DURANT TRAILS HOA, INC.

Meeting minutes for November 18, 2008

I. Call to order – Meeting called to order at 6:10pm

II. Designation of Quorum

Attendees: Board Members – Kevin Wagers, Johnny Popson, Sue
Reynolds, Fred Waddle, Rebecca Kaiser, and Matoka Snuggs from Charleston
Management

III. Approval of Prior Meeting Minutes

a. Minutes were approved by all present.

IV. Treasurer’s Report…

a. If you would like a copy of the report please contact Charleston
Management.

V. Management Report – Bellsouth will be installing an additional box next to

the existing one on Litchford drive.

VI. Committee Reports

a. The Reserve, no one present

b. Architectural Review, Bebee Arnold

i. Briefly discussed the possibility of adding a metal roof policy to our
by-laws. We will revisit this at our meeting in Jan.
c. Communications, Sue Reynolds
i. Flyer sent out with new payment books. So far we have received
ten homeowners who are willing to volunteer in our community.
ii. Sue will send a thank you e-mail to all who responded
iii. Sue will send minutes to web master

d. Landscaping and Grounds,

i. Parking lot will now be paved in early spring
ii. Light is out on Scouting, Matoka will take care of this.
iii. Matoka will ask our current landscapers if they have the ability to
remove leaves from our private streets.
iv. The city will only pick up yard debris in clear bags or a trash
container and limbs need to be bundled.

e. Activities, Rebecca Kaiser(new board member)

i. Santa Clause is coming to Durant Trails. December 13th between
3-5. Rain date on December 14th. We will have hot chocolate,
cookies and homeowners should come prepared to take a picture
with Santa. At 5pm we plan to sing carols with all who are
interested.
 ii.Ken volunteered to be the Santa
iii.Johnny volunteered to bring tables for the event
iv. Sue will create a flyer and make a caroling book.
v. Rebecca reserved hot chocolate and coffee dispensers. She will
notify any board members or volunteers if she needs help. She will
purchase some decorations and bins to store them in when the
event is over. All items will be stored in the storage area.
vi. Sue volunteered to go by the storage and inventory what is stored
there.
f. Pool
i. Matoka met with the pool contractor and received two estimates.
One for $3680.00 to overhaul the pool house, this includes power
washing and painting inside and out. Johnny made the motion to
accept the bid and Sue seconded the motion. Repairs will begin
before the pool reopens in the spring.
ii. It is recommended that we drain the pool and kiddy pool this year
and completely resurface with new commercial grade plaster. The
estimate for the pool is $29, 950.00 and for the wading pool
$3,985.00. This budget is not yet approved because we wanted to
also investigate into replacing the tiles as well. Matoka will e-mail
the new estimate and the board will decide.
iii. If you would like a copy of the estimates contact Matoka at
Charleston Management.
iv. We will also need to decide on a new trim color for the pool house.
Matoka will pick some colors and we will decide at the Jan
meeting.
VII. Unfinished Business

VIII. New Business-

IX. Other Business

X. Confirm Next Meeting Date

a. January 20 at 6pm Charleston Management

XI. Adjourn
Meeting adjourned at 6:50

**Action Items**
Sue: Go to the storage area, caroling books, send e-mail to volunteers, send minutes
to Craig
Rebecca: Organize Santa Event…let board members know what they can do to help
Johnny: Bring tables to Dec 13 event
Ken: Santa Suit??