Environmental, Safety & Health

Construction Standard

Pre-job Tool Box Talks

(ES&H-CS)

ES&H-CS-101
1.0
Introduction
This Environment, Health & Safety Construction Standard
(ES&H-CS) has been developed under the authority
granted in Article 7 of the Real Estate and Municipal
Regulations (REMA) and describes the requirements for
the for pre-job tool box safety talks during the construction
phase in all Economic Cities.
Master Developer/Investor shall ensure Contractor
compliance with this ES&H Construction Standard, through
a prequalified Site Supervision Consultant Office.
Applicable ECA Violations and Penalties shall be imposed
at any given time a violation might be recorded by ECA
teams and/or escalated to ECAs attention.
Exhibit A provides a process flow diagram for this ES&HCS.
1.1
Key Philosophy:
Pre-job evaluation of risks performed by workers;
Places job planning into hands of workers;
Encourages group participation and shared learning;
Enhances workers ownership of safety programs;
Facilitates best approach to work execution.
1.2
Master Developers/Investors Role:
Master Developer/Investor shall ensure Contractor
compliance with this Construction Standard through a
prequalified Site Supervision Consultant Office.
1.3
Supervisors Role:
Supervisors will ensure employee involvement in the prejob tool box talk process is optimized by:
Ensuring that all employees under his charge are
trained in the process;
Establishing a system to follow-up with all of his crews
to verify the pre-job tool box talk process is being
correctly implemented;
Requiring employees to participate in an individual prejob tool box talk prior to the start of each shift for each
new task;
Discussing the risks associated with the Scope of Work
with the employees and compile information necessary
to complete the pre-job tool box talk
Ensure availability of completed forms in the job site
Upon completion of the pre-job tool box talk, supervisors
will review the requirements with the employees.
The employees performing the work and supervisor will
sign the tool box talk indicating their understanding of its
contents. The signed tool box talk will be displayed and
available for review in the immediate work area.

Pre-job tool box talks are to be returned to the supervisor

and forwarded to the Contractor ES&H Office at the end of
each shift or upon completion of the work task. The
supervisor is responsible for ensuring that tool box talks
are properly completed and returned.
1.4
Retention Requirements:
Records of pre-job tool box talks are to be reviewed for
proper usage/completion by the Contractor ES&H
Supervisor and maintained on file in the Contractor ES&H
Office. Pre-job tool box talks that are evidence to any
accident or incident investigation will be retained with the
applicable investigation files. For all other tool box talks,
the Contractor ES&H Office will retain a minimum of 10%
for a 90-day period (scanned versions are acceptable).
This process will continue until the completion of the
Contractors work scope. At this time, a 10% sampling of
all scanned/retained records will be obtained and sent to
records storage.
1.5 Pre-job Tool Box Talk Register:
All workers and Supervisors are to sign the pre-job tool box
talk to verify that the process was completed for each task.
2.0 Guidelines for Job Hazard Analysis (JHA)
The Job Hazard Analysis (synonymous with Job Safety
Analysis or JSA, and Risk Assessment or RA) will be
conducted for all jobs or tasks that, in the professional
judgment of the responsible ES&H Supervisor, require a
formal JHA.
The specific steps of the job that pose the hazard risk will
be analyzed, the hazards and risks evaluated, and controls
proposed (Exhibit B provides a sample JHA format).
The JHA will be included as part of a work plan or work
package and the requirements of the JHA will be
incorporated into hazardous work permits (HWPs) as well
as project/facility specific ES&H plans as appropriate.
A JHA of specific jobs or operations is required for, but not
limited to, the following:
High-risk jobs;
New jobs or tasks that present unspecified or unknown
hazard;
Jobs or tasks involving new equipment, machinery or
procedures;
Major job categories that will be repeated frequently.
Jobs or tasks that have historically experienced a
repeated or significant rate of accidents, injuries,
exposures or near misses;
Jobs involving environmental remediation of hazardous
waste;
Jobs or tasks that, in the professional judgment of the
responsible ES&H Supervisor, require a formal JHA;
Examples of tasks that require JHA are:

Copyright 2015. ECONOMIC CITIES AUTHORITY. All Rights Reserved.

This ES&H-CS is based upon Best Industry Practices and constitutes the minimum acceptable requirements to be followed on all Economic Cities sites

Economic Cities Authority ES&H Construction Standard 101: Pre-job Tool Box Talks
o
o
o
o
o

High Pressure (1000 psi and above ) Hydrostatic

Tests;
Heavy Rigging Operations;
Chemical Cleaning Operations;
Excavations deeper than 3.6 meters (12 feet);
Work requiring air-line respirators or SCBA.

Jobs or tasks are broken down into a series of successive

steps or activities. Required or anticipated tools and
equipment for each step or activity are to be included. All
potential hazards within each step or activity are identified.
Include the following hazard categories in the JHA:
Chemical exposures;
Oxygen deficiency;
Exposures to ionizing and non-ionizing radiation;
Electrical hazards;
Physical hazards;
Fire and explosion;
Temperature extremes;
Excessive noise;
Biological hazards.
2.1 Categories of Potential Risk:
To facilitate the analysis and control of hazard risk
associated with a given task, the following general
exposure categories shall be considered when completing
a JHA:
Struck Against;
Struck By;
Contact With;
Contacted By;
Caught In;
Caught Between;
Fall (to same or different level);
Over exertion;
Exposure (chemical, radiation, biological, etc.).
Input shall be solicited from multi-disciplinary professional
staff for hazard evaluation. This input shall include Safety,
Industrial Hygiene, Construction, Management and
Engineering personnel.
After all known, suspected or potential hazards have been
identified and accident experience reviewed, a plan must
be developed with solutions to eliminate or control
hazards.
2.2 Risk Reduction Methods Order of Precedence:
The elimination or control of a hazard shall be
implemented according to the following order of
precedence:
Engineering Methods (make design changes and/or
use engineering controls to eliminate or reduce risks);
Substitution
(use
less
hazardous
processes,
equipment, chemicals, etc., to reduce the risks);
Administrative Controls (procedures, policies, training,
and other such methods to control exposure to known
risks);

2 of 5

Personal Protective Equipment (as a last resort, protect

personnel from residual risks through the mandatory
use of prescribed PPE).

2.3 Required JHA Participants:

The following Contractor personnel are required to
participate in the development of JHAs:
Management Representative;
Superintendent;
Field Engineer;
ES&H Representative;
General Foreman
Foreman;
Involved Employees.
2.4 JHA Meeting Structure:
The following guidelines will be followed to facilitate the
JHA meeting process:
The Contractor ES&H Representative shall be the
facilitator of the meeting and serve as the ES&H
resource to address particular issues;

The Superintendent shall present the work process

and lead the group through the sequence of events for
the work evolution;

The Contractor Management Representative shall

make available all personnel and material resources
identified in the JHA;

The Field Engineer shall be the technical resource to

lend guidance in way of Engineering Controls to
eliminate/reduce hazards.
2.5 Retention Requirements:
Completed JHAs are to be reviewed for proper
usage/completion by the Contractor ES&H Supervisor and
maintained on file in the ES&H Office. JHAs that are
evidence to any accident or incident investigation will be
retained with the applicable investigation files. For all
other JHAs, the project Contractor ES&H Office will retain
a minimum of 10% for a 90-day period (scanned versions
are acceptable). This process will continue until the
completion of the Contractors work scope. At this time, a
10% sampling of all scanned/retained JHAs will be
obtained and sent to records storage.

3.0 Exhibits
Exhibit A: ES&H-CS-101 (Pre-job Tool
Process Flow Diagram
Exhibit B
Job Hazard Analysis (JHA)

Box

Copyright 2015. ECONOMIC CITIES AUTHORITY. All Rights Reserved.

This ES&H-CS is based upon Best Industry Practices and constitutes the minimum acceptable requirements to be followed on all Economic Cities sites

Talk)

Economic Cities Authority ES&H Construction Standard 101: Pre-job Tool Box Talks

3 of 5

EXHIBIT A: ECA Construction Standard 101 - Pre-Job Tool Box Talks

Employee

Supervisor

Contractor ES&H
Office

Implement CS-101
process on all ECA
projects

Provide / attend training

Discuss risks associated with project scope of work and compile information
for Pre-job Tool Box Talk card at start of each shift for each new task

Does job include

hazardous work?

No

Yes
Perform JHA including all required participants:
identify specific steps that are hazardous, evaluate
risks, propose controls

Develop plan with solutions to eliminate or control

hazards

Include JHA as appropriate in hazardous Work

permits, work plan / packages as well as project /
facility specific ES&H plans
Review for proper
usage and
completion
Finalize job plan, complete and sign Pre-job
Tool Box Talk card and display in immediate
work area

Retain until project

completion

Perform work

Periodically verify
effectiveness of Pre-job
Tool Box Talk process

Send 10% sample of

Pre-job Tool Box Talk
cards to records
retention

Send completed & signed Pre-job Tool Box Talk cards to

Contractor ES&H Office upon completion of task or at end
of shift

Copyright 2015. ECONOMIC CITIES AUTHORITY. All Rights Reserved.

This ES&H-CS is based upon Best Industry Practices and constitutes the minimum acceptable requirements to be followed on all Economic Cities sites

Economic Cities Authority ES&H Construction Standard 101: Pre-job Tool Box Talks

4 of 5

Exhibit B SAMPLE JOB HAZARD ANALYSIS FORM

Job Hazard Analysis

Page

of

Job Description:

JHA No.:

Job Location:

Contractor Name:

Prepared By: (Originators Name)

Date:

Signature Team Members

SEQUENCE OF JOB STEPS

POTENTIAL ACCIDENTS OR HAZARDS

RECOMMENDED SAFE JOB PROCEDURE

Break the job down into basic steps that tell what is
done first, what is done next, and so on.

Ask yourself for each step, what accidents could occur to the people during the job
step.

For each potential accident, ask yourself what exactly should that person do or not do to
avoid the accident.

Record the job steps in their normal job order of

occurrence.

Ask: Can they be struck by or contacted by anything? Can they be caught in, on, or
between anything? Can they fall? Can their strain or over exert themselves? Can they
be exposed to gas, fumes, radiation, etc.?

Describe what is done, not the details of how it is

done. Usually three or four words are sufficient to
describe each job step.
Make the job steps neither too fine nor too broad.
They should sound natural. Sometimes the job step
may be a major safety precaution; e.g., Check for
gas before entry.

Describe specific precautions in concrete detail. Give each recommended precaution

the same number as was given each job step to which it applies. List the procedure
number for those job steps included in the procedure.
Avoid generalities like be alert, be careful, and take caution.
Use simple do and dont statements. If necessary, explain how, as well as what to do.
Also, question the basic job method. Is there an entirely different way to do the job that
is better and safe? If a repair or service job, can anything be dome to increase the life
of the job?

Number each step.

Copyright 2015. ECONOMIC CITIES AUTHORITY. All Rights Reserved.

This ES&H-CS is based upon Best Industry Practices and constitutes the minimum acceptable requirements to be followed on all Economic Cities sites

Economic Cities Authority ES&H Construction Standard 101: Pre-job Tool Box Talks

5 of 5

Job Hazard Analysis

SEQUENCE OF BASIC JOB STEPS

Page
POTENTIAL ACCIDENTS OR HAZARDS

RECOMMENDED SAFE JOB PROCEDURE

Copyright 2015. ECONOMIC CITIES AUTHORITY. All Rights Reserved.

This ES&H-CS is based upon Best Industry Practices and constitutes the minimum acceptable requirements to be followed on all Economic Cities sites

of