PowerPoint 2013

Workshop ~ Hamline University

Agenda
Creating Effective Presentations
PowerPoint Slide Basics

Templates/Themes
Text/Type Basics

Adding graphics, graphs, videos

Transitions and Animations
Page #s, Presentation Notes and Printing

Effective Presentations
Outlines
Provide an outline/agenda in the 1st/2nd slide
Follow it

Slide Structure
Use 1-2 slides per minute of your presentation
Use bullets, not complete sentences
Include 4-5 bullets per slide
Avoid wordiness: use key words and
phrases only

Effective Presentations
Fonts
Avoid small font sizes, 30pt for headings, 20pt body.
Use different size fonts for main points and secondary points
Use maximum 2 fonts
Bold headings

Color
Use a color of font that contrasts sharply with the
background
Ex: blue font on white background

Use color to reinforce the logic of your structure

Dark blue headline, lighter blue text

Avoid really light colors that may not show up

Effective Presentations
Background
Use backgrounds such as this one that are attractive but
simple. NO PATTERNS/IMAGES
Use backgrounds which are light
Use the same background consistently throughout

Graphics
Use graphics/images to enhance the meaning, draw the
viewer in.
Avoid graphics that are random images.
Dont be afraid to use an image in place of text for a
slide.

Slide Basics
Create New Slide
Choose Insert New Slide from the Menu bar
OR, click on New Slide Icon in the upper left

Delete Slide
Click on slide to highlight it and choose Delete Slide from
the Edit Menu bar
OR, click on slide and hit the delete key

Move Slides
Click, hold and drag slide up or down on the left side bar

Duplicate Slides
Click on arrow next to the New Slide button, choose
duplicate slide near the bottom

Templates/Themes
Choose a theme when you create a
new file
File>New from Template

Choose a template
Choose a color scheme
Choose fonts

Change a theme from one to another

Click on Themes from the ribbon
Click on desired theme and click save theme

Adding Page #s
Page numbers work well if you have more than
4-5 slides
Most themes/designs have page #s

If creating your own theme/design, click on the

Insert Tab>Slide Number
Check slide number

After you have applied it you can make changes

when you edit the Master

Templates/Themes
Choose a Theme/Design
Click on Design from the ribbon
Choose a design

Edit the Master

Click on View from the ribbon
Click Slide Master
Change desired options: fonts, color, moving items
around, etc.

Choose a different slide format

Click on the arrow next to New Slide and choose what
type of slide format you want

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Text/Type Basics
Formatting Text
Alignment
Spacing
Indents and Tabs (View Ruler)
Bullets and Numbering
Text Boxes

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Adding Graphics or Smart Art

To add a graphic or SmartArt you can:
Click on the Insert Tab and choose the type of graphic
or Smart Art you would like

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Adding a Graph

To add a Graph/Chart:

Insert>Chart or click chart in the ribbon

area

Choose what type you want

Excel will automatically open

Home

Enter the information for graph

Work

To change the font and colors, click on

the graph in ppt. and options will be
available at the top

Travel
Other

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Lets Try Adding a Graph

To add a Graph/Chart:

Insert>Chart or click chart in the ribbon

area

Choose what type you want

Excel will automatically open

Enter the information for graph

To change the font and colors, click on

the graph in ppt. and options will be
available at the top

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Adding Video

To add video:
Insert>Movie>from file OR
click on Insert Video on
Slide if available
To replace Preview
Picture:
Click on video
Go up to Format Movie
on the ribbon
Click on Poster Frame
and choose picture
from file
The preview will be
replaced with the
photo you choose

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Lets Try Adding Video

To add video:
Insert>Movie>from file
OR click on Insert Video on
Slide if available
To replace Preview
Picture:
Click on video
Go up to Format Movie
on the ribbon
Click on Poster Frame
and choose picture
from file
The preview will be
replaced with the
photo you choose

Transitions

16

Lets
create
one!

Transitions are animations to move between

slides.
Go to Transitions on the Menu Bar

Choose options for how you want to transition

from slide to slide.
Other options include: effects, sound, timing

To remove a transition, click the none option

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Animations
There are different types of animations.
Animations that:
control how the object enters the slide

control while the object is on the slide

control how the object exits a slide

To apply an animation:
Select the object you want to animate
On the animation tab, choose animation
The object will have a small number beside it
Use the Animation Pane to customize the timing

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Lets Try Animations

There are different types of animations.
Animations that:
control how the object enters the slide

control while the object is on the slide

control how the object exits a slide

To apply an animation:
Select the object you want to animate
On the animation tab, choose animation
The object will have a small number beside it
Use the Animation Pane to customize the timing

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Using Presenter Notes

A presenter can add notes that only they see to
help recall information to be presented.
Click on notes at the bottom of the window

Notes are shown on the current slide only and

each slide can have notes.
Viewers in Presentation mode do not see your
notes.

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Printing Options
You can print several different layouts of your
presentation.
Most common is Handouts

Go to File>Print
Click under Full Page Slides and choose what
format you want to print them