Monday, February 15, 2016| Mehwish Fatima

Comsats Institute of Information Technology

Lab Manual: Introduction to Information & Communication Technologies
Course Instructor

Mehwish Fatima

Lab Instructor(s)

Mehwish Fatima

Class-Section

SP16-BCS-C/D

Semester

Spring 2016

Table of Contents
Objectives....................................................................................................................... 2
Task List ......................................................................................................................... 2
Task-1 Weather Spreadsheet.............................................................................................. 2
Task-2 Grading with Formulas ............................................................................................ 3
Task-3 Calculate a Car Payment.......................................................................................... 4
Task-4 Create a Sales spreadsheet ....................................................................................... 5

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Monday, February 15, 2016| Mehwish Fatima

Week-03
Objectives
After performing this lab, students shall be able to:

Enter data into an Excel Spreadsheet

Apply formatting to cells
Use the Function tool
Apply formatting to cell text
Use Goal Seek command
Lookup Table

Task List
Task-1 Weather Spreadsheet
Merge and center title (Average Annual Weather Statistics)
Increase font to 20 and bold
Add Thick bottom border
Delete row below the title
Increase Cities font to 14 and bold
Add double bottom border
Adjust width of each column
Increase remaining fonts to 12
Bold the row titles
For the Avg Temperature line, Insert degree mark with F for Fahrenheit (Use Insert Symbol)
Change Altitude and Temperature cells to Number format with 0 decimals using More Formats
Change Rain, Snow, and Avg cells to Number format with 1 decimal using Number dialog box launcher
Use auto-fill to finish the Average temperature formulas
Ignore the error for adjacent cells
Use AutoSum to total the Rain and Snow rows
Set up an outside border
Use Conditional formatting as follows
If the temperature is above 70 change the cell color to light red and temperature text to dark red
If the temperature is below 50 change the cell color to light green and the temperature text to dark
green
If the rain or snow totals are greater than 40 change the text to blue
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Use Page Layout to center horizontally and vertically and select to show gridlines
Use Print Preview to ensure the finished document looks as expected
Rename the Worksheet to Complete

Task-2 Grading with Formulas

Open Grading Exercise
Using the Proper Function

Insert Blank Column after the column of names

In the first cell adjacent to the first name use the Proper function and select the cell immediately
to the left [ e.g. =Proper(A2) ] This will change the format of the name to initial capitals
Use auto fill to populate all of the cells adjacent to the names with incorrect formatting
Because this column is a formula, it is not sufficient to delete the first column or just do an ordinary
copy/paste of the correctly formatted names
Instead select the newly formatted names and copy them. Then do a Paste Values on top of the
incorrectly formatted names
Delete the 2nd column now.

Sorting the names

Select a single cell of one of the names

Use the Sort/A-Z function to sort the list of students alphabetically

Calculations for each student

Complete the Exam totals for each student using the Sum formula.
Next complete the Average Exam score for each student. Be careful not to include the Total in the
average calculation.

Calculations for each exam

Complete the formulas for each of the 3 exams at the bottom using the Average formula, the
Standard Deviation formula, and the Variance formula. Calculate these using the list of exam scores
in each column separately.

Calculating the Letter Grade

This is done using the If function. Depending on the granularity desired for the Letter Grade, the
if statement would appear as follows:

if(F2>=90,A,if(F2>=80,B,if(F2>=70,C,if(F2>=60,D,E))))
Conditional Formatting for failing students

Create a conditional format to highlight students at risk of failure. Select Conditional Format, Less
than, using the average score, measure if the average is less than 60, highlight the cell in red.

Creating Charts

Create a chart using the insert tab, by highlighting the desired data. For example, highlight the
student names including the column header and also highlight Exam 1, 2, and 3, including the
column headers.
Go to the insert tab and click on Insert Chart and select a chart type such as column.
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See the new tab selections which show up when the Chart is selected.
See what happens when switching the row/column data.

Split Name Column into Last Name and First Name

Insert a blank column after the column of names

Select the names in the first column and then click on Text to Columns in the Data tab
Select delimited and check the box for comma as the delimiter
Click finish.

Task-3 Calculate a Car Payment

Start Microsoft Excel and type the following labels:
In Cell A1 type: Present Value
In Cell A2 type: Interest
In Cell A3 type: Months
In Cell A4 type: Payment
Select Column A and format the labels bold.
Add the following information and format the cells:
Select Cell B1 and format for Currency.

In Cell B1 type: 20,000

In Cell B2 type: 6.5
In Cell B3 type: 48
Select Cell B2 and format for Percent: increase or decrease the decimal places if needed
A

$20,000

Present Value

Interest

6.5%

Months

48

Payment

Insert Functions

Select Cell B4 and use the Function tool to calculate the PMT
The Rate (Cell B4) is divided by 12 to get a monthly payment
Your equation should look like this: =PMT(B2/12,B3,B1)
The payment is a negative number

Use Goal Seek

What would you meet the goal of a paying $350.00 for 60 months?

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Monday, February 15, 2016| Mehwish Fatima

Task-4 Create a Sales spreadsheet

Open a new worksheet and rename it Bonus

Add the following labels across Row 1:

Add the names of the sales reps in Column A: Alex, Connie, Elizabeth, and Niki.
Add the following sales data in Column B.
Format Column D for currency and Column E for percent
Add the following data:
A
1 Reps

B
Sales

C
Bonus
Percent

Goal

Percent

Bonus
Check

2 Alex

$ 3,500.00

$2,500

5%

3 Connie

$ 8,310.00

$5,000

10%

4 Elizabeth

$ 8,170.00

$7,500

15%

5 Niki

$13,560.00

$10,000

20%

6 Deeter

$ 3,500.00

Name the Range:

Select cell D1 through E5 and use the Name Box to name the range: Sales

Calculate the Bonus Percent with the Sales Lookup table

Select cell C2 and go to Formulas-> Insert Function

From the category list, choose Lookup and Reference, find VLookup
The first argument asks: "Where is the data?" The sales data for Alex is Cell B2.
The second argument asks: "Where is the look up table? For the range, type the name "Sales" (or use
the red, white and blue Find button to go to the spreadsheet to select the cells D1 through E5)
The third argument asks: Where are the answers? In our two column Sales table, the correct percents
are located in Column 2.

Calculate the Bonus Check

Now all of the pieces are in place to figure out how much bonus the sales reps receive. Select Cell F2 and
enter the following equation =B2*C2

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