Lecture 07A Office Automation

CMP 1103: Information and Communication Technology
Lecture 07A: Office Automation

Definition
Office Automation (OA) refers to the varied computer machinery and software used to digitally create,
collect, store, manipulate, and relay office information needed for accomplishing basic tasks and goals.
Raw data storage, electronic transfer, and the management of electronic business information comprise
the basic activities of an office automation system. Office Automation helps in optimize or automate
existing office procedures.
Office automation means the complete integration of:
word processing
electronic filing
diary management
communications, including electronic mail, telex and fax
These functions are the basic requirements of any office or department within an organisation. Office
automation aims to organize the functions in such a way that they do not have to be carried out on a
variety of equipment. The backbone of office automation is a LAN (Local Area Network), which allows
users to transmit data, mail and even voice across the network. All office functions, including dictation,
typing, filing, copying, fax, Telex, microfilm and records management, telephone and telephone
switchboard operations, fall into this category. Office automation was a popular term in the 1970s and
1980s as the desktop computer exploded onto the scene.
Examples of OA include:
Generate Microsoft Word documents or business forms from data stored in other applications
such as Microsoft Access or Microsoft Excel.
Generate presentations from external data.
Automatically send emails to customers or groups in Microsoft Outlook.
Create custom data entry mechanisms for Microsoft Office Documents.
Create custom procedures for CAD programs including AutoCAD, Autodesk Inventor and
SolidWorks.
Maintain and organize data stored in Microsoft Excel or Microsoft Access.
Extract data from PDF files for further processing.
Create stand-alone executables to automate your office environment.
Without doubt, the major change in the office scene over the past few decades is the introduction of
Information Technology. Up to the late seventies, companies used computers mostly or solely for
accounts. Computerization was very costly and meant that only certain key operations could make use
of the technology cost effectively. Now that desktop computers are available at competitive prices
(earlier computers consisted of costly and bulky mainframes) installing computers has become cost
effective, and in most cases Computerization is seen as a way of reducing operational costs in the long
run.
Effects of Office Automation
Office Automation reduces the number of clerical workers carrying out routine tasks
Large firms no longer have to employ typists
Office employees become more flexible and as a result one person can now do the jobs of several
people
1
Receptionists can spend more time with clients

Managers need not necessarily delegate typing, with the secretary's role being redefined to
include more Public Relations (PR) work.
Office Suite
In computing, an Office Suite, sometimes called an Office Application Suite or Productivity Suite is a
Software Suite intended to be used by typical clerical workers and knowledge workers. The
components are generally distributed together, have a consistent User Interface and usually can
interact with each other, sometimes in ways that the Operating System would not normally allow.
Typical Components of an Office Application Suite
Most Office Application Suites include at least a Word Processor and a Spreadsheet element. In
addition to these, the suite may contain a Presentation Program, Database tool, Graphics Suite and
Communications tools. An office suite may also include an Email Client and a Personal Information
Manager or Groupware package.
Current Suites
The currently dominant office suite is Microsoft Office, which is available for Microsoft Windows and
the Apple Macintosh. It has become a proprietary de-facto standard in office software. An alternative is
any of the OpenDocument suites, which use the free OpenDocument file format. The most prominent of
these is OpenOffice.org, open-source software that is available for Windows, Linux, Macintosh, and
other platforms. OpenOffice.org supports many of the features of Microsoft Office, as well as most of its
file formats, and has spawned several derivatives such as NeoOffice, a port for Mac OS X that integrates
into its Aqua interface, and StarOffice, a commercial version by Sun Microsystems.
Other office suites include:
Corel's WordPerfect Office.
iWork, Apple's Mac-only office suite. Includes Pages, for word-processing, and Keynote, for
presentations.
KOffice, an OpenDocument and open-source office suite which is part of the KDE Desktop
Environment.
GNOME Office, a loosely coupled group of open-source applications that includes Abiword
(OpenDocument) and Gnumeric, part of the GNOME desktop environment.
Lotus SmartSuite, provided by IBM contains a word-processing program called Word Pro, a
spreadsheet program called Lotus 1-2-3, a presentation program called Lotus Freelance Graphics
and a database program called Lotus Approach. Lotus Notes provides the email/PIM portion of
the Lotus offering.
SoftMaker Office, an office suite from Germany including a word processor, a spreadsheet, a
database manager, and a programming tool.
ThinkFree Office, a free web-based alternative office suite. It is almost fully compatible with
Microsoft Office files.
Zoho Office Suite, another webware office productivity suite.
Celframe Office, an office suite consists of 9 major components: Word processor, Spreadsheet,
Power Presentation, Database, Photo Editing, Image Organiser, Web Browser, Email Application
and Graphic editor.
602PC Suite, a cheap office suite replacement for Microsoft Office.
Peepel Online Office and Maps Suite, A free Online Office Suite with spreadsheet and word
processor files in multiple PeepelWindows in one browser window.

Comparison of Office Suites
The following tables compare general and technical information for a number of office suites.
A. General Information
Suite
Ability
Office
Approxi
First
Opera
Free
mate OpenDocu
Online
Develop Public Predeces Stable
ting
Licens Software/
Standar
ment
Capab
er
Releas
sor
Version Syste
e
Open
d Cost
Support
ility
e
m
Source
(USD)
Ability
Plus
Software
1985
4.15
Windo
ws
$59.99
No
Proprie
tary
No
$79
No
Proprie
tary
No
AppleWor
ks
Apple
1991
ClarisWo
rks
6.2.9
Mac
OS,
Mac
OS X
and
Windo
ws
Corel
Office
Corel
1991
WordPerf
ect
(1982)
X3 (or
13)
Windo
ws
$300
Proprie
tary
GNOME
Office
GNOME
Foundati
on
AbiSourc
e
2.4.5/1.6. Cross3/1.9 & platfor

0.62
m
Free
Yes
GPL
Yes
1998
3.04 /
2.01
Windo
ws and $49.95
BeOS
No
Proprie
tary
No
GobeProd
Gobe
uctive
Software
Google
Apps
Google
2006
beta
Crossplatfor
m
Free
Yes
Proprie
tary
No
iWork
Apple
2005
'06
Mac
OS X
$79
No
Proprie
tary
No
KOffice
KDE
Project
1998
1.6.1
BSD,
Linux,
Solaris
Free
Yes
LGPL
and
GPL
Yes
Lotus
SmartSuit
e
IBM
1992
9.8
Windo
ws and
OS/2
$190
No
Proprie
tary
No
1990
(Office
1, for
Microsoft
Macint
Word
Windo varies by
osh)
Yes (with
Microsoft
Microsoft
ws and region
Proprie
Microsoft
2010(14)
free
Office
Excel
Macint
and
tary
plugin)
1992
PowerPoi
osh
edition
(Office
nt
3, first
Windo
ws
4
No
Fully
online
Yes
(Micro
soft
Office
Live)

version
)
Patrick
OpenOffic
Luby and 2005- e.org 1.1
NeoOffice
Edward 06-02 for Mac
Peterlin
OS X
1.2
Mac
OS X
2.2 All
versions
OpenOffic
require CrossOpenOffic
e.org
Octobe
StarOffice
Java
platfor
e.org
Organizat r 2001
runtime
m
ion
environm
ent
SoftMaker SoftMake
1989
Office
r
Sun
StarWrite
StarOffice Microsyst 1995
r
ems
ThinkFree
Haansun
Office
1994
Free
Yes
GPL
Yes
Free
Yes
LGPL
Yes
FreeBS
D,
TextMaker
Linux,
2004/20
2006 has Proprie
Pocket $69.95
06
ability to
tary
PC and
import
Windo
ws
No
Crossplatfor
m
$70
Yes
Proprie
tary
No
Crossplatfor
m
Free
Yes
Proprie
tary
No
Windo
ws and
Linux
$150
No
Proprie
tary
No
8.0
WPS
Office
Kingsoft 1980s
Suites
First
Opera
Standar OpenDocu
Develop public Predeces Stable
ting
Licens
d cost
ment
er
releas
sor
version syste
e
(USD)
Support
e
m
2005
Open
source
Fully
online
Online
Capab
ility

B. Operating System Support
The operating systems the office suites were designed to run on without emulation; for the given office
suite/OS combination, there are six possibilities:
No indicates that it does not exist or was never released.
Partial indicates that while the office suite works, it lacks important functionality compared to versions
for other OSs; it is still being developed however.
Beta indicates that while a version of the office suite is fully functional and has been released, it is still in
development (e.g. for stability).
Yes indicates that the office suite has been officially released in a fully functional, stable version.
Dropped indicates that while the office suite works, new versions are no longer being released for the
indicated OS; the number in parentheses is the last known stable version which was officially released
for that OS.
Included indicates that the office suite comes pre-packaged as part of or has been integrated into the
operating system.
Office suite
Ability Office
Windows
Mac OS X
Linux
BSD
Unix
Yes
No
No
No
No
DOS, Windo
ws
No
No
No
No
Calligra Suite
Yes
Yes
Yes
Yes
Yes
Celframe Office
Yes
with plugins
Some
(with Wine)
No
No
Fully online
Fully online
Fully online Fully online Fully online
Yes
No
Fully online
Fully online
IBM Lotus Symphony
Yes
Yes
Yes
iWork
No
Yes
No
No
No
Kingsoft Office (WPS

Office)
Yes
No
some
versions[15]
No
No
KOffice
Yes
Yes
Yes
Yes
Yes
LibreOffice
Yes
Yes
Yes
Yes
Yes
Lotus SmartSuite
Yes
No
Some
(with Wine)
No
No
MarinerPak
No
Yes
No
No
No
Microsoft Office
Yes
Yes
Some
(with Wine)
No
No
Microsoft Works
Yes
Dropped
(4.0; Classic
only)
No
No
No
No
Mac OS X
v10.3 or
above
No
No
No
Breadbox Office
Feng Office Community

Edition
Gobe Productive
Google Apps
NeoOffice
No
No
No

Office suite
OpenOffice.org
Windows
Mac OS X
Linux
Yes
Fully online
Fully online
SoftMaker Office
Yes
No
Yes
Dropped
(2006)
No
SSuite Office
Yes
No
Some
(with Wine)
No
No
StarOffice
Yes
Yes (Intel
only)
Yes
Yes
Yes
ThinkFree Office
Fully online
Fully online
Tiki Wiki CMS Groupware
Fully online
Fully online
Yes
No
ZCubes
Fully online
Fully online
Zoho
Fully online
Fully online
Windows
Mac OS X
WordPerfect Office
Office suite
Yes
Unix
Yes
ShareOffice
Yes
BSD
Yes
Some (Ver.
2000)
Linux
No
BSD
No
Unix
Note: The above list is not exhaustive, but rather reflects the most common operating systems today.

C. Main components
Word
Processor
Ability Office
AppleWorks
Flowchart
Yes Ability
Presentation
Yes Ability
Draw
Yes Ability
Photopaint
No
Yes Ability
Database
No
No
Yes
No
Yes
No
Yes
No
No
Yes
No
Yes
Planner
No
Spreadsheet
Presentation
Yes Ability Yes Ability

Write
Spreadsheet
Yes
Yes
Deskto
Formula :
Project
Data
p
Mathematics
Managem
Web design
Management
Publishi
/ Chemistry.
ent
ng
Drawing:
Bitmap /
Vector
Email
Collabora
tion
Yes Equation
Corel
Yes
Yes
Editor or WP
Yes Quattro
Yes Corel
Yes Corel
Yes Corel
WordPerfe
WordPerfe
Legacy
Yes Paradox
WordPerfect
Pro
Presentations
Presentations Presentations
ct
ct MAIL
Equation
Office
Editor
GNOME Office
Yes
Abiword
Yes Gnumeric
No
Yes Google
Yes Google
No, planned
Docs &
Docs &
for a summer
Google Apps
Spreadshe
Spreadsheets 2007 release
ets
Yes, with
certain table
and chart
elements in
Pages and
Keynote
iWork
Yes Pages
KOffice
Yes Kword Yes KSpread
Yes
Evolution
Yes GIMP,
Inkscape
Yes Dia
No
Yes Mergeant
Yes Google Yes, built

Page Creator into apps
Yes Gmail
Yes, note:
Mail.app
and iCal are
Yes Keynote
built in
features of
OS X
Yes
KPresenter
No
Yes
Pages
Yes Krita,
Karbon14
Yes Kivio,
Kugar and
Yes KFormula
Yes Kexi
Yes
KPlato
No

KChart
Lotus
SmartSuite
Microsoft
Office
NeoOffice
Yes Lotus
Word Pro
Yes Lotus 12-3
Yes Lotus
Freelance
Graphics
Yes
Yes Microsoft Yes Microsoft
Microsoft
Excel
PowerPoint
Word
Yes Lotus
Freelance
Graphics
Yes
Microsoft
Outlook
Yes
Yes
Yes
Yes
Yes
Yes
.org Writer
g Calc
g Impress
SoftMaker
Office
Yes
Textmaker
Yes
PlanMaker
No
No
StarOffice
Yes
Yes
Yes
No
WPS Office
Yes
Yes
Yes
OpenOffice.or
OpenOffice OpenOffice.or OpenOffice.or
g
Word
Spreadsheet Presentation
processor
No
No
Email
Yes Equation
Editor
Yes Lotus
Approach
Dropped
Microsoft
Yes
Yes
PhotoDraw,
Yes
Microso Yes Microsoft
Yes Microsoft
Yes Equation Yes Microsoft
Microsoft
to be replaced
Microsoft
ft
SharePoint
Visio
Editor
Access
Office
by Microsoft
Project Publish
Designer
Groove
Expression
er
Design
No
Yes
Yes
Yes
Yes
OpenOffice.or OpenOffice.or OpenOffice.or OpenOffice.or
g Draw
g Draw
g Math
g Base
No
No
No
Yes (German
Only)
Yes
DataMaker
(German
only)
No
No
No
Yes
Yes
Yes
Yes
No
No
Flowchart
Drawing:
bitmap /
vector
Yes
OpenOffice.or
g Writer
Deskto
Formula :
Project
Data
p
Mathematics
Manage
Web design
Management
Publish
/ chemistry.
ment
ing
No
Collabor
ation

Microsoft Office
Microsoft Office is a suite of productivity programs created or purchased by Microsoft and developed for
Microsoft Windows, and Apple's Mac OS and Mac OS X operating systems. As well as the core office
applications, the Microsoft Office brand includes associated servers and Web-based services. Recent versions of
Office are now called the "Office system" rather than the "Office suite" to reflect the fact that they include
servers as well. Office made its first appearance in 1989 on the Macintosh with a version for Windows following
it in 1990. It was initially a marketing term for a bundled set of applications that were previously marketed and
sold separately. The main selling point was that buying the bundle was substantially cheaper than buying each
of the individual applications on their own. The first version of Office contained Microsoft Word, Microsoft
Excel, and Microsoft PowerPoint. Additionally, a "Pro" version of Office included Microsoft Access and Schedule
Plus. Over the years the Office applications have grown substantially closer together from a technical
standpoint, sharing features such as a common spell checker, OLE data integration, and the Microsoft Visual
Basic for Applications scripting language. Microsoft also positions Office as a development platform for line-ofbusiness software.
The stable versions current versions are Office 2010, Office 2007. Office 2007 for Windows was launched on
January 30, 2007, and Office 2004 for Macintosh, released May 19, 2004. Office 2007, announced on February
15, 2006, was released on November 30, 2006 for businesses via the Volume License and MSDN channels. It
features a radically different user interface and a new XML-based primary file format. The new Macintosh
version, Office 2008 for Mac, is expected to be released in the second half of 2007. It competes with other
commercial software Office suites from IBM and Corel, as well as free open-source alternatives, such as
OpenOffice.org. Office 2010 was released on 15th April 2010 to manufacturing. The suite became available for
retail and online purchase on June 15, 2010 with Office 2010 being the first version to require product
activation for volume license editions.
Most recently however, is Microsoft Office 2013 (Office 15.0) which was made available to consumers on July
16, 2012 as a Customer Preview version.
Common Office Programs
These programs are included in all editions of Microsoft Office 2003, except Microsoft Office Basic Edition 2003.
Microsoft Office Basic Edition includes Word, Excel and Outlook only.
Word
Microsoft Word is a word processor and is considered to be the main program of Office. It possesses a
dominant market share in the word processor market. Its proprietary DOC format is considered a de facto
standard, although its most recent versions, Word 2007 and 2010 uses a new XML-based format called .DOCX,
but has the capability of saving and opening the old .DOC format. Word is also available in some editions of
Microsoft Works. It is available for the Windows and Macintosh platforms.
Common extensions: .doc (Word 97-2003), .docx (Word 2007, 2010), .dot
Excel
Microsoft Excel is a spreadsheet program. Like Microsoft Word, it possesses a dominant market share. It was
originally a competitor to the dominant Lotus 1-2-3, but it eventually outsold it and became the de facto
standard. It is available for the Windows and Macintosh platforms.
10

Common extensions: .xls (Excel 97-2003), .xlsx (Excel 2007, 2010), .xlt
Outlook/Entourage
Microsoft Outlook, not to be confused with Outlook Express, is a personal information manager and e-mail
communication software. The replacement for Windows Messaging, Microsoft Mail and Schedule+ (Plus)
starting in the 1997 version of Office, it includes an e-mail client, calendar, task manager and address book.
Although historically it has been offered for the Macintosh, the closest to an equivalent for Mac OS X is
Microsoft Entourage, which offers a slightly different feature set.
Common extensions: .msg .pst (Outlook 97-2003), - Microsoft Outlook 2007
PowerPoint
Microsoft PowerPoint is a popular presentation program for Windows and Macintosh. It is used to create
slideshows, composed of text, graphics, movies and other objects, which can be displayed on-screen and
navigated through by the presenter or printed out on transparencies or slides. Windows Mobile 2005
(Magneto) will have a version of this program. It possesses a dominant market share. Movies, videos, sounds
and music, as well as wordart and autoshapes can be added to slideshows. It is available for the Windows and
Macintosh platforms.
Common extensions: .ppt (Powerpoint 97-2003), .pptx (Powerpoint 2007), .pot
Other Programs included in the Windows Versions
Microsoft Access Database manager. For the 2003 version, included in Microsoft Office Professional
Edition 2003, and Microsoft Office Professional Enterprise Edition 2003. .mdb .mdt .mda .mdw-files
Microsoft InfoPath Application that enables users to design rich XML-based forms. Included in
Microsoft Office Professional, and Microsoft Office Enterprise Edition 2003.
Microsoft MapPoint Mapping and geographic software tools.
Microsoft Visio Diagram software with many functions included.
Microsoft Office Picture Manager Basic photo management software (similar to a basic version of
Google's Picasa or Adobe's Photoshop Elements).
Microsoft Project Project management software that allows users to keep track of events and other
PM related items. Microsoft Project allows users to create network charts and Gantt charts as well.
.mpp-files
Microsoft Publisher software for creating newsletters, business cards, flyers, greeting cards or even
postcards. It has built in templates to help users professionally design and make publications. Also,
Publisher 2003 has support for commercial printing and large quantity ink jobs. Unlike its more
popular brethren (save, perhaps, Outlook), Publisher has a negligible market share in a field dominated
by Adobe InDesign and QuarkXPress. .pub-files
Microsoft OneNote Note-taking software for use with tablet PCs or regular PCs. .one-files
Microsoft Office Communicator Integrated communications client, enabling information workers to
communicate in real time. Communicator is used effectively worldwide for conferences and meetings.
Microsoft Office InterConnect Business-relationship database available only in Japan.
Microsoft SharePoint Designer a WYSIWYG HTML editor and general web design program from
Microsoft, replacing Microsoft Office FrontPage.
Microsoft Office Groove a proprietary peer-to-peer software package aimed at businesses
Microsoft Office Accounting Express/Professional an essential tool for managing business finances
Developer Tools (included only with developer editions)

11

Other Programs included in the Mac Versions
Virtual PC Emulates a standard PC and its hardware. Included with Microsoft Office Professional
Edition 2004.
Microsoft Entourage an e-mail client and personal information manager developed by Microsoft
Web Services Associated with Microsoft Office
Microsoft Update Web site.
Microsoft Office Live Web hosting services and online collaboration tools for small businesses.
Microsoft Office Online Web site. Included in all versions of Microsoft Office 2003.
Microsoft Office Update Web site. Patch detection and installation service for Microsoft Office 2000,
Microsoft Office XP, and 2003.
Older programs no longer included
Word 97 running on Windows NT 3.51. Note that there is an Office Assistant (Clippy or Clippit) in the corner.
Microsoft Binder Incorporates several documents into one file.

Binder was originally designed as a container system for storing related documents in a single
file. The complexity of use, combined with Binder being "yet another application to learn",
meant it received little usage. It was removed from releases after Office 2000 to save the effort
of ongoing maintenance. .obd-files
Microsoft Schedule Plus Released with Office 95. It featured a planner, to-do list, and contact
information. Its functions were incorporated into Microsoft Outlook. .scd-files
Microsoft Mail Mail client (in old versions of Office, later replaced by Microsoft Schedule Plus and
subsequently Microsoft Outlook). .mmf-files
Microsoft Outlook Express Mail client (in Office 98 Macintosh Edition, later replaced by Microsoft
Entourage). .dbx-files
Microsoft Vizact 2000 A program that "activated" documents using HTML, adding effects such as
animation. The main reason for its unpopularity was because many people had no idea what it did by
looking at its box alone, and therefore didn't buy it.
Microsoft PhotoDraw A graphics program that was first released in 1998 and later repackaged as
PhotoDraw 2000 v2 as part of the Office 2000 Premium Edition. Microsoft discontinued the program in
2001 because their consumer graphics program Microsoft Picture It! offered richer capabilities. .mixfiles
Microsoft Photo Editor Photo-editing/raster-graphics software in older Office versions, and again in
XP. It was temporarily supplemented by Microsoft PhotoDraw in Office 2000 Premium edition.
Microsoft FrontPage Web design software (also requires its own server program for some
functionality). Offered only as a stand-alone program for the 2003 version (not part of the pre-2003
office suites, was sold separately). In 2006, Microsoft announced that this was to be discontinued and to
be replaced by two different software packages: Microsoft SharePoint Designer and Microsoft
Expression Web.
Since 1997, Office has included Office Assistant, a system that uses animated characters to offer unrequested
context-sensitive suggestions to users and access to relevant parts of the help system. Intended to make the
software less intimidating to new users, it is typically disabled by experienced users. The Assistant is often
dubbed "Clippy" or "Clippit," due to its default to a paperclip character, coded as CLIPPIT.ACS. The Assistant is
the main use of Microsoft Agent technology. The Office Agent was hidden by default in Office XP and, following
mixed public response, not installed by default in Office 2003. It has been removed entirely in Office 2007.
12

Also, beginning with Macintosh Office 4.2, the Macintosh and Windows versions of Office share the same file
format. Consequently, any Macintosh with Office 4.2 or later can read documents created with Windows Office
4.2 or later, and vice-versa.
Support Lifecycle
Beginning in 2002, Microsoft instituted a policy of "Support Lifecycles".
For Office:
Earlier versions than Office 97 (including Outlook 97) are no longer supported.
Office 97 (including Outlook 98) Assisted support ended on January 16, 2004. Mainstream hotfix
support ended on August 31, 2001. Extended hotfix support ended on February 28, 2002.
Office 2000 Mainstream support ended June 30, 2004. Extended support is available through July 14,
2009.
Office XP Mainstream support ended July 11, 2006. Extended support will be provided until July 12,
2011.
Office 2003 - Mainstream support will end on January 13, 2009. Extended support will end at January
14, 2014.
Current and future versions - Mainstream support will end 5 years after release, or 2 years after the
next release, whenever is later, and Extended support will end 5 years after that.
Server Components
Microsoft Office Live Communications Server - real time communications server
Microsoft Office Project Server - project management server
Microsoft Office SharePoint Portal Server - collaboration server
Microsoft Office Forms Server - allows InfoPath forms to be accessed and filled out using any browser
Microsoft Office Groove Server - centrally managing all deployments of Microsoft Office Groove in the
enterprise
Microsoft Office Project Portfolio Server - allows creation of a project portfolio, including workflows,
hosted centrally
Microsoft Office PerformancePoint Server - allows customers to monitor, analyze, and plan their
business as well as drive alignment, accountability, and actionable insight across the entire organization
Editions
The newest version of Microsoft Office is 2007, which was released at the same time as Windows Vista (on
January 30, 2007). The Windows version of Microsoft Office 2007 is available in eight editions: (Please note
that for the most part, pricing reflects installation on only a single computer.)
Microsoft Office Basic 2007 (Available only through OEMs)
Microsoft Office Home & Student 2007
Microsoft Office Standard 2007
Microsoft Office Small Business 2007
Microsoft Office Professional 2007
Microsoft Office Ultimate 2007
Microsoft Office Professional Plus 2007 (Available only through volume licensing)
Microsoft Office Professional Enterprise 2007 (Available only through volume licensing)
The Macintosh version, Microsoft Office for Mac 2004, is available in three editions. All include Word, Excel,
PowerPoint and Entourage. They are identical except for pricing and the inclusion of Virtual PC in the
Professional Edition. Microsoft notes that Virtual PC is incompatible with Intel Macs and recommends that Intel
Mac users purchase the standard edition.
13
Office for Mac 2004 Student and Teacher Edition

Office for Mac 2004 Standard Edition
Office for Mac 2004 Professional Edition
Cross-Platform Use
Microsoft develops Office for Windows and Macintosh platforms. Recently, Microsoft announced that it will
discontinue Visual Basic for Applications support in future versions of Office for Macintosh. In addition,
Microsoft's MacBU has also ceased development on a universal version of Virtual PC, since developing a new
version of their virtualization software for the Intel Mac would be just as hard as creating a whole new product
from scratch.
Most versions of Office can also be run on Unix-like operating systems through the use of a compatibility layer
such as CrossOver or WINE. The older versions are said to run better in WINE than newer ones, while all
versions are known to work to some extent.
There were efforts in the mid 1990s to port Office to RISC processors such as NEC / MIPS and IBM / PowerPC,
but they met problems such as memory access being hampered by data structure alignment requirements.
Difficulties in porting Office may have been a factor in discontinuing Windows NT on non-Intel platforms.
8.1
Versions for Microsoft Windows OS
August 30, 1992: Office 3.0 (CD-ROM version: Word 2.0c, Excel 4.0a, PowerPoint 3.0, Mail): (repackaged
as Office 92).
January 17, 1994: Office 4.0 (Word 6.0, Excel 4.0, PowerPoint 3.0).
July 3, 1994: Office for NT 4.2 (Word 6.0 [32-bit, i386 and Alpha], Excel 5.0 [32-bit, i386 and Alpha],
PowerPoint 4.0 [16-bit], "Microsoft Office Manager").
June 2, 1994: Office 4.3 (the last 16-bit version; Word 6.0, Excel 5.0, PowerPoint 4.0, Mail 3.2 and in the
pro version, Access 2.0. Last version to support Windows 3.x and Windows NT 3.1 and 3.5.
August 30, 1995: Office 95 (7.0) (Word 7 for Windows 95, etc.) - coincided with the Windows 95
release.
December 30, 1996: Office 97 (8.0) (Word 97, etc.) (was published on CD-ROM as well as on a set of 45
3-inch floppy disks), was Y2K safe with Service Release 2. Last version to support Windows NT 3.51.
January 27, 1999: Office 2000 (9.0) (Word 2000, etc.). Last version to support Windows 95.
May 31, 2001: Office XP (10.0) (Word 2002, etc.). Last version to support Windows 98/ME/NT 4.
Improved support for working in restricted accounts under Windows 2000/XP
November 17, 2003: Office 2003 (11.0) (Word 2003, etc.). Last version to support Windows 2000.
January 30, 2007: Office 2007 (12.0) (Word 2007, etc.). Broadly released alongside Windows Vista,
Microsoft's next major operating system.
June 15, 2010: Office 2010(Office 14). There was no Microsoft Office 13 probably due to superstition.
This is a table of the different editions of the Office 2000 family:

Standard
Professional
Small Business
Premium
Developer
Word
Word
Word
Word
Word
Excel
Excel
Excel
Excel
Excel
Outlook
Outlook
Outlook
Outlook
Outlook
PowerPoint
PowerPoint
Small Business Tool
PowerPoint
PowerPoint
Publisher
Publisher
Publisher
Publisher
14

Access
Access
Access
Frontpage
Frontpage
PhotoDraw
PhotoDraw
Visual Basic
for Applications
Access Runtime
Standard and Professional Editions also exist as Studyware.

Versions for Apple Macintosh OS
The Microsoft Office 2004 for Macintosh logo.
Office 1 (Word 3, etc.): Released 1990.
Office 2 (Word 4, etc.): Released 1992.
Office 3 (Word 5, Excel 4, PowerPoint 3, etc.): Released 1993.
Office 4.2 (Word 6.0, Excel 5, PowerPoint 4, etc.): Released 1994.
Office 4.2.1 (The first Power Mac-aware version and the last 68K version; Word 6.0.1, Excel 5,
PowerPoint 4, etc.): Released June 2, 1994.
Office 98 (Word/Excel/PowerPoint 98 (v8.0), etc.): Released March 15, 1998.
Office 2001 (Word 2001, etc.): Released October 11, 2000.
Office v. X (The first Mac OS X/Aqua edition; Word X, etc.): Current version 10.1.9, Released November
19, 2001.
Office 2004 (Word 2004, etc.): Current version 11.3.4, Released May 11, 2004.
Office 2008 (Word 2008, etc.): Current version N/A, Due to be Released 2nd Half 2007.
Both Office v. X and 2004 Standard Edition run non-natively on Intel Macs through the Rosetta Emulation layer.
Microsoft does not intend to update Office 2004 for Intel Macs, but has announced that Office 2008 for Mac, to
be released in the second half of 2007, will have universal binaries capable of running natively on both
PowerPC and Intel Macs.
Add-ins
A major feature of applications in the Office suite is the ability for users and third party companies to write
Office COM add-ins. Component Object Model (COM) add-ins are supplemental programs that extend the
capabilities of an application by adding custom commands and specialized features that can accommodate
specific tasks.
15

Lecture 07A Office Automation

Enviado por

Dados do documento

Descrição original:

Direitos autorais

Formatos disponíveis

Compartilhar este documento

Compartilhar ou incorporar documento

Opções de compartilhamento

Você considera este documento útil?

Este conteúdo é inapropriado?

Direitos autorais:

Formatos disponíveis

Lecture 07A Office Automation

Enviado por

Direitos autorais:

Formatos disponíveis

CMP 1103: Information and Communication Technology