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A. Letter
Letter is a written message from one party to another containing information and
its purpose is to deliver the information. There are many types of letter, which
are:
Formal letter:
Business letter
Cover letter
Letters patent
Epistle
Form letter
Open letter
Letter of credence
Recommendation letter
Letter of credit
Sales letter
Letter of
resignation/application
Informal letter:
Chain letter
Crossed letter
Hate mail
Love letter
Informal letter
APPLICATION LETTER
Application Letter is merely another name for a cover letter, the official
business letter often included with a job application and/or resume and
sent to a prospective employer. It should be clearly structured to cover:
The job title youre applying to and where you saw the advertisement
Reason why you're applying to that, why you are interested to the job
interests and why you want to work for that organization
Reason why youre suitable - your relevant skills, experience and personal
qualities by elaborating on the information in your CV or application form.
Structure :
Introduction
Motivation (your reasons for applying for this particular position)
Requirements (how you meet the demands stated in the
advertisement)
Conclusion
Language : Formal and mostly using simple present-present progressive
tense
[Month/Day/Year]
[Name of Company Applying To]
Attn: [Full Name of Hiring Manager]
[Street Address]
[City/State/Zip]
[Street Address]
[City/State/Zip]
Phone: [Your Phone Number]
Email: [Your Email Address]
Dear. Mr./Mrs./Ms. [Last Name of Hiring Manager] (or) To whom it may concern,
In the job description for the position that Acme Investments posted, there
were some requirements that stood out to me.
[List job requirements that you can relate to your background experience.]
I believe that after you have reviewed my application and resume you will see
that I possess an excellent skill set which matches your requirements
perfectly. If you have any further questions or require additional
documentation, please feel free to contact me. Thank you for your time and
consideration.
Respectfully,
[Your Signature]
Example:
B. E-mail
E-mail stands for electronic mail, which means a message sent from
one computer to another over the Internet, using a set webmail server
address.
in the To field.
Subject Field
: The topic of the message.
Message body
: Contains the actual message.
Signature
: Can be used to give additional information about the
sender, such as Web
The language style for application e-mail is formal. Here are some
examples of that:
A. Template:
Email address
Mr./Ms./Dr. __________
Title
Name of Organization
Street or PO Box Address
City, State, Zip
Dear Mr./Ms./Dr.________:
Opening Paragraph: State why you are writing; how you learned of the
organization or position, and basic information about yourself.
2nd paragraph: Tell why you are interested in the employer or type of work the
employer does. Demonstrate that you know enough about the position to
relate your background to the position. Mention specific qualifications which
make you a good fit for the employer's needs. Explain in more detail relevant
items in your resume.
3rd paragraph: Indicate that you would like the opportunity to interview for a
position to learn more about their opportunities or hiring plans. State what you
will do to follow up, such as telephone the employer within two weeks. If you
will be in the employer's location and could offer to schedule a visit, indicate
when. State that you would be glad to provide the employer with any
additional information needed. Thank the employer for his or her
consideration.
Sincerely,
Source: http://www.albany.edu/career/resumes_cover/pdfs/cl_temp.pdf
John Doe
Philip Newman
Director, District Administration
Starling High School
1220 Broadway, 6th Floor
New York, NY 10019
I have extensive writing, editing, and leadership experience. For the past two
years, I have been the News Editor of the University at Albany student-run
paper, the Albany Student Press (ASP). In addition to writing feature articles, I
created captions for many of our news story photos and edited the work of
junior members. This experience allowed me to develop my editorial skills and
has taught me to work under the deadline pressures of a daily newspaper.
Furthermore, my experience tutoring junior high school students provided
exposure to textbooks and teachers' materials, a background that would be
helpful in working for an educational publisher.
Sincerely,
(sign name)
John Doe
Enc.
Source: http://www.albany.edu/career/resumes_cover/pdfs/applic.pdf
C. Announcement
Examples:
D. Message
1.
2.
3.
4.
To section
: contains the name of the receiver
From section: contains the name of the sender
Date section
Subject heading
: to tell the receiver about what the text is about
Example:
It has come to our attention that there has been a pile of unwashed dishes
that accumulates in the sink by the end of each week. It has gotten so bad that
washing ones hands in the kitchen sink becomes an uncomfortable
undertaking. Therefore, we are introducing a new policy that mandates that
employees wash their dishes as soon as they are done with them, keeping the
sink clear for other uses.
If you do not have the time to wash your lunch container or coffee mug,
leave it by your desk until you are ready to wash it. Even two or three dirty
plates will encourage every person thereafter to leave their unwashed, foodstained dishes and silverware in the sink. Conversely, studies have shown that
when a sink is empty, people are more likely to wash their dishes immediately.
Ana Lucily
Source: http://www.wikihow.com/Sample/Memo-to-Coworkers
E. Advertisement
Structure:
Title: a major component or the main topic, for example: Great
Announcement Sample Sale Up to 50% on the banner at the supermarket
or hypermarket.
Explanation: Contains an explanation of whats the content of the
advertisements and usually uses interesting words to attract visitors.
Types of Advertisement:
Coffee cup advertising
Street advertising
Celebrity branding
Billboard advertising
Press advertising
Language style:
Perssuasive
Communicative
Short and to the point
Simple Present Tense
Political Advertisement
Examples:
F. Brochure
A.
B.
C.
D.
E.
Examples: