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Database Concepts
A database is
a collection of
related records
or similar fields
arranged in the
tabulated
format.
Database Concepts in
Excel
Blank rows
Signal the end of a database. Dont leave a blank row
between column headings and data records. DO leave a blank
row after all records and before totals, averages, or other
summary rows.
Field names
These must be the tops of columns, each be in a single cell
and unique within a worksheet. Be consistent: Label every,
column.
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Forms
Data forms
provide an
easy way to
enter or search
for data.
User can
change the
contents of a
field by editing
the text box
next to the
field name.
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Forms
The contents of
calculated
fields are
displayed
without a text
box, because
user cant edit
them.
However, if
user changes a
value that a
calculated field
is based on,
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Sorting Data
You can sort data by
text (A to Z or Z to
A), numbers
(smallest to largest
or largest to
smallest), and dates
and times (oldest to
newest and newest
to oldest) in one or
more columns.
Most sort operations
are column sorts,
but you can also
sort by rows.
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Sorting Data
1. Select any
cell within the
database.
2. From the data
ribbon, choose
-Sort.
3. Select the
column to sort by
from the Sort By
dropdown list
(click the Options
button to set any
special sorting
options for text
date or case
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sensitivity).
Filter
A filter is
used to
select
records that
meet a
specific
criterion and
temporarily
hide all the
other
records. User
can enter
Filter
Filter
You can also filter by more than one
column. Filters are additive, which means
that each additional filter is based on the
current filter and further reduces the
subset of data.
Using AutoFilter, you can create three types
of filters: by a list values, by a format, or by
criteria. Each of these filter types is
mutually exclusive for each range of cells
or column table. For example, you can filter
by cell color or by a list of numbers, but not
AutoFilter Option
AutoFilter includes several options:
Sort Ascending / Sort Descending
Color (where available)
Custom
Pivot tables
Pivot tables are a powerful tool for data
analysis. A pivot table summarizes the
columns of information in a database in
relationship to each other.
Enable quick reviews of what if
scenarios.
Allows you to manipulate data
without risking losing it or messing
it up.
Extract meaningful information from
your spreadsheet.
Pivot tables
Create PivotTables
using the PivotTable
and PivotChart
Report Wizard.
PivotTable Basics
PivotTable Report
Now you are ready to build the
PivotTable report. The fields you
select for the report depend on
what you want to know.
When you select a field, Excel
places it in a default area of the
layout for you. You can move the
field to another area if you want
to. For example, if you want a
field to be in the column area
instead of the row area.
Printing in Excel
Printing in Excel
Printing in Excel
Printing in Excel
Printing in Excel
Question
1. ___ can be used to enlarge or reduce
printed worksheet.
2. ___ is a collection of related records.
3. ____is used to select records that
meet a specific criterion and
temporarily hide all the other records.
User can enter criteria to set the filter.
4. When you delete a record using a
data form, the deletion is ____.
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Answer
1. Scaling can be used to enlarge or
reduce printed worksheet.
2. Database is a collection of related
records.
3. Filter is used to select records that
meet a specific criterion and
temporarily hide all the other records.
User can enter criteria to set the filter.
4. When you delete a record using a
data form, the deletion is permanent.