2B Basic geodetic operations
Goods and services
Capital expenditures
Program 21 NSDI
285.154.
000
29.790.0
00
41.000.0
00
20.000.0
00
4.500.00
0
310.195.
000
25.000.0
00
27.000.0
00
326.383.
000
25.000.0
00
54.000.0
00
318.383.
000
25.000.0
00
54.000.0
00
318.383.
000
25.000.0
00
54.000.0
00
27.000.0
00
246.150.
000
114.400.
000
131.750.
000
20.820.0
00
20.820.0
00
54.000.0
00
152.100.
000
33.300.0
00
118.800.
000
54.000.0
00
139.686.
000
49.476.0
00
90.210.0
00
54.000.0
00
108.686.
000
66.216.0
00
42.470.0
00
258.000.
000
179.400.
000
30.500.0
00
128.900.
000
20.000.0
00
15.500.0
00
259.000.
000
199.000.
000
37.500.0
00
138.500.
000
23.000.0
00
0
15.500.0
00
3.100.00
285.000.
000
224.200.
000
43.000.0
00
155.200.
000
26.000.0
00
19.800.0
00
19.800.0
00
277.522.
000
233.480.
000
42.980.0
00
164.500.
000
26.000.0
00
8.494.00
0
8.494.00
0
284.104.
000
242.780.
000
42.980.0
00
172.800.
000
27.000.0
00
6.324.00
0
6.324.00
0
0
0
0
21.000.0
0
0
0
0
0
209.470.
000
110.050.
000
99.420.0
00
8.400.00
0
8.400.00
0
42
0
3.100.00
0
00
0
0
21.000.0
00
Table: Projection for the available budget for development for 2008-2013
It is significant to mention that the revenues which are part of the available budget for financing development projects are not equally
allocates in all years, however this planning has an internal logic/explanation.
829.814.000
492.344.000
315.654.000
222.718.000
92.284.000
652.000
158.690.000
10.500.000
54.690.000
18.000.000
20.000.000
24.500.000
31.000.000
888.165.000
534.195.000
347.695.000
245.330.000
101.642.000
723.000
163.500.000
11.000.000
54.000.000
19.000.000
22.000.000
24.000.000
33.500.000
842.483.000
575.583.000
369.383.000
263.591.000
105.054.000
738.000
180.200.000
13.200.000
58.000.000
22.000.000
24.000.000
28.000.000
35.000.000
814.591.000
576.863.000
361.363.000
255.864.000
104.390.000
1.109.000
189.500.000
13.500.000
60.000.000
24.000.000
26.000.000
29.000.000
37.000.000
790.173.000
586.163.000
361.363.000
255.864.000
104.390.000
1.109.000
197.800.000
13.800.000
62.000.000
26.000.000
28.000.000
30.000.000
38.000.000
43
18.000.000
10.000.000
8.000.000
0
41.000.000
16.500.000
20.000.000
4.500.000
0
269.470.000
110.050.000
17.050.000
93.000.000
159.420.000
0
38.350.000
121.070.000
23.900.000
8.400.000
0
8.400.000
15.500.000
12.500.000
3.000.000
3.100.000
3.100.000
3.100.000
0
0
0
23.000.000
3.000.000
20.000.000
0
27.000.000
0
0
26.000.000
5.000.000
21.000.000
0
54.000.000
26.000.000
5.000.000
21.000.000
0
54.000.000
27.000.000
5.000.000
22.000.000
0
54.000.000
27.000.000
306.150.000
114.400.000
21.400.000
93.000.000
191.750.000
2.500.000
71.900.000
117.350.000
20.820.000
20.820.000
3.220.000
17.600.000
0
0
0
0
0
0
0
0
0
54.000.000
172.100.000
33.300.000
33.300.000
0
138.800.000
0
34.000.000
104.800.000
19.800.000
19.800.000
3.200.000
16.600.000
0
0
0
21.000.000
0
0
21.000.000
10.000.000
11.000.000
54.000.000
175.234.000
49.476.000
30.256.000
19.220.000
125.758.000
0
10.540.000
115.218.000
8.494.000
8.494.000
3.410.000
5.084.000
0
0
0
0
0
0
0
0
0
54.000.000
143.686.000
66.216.000
46.996.000
19.220.000
77.470.000
0
24.800.000
52.670.000
6.324.000
6.324.000
6.200.000
124.000
0
0
0
0
0
0
0
0
0
44
Changing the tariff/fee policy i.e. increasing the fees for certain services which are
provided to the end users
Financing certain category of projects and activities with donor assistance by nonrefundable funds (grants). In this category are included activities for organizational
development such as strengthening of the institutional capacities (technical assistance,
management trainings and activities), procurement of certain applicative software and
establishment of management systems.
Increasing the funds allocated from the budget of RM. Although this measure is fiscally
equivalent to the first instrument i.e. increasing the Agency fees, from a political aspect, it
might be better if the Government finances certain items from the development budget
directly through planned budget funds, instead of burdening the end users. Economically,
this is an equivalent solution but the real distribution of the burden to certain users is not
fiscally equivalent.
The final definition of the financial strategy for overcoming the budget gap between the necessary
and the available financing will have to be negotiated with the Government of RM and the Ministry
of Finance, which is responsible and in control of the budget allocation of the funds for covering the
expenditures per state functions. The Agency has arguments and precisely defined needs which are
included in the overall and detail design of its development programs, summarized previously and
presented in detail in the Annexes of this Strategic Plan.
45
2008-2013
10. Risk analysis and Plan for avoiding the potential risks
Crucial aspects for the Agency for Real Estate Cadastre are:
1. Identifying (on-time and honestly) the risks resulting from all working
activities/aspects,
2. Analysis of the level of risk, as well as
3. Defining strategies for minimizing or avoiding the risks.
The Table bellow classifies the identified risks according the same model.
Identification and description
of the risk
Political risk
Financing development
projects
In case of insufficient allocated
Budget funds while insisting on
lower fees for the services.
Level of
the risk
High
High
HR Risks
This risk refers to the
establishment of the new HR
systems i.e. new employments,
staff training and development,
assessment of the performances,
the rewarding and the motivation.
High
Mid
Low
46