1

G O V E R N M E N T O F K A R N ATAK A
KARNATAKA STATEWAREHOUSEING CORPORATION
No 43, PRIMEROSE ROAD,BANGALORE-560025
Telephones:25571012

Fax: 080-25577324
RE TENDER (SECOND CALL) FOR THE WORK OF

Construction of new scientific warehouses including Infrastructure works in various centers

of the State, under Warehousing Infrastructure Fund and NABARD Warehousing Scheme
(WIF & NWS-2013-14,2014-15 & 2015-16) with RKVY grants and providing basic
infrastructure facilities to existing warehouses as per WDRA Norms under
RIDF-XXI Scheme.
TENDER REFERENCE

:KSWC/ENG/338 /F/17/5/2015-16 Dated 18-03-2016

Date and time for commencement of downloading

of tender document from the e-procurement portal
https://eproc.karnatka.gov.in

: Date:21-03-2016

Time:17.00 hours

Last date and time for seeking clarifications if any

: Date: 28-03-2016

Time:11.30 hours

Date, time and venue of pre-bid meeting

: Date: 28-03-2016
Time:11.30 hours
Venue: Office of the Managing Director
Karnataka State Warehousing Corporation

43, Primrose Road, Bengaluru, 560025

Last date and time for downloading of the tender document : Date: 12-04-2016
From the e-procurement portal https://eproc.karnataka.gov.in

Time:16.30 hours

Last date and time for submission/uploading of tender in the

e-procurement portal https://eproc.karnataka.gov.in

: Date: 12-04-2016

Time:16.30 hours

Date and time for opening of the Techno-Commercial Tender : Date: 13-04-2016

Time: 16.30 hours

Date and time for opening of the financial tenders

: Will be notified to the qualified tenderers on the eprocurement portal

Place for opening of the tenders and address for communication: Office of the Managing Director
Karnataka State Warehousing Corporation
No.43, Primrose Road, Bengaluru, 560025

After login to Contractors, Please scroll down to the right side bottom to see List of Tenders,
Please click there to find the details of NIT and download copy of the tender. The tender can be
downloaded in the portal as per prescribed date and time published in the portal. Only Interested
Contractors
who wish to participate should remit online transaction fee for tender after
registering in the portal. The transaction fee is non-refundable if you wish to participate.

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Contents

Section
1

Description
INVITATION FOR TENDERS (IFT)

2
3.
3A

3B

INSTRUCTIONS TO TENDERERS (ITT)

TENDER
FIRST FOLDER (TECHNO-COMMERCIAL TENDER)
1. TENDER FORM
2. DETAILS OF PAYMENT OF TENDER PROCESSING FEE AND EARNEST MONEY
DEPOSIT;
3. FORMAT OF POWER OF ATTORNEY;
4. QUALIFICATION INFORMATION;
5. AFFIDAVIT REGARDING CORRECTNESS OF INFORMATION FURNISHED AND
DOCUMENTS UPLOADED/SUBMITTED
SECOND FOLDER (FINANCIAL TENDER)
1. TENDER FORM;
2. PRICE SCHEDULES

4.

FORMS: LETTER OF ACCEPTANCE, NOTICE TO

PROCEED WITH THE WORK AND AGREEMENT FORM

5.
6.

CONDITIONS OF CONTRACT (CC)

CONTRACT DATA

SPECIFICATIONS

DRAWINGS

9.

BILL OF QUANTITIES

10.

FORMATS OF SECURITIES

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SECTION 1: INVITATION FOR TENDERS (IFT)
Date:

IFT No.:

1.

The .MANAGING DIRECTOR, KARNATAKA STATE WAREHOUSING CORPORATION. invites etenders (as per Rule 18-A of the KTPP Act) from eligible tenderers, for the construction of works detailed in
the Table below. Two Cover Tender procedure as per Rule28 of the KTPP Act shall be followed. The
Tenders are required to upload two separate folders , one Techno-Commercial Tender folder containing
the Earnest money deposit details and the details of their capability to undertake the tender (as detailed in
ITT Clause 3and 6), and second folder containing the Financial Ttender The First folders will be opened
first and evaluated. The second folders of those Tenderers found to be qualified to execute the tendered
works are only opened. The Tenderers are advised to note the minimum qualification criteria specified in
Clause 3 of the Instructions to Tenderers to qualify for award of the contract.

2.

Tender documents are available on line in the Government of Karnataka e-procurement portal from
.
21-03-2016 to 12-04-2016. and the tenders are to be submitted online through the e-procurement portal
https://eproc.karnataka.gov.in only. Tenders submitted in any other manner will not be accepted. Tenderers are
required to obtain Level III digital signature from designated firms (available on the e-procurement portal) and
then register with the Government of Karnataka e-procurement platform and submit tenders by using their ID
and digital signature.

3.

Tenders must provide earnest money deposit and pay tender processing fee as specified in columns 4 and 5 of
the Table below and as detailed in Clause 13 of the Instructions to Tenderers (ITT).

4.

A Pre-tender meeting will be held on 28-03-2016 at 1130 hours at the office of MANAGING DIRECTOR,
KARNATAKA STATE WAREHOUSING CORPORATION to clarify the issues if any, and to

answer questions on any matter that may be raised at that stage as stated in Clause 8.2 of
Instructions to Tenderers of the tender document.
5.

6.
7.

Tenders along with necessary information/documents must be uploaded to the e-procurement portal
https://eproc.karnataka.gov.in as per tender document on or before16.30.hours on 12-04-2016 and First
Folder containing the Techno-Commercial tender will be opened on 13-04-2016 at 16.30 hours at the
stipulated venue, in the presence of the Tenderers or their authorized representatives who wish to attend. If the
office happens to be closed on the date of opening of the tenders as specified, the tenders will be opened on
the next working day at the same time and venue.
Other details can be seen in the tender documents.
The Employer shall not be liable for any delays due to system failure beyond its control. Even though
the system will attempt to notify the Tenderers of any tender updates, the Employer shall not be liable
for any information not received by the Tenderers. It is the Tenderers responsibility to verify the eprocurement portal for the latest information related to the tender. E-mail address of the Helpdesk is
hphelpdesk.blr@intarvo.com. E-procurement portal help desk telephone numbers are: (080) 25501216/ 25501227 (Timings 900 hours to 2100 hours). The Tenderer is required to ensure browser
capability of the computer well in advance to the last date and time for receipt of the tenders. The
Employer shall not be responsible for non-accessibility of e-procurement portal due to internet
connectivity issues and technical glitches.

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Packa
ge
No.I

Name of work

Construction of new scientific

warehouses including
Infrastructure works in various
centres of the State, under
Warehousing Infrastructure Fund
and NABARD Warehousing
Scheme (WIF & NWS-2013-14,
2014-15 & 2015-16) with RKVY
grants and providing basic
infrastructure facilities to existing
warehouses as per WDRA Norms
under RIDF-XXI Scheme.

TOTAL

TABLE
CAPACITY
Approximate
(IN MTs)
value
of work
(Rs.Crores)
3

Earnest
Money
Deposit
(Rs.Crores)

Cost of
document
(Rs.in lakhs)

Period of
completion

1114681

724.81

7.24

1114681

724.81

7.24

As per
stipulation
in the eprocureme
nt portal

Nine
Months
(including
monsoon
season)

____________________________________________________________________________

NOTE: The Earnest money deposit of Rs.7.24 Crores through E payment. OR it shall be in
two parts. Part(1) Rs.1.82 Crores through E payment through e-procurement portal under
any one of the options (RTGS/CC/NEFT/OTC) and part (2) balance EMD of Rs. 5.42 Crores
shall be in favour of Managing Director, Karnataka State Warehousing Corporation
Bangalore, payable at Bangalore through Bank Guarantee/ DD obtained from nationalized
bank in prescribed format, to be uploaded on e-portal.

Managing Director
Karnataka State Warehousing Corporation
Bengaluru

SECTION 2: INSTRUCTIONS TO TENDERERS (ITT)

Table of Clauses
A.

B.

General
1.

Scope of Tender

2.
3.
4.
5.
6.

Eligible Tenderers
Qualification of the Tenderer
One Tender per Tenderer
Cost of Tendering
Site Visit

Tender Documents
7.
8.
9.

C.

D.

Content of Tender documents

Clarification of Tender Document
Amendment of Tender documents

Preparation of Tenders
10.
11.
12.
13.

Documents comprising the Tender

Tender prices
Tender validity
Tender Processing fee and Earnest money deposit

14.

Format and signing of Tender

Submission of Tenders
15. Tendering through e-procurement system
16. Deadline for submission of Tenders
17. Late Tenders
18. Modification and Withdrawal of Tenders

E.

F.

Tender opening and evaluation

19.

Opening of First folder (Techno-Commercial Tender) of all Tenderers and evaluation to determine
qualified Tenderers

20.
21.
22.
23.
24.
25.

Opening of Second folder (Financial Tenders) of qualified Tenders and evaluation

Process to be confidential
Clarification of Tenders
Examination of Tenders and determination of responsiveness
Correction of errors
Evaluation and comparison of Tenders

Award of contract
26.
27.
28.
29.
30.
31

Award criteria
Employers right to accept any Tender and to reject any or all Tenders
Notification of award and signing of Agreement
Security deposit
Advance payment and Security
Corrupt or Fraudulent Practices

A. General
1.

Scope of Tender:

1.1

The Managing Director Karnataka State Warehousing Corporation (Referred to as Employer in these
documents) invites tenders following Two Cover tender procedure, from eligible Tenderers, for the
construction of works (as defined in these documents and referred to as "the works") detailed in the Table
given in the Invitation for Tenders (IFT).

2.

Eligible Tenderers

2.1
2.2

Tenderers shall not be under the declaration of ineligibility for corrupt and fraudulent practices issued by the
Government of Karnataka
Tenders from Joint ventures are not acceptable.

3.

Qualification of the Tenderer:

3.1 All Tenderers shall upload to the e-procurement portal https://eproc.karnataka.gov.in the requested information
(in First Folder Techno Commercial Tender) accurately and in sufficient detail as also the requested
documents as stipulated in Section 3: Qualification information.
3.2 To qualify for award of this contract, each Tenderer in its name should have in the last five years i.e.
2010-11
to 2014-2015)
(a) achieved in at least two financial years a minimum financial turnover of Rs.1450 crores(in all classes of
civil engineering construction works)
(b) should have satisfactorily completed(at least 90% of the contract value), as prime contractor, at least
one similar work [such as construction of warehouses of value not less than Rs.362.4 crores
(c) executed in any one year,( for a continuous period of 12 months), the following minimum quantities of
work:
Earth work excavation
298240 Cum
Cement concrete (including RCC and PCC)
264018Cum
Construction of masonry (SSM, BBM)
120000Cu
Truss roofing
498000Sqm
( Duly certified by the officer not below the rank of Executive Engineer)
(d) The Tenderer or his identified sub-contractor should possess required valid electrical license for
executing building electrification works and should have executed similar electrical works totaling
Rs.1.00 Crores in any one year;
(e) The Tenderer or his identified sub-contractor should possess valid license for executing water
supply/sanitary engineering works and should have executed similar water supply/sanitary engineering
works totaling Rs.1.00Crores in any one year;
3.3 Each Tenderer should further demonstrate:
(a) Availability by owning the following key and critical equipment for this work:
plant erected equivalent to the specified machinery will be accepted.

(b)

- Concrete mixer
150 Nos Tippers 150 nos
- Needle Vibrator
300 Nos
jcb= Excavators 50 Nos
The remaining 50% can be deployed on lease/hire basis, provided, the relevant documents (commitment
agreements etc.) for availability for this work are furnished along with qualification information.

NOTE:
Based on the studies, carried out by the Employer the minimum suggested major equipment to attain the
completion of works in accordance with the prescribed construction schedule are shown in the above
list.
The bidders should, however, undertake their own studies and furnish with their tender, a detailed
construction planning and methodology supported with layout and necessary drawings and calculations
(detailed) to allow the employer to review their proposals. The numbers, types and capacities of each
plant/equipment shall be shown in the proposals along with the cycle time for each operation for the
given production capacity to match the requirements.(This should be uploaded in the First Folder
Techno-Commercial tender in the e-procurement portal. Failure to furnish the information as
above may result in rejection of the tenders)

liquid assets and /or availability of credit facilities of no less than Rs.241.00 crores (Credit lines/ letter of
credit/ certificates from banks for meeting the fund requirement etc.
To qualify for a package of contract made up of this and other contracts for which tenders are invited
in this IFT, the Tenderer must demonstrate having experience and resources to meet the aggregate of
the qualifying criteria for the individual contracts.
3.5 Sub-contractors experience and resources shall not be taken into account in determining the Tenderers
compliance with the qualifying criteria except to the extent stated in 3.2 (d) and (e) above
3.6
Tenderers who meet the above specified minimum qualifying criteria, will only be qualified, if their
available tender capacity is more than the total estimated value of the work put to tender. The available
tender capacity will be calculated as under:
3.4

Assessed available tender capacity = (A*N*1.5 - B)

where
A = Maximum value of civil engineering works executed in any one year during the last five years (updated
to 2015-16 price level) taking into account the completed as well as works in progress.
N = Number of years (0.75) prescribed for completion of the works for which tenders are invited.
B = Value, (at 2015 16- price level), of existing commitments and on-going works to be completed during
the next.0.75years );
Note:

The statements showing the value of existing commitments and on-going works as well as the
stipulated period of completion remaining for each of the works listed should be countersigned by
the Employer in charge, not below the rank of an Executive Engineer or equivalent.

3.7 Even though the Tenderers meet the above criteria, they are subject to be disqualified if they have:
4.

made misleading or false representations in the forms, statements and attachments submitted in proof of
the qualification requirements; and/or
record of poor performance such as abandoning the works, not properly completing the contract,
inordinate delays in completion, litigation history, or financial failures etc.; and/or
participated in the previous Tender for the same work and had quoted unreasonably high tender prices
and could not furnish rational justification.

One Tender per Tenderer:

4.1 Each tenderer shall submit only one tender for one package. A tenderer who submits or participates in more than
one Tender (other than as a sub-contractor or in cases of alternatives that have been permitted or requested)
will cause all the proposals with the Tenderers participation to be disqualified.
5.
5.1
6.

Cost of Tendering:
The tenderer shall bear all costs associated with the preparation and submission of his tender, and the
Employer will in no case be responsible and liable for those costs.
Site visit:

6.1 The Tenderer at his own responsibility and risk is encouraged to visit and examine the Site of Works and its
surroundings and obtain all information that may be necessary for preparing the Tender and entering into a
contract for construction of the Works. The cost of visiting the Site shall be at the Tenderers own expense.
B. Tender documents
7.

Content of Tender documents

7.1
7.2

The set of tender documents shall have all the Sections given in Page 2:
The tender documents are available on line on the website http://eproc.karnataka.gov.in The tender
documents can be downloaded free of cost.

.
8.

Clarification of Tender Documents

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8.1

A prospective tenderer requiring any clarification of the tender documents may notify on line the
Employer .The Employer will respond to any request for clarification which he receives up to the pre-bid
meeting date and time. Description of clarification sought and the response of the Employer will be uploaded
for information of all the prospective tenderers without identifying the source of request for clarification.

8.2

Pre-Bid meeting:

8.2.1

The tenderer or his authorized representative is invited to attend a pre-tender meeting which will take place
at MANAGING DIRECTOR, KARNATAKA STATE WAREHOUSING CORPORATION
on 11.30am 28-03-2016.
The purpose of the meeting will be to clarify issues and to answer questions on any matter that may be raised
at that stage
The tenderer is requested to submit any questions online through the e-procurement portal not later than the
day of the meeting.
Minutes of the meeting, including the text of the questions raised (without identifying the source of enquiry)
and the responses given will be uploaded on the web site https://eproc.karnataka.gov.in for the information
all the prospective tenderers without identifying the source of questions raised. Any modification of the
tender documents listed in Sub-Clause 7.1 which may become necessary as a result of the pre-tender meeting
shall be made by the Employer exclusively through the issue of an Addendum pursuant to Clause 9 and not
through the minutes of the pre-tender meeting.

8.2.2
8.2.3
8.2.4

8.2.5

Non-attendance at the pre-tender meeting will not be a cause for disqualification of a tenderer.

9.

Amendment of Tender documents

9.1

Before the deadline for submission of tenders, the Employer may modify the tender documents by issuing
addenda/corrigendum which shall be posted on the e-procurement portal https://eproc.karnatka.gov.in and
efforts would be made to send e-mail communications to all the registered tenderers.
Any addendum/corrigendum thus issued shall be part of the tender documents and shall be notified as
addendum/corrigendum in the e-procurement portal, which shall be binding on all the prospective tenderers.
To give prospective tenderers reasonable time in which to take an addendum /corrigendum into account in
preparing their tenders, the Employer shall extend as necessary the deadline for submission/uploading of
tenders, in accordance with Sub-Clause 16.2 below. This shall be notified in the e-procurement portal.

9.2
9.3
.
10.
10.1

C. Preparation of Tenders
Documents comprising the Tender
The tender submitted by the Tenderer shall be submitted/uploaded in two folders and the folders shall
contain the documents as follows::
10.1.1 First Folder Techno- Commercial Tender:
(a)
Tender Form;
(b)
Details of Tender Processing and Earnest Money Deposit in accordance with Clause 13 of ITT and
in the form given in Section 3(A);
(c)
Scanned copy of the DD/CC/BC/BG or other financial instruments;
(d)
Power of Attorney in the Form in Section 3(A);
(e )
Qualification Information as per formats given in Section 3(A);
(f) Affidavit regarding the correctness of the information furnished and documents uploaded by the
tenderer in support of the qualification information in the format as given in Section 3(A).
10.1.2 Second Folder- Financial Tender:
(a)
The Tender (in the format indicated in Section 3(B)
(b)
Priced Bill of Quantities (Section 9);
and any other forms/statements etc., required to be completed and submitted by Tenderers in accordance
with these instructions. The documents listed under Sections 3, 6 and 9 shall be filled in without exception.
10.2Tenderers submitting tenders together with other contracts stated in the IFT to form a package will so
indicate in the tender together with any discounts offered for the award of more than one contract.
10.3
Only the originals of the tender security (if it is in the form of Demand draft/Cashiers
cheque/Bankers cheque/bank guarantee) and the original affidavit regarding correctness of
information furnished and documents uploaded shall be produced or delivered by post/courier to the
Office of Employer within 5 days after the last date of submission/uploading of the tender which
shall be verified and retained by the Employer. The Employer shall not be held responsible for any

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delays in the receipt of the aforesaid documents. During this period the verification of the receipt of
the tender processing fee as well as the cash portion of the tender security shall be completed. The
Bank Guarantee/DD/CC/BC (for earnest money deposit) would be checked for their adequacy with
respect to amount, validity and acceptability. The tenders of only those tenderers who have produced
the original of tender security (if it is in the form of BG/DD/CC/BC) and the original affidavit
regarding correctness of information/ document for verification and those who have paid the
stipulated tender processing fee and adequate earnest money deposit in an acceptable form and duly
valid as stipulated shall be opened at the appointed time to be notified on the e-procurement portal.
10.4 In case of any discrepancy between the uploaded documents of (BG/DD/CC/BC) and the affidavit of
correctness of information/documents and the originals of these documents, the originals that are duly
verified by the Employer shall prevail.
11.

Tender prices

11.1

The contract shall be for the whole works as described in Sub-Clause 1.1, based on the priced Bill of
Quantities submitted by the Tenderer.
The Tenderer shall fill in rates and prices and line item total (both in figures and words) for all items of the
Works described in the Bill of Quantities along with total tender price (both in figures and words). Items for
which no rate or price is entered by the Tenderer will not be paid for by the Employer when executed
and shall be deemed covered by the other rates and prices in the Bill of Quantities . Corrections, if any,
shall be made by crossing out, initialing, dating and rewriting.
All duties, taxes, and other levies payable by the contractor under the contract, or for any other cause, shall
be included in the rates, prices and total Tender Price submitted by the Tenderer.
The rates and prices quoted by the Tenderer shall be subject to adjustment during the performance of the
Contract in accordance with the provisions of Clause 47 of the Conditions of Contract
The tenderer shall complete the Contractors Tender using the Form as given in Section 4. The completed
Contractors Tender shall be uploaded through the procurement portal.

11.2

11.3
11.4
11.5

12.

Tender validity

12.1

Tenders shall remain valid for a period not less than ninety days after the deadline date for tender submission
specified in Clause 16. A tender valid for a shorter period shall be rejected by the Employer as nonresponsive.
In exceptional circumstances, prior to expiry of the original time limit, the Employer may request that the
Tenderers may extend the period of validity for a specified additional period. The request and the Tenderers'
responses shall be made in writing or by cable. A Tenderer may refuse the request without forfeiting his
earnest money deposit. A Tenderer agreeing to the request will not be required or permitted to modify his
tender, but will be required to extend the validity of his earnest money deposit for a period of the extension,
and in compliance with Clause 13 in all respects.

12.2

13.

Earnest money deposit

13.1

The Tenderers are required to pay (in the method as detailed in ITT Clause 13.2 ) as a part of its tender the
requisite tender processing fee as per details available on the e-procurement portal. The tenderers shall also
furnish, as part of his tender, earnest money deposit in the amount as shown in column 4 of the Table of IFT
for this particular work. This earnest money deposit amount could (at the tenders option) be made either in
full in the method as detailed in ITT Clause 13.2 or partly through the method as detailed in ITT Clause 13.2
and balance through financial instruments such as Demand Draft, Cashiers Cheque or Bankers
cheque/Bank Guarantee However the minimum amount of tender security that has to be paid in the method
as detailed in ITT Clause13.2 shall be Rs,1 lakh. The DD/CC/BC/BG should be issued by Nationalized/
Scheduled banks. DD/CC/BC should be drawn in favour of Managing Director, Karnataka State
Warehousing Corporation payable at Bengaluru. The details of payment of tender processing fee and
earnest money deposit shall be filled in the Form given in Section 4 and uploaded in the First Folder.
The tender processing fee and the cash portion of the tender security as specified in the Table of IFB shall be
denominated in Indian Rupees and shall be paid in the e-procurement portal using any of the following
payment modes:

13.2

-Credit Card
-Direct Debit
-National Electronic Funds Transfer (NEFT)
-Over the Counter payment (OTC)

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13.3
13.4

13.5
13.6
13.7

14.

The OTC payment facility will be available at the designated ICICI Bank branches for making payment
from the date of notification of the IFB in the e-procurement portal.
Bank Guarantees shall be issued by Nationalized/Scheduled banks, as earnest money deposit shall be
unconditional and should be in the format as given in Section 10 and shall be valid for 45 days beyond the
validity of the tender.
The tenders of those tenderers who have not paid the tender processing fee as well as minimum cash portion
of Rs.1 lakh in the method as detailed in Clause 13.2 of the ITT will be rejected by the system and tenderers
would not be able to submit their tenders. Any tender not accompanied by an acceptable earnest money
deposit and not secured as indicated in Sub-Clauses 13.1, 13.2 and 13.3 above shall be rejected by the
Employer as non-responsive.
The earnest money deposit of unsuccessful Tenderers will be returned within 60 days after the expiry of the
tender validity period specified in Sub-Clause 12.1.
The earnest money deposit of the successful Tenderer will be discharged when the Tenderer has signed the
Agreement and furnished the required Performance Security.
The earnest money deposit may be forfeited:
(a)
if the Tenderer withdraws the Tender after tender opening during the period of tender validity;
(b)
if the Tenderer does not accept the correction of the Tender Price; or
(c)
in the case of a successful Tenderer, if the Tenderer fails within the specified time limit to
(i)
sign the Agreement; or
(ii)
furnish the required Security deposit
Format and signing of Tender: Deleted
D. Submission/Uploading of Tenders

15.

Tendering through E-procurement system:

15.1

The Tenderers shall upload their tenders through e-procurement platform. No other modes of submission are
permitted. The tendering is through website https://eproc.karnataka.gov.in . Detailed guidelines for viewing
of tenders and submission of online tenders are given in the website. The prospective tenderers can submit
their tender online. However the tenderers are required to have enrolment/registration in the web site and
should have valid Digital Signature Certificate (DSC). The DSC can be obtained from any authorized
certifying agencies as given in the e-procurement portal. The tenderers should register in the web site
https://eproc.karnataka.gov.in. After this, the tenderers can log in the site through the secured login.

15.2

The tenderers are requested to go through the tender documents carefully and submit the required
information and documents without exception to avoid risk of rejection of tenders.

15.3

The tenders shall submit online all the requirements under two separate folders, First folder containing
Techno- Commercial information and documents as stipulated in Clause 10.1 of ITT.. The financial tender
shall be in the Second folder. All the documents are to be signed digitally by the tenderer. After electronic
online tender submission, the system generates a unique tender reference number which is time stamped.
This shall be treated as acknowledgement of tender submission.

16.

Deadline for submission/uploading of the Tenders

16.1Tenders must be submitted/uploaded no later than. 16.30 hours on 12-04-2016 . The e-procurement platform
will not accept the tenders after the stipulated date and time (as per the clock of the e-procurement platform)
16.2The Employer may extend the deadline for submission of tenders by issuing an amendment in accordance with
Clause 9, in which case all rights and obligations of the Employer and the Tenderers previously subject to
the original deadline will then be subject to the new deadline as extended. The amendment/notification shall
be notified in the e-procurement platform
17.
Late Tenders
17.1

Tenders cannot be uploaded by the tenderers after the deadline for submission/uploading of tenders (as per
the clock of the e-procurement platform) prescribed by the Employer.

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18.

Modification and Withdrawal of Tenders

18.1

In the My Bids section of the e-procurement portal, the tenderers can view the status of their tenders and
decrypt tender(i.e. in cases where the Tenderer has chosen to encrypt the tender using his own public key)
for modification or withdrawal before the stipulated date and time for submission/ uploading.
Tenderers may cancel/modify their tenders before the deadline for submission of the tenders
For modification of tenders, the tenderers need not make any additional payment towards the cost of
tendering process. For tender modification and consequent re-submission, the tenderer is required to cancel
his bid submitted earlier (only the financial is cancelled. All the uploaded documents would be there). The
last modified tender submitted by the tenderer within the tender submission time shall be considered as the
tender. For this purpose, modifications/withdrawal by other means will not be accepted. In online
system of tender submission, the modification/cancellations is allowed any number of times. The tenderers
may cancel its bid by clicking on the cancel button in the MY Bids Section before the deadline for
submission of tenders, however if the tender is cancelled and not resubmitted within the stipulated time on
the last date of submission of tenders, it would deemed to be withdrawn.
As per the system design, in case a tenderer wishes to modify his tender before the last date and time for
submission of tenders and after submission of the tender, then the tenderer is required to withdraw his bid
first. In order to provide a quick reference to his financial tender entered by the tenderer in the eprocurement system, a provision has been made in the e-procurement system wherein the tenderer can retain
a copy of the financial tender in his local machine prior to his submission of tender. The values as available
in the copy of the financial tender can subsequently be copied into the financial tender screen which then is
made available to the tenderer on withdrawal of his tender price to last date and time of tender submission.
No tender may be modified/ cancelled online after the deadline for submission of tenders.
Withdrawal or modification of a Tender between the deadline for submission of Tenders and the expiration
of the original period of Tender validity specified in Clause 12.1 above or as extended pursuant to Clause
12.2 is not allowed in the e-procurement system. If the tenderer does the same through any other medium,
then it may result in the forfeiture of the earnest money deposit pursuant to Clause 13.

18.2
18.3

18.4

18.5
18.6

E. Tender opening and evaluation

19.

Opening of First Folder (Techno- Commercial tender) of all Tenderers and evaluation to determine
qualified Tenderers:

19.1

The Employer will open/unlock the First Folders of all the Tenderers uploaded through e-procurement
platform as specified above, including modifications made pursuant to Clause 18 online at .. hours
on.. in the presence of tenderers or their authorized representatives, who choose to be present at the
stipulated place as notified in the procurement portal. In the event of the specified date of Tender opening
being declared a holiday for the Employer, the Tenders will be opened at the appointed time and location on
the next working day. The tenderers can also view the contents of first folder after the opening of the tenders.
The tenderers representatives who are present shall produce authorization letter and shall sign evidencing
their attendance.
19.2The Tenderers names, the presence or absence of earnest money deposit (amount, format and validity), the
submission of qualification information and such other information as the Employer may consider
appropriate will be announced by the Employer at the opening. No tenders shall be rejected at the tender
opening.
19.3The Employer shall prepare minutes of the Tender opening, including the information disclosed to those present
in accordance with Sub-Clause 19.2 and the same shall be uploaded on the e-procurement portal.
19.4The Employer will evaluate and determine whether each tender (a) meets the eligibility criteria defined in ITT
Clause 2; (b) is accompanied by the required earnest money deposit as per stipulations in ITT Clause and (c)
meets the minimum qualification criteria stipulated in ITT Clause 3.
19.5To assist in the examination, evaluation the Employer may at his discretion, ask any tenderer for clarification
regarding the information/documents uploaded. The request for clarification and the response shall be in
writing, but no change in the information/document uploaded shall be sought, offered.
19.6 After completion of evaluation of the techno-economic tender, the Employer shall draw out a list of qualified
Tenderers and upload the same on the e-procurement portal.

20.

Opening of Second Folder(Financial Tender) of qualified Tenderers and evaluation:

20.1

The Employer will notify all the Qualified Tendererson the e-procurement portal the time, date and venue
fixed for the opening of the Second Folder containing the Financial Tenders. The Employer will open the

14

20.2
20.3
20.4

Second Folders of Qualified Tenderers at the appointed time and date(as notified in the e-procurement
portal) in the presence of the Tenders or their representatives who choose to attend. In the event of the
specified date of Second Cover opening being declared a holiday for the Employer, the Second Covers will
be opened at the appointed time and location on the next working day.
Deleted .
The Tenderers' names, the Tender prices, the total amount of each Tender, any discounts, Tender
modifications and withdrawals, and such other details as the Employer may consider appropriate, will be
announced by the Employer at the opening. No Tender shall be rejected at Tender opening.
The Employer shall prepare minutes of the Second Folder Tender opening, including the information
disclosed to those present in accordance with Sub-Clause 20.3 and upload the same on the e-procurement
portal for information of Tenderers.

21.

Process to be confidential

21.1

Information relating to the examination, clarification, evaluation, and comparison of Tenders and
recommendations for the award of a contract shall not be disclosed to Tenderers or any other persons not
officially concerned with such process until the award to the successful Tenderer has been announced. Any
effort by a Tenderer to influence the Employer's processing of Tenders or award decisions may result in the
rejection of his Tender.

22

Clarification of Tenders

22.1

To assist in the examination, evaluation, and comparison of Tenders, the Employer may, at his discretion, ask
any Tenderer for clarification of his Tender, including breakdowns of unit rates. The request for clarification
and the response shall be in writing or by cable, but no change in the price or substance of the Tender shall
be sought, offered, or permitted except as required to confirm the correction of arithmetic errors discovered
by the Employer in the evaluation of the Tenders in accordance with Clause 24.
Subject to sub-clause 22.1, no Tenderer shall contact the Employer on any matter relating to its Tender from
the time of the Tender opening to the time the contract is awarded. If the Tenderer wishes to bring additional
information to the notice of the Employer, it should do so in writing.
Any effort by the Tenderer to influence the Employer in the Employers Tender evaluation, Tender
comparison or contract award decisions may result in the rejection of the Tenderers Tender.

22.2
22.3
23.

Examination of Tenders and determination of responsiveness

23.1

Prior to the detailed evaluation of Tenders, the Employer will determine whether each Tender; (a) has been
properly signed; and; (b) is substantially responsive to the requirements of the Tender documents.
A substantially responsive Tender is one which conforms to all the terms, conditions, and specifications of
the Tender documents, without material deviation or reservation. A material deviation or reservation is one
(a) which affects in any substantial way the scope, quality, or performance of the Works; (b) which limits in
any substantial way, inconsistent with the Tender documents, the Employer's rights or the Tenderer's
obligations under the Contract; or (c) whose rectification would affect unfairly the competitive position of
other Tenderers presenting substantially responsive Tenders.
If a Tender is not substantially responsive, it will be rejected by the Employer, and may not subsequently be
made responsive by correction or withdrawal of the nonconforming deviation or reservation.

23.2

23.3
24.

Correction of errors: Deleted

25.

Evaluation and comparison of Tenders

25.1

The Employer will evaluate and compare only the Tenders determined to be substantially responsive in
accordance with Clause 23.
In evaluating the Tenders, the Employer will determine for each Tender the evaluated Tender Price by
adjusting the Tender Price as follows:
(a)
making an appropriate adjustment for acceptable variations, deviations;; and
(b)
making appropriate adjustments to reflect discounts or other price modifications offered in
accordance with Clause 18.
The Employer reserves the right to accept or reject any variation, deviation, or alternative offer. Variations,
deviations, and alternative offers and other factors which are in excess of the requirements of the Tender
documents or otherwise result in unsolicited benefits for the Employer shall not be taken into account in
Tender evaluation.
The estimated effect of the price adjustment conditions under Clause 40 of the Conditions of Contract,
during the implementation of the Contract, will not be taken into account in tender Evaluation

25.2

25.3

25.4

15
25.5

If the tender of the successful tenderer is seriously unbalanced in relation to the Employers estimate of the
cost of the work to be performed under the contract, the Employer may require the Tenderer to produce
detailed price analyses for any or all items of the Bill of Quantities, to demonstrate the internal consistency
of those prices with the construction methods and schedule proposed. After evaluation of the price analyses,
the Employer may require that the amount of the performance security set forth in Clause 29 be increased at
the expense of the successful Tenderer to a level sufficient to protect the Employer against financial loss in
the event of default of the successful under the contract.The Format of the Bank Guarantee is given in
Section 10. The Bank Guarantee shall be valid until 28 days from the date of issue of certificateof
completion of works.

26.

Award criteria

26.1

Subject to Clause 27, the Employer will award the Contract to the Tenderer whose Tender has been
determined to be substantially responsive to the Tender documents and who has offered the lowest evaluated
Tender Price, provided that such Tenderer has been determined to be (a) eligible in accordance with the
provisions of Clause 2, and (b) qualified in accordance with the provisions of Clause 3.

27.

Employer's right to accept any Tender and to reject any or all Tenders

27.1

Notwithstanding Clause 26, the Employer reserves the right to accept or reject any Tender, and to cancel the
Tender process and reject all Tenders, at any time prior to the award of Contract, without thereby incurring
any liability to the affected Tenderer or Tenderers or any obligation to inform the affected Tenderer or
Tenderers of the grounds for the Employer's action.

28.

Notification of award and signing of Agreement

28.1

The Tenderer whose Tender has been accepted will be notified of the award by the Employer prior to
expiration of the Tender validity period by cable, telex, e-mail or facsimile confirmed by registered letter.
This letter (hereinafter and in the Conditions of Contract called the "Letter of Acceptance") will state the
sum that the Employer will pay the Contractor in consideration of the execution, completion, and
maintenance of the Works by the Contractor as prescribed by the Contract (hereinafter and in the Contract
called the "Contract Price").
The notification of award will constitute the formation of the Contract, subject only to the furnishing of
Security deposit in accordance with the provisions of Clause 29.
The Agreement will incorporate all agreements between the Employer and the successful Tenderer. It will be
kept ready for signature of the successful Tenderer in the office of Employer within 30 days following the
notification of award along with the Letter of Acceptance. Within 20 days of receipt, the successful Tenderer
will sign the Agreement and deliver it to the Employer.
Upon the furnishing by the successful Tenderer of the Performance Security, the Employer will promptly
notify the other Tenderers that their Tenders have been unsuccessful.

F. Award of Contract

28.2
28.3

28.4
29.

Security deposit

29.1

Within 20 days of receipt of the Letter of Acceptance, the successful Tenderer shall deliver to the Employer a
Security deposit in any of the forms given below for an amount equivalent to 5% of the Contract price plus
additional security for unbalanced tenders in accordance with Clause 25.5 of ITT and Clause 43 of the
Conditions of Contract. :
Cash or
Bankers cheque/Demand draft,/Pay Order in favour of Managing Director, KSWC payable
at. Bengaluru. or
A bank guarantee in the form given in Section 10; or
Specified Small Savings Instruments pledged to .Managing Director , KSWC
If the security deposit is provided by the successful Tenderer in the form of a Bank Guarantee, it shall be
unconditional and issued either by a Nationalized/Scheduled bank in the Format given in Section 10
The security deposit if furnished in cash or demand draft can, if requested, be converted to interest bearing
securities at the cost of the contractor.
Failure of the successful Tenderer to comply with the requirements of Sub-Clause 29.1 shall constitute
sufficient grounds for cancellation of the award and forfeiture of the Earnest money deposit.

29.2
29.3
29.4

16
30

Advance Payment and Security:

30.1The Employer will provide an advance payment (mobilization advance) on the contract price as stipulated in the
Conditions of Contract, subject to the maximum amount as stated in the Contract Data. The advance
payment shall be made on submission of the unconditional bank guarantee for an equal amount in the Form
as given in Section 10.
31.

Corrupt or Fraudulent practices

31.1

The GOK requires that the Tenderers/Suppliers/Contractors, observe the highest standard of ethics during the
procurement and execution of such contracts. In pursuance of this policy, GOK :
(a)
will reject a proposal for award if it determines that the Tenderer recommended for award has
engaged in corrupt or fraudulent practices in competing for the contract in question;
(b)
will declare a firm ineligible, either indefinitely or for a stated period of time, to be awarded a GOK
contract if it at any time determines that the firm has engaged in corrupt or fraudulent practices in
competing for, or in executing, a GOK contract.
Furthermore, Tenderers shall be aware of the provision stated in sub-clause 492 of the Conditions of
Contract.

31.2

17
SECTION 3 (A):

FIRST FOLDER- TECHNO COMMERCIAL TENDER CONTAINING TENDER,

DETAILS OF PAYMENT OF TENDER PROCESSING FEE AND EARNEST
MONEY DEPOSIT,FORMAT OF POWER OF ATTORNEY, QUALIFICATION
INFORMATION, AFFIDAVIT REGARDING CORRECTNESS OF INFORMATION
FURNISHED AND DOCUMENTS SUBMITTED

1. Tender
Date:

IFT No:

Name and description of Work:

Construction of new scientific warehouses including Infrastructure works in various centres of the State, under
Warehousing Infrastructure Fund and NABARD Warehousing Scheme (WIF & NWS-2013-14,2014-15 & 2015-16) with
RKVY grants and providing basic infrastructure facilities to existing warehouses as per WDRA Norms under RIDF-XXI
Scheme.

To: The Managing Director, Karnataka State Warehousing Corporation, No.43, Primrose Road, Bengaluru, 560025
Sir:
Having examined the Tender documents, including Addendum Nos. [insert numbers], we, the undersigned, offer to
execute...
..
..

(the above-named Contract) in full

conformity with the said tender documents. We are submitting /uploading the following information/documents as
required in ITT Clause 11.1.1
.
.
..
..
..
..
..
.
.
We undertake, if our tender is accepted, to commence the work and to achieve Completion within the respective times
stated in the tender documents.
If our tender is accepted, we undertake to provide performance security in the form, in the amounts, and within the
times specified in the tender documents.
We agree to abide by this tender, for a period of .[number] days after the date fixed for
submission/uploading of tenders as stipulated in the tender documents, and it shall remain binding upon us and may
be accepted by you at any time before the expiration of that period.
Dated this
day of , 2016
..
[signature]
In the capacity of..[position]
Duly authorized to sign this bid for and on behalf of
[name of Tenderer]
Note: This Form has to be duly completed, signed and uploaded on the e-procurement portal in the First
Folder- Techno-Commercial Tender

2. DETAILS OF PAYMENT OF TENDER PROCESSING FEES AND EARNEST MONEY DEPOSIT

From: (Tenderer)

18

..
To:
The Managing Director,
Karnataka State Warehousing Corporation
No.43, Primrose Road
Bengaluru, 560025
Sir:
1. I/ We have made the payment of the tender processing fees of Rs. As per E portal
Rupees.only (in words) through Credit Card/Direct Debit/ National Electronic
Funds Transfer (NEFT)/ over the counter in . branch of ICICI or any other nationalized bank
on. (Strike the modes not used)
2. I/We have made the payment of the Earnest Money of Rs1.82Crores(25% of the total cost of the EMD
amount)Rupees One Crore Eighty two lakhs only through E portal
3. I/We have made the payment of the balance of Earnest Money of Rs 5.42 Crores, Rupees Five Crores Forty
two Lakhs Only(in words) through the following:
(a) Bank Guarantee No:. dated issued by . Valid up to for an
amount of Rs Rupees. . Only (in words);
(b) Demand Draft No dated issued by .. BankBranch for an
amount of Rs. Rupees . only (in words)
4.

We agree that the Earnest Money deposited by us as detailed above may be forfeited by the Employer if we:
(a) Withdraw our bid during the period of validity specified in the bidding document;
(b) Do not sign the Agreement within the specified time limit in case we are successful and letter of
acceptance has been communicated;
Do not furnish the required Performance Security deposit as required in Clause 27 of ITB

..
(Signature and Name of Tenderer)
Date:
Note: This Form has to be duly completed, signed and uploaded on the e-procurement portal in the First
Folder Techno-Commercial Tender

3. FORMAT FOR POWER OF ATTORNEY

POWER OF ATTORNEY (On stamp paper of appropriate value)

19
Know all men by these presents, I/We .................................................... (name and address of the registered
office) do hereby constitute, appoint and authorize Mr. / Ms. ............................................................................. (name
and residential address) who is presently employed with us and holding the position
of .................................................... as our attorney, to do in our name and on our behalf, all such acts, deeds and
things necessary in connection with or incidental to our tender for
..(name of the facilities tendered) ,
including signing and submission of all documents and providing information / responses to KSWC, representing us
in all matters before KSWC, and generally dealing with KSWC in all matters in connection with our bid for the said
Tender
We here by agree to ratify all acts, deeds and things lawfully done by our said attorney pursuant to this Power of
Attorney and that all acts, deeds and things done by our aforesaid attorney shall and shall be deemed to have been
done by us.
For
.............................................
.............................................
(Signature)
.............................................
(Name, Title and Address)
Accepted
.............................................
(Signature)
.............................................
(Name, Title and Address of the Attorney)
Notes:
1. The mode of execution of the Power of Attorney should be in accordance with the procedure, if any, laid down
by the applicable law and the charter documents of the executants(s) and when it is so required the same be
affixed under common seal in accordance with the required procedure. The Power of Attorney should be on a
stamp paper of appropriate value and notarized.
2. Also, wherever required, the Tenderer should submit for verification the extract of the charter documents such as
a resolution/power of attorney in favour of the Person executing this Power of Attorney for the delegation of
power hereunder on behalf of the Tenderer.
Note: The Power of Attorney has to be duly completed, signed and uploaded on the e-procurement portal in
the First Folder Techno Commercial Tender

4: QUALIFICATION INFORMATION

20
Note: The Tenderer shall carefully fill in the herein required information completely and also upload in First
Folder (Techno-Commercial tender) all the documents as requested in complete form. The information to be
filled in by the Tenderer hereunder will be used for purposes of determining the Tenderers eligibility to
tender, determining whether he meets the specified minimum qualification criteria as specified in Clause3 of
ITT and also determine his capacity to perform the contract as provided for in Clause 3 of the Instructions to
Tenderers. Incomplete and insufficient furnishing of information and not uploading the requested documents
may result in rejection of the Tender. This information will not be incorporated in the Contract.
1.1

Constitution or legal status of Tenderer

[Attach copy]

Place of Registration

_______________________________
(Attach Copy)
_______________________________

Principal place of business:

Details of PAN Card issued by Incometax authorties: 1

1.2

Total value of civil engineering construction

works executed and payments received in the last five years
(in Rs. Crores)2
2013 -14______________

Number:
Date of Issue:
Place of Issue:
Issued by Whom:
2010 -11 ______________
2011 - 12______________
2012-132014- 15______________

1.3 Work performed as Prime Contractor (in the same name) on works of similar nature over during the five years
specified in 1.2 above3.

Project
Name

Name of DescripEmployer -tion of

Work

1.4

Contract
Number
4

Value of Date of
contract issue of
Rs. Lakhs work
5

Specified Actual date of

period of completion
completion
order
7
8

Remarks explaining reasons

for delay in completion of work
9

Quantities of work executed as prime contractor (in the same name) during the last five years specified in 1.2
above4:

Year

Name of
Work

Name of
Employer

Quantity of work performed (cum)5

Cement
Concrete

Masonry

Remarks (Indicate contract

reference)

Earthwork
s

2010-11
2011-12
2012-13
2013-14
2014-15
1.5

Information on works for which Tenders have been submitted and works which are yet to be completed as on
the date of this Tender.

Attach self attested copy

Attach Certificate from Chartered Accountant
3
Attach certificates from Employers (Government Departments/Government Undertakings/Public limited Companies
not below the rank of an Executive Engineer or equivalent
4
Attach certificates from Employers (Government Departments/Government Undertakings/Public limited Companies
not below the rank of an Executive Engineer or equivalent
5
Items of work for which data is requested should tally with that specified in ITT Clause 3
2

21
(A) Existing commitments and on-going works:
______________________________________________________________________________________
Description Place
Contract No. Name
Value of
Stipulated
Value of works6 Anticipated
of
&
& Date
and
Contract
period of
remaining to be date of
Work
State
Address
(Rs. lakhs)
completion completed
completion
of Employer
(Rs. lakhs)
(1)
(2)
(3)
(4)
(5)
(6)
(7)
(8)
__________________________________________________________________________________________
__________________________________________________________________________________________
(B) Works for which Tenders already submitted:
__________________________________________________________________________________________
Description
Place
Name and
Estimated
Stipulated
Date when
Remarks
of
&
Address of
value of works
period of
decision is
if any
Work
State
Employer
(Rs. lakhs)
completion
expected
(1)
(2)
(3)
(4)
(5)
(6)
(7)

1.6.

The following items of equipment are considered essential for successfully carrying out the works. The
Tenderer should furnish all the information listed below.

Item of Equipment

1.7
1.8
1.9.
1.10

Requirement7
No.
Capacity

Owned

Owned and available

Number/
Age/
Capacity
Condition

Remarks

Reports on the financial standing of the tenderer, such as profit and loss statements and auditors reports for
the last five years;
Qualification and experience of the key technical and management personnel in permanent employment with
the tenderer and those that are proposed to be deployed on this contract, if awarded.
Name, address, and telephone, telex, and fax numbers of the Tenderers' bankers who may provide references
if contacted by the Employer.
Evidence of access to financial resources to meet the qualification requirement specified in ITT Clause3.3
(b): Cash in hand, Letter of Credit etc. List them below and attach certificate from the Banker in the
suggested format as under:
BANKERS CERTIFICATE
This is to certify that M/s. .. is a reputed company with a good financial standing. If
the contract for this work, namely (name of the work) is awarded to the above
firm, we shall be able to provide overdraft/credit facilities to the extent of Rs. to meet the
working capital requirements for executing the above contract
Sd/Name of the Bank, Senior Bank Manger
Address:.

1.11

Proposals for subcontracting components of works as detailed in ITT Clause 3.2(d),and (e) .

Item of Work

6
7

Value of Sub-Contract

Identified Sub-Contractor
(Name and address)

Experience of similar work

Attach Certificates from Engineers in- Charge

The item of equipment, required number and capacity should match with those specified in ITT Clause 3.3 (a)

22

1.12

Information on litigations in which the Tenderer is involved:

Other Party (ies)

1.13

Employer

Details of dispute

Amount involved

Remarks showing present status

The proposed methodology and program of construction, backed with equipment planning and deployment,
duly supported with broad calculations and quality control procedures proposed to be adopted, justifying
their capability of execution and completion of the work as per technical specifications within the stipulated
period of completion as per milestones.

Note: The Formats duly filled and supported by necessary documents and the information and documents
requested in this Section 3 should be uploaded in the First Folder ( Techno-Commercial Tender)
5.

AFFIDAVIT REGARDING CORRECTNESS OF INFORMATION FURNISHED AND

DOCUMENTS SUBMITTED
I /We.Son/daughter of
.. residing at
(Addresss) Authorized
Signatory/Proprietor /Partner/ Director of M/s situated at
. (Address) hereby
solemnly declare as under:
1.

That I/We have submitted my tender for the work

.. in response to Invitation to Tender No.
issued by
.. on the eprocurement portal https://eproc.karnataka.gov.in.

2.

That I/We have uploaded the scanned copies/copies of the following documents as required by the tender
document and in support of my meeting the stipulated eligibility and qualification requirements as
stipulated in the tender document:
..;
..;

..

.
..

(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)
3.
4.

5.
6.
7.
8.

That the information furnished by me/us in the format are correct to the best of my knowledge and the
documents/ certificates uploaded are true to the originals;
That I/We am in possession of the original documents and ready to produce the original documents and the
original documents in support of the qualification information furnished for verification by the Employer or
his authorized representative within 5 days of receiving the request from the Employer or his authorized
representative;
That I/We have not made misleading or false representation in the Forms, Statements and Attachments
submitted/uploaded in proof of qualification requirements;
That I/We do not have record of poor performance such as abandoning the works, not properly completing
the contracts, inordinate delays in completion in completion, litigation history or financial failures etc,;
That I/We have not participated in the previous tenders for the same work and could not furnish rational
justification for the prices quoted by me when requested by the Employer;
I /We am/are aware of the provision of ITT Clause 3.7 and agree that I am subject to be disqualified on the
above accounts and also aware that the KSWC can take administrative action against me.

Attach certificates from the respective Employers.(Government Department/Government Undertakings/Public

limited Companies)

23
Deponent
VERIFICATION:
Verified at . On this .. month . Year that contents of the
above affidavit are true and correct to the best of my knowledge and belief and nothing is false or fabricated or has
been concealed there from.
Deponent:
Note: This Form has to be duly completed, (on a stamp paper of appropriate value) signed and uploaded on
the e-procurement portal in the First Folder Techno Commercial Tender
SECTION 3(B): TENDER FORM, PRICED BILL OF QUANTITIES

1. Tender Form
Date:
IFT N o:
Name of Work:
Construction of new scientific warehouses including Infrastructure works in various centres of the State, under
Warehousing Infrastructure Fund and NABARD Warehousing Scheme (WIF & NWS-2013-14,2014-15 & 2015-16) with
RKVY grants and providing basic infrastructure facilities to existing warehouses as per WDRA Norms under RIDF-XXI
Scheme.
To: The Managing Director, Karnataka State Warehousing Corporation,
No.43, Primrose Road,
Bengaluru, 560025
Sir:
Having examined the Tender documents, including Addendum Nos. [insert numbers],

we, the undersigned, offer to

. (name of the contract) in full conformity with the said

tender
documents
for
the
sum
of:
Rupees
(amount
in
figures)
Rupees

.. ..(amount in words) or such other

sums as may be determined in accordance with the terms and conditions of the Contract. The above amounts are in accordance
with the Priced Bill of Quantities attached herewith and are made part of this tender.
We undertake, if our tender is accepted, to commence the Facilities and to achieve Completion within the respective times stated in
the tender documents.
If our tender is accepted, we undertake to provide an advance payment security and a performance security in the form, in the
amounts, and within the times specified in the tender documents.
We agree to abide by this tender, which consists of this letter and Attachments 1 through [number] hereto, for a period of
[number] days from the date fixed for submission of tenders as stipulated in the tender documents, and it shall remain binding
upon us and may be accepted by you at any time before the expiration of that period.
We undertake that, in competing for (and if the award is made to us, in executing) the above contract we will strictly observe the
laws against fraud and corruption in force in India namely Prevention of Corruption Act 1988
Until a formal contract is prepared and executed between us, this tender, together with your written acceptance thereof and your
notification of award, shall constitute a binding contract between us.
We understand that you are not bound to accept the lowest or any tender you may receive.
Dated this
day of
, 19
..
[signature]
In the capacity of..[position]
Duly authorized to sign this bid for and on behalf of
[name of Tenderer]

Note: This Form has to be duly completed, signed and uploaded on the e-procurement portal in the Second
Folder- Financial tender

2.PRICED BILL OF QUANTITIES

(As per Section9)

24
Note: The Priced bill of quantities duly completed, signed should be uploaded in the Seconf Folder- Financial
Tender)
SECTION 4 FORMS- LETTER OF ACCEPTANCE, IISUE OF NOTICE TO PROCEED WITH WORK,
AGREEMENT FORM

1.Letter of Acceptance
(letterhead paper of the Employer)
________________________[date]
To:

_________________________________________________________________________[name and address

of the Contractor]

Dear Sirs,
This is to notify you that your Tender dated ____________ for execution of the
______________________________________________________________________________________ [name of
the contract and identification number, as given in the Instructions to Tenderers] for the Contract Price of Rupees
___________________________________________________________ (_____________) [amount in words
and figures], as corrected and modified in accordance with the Instructions to Tenderers is hereby accepted by our
Agency.
You are hereby requested to furnish Security deposit plus additional security for unbalanced tenders in terms of
Clause 25.5 of ITT, in the form detailed in Clause 29.1 of ITT for an amount of Rs. within 20 days of
the receipt of this letter of acceptance valid up to 30 days from the date of expiry of Defects Liability Period i.e. up
to ............ and sign the contract, failing which action as stated in Para 29.4 of ITT will be taken.
Yours faithfully,
Authorized Signature
Name and Title of Signatory
Name of Agency
Note: This Form is for the information of the Tender andit is not to be completed and uploaded by the
Tenderer on the e-procurement portal.
---------------------------------------------------------------------------------------------------------------------------------------

2. Issue of Notice to proceed with the work

(letterhead of the Employer)
(date)

25
To
(name and address of the Contractor)

Dear Sirs:
Pursuant to your furnishing the requisite security deposit as stipulated in ITT Clause 29.1 and signing of the
contract agreement for the construction of 9a Tender Price of Rs., you are hereby
instructed to proceed with the execution of the said works in accordance with the contract documents.
Yours faithfully,
(Signature, name and title of signatory authorized to sign on behalf of Employer)

Note: This Form is for the information of the Tender and it is not to be completed and uploaded by the
Tenderer on the e-procurement portal.
---------------------------------------------------------------------------------------------------------------------------------------

3.

Agreement Form
Agreement

Name of the Contract

26
This agreement, made the ___________________day of ______________20_______,
between_______________________________________________________________________________________
____________________________________[name and address of Employer]
(hereinafter called the Employer) of the one part and _____________________________________________
______________________________________________________________________________________________
__________________________________________________[name and address of contractor] (hereinafter called
the Contractor) of the other part.
Whereas the Employer is desirous that the Contractor execute _____________________________
______________________________________________________________________________________________
__________________________________________________________________________________[ name and
identification number of Contract] (hereinafter called the Works) and the Employer has accepted the Tender by the
Contractor for the execution and completion of such Works and the remedying of any defects therein at a contract
price of Rupees...............................
NOW THIS AGREEMENT WITNESSETH as follows:
1.
2.
3.
4.

In this Agreement, words and expression shall have the same meanings as are respectively assigned to them in
the Conditions of Contract hereinafter referred to, and they shall be deemed to form and be read and construed
as part of this Agreement.
In consideration of the payments to be made by the Employer to the Contractor as hereinafter mentioned, the
Contractor hereby covenants with the Employer to execute and complete the Works and remedy any defects
therein in conformity in all aspects with the provisions of the Contract.
The Employer hereby covenants to pay the Contractor in consideration of the execution and completion of the
Works and the remedying the defects wherein the Contract Price or such other sum as may become payable
under the provisions of the Contract at the times and in the manner prescribed by the Contract.
The following documents shall be deemed to form and be read and construed as part of this Agreement, viz:
i)
Letter of Acceptance;
ii)
Notice to proceed with the works;
iii)
Contractors Tender;
iv)
Contract Data;
v)
Conditions of contract (including Special Conditions of Contract);
vi)
Specifications;
vii)
Drawings;
viii)
Bill of Quantities; and
ix)
Any other document listed in the Contract Data as forming part of the contract.

In witness whereof the parties thereto have caused this Agreement to be executed the day and year first before
written.
The Common Seal of
___________________________________________________________
was hereunto affixed in the presence of:
Signed, Sealed and Delivered by the said ___________________________________________________
_________________________________________________________________________________
in the presence of:
Binding Signature of Employer
Binding Signature of Contractor

_______________________________________________________
_____________________________________________________

Note: This Form is for the information of the Tender and is not to be completed and uploaded on the eprocurement portal.
---------------------------------------------------------------------------------------------------------------------------------------

SECTION 5: CONDITIONS OF CONTRACT

Table of Contents

27
A.

General
1.
2.
3.
4.
5.
6.
7.
8.
9.
12
13.
14.
15
16
17.
18
19.
20.
21.
22.
23.
24.

B.

Time Control
25.
26.
27.
28.

C.

Bill of Quantities (BOQ)

Variations
Payment for Variations
Submission of bills for payment
Payments
Compensation events
Tax
Price Adjustment
Liquidated damages
Advance Payments
Securities
Cost of repairs

Finishing of Contract
45.
46.
47.
48.
49.
50
51.
52.

Identifying defects
Tests
Correction of defects
Uncorrected defects

Cost Control
33
34
35.
36.
37
38.
39.
40
41.
42.
43.
44.

Program
Extension of the Intended Completion Date
Delays ordered by the Employer
Management meetings

Quality Control
29.
30.
31.
32.

D.

Definitions
Interpretation
Law governing contract
Employers decisions
Delegation
Communications
Subcontracting
Other Contractors
Personnel
Contractors risks
Insurance
Site Investigation Report
Query about Contract Data
Contractor to construct the Works
The Works to be completed by Intended Completion Date
Approvals by the Employer
Safety
Discoveries
Possession of the Site
Access to the Site
Instructions
Procedure for resolution of disputes

Completion
Taking Over
Final account
As built drawings and/or Operating and Maintenance Manuals
Termination
Payment upon termination
Property
Release from performance

Special Conditions of Contract

Conditions of Contract
A. General

28
1.

Definitions

1.1

Terms which are defined in the Contract Data are not also defined in the Conditions of Contract but keep
their defined meanings. Bold letters are used to identify defined terms.
Bill of Quantities means the priced and completed Bill of Quantities forming part of the Tender.
Compensation events are those defined in Clause 38 hereunder.
The Completion Date is the date of completion of the Works as certified by the Employer in accordance
with Sub Clause 46.1.
The Contract is the contract between the Employer and the Contractor to execute, complete and maintain
the Works. It consists of the documents listed in Clause 2.2 below.
The Contract Data defines the documents and other information which comprise the Contract.
The Contractor is a person or corporate body whose Tender to carry out the Works has been accepted by the
Employer.
The Contractor's Tender is the completed Tender document submitted by the Contractor to the Employer.
The Contract price is the price stated in the Letter of Acceptance and thereafter as adjusted in accordance
with the provisions of the Contract.
Days are calendar days; months are calendar months.
A Defect is any part of the Works not completed in accordance with the Contract.
The Defects liability period is the period named in the Contract Data and calculated from the Completion
Date.
The Employer is the party who will employ the Contractor to carry out the Works.
Equipment is the Contractor's machinery and vehicles brought temporarily to the Site to construct the
Works.
The Initial Contract price is the Contract Price listed in the Employer's Letter of Acceptance.
The Intended Completion Date is the date on which it is intended that the Contractor shall complete the
Works. The Intended Completion Date is specified in the Contract Data. The Intended Completion Date may
be revised only by the Employer by issuing an extension of time.
Materials are all supplies, including consumables, used by the contractor for incorporation in the Works.
Plant is any integral part of the Works which is to have a mechanical, electrical, electronic or chemical or
biological function.
The Site is the area defined as such in the Contract Data.
Specification means the Specification of the Works included in the Contract and any modification or
addition made or approved by the Employer.
The Start Date is given in the Contract Data. It is the date when the Contractor shall commence execution
of the works. It does not necessarily coincide with any of the Site Possession Dates.
A Subcontractor is a person or corporate body who has a Contract with the Contractor to carry out a part of
the work in the Contract which includes work on the Site.
A Variation is an instruction given by the Employer which varies the Works.
The Works are what the Contract requires the Contractor to construct, install, and turn over to the Employer,
as defined in the Contract Data.

2.

Interpretation

2.1

In interpreting these Conditions of Contract, singular also means plural, male also means female or neuter,
and the other way around. Headings have no significance. Words have their normal meaning under the
language of the Contract unless specifically defined. The Employer will provide instructions clarifying
queries about the Conditions of Contract.

2.2

The documents forming the Contract shall be interpreted in the following order of priority:
(1)
Agreement
(2)
Letter of Acceptance, notice to proceed with the works
(3)
Contractors Tender
(4)
Contract Data
(5)
Conditions of Contract
(6)
Specifications
(7)
Drawings
(8)
Bill of quantities and
(9)
any other document listed in the Contract Data as forming part of the Contract.

3.

Law governing contract

3.1

The law governing the Contract is the Laws of India supplanted by the Karnataka Local Acts.

29
4.

Employer's decisions

4.1

Except where otherwise specifically stated, the Employer will decide contractual matters between the
Employer and the Contractor .

5.

Delegation

5.1

The Employer may delegate any of his duties and responsibilities to other people after notifying the
Contractor and may cancel any delegation after notifying the Contractor.

6.

Communications

6.1

Communications between parties which are referred to in the conditions are effective only when in writing.
A notice shall be effective only when it is delivered (in terms of Indian Contract Act).

7.

Subcontracting- Deleted

8.

Other Contractors

8.1

The Contractor shall cooperate and share the Site with other contractors, public authorities, utilities, and the
Employer.

9.

Personnel

9.1 The Contractor shall employ the technical personnel (of number and qualifications) as may be stipulated by GOK
from time to time during the execution of the work. The technical staff so employed shall be available at site
as may be stipulated by the Employer.
9.2 If the Employer asks the Contractor to remove a person who is a member of the Contractors staff or his work
force stating the reasons, the Contractor shall ensure that the person leaves the Site within seven days and
has no further connection with the work in the Contract.
12.

Contractors risks

12.1

All risks of loss of or damage to physical property and of personal injury and death which arise during and in
consequence of the performance of the Contract other than the excepted risks are the responsibility of the
Contractor.

13.

Insurance:

13.1

The Contractor shall prior to commencing the works, effect and thereafter maintain insurances , in the joint
names of the Employer and the Contractor, (cover from the first working day after the Start Date to the end
of Defects Liability Period), in the amounts stated in the Contract Data :
(a) for loss of or damage to the Works, Plants and Materials and the Contractors equipment;
(b) for liability of both Parties for loss, damage, death and injury to third parties or their property arising out
of the Contractors performance of the Contract including the Contractors liability for damage to the
Employers property other than the Works and
(c) for liability of both Parties and of any Employers representative for death and injury to the Contractors
personnel except to the extent that liability arises from the negligence of the Employer, any Employers
representative or their Employees.
13.2Policies and certificates for insurance shall be delivered by the Contractor to the Employer for his approval
before the Start Date. All such insurance shall provide for compensation to be payable to rectify the loss or
damage incurred. All payments received from insurers relating to loss or damage shall be held jointly by the
Parties and used for the repair of the loss or damage or as compensation for loss or damage that is not to be
repaired.
13.3
If the Contractor fails to effect or keep in force any of the insurances referred to in the previous sub-clauses
or fails to provide satisfactory evidence, policies or receipts, the Employer may without prejudice to any
other right or remedy, effect insurance for the cover relevant to such default and pay the premiums due and
recover the same as a deduction from any other monies due to the Contractor. If no payments is due, the
payment of the premiums shall be a debt due.
13.4
Alterations to the terms of an insurance shall not be made without the approval of the Employer.

30
13.5

Both Parties shall comply with any conditions of the insurance policies.

14.

Site Investigation Reports:

14.1

The Contractor, in preparing the tender, shall rely on any site investigation reports referred to in the Contract
data, supplemented by any information available to the Tenderer.

15.

Queries about the Contract Data

15.1

The Employer will clarify queries on the Contract Data.

16.

Contractor to construct the Works

16.1

The Contractor shall construct the Works in accordance with the Specification and Drawings. In the case of
death of the Contractor after executing the Agreement/commencement of the works, his legal heir, if an
eligible registered Contractor and willing can execute and complete the work at the accepted tendered rates.

17.

The Works to be completed by the Intended Completion Date

17.1

The Contractor may commence execution of the Works on the Start Date and shall carry out the Works in
accordance with the program submitted by the Contractor, as updated with the approval of the Employer,
and complete them by the Intended Completion Date.

18.

Approval by the Employer:

18.1

The Contractor shall submit Specification and drawings showing the proposed Temporary Works to the
Employer, who is to approve them if they comply with the Specifications and Drawings.
The Contractor shall be responsible for the design of Temporary Works
The Employers approval shall not alter the Contractors responsibility for design of the Temporary Works.
The Contractor shall obtain approval of third parties to the design of third parties to the design of the
temporary Works where required.
All Drawings prepared by the Contractor for the execution of the temporary or permanent Works, are subject
to prior approval by the Employer before their use.

18.2
18.3
18.4
18.5
19.

Safety

19.1

The Contractor shall be responsible for the safety of all activities on the Site.

20.

Discoveries

20.1

Anything of historical or other interest or of significant value unexpectedly discovered on the Site is the
property of the Employer. The Contractor is to notify the Employer of such discoveries and carry out the
Employer's instructions for dealing with them.

21.

Possession of the Site

21.1

The Employer shall give possession of all parts of the Site to the Contractor. If possession of a part is not
given by the date stated in the Contract Data the Employer is deemed to have delayed the start of the
relevant activities and this will be Compensation Event.

22.

Access to the Site

22.1

The Contractor shall allow the Employer and any person authorized by the Employer access to the Site, to
any place where work in connection with the Contract is being carried out or is intended to be carried out
and to any place where materials or plant are being manufactured / fabricated / assembled for the works.

23.

Instructions

23.1

The Contractor shall carry out all instructions of the Employer which comply with the applicable laws where
the Site is located.

31
24.

Procedure for resolution of Disputes:

24.1

If the Contractor is not satisfied with the decision taken by the Employer, the dispute shall be referred by
either party to Arbitration within 30 days of the notification of the Employers decision.
If neither party refers the dispute to Arbitration within the above 30 days, the Employers decision will be
final and binding.
The Arbitration shall be conducted in accordance with the arbitration procedure stated in the Special
Conditions of Contract.

24.2
24.3

B. Time Control
25.

Program

25.1
25.2

Within the time stated in the Contract Data the Contractor shall submit to the Employer for approval a
Program showing the general methods, arrangements, order, and timing for all the activities in the Works.
The Employer's approval of the Program shall not alter the Contractor's obligations. The Contractor may
revise the Program and submit it to the Employer again at any time. A revised Program is to show the effect
of Variations and Compensation Events.

26.

Extension of the Intended Completion Date

26.1
26.2

The Employer may extend the Intended Completion Date if a Compensation Event occurs or a Variation is
issued which makes it impossible for Completion to be achieved by the Intended Completion Date.
The Employer shall decide whether and by how much to extend the Intended Completion Date within 21
days of the Contractor asking the Employer for a decision upon the effect of a Compensation Event or
Variation and submitting full supporting information.

27.

Delays ordered by the Employer

27.1

The Employer may instruct the Contractor to delay the start or progress of any activity within the Works.

28.

Management meetings

28.1
28.2

The Employer may require the Contractor to attend a management meeting. The business of a management
meeting shall be to review the progress achieved and the plans for remaining work.
The responsibility of the parties for actions to be taken is to be decided by the Employer either at the
management meeting or after the management meeting and stated in writing to be distributed to all who
attended the meeting.

29.

Identifying defects

29.1

The Employer shall check the Contractor's work and notify the Contractor of any Defects that are found.
Such checking shall not affect the Contractor's responsibilities. The Employer may instruct the Contractor to
search for a Defect and to uncover and test any work that the Employer considers may have a Defect

30.

Tests

30.1

If the Employer instructs the Contractor to carry out a test not specified in the Specification to check whether
any work has a Defect and the test shows that it does, the Contractor shall pay for the test and any samples.
If there is no Defect the test shall be a Compensation Event.

31.

Correction of defects

C. Quality Control

32
31.1
31.2

The Employer shall give notice to the Contractor of any Defects before the end of the Defects Liability
Period, which begins at Completion and is defined in the Contract Data. The Defects Liability Period shall
be extended for as long as Defects remain to be corrected.
Every time notice of a Defect is given, the Contractor shall correct the notified Defect within the length of
time specified by the Employers notice.

32.

Uncorrected defects

32.1

If the Contractor has not corrected a Defect within the time specified in the Employers notice, the Employer
will assess the cost of having the Defect corrected, and the Contractor will pay this amount.
D. Cost Control

33.

Bill of Quantities (BOQ)

33.1

The BOQ shall contain items for the construction, installation, testing, and commissioning work to be done
by the Contractor.
The BOQ is used to calculate the Contract Price. The Contractor is paid for the quantity of the work done at
the rate in the BOQ for each item

33.2
34.

Variations

34.1The Employer shall have power to order the Contractor to do any or all of the following as considered necessary
or advisable during the progress of the work by him
(a) Increase or decrease of any item of work included in the Bill of Quantities (BOQ);
(b) Omit any item of work;
(c) Change the character or quality or kind of any item of work;
(d) Change the levels, lines, positions and dimensions of any part of the work;
(e) Execute additional items of work of any kind necessary for the completion of the works; and
(f) Change in any specified sequence, methods or timing of construction of any part of the work.
34.2
The Contractor shall be bound to carry out the work in accordance with any instructions in this connection,
which may be given to him in writing by the Employer and such alteration shall not vitiate or invalidate the
contract.
34.3
Variations shall not be made by the Contractor without an order in writing by the Employer, provided that no
order in writing shall be required for increase or decrease in the quantity of an item appearing in the BOQ so
long as the work executed conforms to the approved drawings.
34.4
The Contractor shall promptly request in writing the Employer to confirm verbal orders and if no such
confirmation is received within 15 days of request, it shall be deemed to be an order in writing by the
Employer.
35.

Payments for Variations

35.1Payment for increase in the quantities of an item in the BOQ up to 25% of that provided in the Bill of Quantities
shall be made at the rates quoted by the Contractor.
35.2For quantities in excess of 125% of the tendered quantity of an item as given in the BOQ, the Contractor shall be
paid at the rate entered in or derived from in the Schedule of Rates (applicable for the area of the work and
current at the time of award of contract) plus or minus the overall percentage of the original tendered rates
over the current Schedule of Rates prevalent at the time of award of contract.
35.3
If there is no rate for the additional, substituted or altered item of the work in the BOQ, efforts would be
made to derive the rates from those given in the BOQ or the Schedule of Rates (applicable for the area of the
work and current at the time of award of contract) and if found feasible the payment would be made at the
derived rate for the item plus or minus the overall percentage of the original tendered rates over the current
Schedule of Rates prevalent at the time of award of contract
35.4
If the rates for additional, substituted or altered item of work cannot be determined either as at 35.1 or 35.2
or 35.3 above, the Contractor shall be requested to submit his quotation for the items supported by analysis
of the rate or rates claimed, within 7 days.
35.5If the Contractor's quotation is determined unreasonable, the Employer may order the Variation and make a
change to the Contract Price which shall be based on Employers own forecast of the effects of the Variation
on the Contractor's costs.
35.6
If the Employer decides that the urgency of varying the work would prevent a quotation being given and
considered without delaying the work, no quotation shall be given and the Variation shall be treated as a
Compensation Event.

33
35.7
36.
36.1
36.2
36.3
37.
37.1
37.2

Under no circumstances the Contractor shall suspend the work on the plea of non-settlement of rates for
items falling under this Clause.
Submission of bills for payment
The Contractor shall submit to the Employer monthly bills of the value of the work completed less the
cumulative amount paid previously.
The Employer shall check the Contractor's bill and determine the value of the work executed which shall
comprise of (i) value of the quantities of the items in the BOQ completed and (ii) valuation of Variations
and Compensation Events.
The Employer may exclude any item paid in a previous bill or reduce the proportion of any item previously
paid in the light of later information.
Payments
Payments shall be adjusted for deductions for advance payments, other recoveries in terms of the contract
and taxes, at source, as applicable under the law. The Employer shall pay the Contractor the within 60 days
of submission of bill.
Items of the Works for which no rate or price has been entered in will not be paid for by the Employer and
shall be deemed covered by other rates and prices in the Contract.

38.
39.

Deleted.
Tax

39.1

The rates quoted by the Contractor shall be deemed to be inclusive of the sales and other taxes that the
Contractor will have to pay for the performance of this Contract. The Employer will perform such duties in
regard to the deduction of such taxes at source as per applicable law.

40.

Escalation Charges

Price escalation charges as per latest Govt. Orders issued till date by the Finance Department.
41.

Liquidated damages

41.1

The Contractor shall pay liquidated damages to the Employer at the rate per day stated in the Contract Data
for each day that the Completion Date is later than the Intended Completion Date (for the whole of the works
or the milestone as stated in the Contract Data). The total amount of liquidated damages shall not exceed the
amount defined in the Contract Data. The Employer may deduct liquidated damages from payments due to
the Contractor. Payment of liquidated damages does not affect the Contractor's liabilities.
If the Intended Completion Date is extended after liquidated damages have been paid, the Employer shall
correct any overpayment of liquidated damages by the Contractor by adjusting the next payment of bill.

41.2
42.

Advance Payments:

42.1

The Employer shall make payment to the Contractor of the amounts stated in the Contract Data by the date
stated in the Contract Data, against provision by the Contractor of an unconditional bank guarantee in a form
acceptable to the Employer issued by a Nationalized/Scheduled Bank in amounts equal to the advance
payment. The guarantee shall remain effective until the advance payment has been repaid, but the amount of
the guarantee shall be progressively reduced by the amounts repaid by the Contractor. Interest will not be
charged on the advance payment.
42.2
The Contractor is to use the advance payment only to pay for Mobilization expenses required specifically for
execution of the Works. The Contractor shall demonstrate that advance payment has been used in this way
by supplying copies of invoices or other documents to the Employer.
42.3The advance payment shall be repaid by deducting proportionate amounts from payments otherwise due to the
Contractor, following the schedule of completed percentages of the Works on a payment basis. No account
shall be taken of the advance payment or its repayment in assessing valuation of the work done, variations,
price adjustments, compensation events or liquidated damages.
43.

Securities:

43.1The Security deposit (including additional security for unbalanced tenders) shall be provided to the Employer no
later than the date specified in the Letter of Acceptance and shall be issued in an amount and form and type
of instrument acceptable to the Employer. The Security deposit shall be valid until a date 30 days from the
date of expiry of Defects Liability Period and the additional security for unbalanced tenders shall be valid
until a date 30 days from the date of issue of the certificate of completion.

34
44.
44.1

Cost of Repairs:
Loss or damage to the Works or Materials to be incorporated in the Works between the Start Date and the end
of the Defects Correction periods shall be remedied by the Contractor at the Contractor's cost if the loss or
damage arises from the Contractor's acts or omissions.

E. Finishing the Contract

45.

Completion

45.1

The Contractor shall request the Employer to issue a Certificate of Completion of the Works and the
Employer will do so upon deciding that the Work is completed.

46.

Taking over

46.1

The Employer shall take over the Site and the Works within seven days of
Completion.

47.

Final account

47.1

The Contractor shall supply to the Employer a detailed account of the total amount that the Contractor
considers payable under the Contract before the end of the Defects Liability Period. The Employer shall
issue a Defect Liability Certificate and certify any final payment that is due to the Contractor within 90 days
of receiving the Contractor's account if it is correct and complete. If it is not, the Employer shall issue within
90 days a schedule that states the scope of the corrections or additions that are necessary. If the Final
Account is still unsatisfactory after it has been resubmitted, the Employer shall decide on the amount
payable to the Contractor and make payment within 60 days of receiving the Contractors revised account.

48.

As built drawings and /or Operating and Maintenance Manuals

48.1
48.2

If as built10 Drawings and/or operating and maintenance manuals are required, the Contractor shall supply
them by the dates stated in the Contract Data.
If the Contractor does not supply the Drawings by the dates stated in the Contract Data, or they do not
receive the Employers approval, the Employer shall withhold the amount stated in the Contract Data from
payments due to the Contractor.

49.

Termination

49.1

The Employer or the Contractor may terminate the Contract if the other party causes a fundamental breach
of the Contract.
Fundamental breaches of Contract include, but shall not be limited to the following:
(a)
the Contractor stops work for 45 days when no stoppage of work is shown on the current
Program and the stoppage has not been authorized by the Employer;
(b)
the Employer instructs the Contractor to delay the progress of the Works and the instruction is
not withdrawn within 60 days;
(c)
The Contractor becomes bankrupt or goes into liquidation other than for a reconstruction or
amalgamation;
(d)
the Employer gives Notice that failure to correct a particular Defect is a fundamental breach of
Contract and the Contractor fails to correct it within a reasonable period of time determined by
the Employer;
(e)
the Contractor does not maintain a security which is required;
(f)
the Contractor has delayed the completion of works by the number of days for which the
maximum amount of liquidated damages can be paid as defined in the Contract data; and
(g)
if the Contractor, in the judgment of the Employer has engaged in corrupt or fraudulent practices
in competing for or in the executing the Contract.
For the purpose of this paragraph : corrupt practice means the offering, giving, receiving or
soliciting of any thing of value to influence the action of a public official in the procurement
process or in contract execution. Fraudulent practice means a misrepresentation of facts in

49.2

issuing a certificate of

order to influence a procurement process or the execution of a contract to the detriment of the
Borrower, and includes collusive practice among Tenderers (prior to or after Tender submission)
10

Completion drawings

35
49.3
49.4
49.5

designed to establish Tender prices at artificial non-competitive levels and to deprive the
Borrower of the benefits of free and open competition.
When either party to the Contract gives notice of a breach of contract to the Employer for a cause other than
those listed under Sub Clause 49.2 above, the Employer shall decide whether the breach is fundamental or
not.
Notwithstanding the above, the Employer may terminate the Contract for convenience.
If the Contract is terminated the Contractor shall stop work immediately, make the Site safe and secure and
leave the Site as soon as reasonably possible.

50.

Payment upon Termination

50.1

If the Contract is terminated because of a fundamental breach of Contract by the Contractor, the Employer
shall prepare bill for the value of the work done less advance payments received up to the date of the bill,
less other recoveries due in terms of the contract, less taxes due to be deducted at source as per applicable
law and less the percentage to apply to the work not completed as indicated in the Contract Data. Additional
Liquidated Damages shall not apply. If the total amount due to the Employer exceeds any payment due to
the Contractor the difference shall be a debt payable to the Employer.
If the Contract is terminated at the Employer's convenience or because of a fundamental breach of Contract
by the Employer, the Employer shall prepare bill for the value of the work done, the reasonable cost of
removal of Equipment, repatriation of the Contractor's personnel employed solely on the Works, and the
Contractor's costs of protecting and securing the Works and less advance payments received up to the date of
the certificate, less other recoveries due in terms of the contract, and less taxes due to be deducted at source
as per applicable law and make payment accordingly.

50.2

51.

Property

51.1

All materials on the Site, Plant, Equipment, Temporary Works and Works are deemed to be the property of
the Employer, if the Contract is terminated because of a Contractors default.

52.

Release from performance

52.1

If the Contract is frustrated by any event entirely outside the control of either the Employer or the
Contractor the Employer shall certify that the Contract has been frustrated. The Contractor shall make the
Site safe and stop work as quickly as possible after receiving this certificate and shall be paid for all work
carried out before receiving it and for any work carried out afterwards to which commitment was made
F. Special Conditions of Contract

1.

Labour :
The Contractor shall, unless otherwise provided in the Contract, make his own arrangements for the
engagement of all staff and labour, local or other, and for their payment, housing, feeding and transport.
The Contractor shall, if required by the Employer, deliver to the Employer a return in detail, in such form
and at such intervals as the Employer may prescribe, showing the staff and the numbers of the several
classes of labour from time to time employed by the Contractor on the Site and such other information as the
Employer may require.

2.

Compliance with labour regulations :

During continuance of the contract, the Contractor and his sub contractors shall abide at all times by all
existing labour enactments and rules made there under, regulations, notifications and bye laws of the State or
Central Government or local authority and any other labour law (including rules), regulations, bye laws that
may be passed or notification that may be issued under any labour law in future either by the State or the
Central Government or the local authority. The Contractor shall keep the Employer indemnified in case any
action is taken against the Employer by the competent authority on account of contravention of any of the
provisions of any Act or rules made there under, regulations or notifications including amendments. If the
Employer is caused to pay or reimburse, such amounts as may be necessary to cause or observe, or for nonobservance of the provisions stipulated in the notifications/bye laws/Acts/Rules/regulations including
amendments, if any, on the part of the Contractor, Employer shall have the right to deduct any money due to
the Contractor including his amount of security deposit. The Employer shall also have right to recover from

36
the Contractor any sum required or estimated to be required for making good the loss or damage suffered by
the Employer.
The employees of the Contractor and the Sub-Contractor in no case shall be treated as the employees of the
Employer at any point of time.
Extract copy of the Kaarnataka labour Act is attached- Annexure A
3.
4.

Sub- Contracting (GCC Clause 7)

Protection of Environment:
The contractor shall take all reasonable steps to protect the environment on and off the Site and to avoid
damage or nuisance to persons or to property of the public or others resulting from pollution, noise or other
causes arising as a consequence of his methods of operation. During continuance of the contract, the
contractor and his sub-contractors shall abide at all times by all existing enactments on environmental
protection and rules made there under, regulations, notifications and bye-laws of the State or Central
Government, or local authorities and any other law, bye-law, regulations that may be passed or notification
that may be issued in this respect in future by the State or Central Government or the local authority.

TENDER CONDITIONS
Some of the additional conditions in the tender are as follows:
1)
Tenders from Joint ventures are not acceptable.
2)
Bidders shall not be under a declaration of ineligibility for corrupt and fraudulent practices
issued by Government of Karnataka.
3)
All kinds of taxes such as Service Tax, Swach Bharath Cess, labour cess etc., payable to the
Government are to be borne by the Contractor related to the work.
4)
Inspections from any Agency in the field will be got done on the quality of construction of
godowns and progress of works quite often. For this purpose an amount equivalent to 0.5% of
the approved tender amount will be deducted out of the Contractors bills.
5)
The Tenderer has to bear all the expenditure at his own cost towards raw materials, electricity,
water supply etc., (There will be no Departmental supply)
6)
All the quality control test reports of cement, steel, metal, sand, cement concrete cubes should
be obtained by the contractor at his own cost from the Recognized Technical Institutions and
same is to be submitted to the Corporation.
7)
The work should be completed within Nine Months (Including Monsoon) from the date of
handing over of site. For delay in construction, the penalty will be imposed as per standard
tender document KW-4. The Managing Director reserves the right to impose further penalty
whose decision is final.
8)
The relevant drawings signed by AE, AEE & EE connected to tender may be obtained from the
office of the Managing Director, KSWC, Bangalore.
9)
The ordinary Portland cement of 43 Grade(OPC), TMT Steel (CRS Grade) reinforcement steel,
structural steel and Gal volume sheet Self supported roofing proposed to be used for
constructional work should have ISI mark and standards. Necessary test reports to be submitted
before execution of works.
10) All the items of work mentioned in Schedule-B are inclusive of all lead and lifts, incidental
charges and all taxes etc., work should be carried out as per the direction of Engineer-in-charge.
11) The maintenance period for the building is 1 year after the completion of work/Handing over of
each godown whichever is earlier.
12) The construction of godown works carried out by the corporate bodies of Central Government
and State Government, Corporation will also be reviewed as to the quality, efficiency etc.,
13) The tenderer is required to ensure browser compatibility of the computer well in advance to the
last date and time for receipt of tenders. The departments shall not be responsible for non-

14)
15)

16)
17)
18)
19)
20)
21)

22)

37
accessibility of e-Procurement portal due to internet connectivity issues and technical glitches.
The KSWC is not responsible for any delay in accessing e-Procurement Portal.
The Managing Director reserves the right to change or modification of the Design & Plan of the
godown and trusses & roofing system during construction and Infrastructure works. KSWC
reserves the right to accept or reject any or all the tenders without assigning any reasons.
Bidders should have an experience of executing food grains storage warehouses project at least
minimum 10 location or more during last 5 years as per FCI acceptable norms in single tender.
Bidder should provide list of equipment, technical crew, and man power etc to execute the
works at minimum 10 or more different locations at time.
The bidders should submit / upload all above required documents pertaining to said project
along with technical bid.
The employer will deduct the royalty charges and pay to the concerned department.
Original hard copies of uploaded documents are to be submitted at the time of technical bid
evaluation.
Regarding shifting of utility and necessary approval from local bodies, department will
co-operate in signing of letters addressed to the relevant departments and pursuation and
execution done by the Contractor. The amount will be paid as per Schedule of Rates and
official statutory fees as claimed by utility department will be reimbursed. Only official
expenditure will be paid against the receipt issued by relevant utility departments/ local bodies
will be reimbursed to executing agencies.
Contract period will start, after date of handing over of site.

TECHNICAL CONDITIONS:
Some of the additional technical conditions in the tender are as follows:
1)
2)
3)
4)
5)
5.

Tenderers should produce Registration Certificate, latest VAT Certificate, Service tax
Registration Certificate, Copy of PAN Card, certified copies of work done certificate
issued by competent authorities.
Conditional Tenders will be rejected.
The contractors Should have enrolled the labourers in Employment Provident Fund
and have produced the documentary evidence certified by the competent authority.
Further all tenders conditions as per KW -4 will apply
The bidder should produce ISO certification.
Arbitration (Clause 24 )
5.1 The procedure for arbitration shall be as follows:
(a) (a) In case of Dispute or difference arising between the Employer and a contractor relating to any
matter arising out of or connected with this agreement, such disputes or difference shall be settled in
accordance with the Arbitration and Conciliation Act, 1996. The Arbitral Tribunal shall consist of 3
arbitrators one each to be appointed by the Employer and the Contractor. The third Arbitrator shall be
chosen by the two Arbitrators so appointed by the Parties and shall act as presiding arbitrator. In case of
failure of the two arbitrators appointed by the parties to reach upon a consensus within a period of 30
days from the appointment of the arbitrator appointed subsequently, the Presiding Arbitrator shall be
appointed by Chairman, Institute of Engineers, Karnataka Chapter, Bengaluru
(a) (b) If one of the parties fails to appoint its arbitrator in pursuance of sub-clause (a) above within 30
days after receipt of the notice of the appointment of its arbitrator by the other party, then the Presiding
Arbitrator shall be nominated by Chairman, Institute of Engineers, Karnataka Chapter, Bengaluru

38
(b) A certified copy of the order of the Chairman, Institute of Engineers, Karnataka Chapter, Bengaluru
making such an appointment shall be furnished to each of the parties.
(c) Arbitration proceedings shall be held at Bengaluru, India, and the language of the arbitration
proceedings and that of all documents and communications between the parties shall be English.
(d) The decision of the majority of arbitrators shall be final and binding upon both parties. The cost
and expenses of Arbitration proceedings will be paid as determined by the arbitral tribunal.
However, the expenses incurred by each party in connection with the preparation, presentation, etc.
of its proceedings as also the fees and expenses paid to the arbitrator appointed by such party or on
its behalf shall be borne by each party itself.
(e) Performance under the contract shall continue during the arbitration proceedings and payments
due to the contractor by the owners shall not be withheld, unless they are the subject matter of the
arbitration proceedings.

6. Liquidated Damages: (GCC Clause 41)

Sub-clause 41.1:
Time is the essence of the contract and payment or deduction of liquidated damages shall not relieve the
contractor from his obligation to complete the work as per agreed construction program and milestones or from
any other of the contractors obligations and liabilities under the contract.
Liquidated damages once levied as per Contract Data for delay of achievement of a milestone cannot be
refunded even if the subsequent milestone is achieved in time or the entire work is completed by the intended
completion date, unless the extension of time is granted for that particular milestone.
7.

Royalties: (GCC Clause 39)

The Employer shall deduct Royalties on materials used in the works from progress payments to the Contractor
at the rates specified in the Karnataka Minor Minerals Concession Rules 2007 as published by the
Commerce and Industries Department (Mines) and as amended from time to time till the date of submission of
tenders. It shall be responsibility of the Tenderer to ascertain the applicable rates as on the date of submission
of tenders.

8.

Karnataka Building and other Construction Workers Welfare Cess: (GCC Clause 39)
The Employer shall deduct Cess from the bills of the Contractor at the rates as may be notified from time to
time under the Building and other Construction Workers Welfare Cess Act 1996. The current rate is 1% of the
tender amount..

9.

Quarry materials: (GCC Clause 14)

The Contractor shall be wholly responsible to identify the suitable sources for quarry materials required for the
works, such as earth, sand, stone, murrum etc and to make his own arrangements for collection and
transportation of the materials irrespective of the leads and lifts required. The quarry thus identified by the
Contractor should have proper license from the Government of Karnataka. All materials that is quarried and
transported by the Contractor shall satisfy the requirements set forth in the Specifications shall be subject to
the approval of the Employer. The Contractor is deemed to have taken this into account while offering his
rates and no claim whatsoever shall be entertained for extra costs on this account.

10.

Third Party Inspection and Testing: (GCC Clause 29)

11.

The Employer may engage a Third Party for inspection at manufacturers works and also the work site
activities. The fee for the third party inspection shall be paid by the Contractor.
Procurement of materials and equipment:
The Contractor shall procure and use ISI marked materials and equipment or those conforming to relevant
Bureau of Indian Standards.

39
SECTION 6: CONTRACT DATA
Items marked "N/A" do not apply in this Contract.
The following documents are also part of the Contract:

Clause Reference

The Schedule of Operating and Maintenance Manuals

[48]

The Methodology and Program of Construction

[25]

Site Investigation Reports

[14]

The Schedule of Key and Critical Equipment to be deployed

on the work as per agreed program of construction.

[25]

The Employer is :
Name: The Manaaging Director, KSWC

[1.1]

Address: _No43, Primrose Road, Bengaluru, 560025_____

Name of authorized Representative: __________________________
The name and identification number of the Contract is:
Construction of new scientific warehouses including Infrastructure works in various centres of the State, under
Warehousing Infrastructure Fund and NABARD Warehousing Scheme (WIF & NWS-2013-14,2014-15 & 2015-16) with
RKVY grants and providing basic infrastructure facilities to existing warehouses as per WDRA Norms under RIDF-XXI
Scheme.

____________________________________________________________________________________
[insert name and number as indicated in the Invitation for Tenders ].
[1.1]
The Works consist of --------------------------------------------------------------[brief summary, including relationship to other contracts under the Project].
The start date shall be the date of issue of notice to proceed with the work.

[1.1]

The Intended Completion Date for the whole

of the Works is 9 months (including Rainy season)-11 with the following milestones

[17, 26]

Milestone dates:
Physical works to be completed
Milestone 1 i.e., 241.60 Crores
Milestone 2 i.e. 241.60. Crores
Milestone 3 i.e., 241.60. Crores

3 months
3 months
3 months

The Site Possession Date is:

The Site is located at 149 Various centers in the State. The various
Locations are given in the Annexure 1 attached to the Contract Data
and is defined in drawings nos. or engineer in charge of the work.
_______________________________________________________

[21]

The Defects Liability Period is One year .

[31]

Insurance requirements are as under:

[13]

Type of Cover

11

Period from the date of issue of

Notice to proceed with the work

[1.1]

Minimum cover for

Insurance12

At the time of preparation of the tender document give the period required for completion of whole work and the
milestones. When the Agreement is drawn after award of contract the dates can be put in.

40
(i)
(ii)
(iii)
(iv)

Works and of Plant and

materials
Loss or damage to
equipment
Loss or damage to property
of Third Party
Personal injury or death
insurance
(a) for Third Party
(b) for Contractors
employees or labour

The sum stated in the

Agreement plus 20%
Full replacement cost
Full replacement cost
Rs100 lakhs to cover
20 persons at Rs.5 lakh
each
In accordance with the
statutory requirements
applicable to
Karnataka

The liquidated damages will be calculated as per standard tender documents of KW-4 ( computed on the basis
of 0.01% of the contract price per day), that for the milestones are as under:
For Milestone 1: 241.60Crores Rs. 2197479.00 per day
For Milestone 2: 241.60Crores
Rs. 2197479.00 per day
For Milestone 3: 241.60Crores Rs. 2197479.00 per day

[41]

The maximum amount of liquidated damages for the whole of the works
is ten percent of final contract price.

[41]

The amounts of the advance payment are:

[42]

Nature of
Advance
1.
Mobilization

Amount (Rs.)
10% of the Contract price

Conditions to be fulfilled
On submission of un-conditional Bank Guarantee.
(to be drawn before end of 20% of Contract period)

(The advance payment will be paid to the Contractor no later than 30 days after fulfillment of the above
conditions).
Repayment of advance payment for mobilization

[42]

The advance loan shall be repaid with percentage deductions from the interim payments
certified by the Engineer under the Contract. Deductions shall commence in the next
Interim Payment Certificate following that in which the total of all such payments to the
Contractor has reached not less than 15 percent of the Contract Price or three months from
the date of payment of first installment of advance, whichever period concludes earlier, and
shall be made at the rate of 7.5% percent of the amounts of all Interim Payment Certificates
until such time as the loan has been repaid, always provided that the loan shall be completely
repaid prior to the expiry of the original time for completion pursuant to Clauses 17 and 26.
The date by which as-built13 drawings (in scale 14) in 2 sets are required is within 30 days of issue
of certificate of completion of Whole or Section of the Work as the case may be.
[48]
The amount to be withheld for failing to supply as built drawings or supply of Operation and Maintenance
Manuals by the date required is Rs5 crores._____________
[48]
The following events shall also be fundamental breach of the contract :
1.

The contractor has contravened Sub-clause 7.1 and Clause 9 of CC.

The percentage to apply to the value of the work not completed representing the Employer's
additional cost for completing the Works shall be 30 15percent.
12

[49.2]

[50.1]

Employer to specify as per requirement. Exclusions if any should also be specified.

Completion drawings
14
Specify an appropriate scale
15
Change if need be. It should be sufficient to get the balance of works completed by alternative agency.
13

41

SECTION 7: SPECIFICATIONS

Enclosed

SECTION 8: DRAWINGS

Enclosed

42
SECTION 9: BILL OF QUANTITIES

Sl. No.

Description of item
(with brief specification
and reference to Book
of specification)

Quantity

Unit

Rate (Rs)
In figures
In words

Amount (Rs)

ENCLOSED

Total Tender Price (in

figures)
(in
words)
Note:
(1)

Item for which no rate or price has been entered in will not be paid for by the Employer when executed
and shall be deemed covered by the other rates and prices in the Bill of Quantities (refer: ITB Clause 11.2 and
CC Clause 37.2).

(2)

Unit rates and prices shall be quoted by the Tenderer in Indian Rupees.

(3)

Where there is a discrepancy between the rate in figures and words, the lower of the two will govern.
[ITT Clause 24.1(a)]

(4)

Where there is a discrepancy between the unit rate and the line item total resulting from multiplying the unit
rate by quantity, the unit rate quoted shall govern [ITT Clause 24.1 (b)]

43
SECTION 10:
1.

FORMAT OF EARNEST MONEYDEPOSIT (BANK GUARANTEE)

WHEREAS, _________________________ [name of Tenderer] hereinafter called the Tenderer) has

submitted
his
Tender
dated
________________
[date]
for
the
construction
of
_______________________________[name of Contract] (hereinafter called the Tender).
KNOW ALL PEOPLE by these presents that We ______________________________ [name of bank] of
______________________ [name of country] having our registered office at ______________________
(hereinafter called the Bank) are bound unto _______________________[name of Employer] (hereinafter
called the Employer) in the sum of ___________________1 for which payment well and truly to be made
to the said Employer the Bank binds itself, his successors and assigns by these presents.
SEALED with the Common Seal of the said Bank this ________ day of __________ 2014 ___.
THE CONDITIONS of this obligation are:
(1) If after tender opening the Tenderer withdraws his tender during the period of Tender validity

specified in the Form of Tender; or

(2)
If the Tenderer having been notified of the acceptance of his tender by the Employer during the
period of tender validity:
(a) fails or refuses to execute the Form of Agreement in accordance with the Instructions to
Bidders, if required; or
(b) fails or refuses to furnish the Performance Security, in accordance with the Instruction to
Bidders;
We undertake to pay to the Employer up to the above amount upon receipt of his first written demand,
without the Employer having to substantiate his demand, provided that in his demand the Employer will
note that the amount claimed by him is due to him owing to the occurrence of one or any of the two
conditions, specifying the occurred condition or conditions.
This Guarantee will remain in force up to and including the date __________ 16 days after the deadline for
submission of Bids as such deadline is stated in the Instructions to Bidders or as it may be extended by the
Employer, notice of which extension(s) to the Bank is hereby waived. Any demand in respect of this
guarantee should reach the Bank not later than the above date.
DATE ______________

SIGNATURE OF THE BANK ___________

WITNESS ______________

SEAL ________

[signature, name, and address]

1 The Bidder should insert the amount of the guarantee in words and figures denominated in Indian
Rupees. This figure should be the same as shown in Clause 16.1 of the Instructions to Bidders.

2.
16

FORMAT OF BANK GUARANTEE FOR SECURITY DEPOSIT

45 days after the end of the validity period of the Tender. Date should be inserted by the Employer before the tender
documents are uploaded on the e-procurement portal.

44
To:

______________________________________________ [name of Employer]

_________________________________________ [address of Employer]

WHEREAS _________________________ [name and address of Contractor] (hereinafter called "the

Contractor") has undertaken, in pursuance of Contract No. _____ dated ________________ to execute
__________________________ [name of Contract and brief description of Works] (hereinafter called "the
Contract");
AND WHEREAS it has been stipulated by you in the said Contract that the Contractor shall furnish you
with a Bank Guarantee by a recognized bank for the sum specified therein as security for compliance with his
obligations in accordance with the Contract;
AND WHEREAS we have agreed to give the Contractor such a Bank Guarantee;
NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to you, on behalf of the
Contractor, up to a total of Rs.____________________ [amount of guarantee]
17
_Rupees__________________________ __________________________[in words], and we undertake to pay you,
upon your first written demand and without cavil or argument, any sum or sums within the limits of
____________________ [amount of guarantee] 18 as aforesaid without your needing to prove or to show grounds or
reasons for your demand for the sum specified therein.
We hereby waive the necessity of your demanding the said debt from the Contractor before presenting us
with the demand.
We further agree that no change or addition to or other modification of the terms of the Contract or of the
Works to be performed there under or of any of the Contract documents which may be made between you and the
Contractor shall in any way release us from any liability under this guarantee, and we hereby waive notice of any
such change, addition or modification.
This guarantee shall be valid until 30 days from the date of expiry of the Defects Liability Period.

Signature and seal of the guarantor _____________________________

Name of Bank ____________________________________________
Address ____________________________________________
Date ____________________________________________

3.

PERFORMANCE BANK GUARANTEE (for unbalanced items)

To:

______________________________________________ [name of Employer]

_________________________________________ [address of Employer]

17

An amount shall be inserted by the Guarantor, representing the percentage of the Contract Price specified in
the Contract
An amount shall be inserted by the Guarantor, representing the percentage of the Contract Price specified in
the Contract

18

45
WHEREAS _________________________ [name and address of Contractor] (hereinafter called "the
Contractor") has undertaken, in pursuance of Contract No. _____ dated ________________ to execute
__________________________ [name of Contract and brief description of Works] (hereinafter called "the
Contract");
AND WHEREAS it has been stipulated by you in the said Contract that the Contractor shall furnish you
with a Bank Guarantee by a recognized bank for the sum specified therein as security for compliance with his
obligations in accordance with the Contract;
AND WHEREAS we have agreed to give the Contractor such a Bank Guarantee;
NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to you, on behalf of the
Contractor, up to a total of ____________________ [amount of guarantee] 1___________________________ [in
words], such sum being payable in the types and proportions of currencies in which the Contract Price is payable, and
we undertake to pay you, upon your first written demand and without cavil or argument, any sum or sums within the
limits of ____________________ [amount of guarantee] 1 as aforesaid without your needing to prove or to show
grounds or reasons for your demand for the sum specified therein.
We hereby waive the necessity of your demanding the said debt from the Contractor before presenting us
with the demand.
We further agree that no change or addition to or other modification of the terms of the Contract or of the
Works to be performed there under or of any of the Contract documents which may be made between you and the
Contractor shall in any way release us from any liability under this guarantee, and we hereby waive notice of any
such change, addition or modification.
This guarantee shall be valid until .. (i.e.) 28 days from the date of issue of the certificate of completion
of works.
Signature and seal of the guarantor _____________________________
Name of Bank ____________________________________________
Address ____________________________________________
Date ____________________________________________

4.
To:

BANK GUARANTEE FOR ADVANCE PAYMENT

__________________________________________ [name of Employer]

__________________________________________ [address of Employer]
___________________________________________[name of Contract]

Gentlemen:

46
In accordance with the provisions of the Conditions of Contract, subclause 51.1 ("Advance Payment") of the
above-mentioned Contract, ________________________________ [name and address of Contractor] (hereinafter
called "the Contractor") shall deposit with ________________________ [name of Employer] a bank guarantee to
guarantee his proper and faithful performance under the said Clause of the Contract in an amount of _____________
[amount of guarantee] 1_________________________________ [in words].
We, the ____________________ [bank or financial institution], as instructed by the Contractor, agree
unconditionally and irrevocably to guarantee as primary obligator and not as Surety merely, the payment to
____________________ [name of Employer] on his first demand without whatsoever right of objection on our part
and without his first claim to the Contractor, in the amount not exceeding ____________________ [amount of
guarantee]1 __________________________________ [in words].
We further agree that no change or addition to or other modification of the terms of the Contract or of Works
to be performed there under or of any of the Contract documents which may be made between
_____________________ [name of Employer] and the Contractor, shall in any way release us from any liability
under this guarantee, and we hereby waive notice of any such change, addition or modification.
This guarantee shall remain valid and in full effect from the date of the advance payment under the Contract
until _________________________ [name of Employer] receives full repayment of the same amount from the
Contractor.
Yours truly,
Signature and seal: _____________________________
Name of Bank/Financial Institution: _______________
Address: ____________________________________
Date: ____________________

__________________________
An amount shall be inserted by the bank representing the amount of the Advance Payment, and denominated
in Indian Rupees.