Proposed Guidelines on the

Grant of FY 2015 PBB

New Features
Use of the Results-based Performance Management
System (RPMS)
IPCRF ratings for ranking the personnel
OPCRF ratings shall be given 50% of the weight for ranking the delivery units

Compliance to Public Financial Management (PFM)

reporting requirements of COA and DBM
Adoption and use of the Agency Procurement Compliance
and Performance Indicators System (APCPI)
Submission of Annual Procurement Plan (APP) per AO 46

DEPARTMENT OF EDUCATION

New Features
Individual ranking for CO, RO, SDO personnel shall be
categorized based on salary grade bracket such that First
and Second level employees are ranked separately
Third level officials and all incumbents of CES positions shall
receive the highest amount of PBB of his/her delivery unit
PBB of the Head of Agency shall be fixed at PhP 35,000
provided that the agency satisfies the pre-conditions

DEPARTMENT OF EDUCATION

Coverage (1/4)
All DepEd offices and schools
Officials and employees holding regular plantilla positions;
contractual and casual personnel having an employeremployee relationship
salaries is charged to PS
occupying positions in the DBM-approved contractual staffing
pattern

Service requirement:
9 months to be eligible for the full amount
At least 3 months to be eligible on a pro-rata basis
NOTE: Qualification for the service requirement shall be determined based on
SY for school-based personnel and CY for non school-based personnel

DEPARTMENT OF EDUCATION

Coverage (2/4)
Length of Service

% of PBB

8 months but less than 9 months

90%

7 months but less than 8 months

80%

6 months but less than 7 months

70%

5 months but less than 6 months

60%

4 months but less than 5 months

50%

3 months but less than 4 month

40%

Valid reasons for not meeting the 9-months service requirement:

o
o
o
o
o
o
o
o

Being a newly hired employee

Retirement
Resignation
Rehabilitation Leave
Maternity and/or Paternity Leave
Vacation or Sick Leave with or without pay
Scholarship/Study Leave
Sabbatical Leave
DEPARTMENT OF EDUCATION

Coverage (3/4)
Performance rating:
First and Second level - at least Satisfactory (RPMS)
Third level - at least Very Satisfactory rating (CESPES)

Personnel on detail, reassigned, or transferred to another

delivery unit for 6 months or more shall included in the
ranking of the delivery unit where he/she served the longest.
If equal months served, he/she will be included in the
recipient delivery unit.

DEPARTMENT OF EDUCATION

Coverage (4/4)
Not Entitled
Employee on vacation leave, with or without pay, for the
entire year
Personnel guilty of admin and/or criminal case, and meted
penalty in FY 2015, except if the penalty meted out is only
reprimand
Officials and employees who failed to submit the 2014 SALN
Officials and employees who failed to liquidate Cash
Advances received in FY 2015 within the reglementary
period

DEPARTMENT OF EDUCATION

Agency Eligibility Criteria

Achieve at least 90% of each of the Physical Targets:
MFOs
STO
GASS

Achieve at least 90% of each of Priority Program Targets

under EO 43
Satisfy 100% of the Good Governance Conditions
To be eligible for a higher percentage distribution, achieve at
least 90% of each of the targets in the OP Planning Tool

DEPARTMENT OF EDUCATION

Perfomance Targets (1/3)

All MFO indicators and targets in the 2015
GAA shall be the basis for assessing
eligibility for the PBB
STO indicators and targets shall include:
a. Quality Management System (QMS) or Operations Manual
c. STO target identified based on the priority of the Secretary

DEPARTMENT OF EDUCATION

Performance Targets (2/3)

GASS targets shall be:
a. Budget Utilization Rate (BUR):
v Obligations BUR
v Disbursements BUR

c. Compliance to Public Financial Management (PFM)

reporting requirements of the COA and DBM:
v Budget and Financial Accountability Reports (BFARs)
v Report on Ageing of Cash Advances
v COA Financial Reports:
Statement of Financial Position
Statement of Financial Performance
Statement of Changes in Net Assets/Equity
Statement of Cash Flows
Statement of Comparison of Budget and Actual Amounts
Notes to Financial Statements [per COA Resolution 2014-003]
DEPARTMENT OF EDUCATION

10

Performance Targets (3/3)

Additional GASS targets shall be:
c. Adoption and use of the 2014 Agency Procurement
Compliance and Performance Indicators System
(APCPI) per GPPB Resolution No. 10-2012
d. Submission of agency Annual Procurement Plan (APP)
as prescribed by Section 3e of AO No. 46 s.2015
Agencies should send a scanned copy of the APP to
GPPB-TSOs email: monitoring@gppb.gov.ph,
instead of an Excel file or hard copy.

DEPARTMENT OF EDUCATION

11

Good Governance Conditions

Maintain/Update Agency Transparency Seal
(Sec. 98 of 2015 GAA or RA 10651)

Maintain/Update PhilGEPS posting

(Revised IRR of RA 9184)

Maintain/Update Citizens Charter or its

equivalent, Service Charter
(RA 9485)
NOTE: SALN shall remain as a Good Governance Condition but the
process for validation and action for non-filers will be the
responsibility of the agency
DEPARTMENT OF EDUCATION

12

Ranking Distribution
For Delivery Units
Performance
Category

If the agency met 90% of MFO,

STO, GASS,
priority program targets

If the agency met 90% of

PlanningTool targets

BEST

10%

15%

BETTER

25%

30%

GOOD

65%

55%

(additional targets)

For Individuals
Performance
Category

BEST
Delivery Unit

BETTER
Delivery Unit

GOOD
Delivery Unit

BEST

20%
PhP 35,000

15%
PhP 20,000

10%
PhP 10,000

BETTER

35%
PhP 25,000

30%
PhP 13,500

25%
PhP 7,000

GOOD

45%
PhP 15,000

55%
PhP 10,000

65%
PhP 5,000

DEPARTMENT OF EDUCATION

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Ranking Distribution
For Schools
Performance
Category

Amount of
Incentive

If the agency met 90% of

MFO, STO, GASS,
priority program targets
2014

2015

If the agency met 90% of

PlanningTool targets
(additional targets)

2014

2015

Level 8

PhP 35,000

Top 1.5%

Top 2%

Top 2.25%

Top 3%

Level 7

PhP 25,000

Next 3.75%

Next 3.75%

Next 4.5%

Next 4.5%

Level 6

PhP 20,000

Next 3%

Next 3.5%

Next 4.5%

Next 5.25%

Level 5

PhP 15,000

Next 6.5%

Next 6.5%

Next 5.5%

Next 5.5%

Level 4

PhP 13,500

Next 7.5%

Next 7.5%

Next 9%

Next 9%

Level 3

PhP 10,000

Next 21.75%

Next 20.75%

Next 22%

Next 20.5%

Level 2

PhP 7,000

Next 13.75%

Next 13.75%

Next 16.5%

Next 16.5%

Level 1

PhP 5,000

Next 42.25%

Next 42.25%

Next 35.75%

Next 35.75%

NOTE: No individual forced ranking at the school level.

DEPARTMENT OF EDUCATION

14

Status of Agency Eligibility

(pre-conditions)
PBB Requirement

Deadline

Validating Agency

Remarks

January 1, 2015 to
April 30, 2015

GPPB-TSO

Incomplete
(NCR, 3, 5, 7, 9, 13)

April 30, 2015

COA

On-going validation

One month after end

of each quarter

DBM
COA

On-going validation

Transparency Seal

October 1, 2015

DBM-OCIO

Compliant

ARTA

October 1, 2015

CSC

Compliant

PhilGEPS Posting

December 1, 2015

PhilGEPS

On-going validation

APCPI Self
Assessment

December 1, 2015

GPPB-TSO

Compliant

Report on Ageing of
Cash Advance

December 1, 2015

COA

Compliant

QMS Certification /
Operations Manual

April 18, 2016*

GQMC

Compliant

Accomplishment
Reports

April 18, 2016

DBM
PMS
OP-OCS

On-going preparation
of report

APP
Financial Reports
BFARs

DEPARTMENT OF EDUCATION

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Proposed Timeline
PBB Requirement

Deadline

Status

August 2015 to April

2016

On-going

Issuance of guidelines

April 2016

For approval of the IATF

RPMS-PBB Joint
Workshop

May 2016

On-going pre-work and

collection of required
data and RPMS ratings

Grant of PBB

June 2016

Agency eligibility

DEPARTMENT OF EDUCATION

16

Thank you

17