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Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

Fundamentals
of
Hydrocarbon Project
Management
Lecture 1

Dr Ebenezer Sholarin, PMP


Lecture_1_Fundamentals of Petr. Proj. Management
1st Semester,

2016

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

Module overview

Project Management Conceptualisation


Individual and Team Issues
Petroleum Project Risk Management
Project Organisational Design
Project Time Planning and Control
Project Cost Planning and Control

Lecture_1_Fundamentals of Petr. Proj. Management

Prepared by Dr Ebenezer A. Sholarin, PMP

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

Meet Your Lecturer

More than 25 years experience in consulting, teaching, R&D, Oil & Gas
project planning, implementation and management in Eastern Europe,
Africa and Asia pacific region;
Designed and implemented course unit: Petroleum economics & project
management in 2004, Petroleum economics, risks and project
management in 2010, Hydrocarbon economics and project
management for Subsea Engineers, 2014.
PhD in Petroleum Economics and Management (1989),
Gubkin University of Oil and Gas, Moscow, Russia.
MSc in Industrial engineering and management (1985)
Post Doctoral Diploma in Environmental Impact Assessment, Murdoch
University, Western Australia (2010)
Accredited Project Management Professional, PMP since 2005.
Book Author: Environmental Project Management: Principles,
Methodology and processes, Springer, 2016.
Director of Education, Project Management Institute, Western Australian
Chapter (2008 2010)
Member, Society of Petroleum Engineer, USA.
Member, Project Management Institute, USA.

Lecture_1_Fundamentals of Petr. Proj. Management

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

Outline
1.
2.
3.
4.

Introduction and module overview


Basic concepts and Definitions.
Projects Versus Operations.
Project Management System

Project Organisational Structure


Project management framework
The triple constraint/PM triangle

5. Management Versus Leadership


6. Engineering, procurement, and construction
management (EPCM).
Lecture_1_Fundamentals of Petr. Proj. Management

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

1. Introduction & Course


overview
The balance between the global supply and demand for
crude oil is becoming progressively tighter, increasingly
requiring our industry to face new and unique
challenges. Our industry of tomorrow will have to
address the demands of operating in an adverse
environment, development of new technologies and
expediting implementation in the field, as well as
optimization of processes and enhancing
collaborative efforts to reduce cost.
Statement made by former SPE President, Dr Behrooz Fattahi, at
his University of Western Australia presentation on Challenges of
the Future, delivered 7th April, 2011
Lecture_1_Fundamentals of Petr. Proj. Management

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

Lecture objectives
At the end of this lecture, you should be able to:
Properly define a project scope and identify key constraints
Recognize basic properties of projects, including their definition.
Differentiate between project management practices and more
traditional, process-oriented business functions.
Understand how effective project management contributes to
achieving strategic objectives.
Recognize the strength and weakness of three basic forms of
organizational structure and their implications for managing
projects.

Lecture_1_Fundamentals of Petr. Proj. Management

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

Management Without Planning


We will start digging from this side of the mountain.
You and your gang start digging from the other side.
When we meet in the middle, we will have made a
tunnel. And if we dont meet, we will have made two
tunnels!

Lecture_1_Fundamentals of Petr. Proj. Management

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

When to Use Project Management?


When the scope of the challenge is larger than
one normally encounters;
An ad hoc undertaking unique or unfamiliar
organizational challenges;
When change is eminent and inevitable;
When there is need for concurrent or value
engineering

Lecture_1_Fundamentals of Petr. Proj. Management

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

What Do we Need?
Innovation and Creativity
Managing Resources with Immersive
Visualization, transparency and Control
Employing Integrated Project
Management System.

Lecture_1_Fundamentals of Petr. Proj. Management


Prepared by Dr Ebenezer A. Sholarin, PMP

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

How are projects conceived?


Ideas

Vision

Business Opportunity
Execution

I.Q.
Strategy
Capability

Leaders

Vision

Focus
Values

Culture
Current
Reality

Commitment

E.Q.
Lecture_1_Fundamentals of Petr. Proj. Management

Prepared by Dr Ebenezer A. Sholarin, PMP

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

STO Project Management Model


Strategic
Planning
Tactical
Planning
Operational
Planning

Lecture_1_Fundamentals of Petr. Proj. Management

Prepared by Dr Ebenezer A. Sholarin, PMP

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

2. Basic Concepts & Definitions

What is PMBoK?
What is a Project?
Project Versus Traditional Business Operations
Project, Program, Portfolio
Petroleum Project Management definitions
Project deliverables
The Triple Constraints or Project Management Triangle.
Front-end Engineering and Design (FEED) Vs Front-end
End Loading (FEL)

Lecture_1_Fundamentals of Petr. Proj. Management

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

PMBOK
What is it?
Project Management Body of Knowledge.
A Guide published by the Project
Management Institute (PMI), USA.
Shell Petroleum has also developed its own
Body of Knowledge. It is called:
Opportunity and Project Management
Guide (OPMG)

Lecture_1_Fundamentals of Petr. Proj. Management


Prepared by Dr Ebenezer A. Sholarin, PMP

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

What is a Project?
Consider the following definitions of projects:
A project is a unique venture with a beginning and end, conducted
by people to meet established goals within parameters of cost,
schedule, and quality (Buchanan & Boddy, 1992)
Projects are goal-oriented, involve the coordinated undertaking of
interrelated activities, are of finite duration, and are all, to a degree,
unique (Franem J.D., 1995).
A temporary endeavour with a defined beginning and end (usually
time-constrained, and often constrained by funding or deliverables),
undertaken to meet a unique goals and objectives, typically to bring
about beneficial change or added value. (IPMA, 2006).

Lecture_1_Fundamentals of Petr. Proj. Management

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

Project according to PMBoK Guide

Project is a temporary endeavor


undertaken to create a unique product,
service or result
Source: PMI, 2013. A Guide to the Project Management Body of
Knowledge, PMBoK Guide. Project Management Institute Inc., Atlanta.

Lecture_1_Fundamentals of Petr. Proj. Management


Prepared by Dr Ebenezer A. Sholarin, PMP

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

Characteristics of a Project
A Project has the following attributes:
Projects are complex, one-time endeavor (processes)
with a specific time frame or finite life span, i.e.
temporary.
Projects are limited by budget, schedule and resources.
Projects are developed to resolve a clear goal or set of
goals.
Projects are customer-focused.
Projects are ad hoc endeavors with a clear life cycle.
Projects are building blocks in the design and execution
of organizational strategies.
Projects are terminated upon successful completion of
performance objectives.

Lecture_1_Fundamentals of Petr. Proj. Management


Prepared by Dr Ebenezer A. Sholarin, PMP

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

Interaction with the business and general environment

Alignment of Projects with Corporate Strategy


Time
Budget

Strategic

Scope

Management
Strategy & finance

Project
Management

Technology
(requirements, design,
make, test)

Organizational
(structure & people)

Time

Human Resources

Cost

Communications

Integration Scope
Risk

Commercial (supply
chain, procurement,
etc.)

Concept

delivered

Quality
Procurement
Stakeholder/Interface

Initiate

Feasibility

Definition

Plan

Execute

Execution

Control

Close
Out

Close-out/
Operations

INTEGRATED PROJECT MANAGEMENT involves planning and delivery of projects throughout project
life cycle, in a fully integrated and consistent manner that cut across all project elements.
Lecture_1_Fundamentals of Petr. Proj. Management

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

Example: An Offshore Project

The Galata Project, situated about 20km from the eastern port of
Varna, is being developed by Melrose Resources. The Galata gas
field is 23km offshore Bulgaria in the Black Sea.The field lies at a
water depth of 35m and has gross proved and recoverable
reserves of 49 billion cubic feet (bcf), and proved and probable
reserves of 81bcf.

Lecture_1_Fundamentals of Petr. Proj. Management

Van Gogh Oil Project, Exmouth Sub-Basin, Australia.


FPSO Ningaloo Vision is slightly smaller than other FPSOs in the area,
with a storage capacity of 620,000 barrels of oil and an oil-processing capacity of 63,000bpd.

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

Example: An Offshore Project (2)


Ivar Aasen Field Development Project

An artistic rendition of the Ivar Aasen Field


Development.

Lecture_1_Fundamentals of Petr. Proj. Management

An illustration of the Ivar Aasen Platform.


The platform will be approximately 230m in height.

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

Example: An Offshore Project (3)


Kirinskoye Gas and Condensate Field,
Sea of Okhotsk, Russian Federation

Polyarnaya Zvezda (Polar Star) semi-submerged


drilling rig is currently drilling the first production well
at the Kirinskoye field.
Lecture_1_Fundamentals of Petr. Proj. Management

Chinguetti Oil Field, Mauritania

The Chinguetti field lies off the coast of Mauritania


and will be developed from an FPSO.

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

3. Projects Vs Operations
E&P Operations

E&P Project

Repeat process or product


Several objectives
Ongoing
People are homogenous
Well-established systems in
place to integrate efforts
Greater certainty of performance,
cost and schedule
Part of line organization
Supports status quo

New process or product


One objective
One short limited life
More heterogeneous
Systems must be created to
integrate efforts.
Greater uncertainty of
performance, cost and schedule.
Outside of the organisation
Upsets status quo.
Source: Graham, R.J. (1992). A Survival Guide for the Accidental Project
Manager, Proceedings of the Annual Project Management Institute
Symposium, Drexel Hill, PA: PMI, pp. 355-361.

Lecture_1_Fundamentals of Petr. Proj. Management

Prepared by Dr Ebenezer A. Sholarin, PMP

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

Project/Program/Portfolio
A project is a temporary endeavor undertaken to create
a unique product, service, or result (PMBOK)
A Program is a group of projects managed in a
coordinated way to obtain benefits not available from
managing them individually, e.g. CCS program, LNG
Program, GTL Program, ANLEC R&D program.
A Portfolio is a set of projects or programs that are
selected or prioritized in accordance with the
organization's business strategy, e.g. hydrocarbon
portfolio comprising 15 projects (6 oil wells and 5 gas
wells, 4 NGL projects).

Lecture_1_Fundamentals of Petr. Proj. Management

Prepared by Dr Ebenezer A. Sholarin, PMP

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

Project management definitions


PM is the process of managing, allocating, and timing
resources in order to achieve a given objective in an
expedient manner (Badiru, et al 2008)
PM is the art and science of applying skills, knowledge,
tools and techniques to all aspects of project to achieve
the project mission objective, within the specified time,
budgeted cost and predefined quality specification
(Chan, et al 2009).
PM is the act of collaborating with people using other
required resources such that a project is planned,
organised, and controlled effectively to accomplish its
goals and objectives (Vaidyanathan, G. 2013)
Lecture_1_Fundamentals of Petr. Proj. Management

Prepared by Dr Ebenezer A. Sholarin, PMP

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

Project Management according to PMBoK Guide

The application of knowledge, skills, tools and


techniques to project activities in order to meet
project requirements (PMBOK, 2013)

Lecture_1_Fundamentals of Petr. Proj. Management

Prepared by Dr Ebenezer A. Sholarin, PMP

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

What is a deliverable?
A unique and verifiable product, result or capability
to perform a service that is identified in the project
planning documentation, and must be produced and
provided to complete the project.
The process of breaking project deliverables down into
smaller, manageable components so that project tasks and
activities can be planned and estimated is called
Decomposition.

Lecture_1_Fundamentals of Petr. Proj. Management

Prepared by Dr Ebenezer A. Sholarin, PMP

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

Decomposition in Project Management

Lecture_1_Fundamentals of Petr. Proj. Management

Prepared by Dr Ebenezer A. Sholarin, PMP

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

4. Project management System


Time
Budget

delivered

given

Scope

Integration Human Resources

Project
Management
Knowledge
Areas

Initiate

Plan

Time

Communications

Cost

Quality

Scope

Procurement

Risk

Stakeholder/Interface

Execute

Control

Close
Out

PROJECT MANAGEMENT:
On time, within budget, to scope execution/ delivery

Lecture_1_Fundamentals of Petr. Proj. Management

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

Petroleum Project
Management Systems

The Paradigm shift

Future
Present

Past
Lecture_1_Fundamentals of Petr. Proj. Management
Prepared by Dr Ebenezer A. Sholarin, PMP

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

4a Project Organisation Structure


Organisation structure depends on three main
issues:
Team Mix Requirements
Or who you can get!

Procurement/Contracting Strategy
Project Challenge

There are three types of organisational


structure:
Functional
Matrix
Project based or projectised
Lecture_1_Fundamentals of Petr. Proj. Management

Prepared by Dr Ebenezer A. Sholarin, PMP

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

Types of Organizational Structure


1. Functional Organization

2. Weak Matrix Organization

Functional
Managers
Functions

Working
Level
Project
Coordinator

People work within their functional


organization with little cross-functional
coordination

3. Strong Matrix Organization

Liaisons

People work within their functional


organizations with the project manager
serving as a cross-functional coordinator

4. Project-based Organization

Customers
Project
Manager

Project Manager has authority to make


personnel, budgetary and project decisions
and team has direct contact with customers

Lecture_1_Fundamentals of Petr. Proj. Management

People report directly to the project manager,


team members have minimal non-project
responsibilities and may be co-located, team
member keep functional organizations
informed about project progress
Adapted from PMBOK Guide 2013

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

Responsibility Assignment Matrix (RAM)


PARIS Chart/
RAM
PHASE
Concept &
Initiation
Design &
Development
Implementation
& Control
Commissioning
& Handover
LEGEND

PERSON
Ben

James

John

Ann

David

A=
Accountable

R=Review
Required

I=Input
Required

S=Sign-off
Required

P=
Participant

Lecture_1_Fundamentals of Petr. Proj. Management

Prepared by Dr Ebenezer A. Sholarin, PMP

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

4b Project Management Framework


Define

Measure

Analyze

Improve

Control

ASSESSMENT
PHASE

SELECTION
PHASE

DEVELOPMENT
PHASE

EXECUTION
PHASE

Initiating
Processes

Planning
Processes

Executing
Processes

Controlling
Processes

Scope
Management

Time
Management

Quality
Management
Communications
Management

Lecture_1_Fundamentals of Petr. Proj. Management

Close-out
Processes

Cost
Management

Integration
Management
Risk
Management

OPERATION
PHASE

Human Resource
Management
Procurement
Management

Stakeholder
Management
Adapted from PMI 2013

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

DMAIC: Methodology for Managing


Hydrocarbon Projects

For each product or process answer the following questions:


Define

What are customers expectations of the process?

Measure

What is the frequency of the defects?

Analyze

Why, when and where do defects occur?

Improve

How can we fix the problem or process?

Control

How can we maintain the gain?

Lecture_1_Fundamentals of Petr. Proj. Management

Prepared by Dr Ebenezer A. Sholarin, PMP

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

Iterated Links of PM Processes


Measure/Plan

Define

Planning
Processes

Initiating
Processes
Improve/Check

Control/Review

Controlling
Processes
(arrows represent
flow of information)

Executing
Processes
Celebrate
Closing
Processes

Lecture_1_Fundamentals of Petr. Proj. Management

Analyze/Do

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

ISO 9001 Project Management Model


DO

CHECK
PLAN

RECOGNITION
Lecture_1_Fundamentals of Petr. Proj. Management

REVIEW
Prepared by Dr Ebenezer A. Sholarin, PMP

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

Five Steps of Project Management


IMPLEMENTATION

PLANNING

5. CLOSE

1. DEFINE

2. PLAN

3. ORGANIZE

4. CONTROL

State the
Problem/o
pportunity

Identify
project
activities

Determine
Personnel
Needs

Define
Management
Style

Obtain
Client
Acceptance

Identify
Project
Goal

Estimate
time and
cost
Quality
and
Communi
cation
managem
ent

Identify
Project
Champion
Recruit
Project Team

Establish
Control Tools

Install
Deliverables and
Commissioning

List the
objectives
Determine
Preliminary
Resources
Identify
Risks and
stakeholders
Success criteria

Write
Project
Proposal

Organize
Project
Team Bidding
Assign
Work
Packages

Prepare
Status Reports

Document the
Project

Review
Project
Schedule, cost,
team report
Issue Change
Orders

Issue Final
Report
Conduct PostImplementation
Audit

Deliverables
Project charter

WBS
Project network/
Critical Path
Project proposal

Lecture_1_Fundamentals of Petr. Proj. Management

Recruitment Criteria
Define Work packages
Assign work packages

Variance Reports
Status Reports

Final Report
Audit Reports

36

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

Project Phases
Define

Plan

Organise

Control

Scouting Study (30%)

Decision #1
Design Preparation ( 30% confirmed)

Decision #2
Basic Design (20%)

Decision #3
Project Definition

Project Specs

incl. 10% estimate

Tender & evaluate

Decision #4 =
Final Investment Decision
Detailed design
Procurement
Construction
Commissioning &
Start-Up

Performance Testing
Acceptance

Lecture_1_Fundamentals of Petr. Proj. Management

Close

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

Phase-Gate Project Management

Lecture_1_Fundamentals of Petr. Proj. Management

Adapted from Woodside


Petroleum OPREP Material.

Prepared by Dr Ebenezer A. Sholarin, PMP

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

Project Management Body of Knowledge

Who are my
stakeholders?
What are their
expectations?

10. Stakeholder
Management

2. Scope
Management

7. Human
Resources
Management

Who do I need for my


project?
Where do I get them
from?

Are the technical


standards being met?

1. Project
Integration
Management

4. Cost
Management

6.. Risk
Management

How do I get what I


need?
Who are the
contractors/suppliers?

Lecture_1_Fundamentals of Petr. Proj. Management

What are the costs


involved?
How will I get the funding
I need?

What project plans do I


need?
How do I get every team
member to do this?

8. Communication
Management
How do we collaborate to
work together?
What are the processes
for sharing work?
How many communication
channels do I have?

How long will it take?


How will it fit into the
FDP?

3. Time
Management

5. Quality
Management

What are we going to do?


What needs to be done?

Is the Project worth doing?


What are the road blocks?

9. Procurement
Management
Prepared by Dr Ebenezer A. Sholarin, PMP

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

4c

The Triple Constraint or PM Triangle

3-Dimensions of Project Goal


S
Scope
Goal (Target)

Projects must be within cost.


Projects must be delivered on time.
Projects must be within scope.
Projects must meet customer
quality requirements.

Budget

Time

T (Schedule)
Lecture_1_Fundamentals of Petr. Proj. Management

Prepared by Dr Ebenezer A. Sholarin, PMP

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

Some Examples of a Project Goal


Saudi Aramco Haradh Gas Project:
Objective - To create a $2 billion facility, which will be used to
gather, process and distribute natural gas, tapped from 87 gas
wells, to satisfy the domestic Saudi market within 37 months.

NASA Autonomous Rotorcraft Project:


Objective To develop an unmanned helicopter (rotorcraft) that
would operate with decision-making skill of a piloted aircraft.

Task: Can you identify the scope (target),


time (schedule) and Cost (budget)
from each objective?

Think and develop 3D objectives related to your PM group project.


Lecture_1_Fundamentals of Petr. Proj. Management

Prepared by Dr Ebenezer A. Sholarin, PMP

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

Dimensions of Scope, Time & Budget


Step 1: Define Scope
(Develop WBS or ABS)

Step 2: Sequence
The Work (Scheduling)

Step 3: Allocate the


Resources (Budgeting)
300

80
75
65
80
25
20
35
5
10
10
5
5

SCOPE
Lecture_1_Fundamentals of Petr. Proj. Management

TIME

COST
Prepared by Dr Ebenezer A. Sholarin, PMP

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

Project Interface Management

Interface management: the management of common boundaries between people,


systems, equipment, or concepts (Nooteboom 2004).
Lecture_1_Fundamentals of Petr. Proj. Management

Prepared by Dr Ebenezer A. Sholarin, PMP

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

Project Stakeholder Management


Stakeholder

Roles performed

Client

Person or organisation that owns the project


Provides the financial resources, in cash or in kind, for the project
May initiate project changes

Sponsor

Initiate the project


Champions project from a position of authority
Supports project teams most senior members

Performing
Organisation

Enterprise, whose employees are most directly involved in doing


the work of the project

Project Manager

Person responsible for the management of the project on a daily


basis
Single point of responsibility for achievement of project objectives

Project Team
Members

Responsible for performing project tasks


Provides and applies technical skills

Suppliers/
Contractors

Delivers goods and services to the project as required


Provides logistical support

User

The person or organisation that will make use of the project


product.

Lecture_1_Fundamentals of Petr. Proj. Management

Prepared by Dr Ebenezer A. Sholarin, PMP

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

Project Communication Management


Communications Channels = n(n-1)
2
What is
the CC?

Lecture_1_Fundamentals of Petr. Proj. Management


Prepared by Dr Ebenezer A. Sholarin, PMP

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

Project Scope Management

HOW THE CUSTOMER EXPLAINED


IT

HOW THE PROJECT MANAGER


UNDERSTOOD IT

HOW THE ENGINEERS


DESIGNED IT

AND WHAT THE


CUSTOMER REALLY
NEEDED WAS
WHAT OPERATIONS TEAM
ACTUALLY INSTALLED

HOW THE SALES EXECUTIVES


DESCRIBED IT

Lecture_1_Fundamentals of Petr. Proj. Management

Prepared by Dr Ebenezer A. Sholarin, PMP

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

Project Scope Management

HOW THE CUSTOMER EXPLAINED


IT

WHAT OPERATIONS TEAM


ACTUALLY INSTALLED

HOW THE PROJECT MANAGER


UNDERSTOOD IT

HOW THE ENGINEERS


DESIGNED IT

HOW THE SALES EXECUTIVES


DESCRIBED IT

Lecture_1_Fundamentals of Petr. Proj. Management

Prepared by Dr Ebenezer A. Sholarin, PMP

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

Project Scope Management


Definition:
Project Scope Management includes the
processes required to ensure that the project
includes all the work required, and only the work
required, to complete the project successfully.
PMI PMBoK Guide, 2013, pp. 105

Lecture_1_Fundamentals of Petr. Proj. Management

Prepared by Dr Ebenezer A. Sholarin, PMP

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

Scope Creep Vs. Gold Plating


Scope Creep
uncontrolled changes or added objectives in a projects scope.
This phenomenon can occur when the scope of a project is not
properly documented, defined, or controlled. It is generally
considered a negative occurrence, and thus, should be avoided.
Scope creep often comes from the customer or stakeholder

Gold Plating
continuing to work on a project or task well past the point where
the extra effort is not worth the value it adds. Gold plating often
comes from the project manager or team members.

Lecture_1_Fundamentals of Petr. Proj. Management

Prepared by Dr Ebenezer A. Sholarin, PMP

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

Take home message (1)


Defining the scope of a project at the outset is
crucial to its success.
If you dont have a fixed Scope, you have nothing
to manage against

Lecture_1_Fundamentals of Petr. Proj. Management

Prepared by Dr Ebenezer A. Sholarin, PMP

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

5.

Management Vs Leadership

Management:
Ability to complete work through the efforts of
others.

Leadership:
Ability to motivate others to produce the work
willingly.
Management getting people to do what needs to be done;
Leadership getting people to want to do what needs to be done
Warren Bennis (1994) On Becoming a Leader

Lecture_1_Fundamentals of Petr. Proj. Management

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

Characteristics of an Effective Leader

Ability to:
Develop vision;
Set clear objectives and targets;
Put in place appropriate organizational structure, methods and
processes, Roles and Responsibilities;
Maintain team focus;
Challenge status quo and accept constructive challenge;
Obtain team buy-in;
Get the best out of people by support, mentoring and coaching
Prepared to let people get on with it
Enthusiasm, drive and determination consistently displayed.

Lecture_1_Fundamentals of Petr. Proj. Management

Prepared by Dr Ebenezer A. Sholarin, PMP

Improving technical competence with


business and leadership skills
Competent
Petroleum/Subsea
Engineer

Technical
skill

Leadership
skill

Adding
value

Business
skill
Value
chain

Explore - Develop - Produce - Transport - Sell


Prepared by Dr Ebenezer A. Sholarin, PMP

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

So Who is a Project Manager?

PM coordinates and integrates activities


and resources across multiple, functional
lines;
PM plans, organises, evaluate, directs and
controls the execution of the project to meet
the time, cost and performance objectives
PM understands the companys
organisational structures and behavior
PM possesses strong communication and
interpersonal skills and familiar with the
hydrocarbon E&P operations
A Project Manager is distinguished by his knowledge,
known by his method and identified by his tools

Lecture_1_Fundamentals of Petr. Proj. Management


Prepared by Dr Ebenezer A. Sholarin, PMP

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

Your Role as a Project Manager


Petroleum Geologist
Business/
Risk Analyst

Applying the skills, knowledge, tools and


techniques to project activities to
successfully complete project objectives.

Lead
Engineer

Engineering
Manager

Lecture_1_Fundamentals of Petr. Proj. Management


Prepared by Dr Ebenezer A. Sholarin, PMP

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

Project Manager
Vs
Line Manager
Project Manager

Lead Engineer/Manager

What is to be done?

How will the task be done?

When will the task be


done?

Where will the task be


done?

Why will the task be done?

Who will do the task?

How much money is


available to do the task?

How well has the functional


input been integrated into
the project?

How well has the total


project been done?

Who deserves promotion


for doing the task well?

Project Managers get things done by working through others.


Lecture_1_Fundamentals of Petr. Proj. Management
Prepared by Dr Ebenezer A. Sholarin, PMP

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

Where are you in this pyramid?

Challenging projects, opportunities


for innovation and creativity, learning
and creating at a high level.

Important projects, recognition from


others, prestige and status.
Acceptance, be a part of a group,
identification with a successful team
Physical safety, economic security,
freedom from threats
Physical survival needs: water, food,
sleep, warmth, exercise, etc.

Lecture_1_Fundamentals of Petr. Proj. Management

Prepared by Dr Ebenezer A. Sholarin, PMP

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

6. Engineering Procurement &


Construction Management (EPCM)
Contracts are sought and entered into:
Where services can be obtained economically in the local or
international market;
Where the equipment involved is costly, services required is
temporary or where exceptional skills are indispensable;
To meet temporary peak requirements either in manpower
and/or in equipment.
Another word for procurement is outsourcing

EPCM contracts commonly used for the construction or


expansion of large-scale heavy engineering facilities in
the petroleum, mining and power sectors.
In an EPC contract, the owner defines the scope and
specifications, quality, duration and cost.
Lecture_1_Fundamentals of Petr. Proj. Management

Prepared by Dr Ebenezer A. Sholarin, PMP

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

Procurement and Outsourcing Strategies


Outsourcing components have increased progressively
over the years.
Some industries have been outsourcing for an extended
time
Fashion industry
Nike all manufacturing outsourced

Electronics Industry
Cisco (major suppliers across the world
Apple (over 70% of components outsourced)
Taiwanese companies now design and manufacture most laptop sold around the world.
PalmOne collaborate with Asian suppliers on the design of their personal digital assistance
(PDA)s

Lecture_1_Fundamentals of Petr. Proj. Management

Prepared by Dr Ebenezer A. Sholarin, PMP

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

Type of Contract
Lump sum turnkey (LSTK)
Contractor is given defined starting and finishing points and undertakes
to perform the whole of the specified work at a fixed price, bears the risk
of any cost overruns and benefits from any savings that can be made
(e.g., EPC contracts).

Bills of Quantities
Lump sum contracts with detailed bills of quantities forming precise
definition of the scope of work.

Schedule of Rates
This type of contract permits a degree of control over the final cost of
the job, without the need to define the SoW at the tender stage

Reimbursable Cost Plus Profit Fee (RCPPF)


This type of contract should be avoided at all cost because there is no
incentive for the contractor to perform apart from his/her desire to
establish or maintain a good reputation (e.g., EPCM contracts).

Lecture_1_Fundamentals of Petr. Proj. Management

Prepared by Dr Ebenezer A. Sholarin, PMP

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

Successfully Closing The Project


Project Closeout checklist template
Project Name:

Project Control No.:

Preparer Name:

Preparer Signature:

Customer:

Customer Contact:

contact Phone:

Date Prepared:

Closeout Activity
1. Obtain sign-off for deliverables
2. Update project plan for transfer to next project manager
3. Provide project staffing plan for reduced resource
requirements if applicable
4. Write project turnover memo to all stakeholders
5. Perform postproject review (lesson learned):
... What worked well?
...What did not work well?
...What can be done to improve the next project?
6. Update project history file
7. Give individual performance feedback to team members
8. Close project accounts and finalize all billing
9. No claims or audits are pending on this project
10. All customer-provided equipment returned

Lecture_1_Fundamentals of Petr. Proj. Management

Planned
Closeout
Yes N/A No Closeout Date Complete Date

Prepared by Dr Ebenezer A. Sholarin, PMP

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

Where to get more information

A Guide to the Project Management Body of Knowledge, PMBOK


Guide, 5th edition, PMI, 2013.
SPE publications: Journal of Petroleum Science and Engineering, JPT,
AAPG, etc.
Havranek, Timothy J., Modern Project Management Techniques for the
Environmental Remediation Industry, St. Lucie Press, Florida, 1999.
Kerzner, Harold. Project Management: A systems Approach to
Planning, Scheduling & Controlling, 10th edition, 2009.
Avraham Shtub, et al, Project Management: Processes, Methodologies
and Economics, Pearson, 2nd edition, 2005.
Virine, L., Trumper, M., Project Decisions: The Art and Science,
Management concepts, 2008.
Pinto, Jeffrey K., Project Management: Achieving Competitive
Advantage, Pearson, 3rd edition, 2013.
Vanhoucke, Mario. Integrated Project Management and Control: First
Comes the Theory, then the Practice, Springer, 2014.

Lecture_1_Fundamentals of Petr. Proj. Management

Prepared by Dr Ebenezer A. Sholarin, PMP

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

Take home message (2)


...Never accept a project you did not define.
Nor accept a project you have not defined.
It is a recipe for disaster...

Lecture_1_Fundamentals of Petr. Proj. Management

Prepared by Dr Ebenezer A. Sholarin, PMP

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

Project Planning
Techniques
Lecture 2

Lecture_1_Fundamentals of Petr. Proj. Management


Prepared by Dr Ebenezer A. Sholarin, PMP

Hydrocarbon Economics & Project Management (PEEN4001/Econ 6007)

Questions for self-assessment


1.
2.
3.
4.
5.

How do you define a project?


Why do petroleum companies do projects?
What are the triple constraint in project management?
How do you identify deliverables in a project?
Mention three types of organisational structure
discussed in the lecture.
6. Project Management consists of how many knowledge
areas? Mention 7 of them.
7. If your project team consists of 15 members, how many
communication channels do you require?

Lecture_1_Fundamentals of Petr. Proj. Management

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