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LUTHRA INSTITUTE OF
MANAGEMENT
INTERNATIONAL BUSINESS
ETIQUETTES
GROUP MEMBER
NAME
ROLL NO.
01
55
56
57
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BUSINESS ETIQUETTE
Etiquette is a code of behavior that delineates expectations for social
behavior according to contemporary conventional norms within a society,
social class, or group. The rules are not limited to face to face
conversations but can be applied in most areas of interaction within a
business.
E.g. Emails, Virtual meeting and Phone Conversations.
When business etiquette is practiced in appropriate manner can open
communication channels, which can lead to building successful
relationships, as well as your own personal success.
Its important to consider appropriate practice with regard to business
etiquette in one business or even within one country may not be
appropriate practice in another country.
Business etiquette often start with first impressions, when it comes to
first impressions, we often decide, consciously or subconsciously, how we
feel someone in about 3 seconds. So it is important what is socially and
professionally acceptable when conducting business, as within the
business environment, first impressions often leave a lasting impression.
But etiquette isnt recognized as one uniform set of standards around the
globe
For example, a hand gesture in one country may have the exact
opposite meaning in another culture
FOCUS REGIONS
INDIA
FRANCE
BRAZIL
JAPAN
GERMAN
ETIQUETTE IN INDIA
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MAKING APPOINTMENTS
English is the business language of India. While Hindi is the official language of India
and there are a more than 29 regional languages spoken in the country,
Time format in India is expressed in the British manner of day, month, year; so August
15, 2015 is written 15 August 2015 or 15/08/15. The business calendar year is from
April to March and there are multiple holidays throughout the year that vary dependent
upon region and religion.
E-mail is the preferred and easiest method for setting up meeting appointments with
contacts in India as the postal service is regarded to be unreliable. Indian names are
comprised of given name and family name similar to Western style; there are
implications of class and religion with names. It is common for Mr. or Ms. to be
used in initial communications but once contact has been established the formality
decreases.
In any initial communication, be sure to provide a clear overview of who you are, your
role, and a brief description of your organization. It is very normal for meetings to start
a few minutes late or have some interruptions and should not be considered a sign of
disrespect. Everything takes time in India and things do not always work like
clockwork. Indian culture has a slower, informal pace when it comes to business and
many Indians believe that schedules are required to be flexible in order to accommodate
different peoples timetables. Furthermore, if you are visiting government officials, be
prepared to be kept waiting. Also note that Muslim businessmen may take small breaks
during meetings for their prayers.
APPEARANCE
WEARING THE CORRECT DESS FOR ANY OCCASION IS
A MATTER OF GOOD MANNERS
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FORMAL BUSINESS
For men, the normal business attire is a button-down shirt, trousers
and a jacket or tie depending on the formality of the meeting or
industry.
The India has a warm climate, a full-sleeved shirt with a tie is
acceptable. In most offices, men will wear at least a shirt and jacket,
foregoing the tie in summer months. However the long cotton pyjama
bottoms and kurta are also very common and very comfortable.
Western executives should wear light summer suits a silk and light
wool mix is best and cotton, not silk shirts (cotton absorbs, silk does
not).
The women should wear pant-suits or long skirts, which cover the
knees. The neckline of the blouse or the top should be high. For
women, a salwar-suit is also acceptable for business dress. However
you will still see women dressed in saris in the workplace.
CASUAL BUSINESS
The Jeans with a T-shirt or short-sleeved shirt are acceptable as casual
wear in informal situations for both men and women. In the IT sector,
the dress code is much more casual. It is common to find employees
wearing T-shirts and jeans with sneakers.
Use of leather products may be offensive
GREETINGS
The traditional India greeting is the Namaste, which you do with
hands
pressed
together,
palms
touching and fingers pointed upwards,
in front of the chest with a slight nod
or bow of the head. In a business
setting, it is customary to shake a
male colleagues hand; shaking hands
with women is less common and it is
better to wait for a womans initiative
in a handshake out of respect. In the
absence of a handshake, you can do a
Namaste. It is very common for
people, especially those younger than you, to call you Sir or
Madam out of respect.
BEHAVIOR
If you receive a wrapped gift, set it aside until the giver leaves.
Gifts are not opened in the presence of the giver.
COMMUNICATIONS
The official languages are English and Hindi. English is widely used in
business, politics and education.
Do not thank your hosts at the end of a meal. "Thank you" is
considered a form of payment and insults your hosts.
The word "no" is considered particulary harsh in India. Refusing a
request in a more evasive manner is both common and polite. Never
directly refuse an invitation. Instead, use non-verbal cues and indirect
communication to voice your disagreement.
ETIQUETTE
IN FRANCE
ABOUT FRANCE
France is one of the most important business and trading partners on
a European and global level. In order to do business with French
people successfully, it is helpful to make oneself familiar with some
characteristics of French business culture.
The English word etiquette comes from the French word
tiquette meaning social etiquette or professional protocol
France is the largest Western European country, thus Americans
partake in many business deals with the French.
France is known as a world center for culture.
The French are very proud of their long history and of their roles in
world affairs.
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MEETING
The common form of greeting in a professional environment is the
handshake.
Among friends it is much more common to kiss each other lightly on
the cheeks:
One kiss on the left and one kiss on the right cheek. The same applies
when
Leaving: a handshake for colleagues, two kisses on the cheeks for
friends.
Men may also initiate handshakes with women.
COMMUNICATION
Academic titles and degrees are very important. You are expected to
know them and use them properly.
CORPORATE CULTURE
Professionalism is highly valued in business and is the key to
acceptance of outsiders.
France enjoys a skilled, well-educated labor force. Hard work is
admired, but workaholism is not. Be on time. The French appreciate
punctuality.
Many French speak and understand English, but prefer not to use it. An
interpreter will probably not be necessary, but check ahead of time.
Use French only for greetings, toasts and occasional phrases unless
your French is perfect. Don't discuss personal life with business
people. Personal lives are kept separate from business relationships.
Corporate Culture
APPEARANCE
Public life in France can appear quite formal. This is manifest in
greetings, manners and the language. When doing business in France,
the adhesion to protocol and a formal means of communication can
appear stuffy, cold and unfriendly.
French men do not loosen their ties or take off their jackets. Such
behavior is considered unprofessional.
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ETIQUETTE
IN BRAZIL
APPEARANCE
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COMMUNICATION
GIFT GIVING
DINING
BUSINESS MEETING
Never start into business discussion before the host does; meetings
begin with casual chat
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Communication is informal
ETIQUETTE
IN JAPAN
GREETING
It is best to wait for them to take the initiative in the form of greeting.
With foreign
negotiators they usually shake hands. On formal occasions they bow.
The depth of the
bow shows the status of the other person. For westerners, the most
appropriate is to
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respond with a slight bow. When you bow you must look down and
place the palms of
your hands at the side of your legs.
APPEARANCE
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BUSINESS MEETING
Time is absolutely rigid. Meetings begin and end on the dot. Even if you have
not finished
discussing an item, the meeting will finish all the same. This is because
japanese executives
usually have a very full business diary. At each meeting they only discuss the
matters that have
been agreed on the agenda beforehand. Improvising is not allowed, nor is
there any flexibility in
the items to be covered.
GIFT GIVING
Japan is the country par excellence for company gifts. They are
generallyoffered at first
meetings. When a regular relation has been established, it is almost
compulsory to exchange
gifts twice a year: in the second half of december (oseibo) and mid-july
(ochugen).
leather items, pens, ties or handicrafts are good choices for gifts.
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ETIQUETTE
IN
GERMANY
ABOUT GERMAN PLANNING CULTURE
There is a proper time for every activity. When the business day
ends, you are expected to leave the office. If you must remain
after normal closing, it indicates that you did not plan your day
properly.
MEETING ETIQUETTE
APPEARANCE
GIFT GIVING
DINNING
1. If you are invited to a German's house:
2. Arrive on time as punctuality indicates proper planning. Never
arrive early.
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BUSINESS MEETING
BUSINESS NEGOTIATION
Do not sit until invited and told where to sit. There is a rigid
protocol to be followed.
Meetings adhere to strict agendas, including starting and ending
times.
Treat the process with the formality that it deserves.
Germany is heavily regulated and extremely bureaucratic.
Germans prefer to get down to business and only engage in the
briefest of small talk. They will be interested in your credentials.
Make sure your printed material is available in both English and
German.
Contracts are strictly followed.
You must be patient and not appear ruffled by the strict adherence
to protocol. Germans are detail- oriented and want to understand
every innuendo before coming to an agreement.
Business is hierarchical. Decision-making is held at the top of the
company.
Final decisions are translated into rigorous, comprehensive action
steps that you can expect will be carried out to the letter.
Avoid confrontational behaviour or high- pressure tactics. It can be
counterproductive.
Once a decision is made, it will not be changed.
01
: JAPAN
Save
02
: INDIA
In
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: RUSSIA
In Russia, women do not normally expect to be greeted
during introductions. This is changing as more people
travel, however, so be ready to follow your hosts lead.
04
: CANADA
In Canada, drinking alcohol is not usual during
business lunches. Stick to water unless your host
suggests otherwise.
05
: CHINA
In China, taste everything youre offered during
meals but never clear your plate as your host will
assume youre still hungry. Dont talk business
during meals.
06
: INDIA
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07
: JAPAN
In Japan, always have a
business card close to
hand. And when an
associate gives you their
card, handle it with care.
08
: USA
Americans like to be relaxed and those in charge are keen to
relive the easygoing business practices of the 1960s.So drop the
formality but, of course, keep your manners.
09
: CHINA
Using only a forefinger is an empty
gesture in China: making a point
requires the whole hand. Dont go
further
than that though a back-slap is
considered inappropriate.
10
: CHINA
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11
: BRAZIL
Dont put your briefcase or bag on the
ground in Brazil: national security
measures have informed the national psyche, so place
it on a chair or a hook.
12
: MIDDLE EAST
Women can avoid embarrassment in the Middle
East by waiting to follow their male hosts lead when
being introduced. Women might not be taken
seriously at first, and some men may place their
own hand on their chest rather than taking yours.
13
: SWEDEN
Be prepared for a detailed debate in Sweden: the
Scandinavians love a meeting. Push it forward by setting
dates, tasks and times, and dont be surprised if a further
meeting is required. Once something is agreed upon, its
carried out with speed and efficiency.
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: JAPAN
Always turn up on time: if you arrive a minute
past the appointed hour it is considered strange,
five minutes is a cause for concern.
There is no word for late in Japanese.
15: SINGAPORE
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16: GERMANY
At mealtimes in Germany, fold your
napkin at the left side of your plate when
you are done, and lay your cutlery parallel
on your plate, with the handles on the righthand side, to show you have finished
17: USA
In the US be ready to produce proof of
your identity. Increased security means
photo ID is required to access many office
buildings, so dont be offended when youre
asked.
18: UK
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THANK YOU
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