Create Accounting and Transfer Journal Entries To General Ledger

Create Accounting and
Transfer Journal Entries to

General Ledger
Overview
Copyright Oracle, 2004. All rights reserved.
Create Accounting and Transfer Journal Entries to General Ledger

317169816.doc
Effective mm/dd/yy
Page 1 of 21
Rev 1
Create Accounting and Transfer Journal Entries to General

Ledger
System References
None
Distribution
Job Title*
Ownership
The Job Title [list@YourCompany.com?Subject=EDUxxxxx] is responsible for ensuring that this
document is necessary and that it reflects actual practice.

317169816.doc
Effective mm/dd/yy
Page 2 of 21
Rev 1
Create Accounting and Transfer Journal Entries to General

Ledger
Schedule:
Timing
<xx> minutes
<xx> minutes
<xx> minutes
Topic
Lecture
Practice
Total

317169816.doc
Effective mm/dd/yy
Page 3 of 21
Rev 1
Objectives

317169816.doc
Effective mm/dd/yy
Page 4 of 21
Rev 1
Create Accounting Program Overview

Eligible accounting events are defined as follows:
- Event needs to be for a completed transaction
- Rules must be defined to process the transaction type/event type

317169816.doc
Effective mm/dd/yy
Page 5 of 21
Rev 1

317169816.doc
Effective mm/dd/yy
Page 6 of 21
Rev 1
Draft Accounting
Draft Accounting
When you select draft accounting, Subledger Accounting creates the relevant journal entries in
draft mode. Draft entries are not posted to General Ledger. You can review the resulting
entries, update the transactions, or update the accounting rules. Any changes will be reflected
when the transaction is processed again for accounting.

317169816.doc
Effective mm/dd/yy
Page 7 of 21
Rev 1
Online Accounting
Online Accounting
Final entries are ready to be transferred to General Ledger and cannot be modified. The
transactions are considered as processed for accounting. Any changes to the rules will not
impact final entries.

317169816.doc
Effective mm/dd/yy
Page 8 of 21
Rev 1
Straight-Through Accounting
Straight-Through Accounting
If you select Final Post, Subledger Accounting posts the journal entries all the way through to
General Ledger. This means that you can update GL balances straight from the invoice entry
(or any other transaction entry) window.

317169816.doc
Effective mm/dd/yy
Page 9 of 21
Rev 1
Create Accounting Program Parameters
Create Accounting Program

The Create Accounting program creates subledger journal entries. In general, the parameters
described in the table above determine which accounting events are processed.
Navigation Paths
Payables: Other > Requests > Run
Receivables: View > Requests (B) Submit a New Request

317169816.doc
Effective mm/dd/yy
Page 10 of 21
Rev 1
Create Accounting Program Parameters
Create Accounting Program

The Create Accounting program generates one or more accounting programs depending on the
volume to be processed.
The Subledger Accounting Program report is generated by the Create Accounting program and
documents the results of the Create Accounting program. It lists the following:
Successful events and the subledger journal entries created for those events
Errors for failed events
You can run the report in summary, detail, or no report mode which are described as follows:
Summary mode provides a summary of events processed and detailed information about
their errors.
Detail mode provides details of subledger journal entries generated from the processing of
completed events and a detailed error report.
No report mode will show an error count without actually generating the report.

317169816.doc
Effective mm/dd/yy
Page 11 of 21
Rev 1
Transfer Journal Entries to GL Program Overview
Note: This program is used if you run accounting online in Final mode (not Final
Post) or if you run the Create Accounting program and set the Transfer to GL
parameter to No.
The only reason you would want to run the Create Accounting program and set
the Transfer to GL parameter to No is if you want to run accounting at different
intervals than the GL transfer, for example, you may run accounting every hour
but only transfer to GL nightly.
You would usually initiate the Transfer to GL process via the Create Accounting
program.

317169816.doc
Effective mm/dd/yy
Page 12 of 21
Rev 1
Transfer Journal Entries to General Ledger Program

317169816.doc
Effective mm/dd/yy
Page 13 of 21
Rev 1
Oracle Subledger Accounting Program Report

317169816.doc
Effective mm/dd/yy
Page 14 of 21
Rev 1
Oracle Subledger Accounting Program Report

317169816.doc
Effective mm/dd/yy
Page 15 of 21
Rev 1
Transfer Journal Entries to GL Report

317169816.doc
Effective mm/dd/yy
Page 16 of 21
Rev 1
Setting Profile Options
Setting Profile Options

The profile options listed above relate to data access and security and impact how accounting is
generated through SLA in R12.
SLA: Enable Subledger Transaction Security in GL
Use this profile option to combine subledger transactions security with data access
security for General Ledger responsibilities when drilling down to multi-organization
enabled subledger application. Transaction security in the respective subledger application
is always applied when drilling down from subledger transactions to subledger journal
entries.
SLA: Enable Data Access Security in Subledger
This profile option determines whether the General Ledger Access Set security mechanism
is applied for a subledger application responsibility when viewing, reporting, or creating
subledger journal entries associated with a given ledger. The General Ledger Access Set
security mechanism is always applied for responsibilities associated with the General
Ledger application.

317169816.doc
Effective mm/dd/yy
Page 17 of 21
Rev 1
The profile option enables you to combine data access security with subledger transaction
security and therefore control access to subledger journal entries depending on the ledger
to which they belong. For example, you can implement a Multi-Org Security Profile that
allows you to create Oracle Receivables Invoices for two different operating units each
associated with different ledgers but restrict drill-down from the subledger transaction to
the associated subledger journal entry based upon the destination ledger contained in the
Access Set.
SLA: Additional Data Access Set
The SLA: Additional Data Access Set profile option, in conjunction with the GL: Data
Access Set profile option, controls which ledgers and balancing or management segment
values you can access when logging onto a responsibility. If SLA: Enable Data Access
Security in Subledgers is enabled for the responsibility, you have access only to the
ledgers and balancing or management segment values included in the data access sets
assigned to the SLA: Additional Data Access Set and GL: Data Access Set profile options.
SLA: Allow Reports Journal Source Override
This profile option applies only to the following reports:
- Open Account Balances Listing
- Third Party Balances Report
Enable this option to change the Journal Source parameter during report submission. If the
option is set to No, then you cannot change the value defaulted during report submission.
For example:
Should the general ledger data access set security be enforced when generating
accounting? For example, should journal entries be created if the user does not have ledger
clearance even if they may have multiorg access to the operating unit?
Should the transaction security model be applied when drilling down from GL? For
example, should the user be allowed to inquire on journal entries of certain operating units
if they do not have MO access, but have ledger clearance?
If there are secondary ledgers and data access set security is enforced in the subledger
module, then an additional data access set needs to be assigned to the user to enable access
to the secondary ledger.
Should the user be able to run certain reports across data from multiple subledger
applications?

317169816.doc
Effective mm/dd/yy
Page 18 of 21
Rev 1
Summary

317169816.doc
Effective mm/dd/yy
Page 19 of 21
Rev 1
Practice 1: Entering an Invoice
Refer to Practice - Enter an Invoice with Two Lines that are Distributed to Different
Departments for Payables [LAB030AY]
Refer to Practice Create an Invoice for Receivables [LAB1301Y]

317169816.doc
Effective mm/dd/yy
Page 20 of 21
Rev 1
Guided Demonstration: Run the Create Accounting Program
Refer to Guided Demonstration - Run the Create Accounting Program and Transfer Journal
Entries to GL Program in Payables [LAB3F0EY]
Refer to Guided Demonstration - Run the Create Accounting Program and Transfer Journal
Entries to GL Program in Receivables [LAB426FY]

317169816.doc
Effective mm/dd/yy
Page 21 of 21
Rev 1

Create Accounting and Transfer Journal Entries To General Ledger

Enviado por

Dados do documento

Descrição original:

Título original

Direitos autorais

Formatos disponíveis

Compartilhar este documento

Compartilhar ou incorporar documento

Opções de compartilhamento

Você considera este documento útil?

Este conteúdo é inapropriado?

Direitos autorais:

Formatos disponíveis

Create Accounting and Transfer Journal Entries To General Ledger

Enviado por

Direitos autorais:

Formatos disponíveis

Create Accounting and

Transfer Journal Entries to

Copyright Oracle, 2004. All rights reserved.