REGULAR MEETING OF THE BOARD OF EDUCATION

CLOVIS MUNICIPAL SCHOOLS

1009 Main Street
March 22, 2016
Call to Order 5:30 PM
AGENDA

I.

II.

III.

IV.

V.

VI.

VII.

VIII.


IX.

X.

XI.
XII.



XIII.

XIV.

CALL TO ORDER/ROLL CALL

INVOCATION/PLEDGE AND SALUTE Paul Cordova

*CONSIDER APPROVAL OF MINUTES - February 23rd Meeting

*CONSIDER APPROVAL OF AGENDA
OPEN FORUM
*CONSENT AGENDA
These items are placed on the agenda so that the Board, by unanimous consent, can designate those routine
agenda items that they wish to be approved or acknowledged by one motion. If any item does not meet with
the approval of all Board members, that item will be heard when reached under the regular agenda.
A. Consider Accounts Payable Check Listing/Voided Check Listing/Bank of America Purchasing Card
Charges for February
B. Consider Activity Report for February
C. Consider Student Nutrition Report for February
D. Consider Investment Report for February
E. Consider Budget & Expenditure Report for February
F. Consider Revenue Report for February
G. Consider Budget Adjustments
H. Consider ITB/RFPs

1. ITB 15-101 Carpet Cleaning Services

2. RFP 15-221 Fiber Installation Services

3. RFP 16-201 Highland Elementary Building Systems Analysis
SUPERINTENDENT'S REPORT Jody Balch


A. Cannon Air Force Base Update Lt Col Diane Sullivan/Lori Dunn
*B. Consider Request for Permission to Travel (Board Policy I-6500/IJOA)

1. DECA

2. Migrant/Federal Programs
*C. Consider Letter of Intent with the City of Clovis for the Future Utilization of Parkview Elementary

School

INSTRUCTIONAL MATTERS - Cindy Martin

A. Discussion of K-3+, Boys Council Training, & Reads to Lead
HUMAN RESOURCES MATTERS - Dr. Kerry Parker


*A. Consider Board Policies/Regulation

1. Board Policy A-0750/Drug/Alcohol Free Schools

2. Board Policy G-1100/Tobacco Use by Staff Members/Smoking

3. Board Policy J-3000/Tobacco Use by Students/Smoking

4. Board Policy K-1750/Tobacco Use/Smoking on School Premises

5. Board Regulation K-1761/Tobacco Use on School Premises at Public Functions
B. Introduce Student Teachers

OPERATIONAL MATTERS - Carrie Bunce
*A. Consider Purchase of Dump Truck
*B. Consider Amended 2015 - 2016 Fleet Service Contract with Adair, Inc.
FINANCIAL MATTERS - Shawna Russell
A. Discussion of Investment Review & Comparison
*B. Consider Investment Resolution


STAFF REPORTS

A. Human Resources Report

B. Purchase Orders
ANNOUNCEMENTS
A. March 25 -
April 1
B. April 22
C. April 26

*ADJOURN

Spring Break - No School for Students/CMS Offices Closed
Spring Holiday - No School for Students
Regular Board of Education Meeting, Central Office Board Room, 1009 Main Street,
5:30 PM

The Clovis Municipal Schools comply with the Americans with Disabilities Act (ADA). Any disabled person requiring accommodations should contact the Executive Director of Human
Resources, Clovis Municipal Schools, 1009 Main Street, P.O. Box 19000, Clovis New Mexico 88l02-9000, or call 575-769-4322. If you are an individual with a disability who is in need of a
reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact the Superintendent at
Clovis Municipal Schools at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats.
Please contact the Superintendent's Office, if a summary or other type of accessible format is needed. The Clovis Municipal School District does not discriminate on the basis of race, color,
national origin, sex, age, or disability in its programs and activities. The following person has been designated to handle inquiries regarding the nondiscrimination policies: Executive
Director of Human Resources, Clovis Municipal Schools, 1009 Main Street, P.O. Box 19000, Clovis, New Mexico 88102-9000 or 575-769-4322. A copy of this agenda is available from the
Superintendents Office, Clovis Municipal Schools, whose office is located at 1009 Main Street, Clovis, New Mexico.
* = Board Action Item