2

$980,311.10

Total Cash Available

$615,945.38

Cash Remaining

$247,628.04

SOBO
$364,365.72

$98,904.36

ORG

Total Expenses

$17,833.32

DISI

Expenses

$51,367.82

$1,031,678.92

YTD Budget

Less Reserve

Prior Year Reserve and Assessment Income

Cash Available

Downtown Oakland Association

YTD Cash Summary-April 2016

$679,512.28

$347,025.56

$242,217.53

$86,339.22

$18,468.81

$1,026,537.84

$51,367.82

$1,077,905.66

Actual

Disbursements from the City to date are $46,226.74

Notes

$0.00

$1,077,149.33 Please see attached

$742,883.99 Please see attached

$280,765.34 Please see attached

$53,500.00 Please see attached

$1,077,149.33

$51,367.82

$1,128,517.15 more than budgeted.

Annual Budget

458.34
416.66
875.00
0.00
16,284.05
333.34

0.00
0.00
0.00

0.00
15,035.67
0.00

15,035.67

19,138.19

Total Personnel & Related

TOTAL ORGANIZATION
SOBO
Clean and Safe
Landscaping Staff Person
Misc. SOBO Expenses
PROW Maintenance
Watering
Total SOBO
TOTAL EXPENSE

-3,594.40
4,204.02
-66.94
-256.22
-2,486.84
-1,250.00
144.02
-5,816.27

59,199.02 54,995.00
1,674.23
1,741.17
493.78
750.00
684.00
3,170.84
0.00
1,250.00
62,051.03
61,907.01
83,281.66
89,097.93

-1,581.72

0.00
-1,248.38
-333.34

-458.34
-416.66
-875.00

21.30
-41.66
-189.10
-109.12
80.44
-1,137.68

-250.00
-41.66
-166.66
-166.66
0.00
0.00
-166.66
-107.90

-833.32
-2,365.89

-416.66

-416.66

-1,532.57

-1,449.23
-83.34

Curr. Var.

22,732.59

16,617.39

125.00
41.66
250.00
250.00
125.00
5,240.20

250.00
41.66
166.66
166.66
0.00
0.00
166.66
3,656.90

146.30
0.00
60.90
140.88
205.44
4,102.52

0.00
0.00
0.00
0.00
0.00
0.00
0.00
3,549.00

ORGANIZATION
Non-Personnel Expenses
Accounting Expenses
Computer Service & Support
Consulting & Legal Expenses
Fees & Permits
Insurance -Directors & Officers
Insurance -General Liability
Misc.
Rent

833.32
4,458.33

416.66

416.66

3,625.01

3,541.67
83.34

Curr.Bud.

Office Furniture & Equipment

Postage, Shipping & Delivery
Printing & Copying
Supplies
Telephone & Telecommunications
Total Non-Personnel Expenses
ORG/Special Projects
Annual Breakfast Meeting
Shuttle
Total ORG/Special Projects
Personnel & Related
Public Relations
Staff Personnel
Training & Prof. Develop.

0.00
2,092.44

0.00

CBD Sponsored Events

Total Special Events

TOTAL DISI

0.00

2,092.44

Total DISI Projects

Special Events

Arts & Culture

2,092.44
0.00

Curr. Actual

Marketing
Misc.

DISTRICT IDENTITY (DISI)

EXPENSES

10:27 AM
4/25/16
Cash Basis

108%
96%
66%
22%
0%
100%
93.47%

84%

90%

0%
92%
0%

0%
0%
0%

117%
0%
24%
56%
164%
78%

0%
0%
0%
0%
0%
0%
0%
97%

0.0%
47%

0%

0.0%

57.72%

59%
0.0%

Percent

220,658.67
6,696.92
2,976.10
11,885.84
0.00
242,217.53
347,025.56

86,339.22

62,570.08

2,500.00
60,070.08
0.00

0.00
0.00
0.00

920.25
50.50
661.20
545.88
509.75
23,769.14

0.00
673.12
0.00
570.66
1,260.00
4,174.00
321.36
14,082.42

7,500.00
18,468.81

2,500.00

5,000.00

10,968.81

10,968.81
0.00

YTD Actual

219,980.00
6,964.68
3,000.00
12,683.36
5,000.00
247,628.04
364,365.72

98,904.36

68,969.56

2,500.00
65,136.20
1,333.36

1,833.36
1,666.64
3,500.00

500.00
166.64
1,000.00
1,000.00
500.00
26,434.80

1,000.00
166.64
666.64
666.64
1,300.00
4,174.00
666.64
14,627.60

3,333.28
17,833.32

1,666.64

1,666.64

14,500.04

14,166.68
333.36

YTD Bud.

678.67
-267.76
-23.90
-797.52
-5,000.00
-5,410.51
-17,340.16

-12,565.14

-6,399.48

0.00
-5,066.12
-1,333.36

-1,833.36
-1,666.64
-3,500.00

420.25
-116.14
-338.80
-454.12
9.75
-2,665.66

-1,000.00
506.48
-666.64
-95.98
-40.00
0.00
-345.28
-545.18

4,166.72
635.49

833.36

3,333.36

-3,531.23

-3,197.87
-333.36

YTD Var.

Variance Explanation

Paid in full.
Paid in full.

Includes IT support. Exceeds annual budget.

280,765.34

201,908.54

Includes 50% of monthly parking fees.

Includes payments for hanging plant program.
No expenses to date.

W/in annual budget.

2,500.00
195,408.54
4,000.00 Staff likely to attend IDA Conference in September.

5,500.00 Event may be held in early fall.

5,000.00 Payment pending execution of contract.
10,500.00

Includes rent and HVAC repairs for 388 19th Street.

Includes purchase of new office chairs to replace damaged chairs
1,500.00 and desk risers. W/in annual budget.
500.00
3,000.00
3,000.00
1,500.00 W/in annual budget.
68,356.80

3,000.00
500.00
2,000.00
2,000.00
1,300.00
4,174.00
2,000.00
43,882.80

10,000.00
53,500.00

5,000.00 Includes Bike to Work Day Sponsorship. W/in annual budget.

5,000.00 Event to be held in August. W/in annual budget.

43,500.00

Includes purchase of FB ads and design and production of Annual

42,500.00 Report.
1,000.00

Ann. Budget

100.31%
659,940.00
96.16%
20,893.99
99.2%
9,000.00
93.71%
38,050.00
0.0%
15,000.00
97.82%
742,883.99
95.24%
1,077,149.33

87.3%

90.72%

100.0%
92.22%
0.0%

0.0%
0.0%
0.0%

184.05%
30.31%
66.12%
54.59%
101.95%
89.92%

0.0%
403.94%
0.0%
85.6%
96.92%
100.0%
48.21%
96.27%

225.0%
103.56%

150.0%

300.01%

75.65%

77.43%
0.0%

Percent

Downtown Oakland Association

April 2016 Expenses

Property Maintenance: Bart 17th Street Gateway

November 10, 2015

Schedule A

PROJECT APPROACH AND ORGANIZATION

ORGANIZATIONAL APPROACH
The project will operate as part of the already operating Oakland Ambassador Program. This successful
program already has the tools and resources necessary to complete the project. The Ambassadors that
are assigned to complete the job will be operating under the same supervisory structure that currently
exists on the ground.
Please note that while we intend to hire a professional glazer to repair the special laminated glass panels,
we must work out the details with the City of Oakland in terms of liability for repair.
The following graph illustrates how the management and supervision of the program will take place:

Property Maintenance: Bart 17th Street Gateway

November 10, 2015

SCOPE OF WORK

Overview
Ambassadors will inspect the Special Laminated
Glass Panels and report their condition to the
city on a regular

Glass Panel
Inspection

If anti-graffiti film is damaged the proper

replacement will be used with the City
Representative in attendance
Certified Glazing Installer will work in accordance
with the printed recommendations to repair any
glass panel that is damaged beyond repair

Remove all debris and litter from pavers on a
daily basis

Glass Panel
Repair

Litter
Removal

Replace any paver that becomes a tripping

hazard.
Provide regular maintenance to ensure that
pavers do not come out of alignment.

Paver
Repair

Ambassadors will remove spills and stains using a

hot pressure washer.
Ambassadors will apply enzymes to areas with
frequent human waste areas.

Power
Washing

Service Frequencies
At part of daily patrols,
an in-depth review will
be done monthly

As needed

Daily

Regularly and as
needed

As spills and stains are

identified

Lighting

Public Art
Cleaning

Public Art
Inspections

Ambassadors will remove any stickers or graffiti

from the lighting structures.
Reports of any broken lighting infrastructure will
be sent to the city.
Ambassadors will remove any graffiti or stickers.
Pressure Washing will occur as part of our
regularly schedule pressure washing
Monthly visual inspections will be made for any
cracks, paint damage, or any unforeseen factors
Annual inspection of the entire piece will be
done using mechanical equipment to

Daily

As Need

Annual

Responsible
Party
Lake Merritt
Uptown
Association/Block
by Block

Progress Glass Co

Lake Merritt
Uptown
Association/Block
by Block
Lake Merritt
Uptown
Association/Block
by Block
Lake Merritt
Uptown
Association/Block
by Block
Lake Merritt
Uptown
Association/Block
by Block
Lake Merritt
Uptown
Association/Block
by Block
Lake Merritt
Uptown
Association/Block
by Block

NOTIFICATION REQUIREMENTS
The Lake Merritt Uptown Association will notify city representatives if any of the areas outlined as part of
this contract have been damaged or significantly altered in any way that may be the result of tampering,
or purposeful malicious behaviors. If the damage relates to the art work we will make contact with the
Citys art department (Kristen Zeremba), if the damage is to the lighting, paving and glass we will notify
(George Durney).

Property Maintenance: Bart 17th Street Gateway

November 10, 2015

DEPLOYMENT SCHEDULE
The deployment schedule calls for 18 hours of total time spent on the site per week. This is meant to
serve as a weekly average as we will spend more hours in the beginning to bring the site up to a level of
standard found with-in the rest of our programs.

BART 17TH STREET GATEWAY UPTOWN INDIVIDUAL BUDGET

10

Property Maintenance for Parcel 4 Uptown

November 10, 2015

SCHEDULE A
SCOPE OF SERVICE

PROJECT APPROACH AND ORGANIZATION

ORGANIZATIONAL APPROACH
The project will operate as part of the already operating Oakland Ambassador Program. This successful
program already has the tools and resources necessary to complete the project. The Ambassadors that
are assigned to complete the job will be operating under the same supervisory structure that currently
exists on the ground. The following graph illustrates how the management and supervision of the
program will take place:

11

Property Maintenance for Parcel 4 Uptown

November 10, 2015

WORK PLAN

Overview

Initial
Cleanup

Litter
Removal

Graffiti
Removal

Weed
Removal

Reporting

Hospitality
Services

Service Frequencies

Responsible
Party

Ambassadors will conduct a heavy cleaning

Lake Merritt
schedule during the initial launch of the program
During
t
he
f
irst
w
eek
o
f
Uptown
to bring the site up to high level of standard,
including the removal of weeds, overgrowth, and
launch
Association/Block
litter from the city.
by Block

Will be conducted through sweeping the district
Lake Merritt
by having Ambassadors use a bucket and broom.
Uptown
Will remove trash from sidewalk, landscaping,
Bi-weekly
Association/Block
and eighteen inches into the curb line.
by Block

Remove graffiti stickers and handbills from all
Lake Merritt
public fixtures.
Immediately upon
Uptown
Remove or paint over graffiti on private property
after obtaining a completed consent form from
identification
Association/Block
the property owner
by Block
Hand pulling isolated weeds
Use weed eater to remove all visible weeds after
weed killer has taken affect

Ambassadors will document all work performed

at the site and will provide all necessary
documentation to the City of Oakland including:
o Photos of the cleaned property
o Statistics on the amount of litter and
graffiti removed
o Hours spent at each site

Ambassadors expected to be the face of the
community in which they serve, even while
performing cleaning tasks. This includes but is
not limited to:
o Greeting pedestrians as they perform
their cleaning work
o Providing
directions
and
recommendations to local businesses
and attractions
o Knowing where individuals can receive
social service help if they are in need.

Weeds removed by
hand daily. Large
Lake Merritt
concentrations of
Uptown
weeds removed using a
Association/Block
weed trimmer as
by Block
needed

As work is performed

Lake Merritt
Uptown
Association/Block
by Block

As work is performed

Lake Merritt
Uptown
Association/Block
by Block

12

Property Maintenance for Parcel 4 Uptown

November 10, 2015

DEPLOYMENT SCHEDULE
The deployment schedule calls for 16 hours of total time spent on the site. This is meant to serve as a
weekly average as we will spend more hours in the beginning to bring the site up to a level of standard
found with-in the rest of our programs.

BILLING RATES
PARCEL 4 INDIVIDUAL BUDGET

13

LANDSCAPE MAINTENANCE SERVICES FOR T5/T6

November 10, 2015

SCHEDULE A
SCOPE OF WORK

Project approach and organization

ORGANIZATIONAL APPROACH
The project will operate as part of the already operating Oakland Ambassador Program. This successful
program already has the tools and resources necessary to complete the project. The Ambassadors that
are assigned to complete the job will be operating under the same supervisory structure that currently
exists on the ground.
The following graph illustrates how the management and supervision of the program will take place:

14

LANDSCAPE MAINTENANCE SERVICES FOR T5/T6

November 10, 2015

WORK PLAN

Overview

Irrigation
System

Mowing

Grooming

Fertilization

Pest
Management

Irrigation system are to be adjusted

appropriately for current environmental
conditions.
Regular cleaning, inspections and replacements
of equipment using only same manufacture and
type

Lawns will be mowed & edged
Leaves are to be removed

Pruning of all shrubs, trees, and vines
Remove any dead tree or shrubs, but do not
replace
Weeds will be kept to a minimum by either
hand pulling or a regularly controlled treatment
Mulch will be applied in a minimum of 3
Fall fertilization will occur after the seasons
first rainfall
Shrubs, trees, and other ground cover will be
fertilized in the fall after the seasons first
rainfall.
Gypsum will be used in areas that show
deficiency
Pests will managed through non-pesticide
methods whenever possible.
Invasive specices will be removed from
landscape
Pest resist plants will be planted whenever
possible

Service Frequencies

Responsible
Party

Weekly

Trimacs

Twice Per Month

Trimacs

Twice Per Month

Trimacs

Fall

Trimacs

As Need

Trimacs

Hardscape
Management

Ambassadors will remove any trash from

hardscaped areas.
Any root damage to the hard scape will be
reported to the city upon detection

4 days per week

Litter &
Graffiti
Removal

Ambassadors will remove litter from the site

and depose of it properly
Graffiti and stickers will be removed
immediately upon identification

4 days per week

Downtown
Oakland
Association/Block
by Block
Downtown
Oakland
Association/Block
by Block

15

LANDSCAPE MAINTENANCE SERVICES FOR T5/T6

November 10, 2015

DEPLOYMENT SCHEDULE
The deployment schedule calls for 9 hours of total time spent on the site per week. This is meant to
serve as a weekly average as we will spend more hours in the beginning to bring the site up to a level of
standard found with-in the rest of our programs.

BILLING RATES
We are aware that there are currently three RFPs out for bid with the City of Oakland. These RFPs
th
include Maintenance Services for the Bart 17 Street Gateway, Landscaping Maintenance at T5T6, and
Property Maintenance at Parcel 4 Uptown. As part of our budgeting process weve put together two
budget scenarios. These budgets are designed to show what the individual costs of operating each
program would be, and what the cost savings of a combined program would generate.
Because the Downtown Oakland Association and Block by Block would operate all of the programs within
our current scope of work, there is administrative cost savings and well as the sharing of resources. If we
are awarded all three contracts we will operate under the combined Program Budget.

T5/T6 UPTOWN INDIVIDUAL BUDGET