JAWAHARLAL NEHRU UNIVERSITY

NEW DELHI-110067
ENGINEERING DEPARTMENT
NOTICE INVITING TENDER
REGISTERED POST

F.No.- 4(34)/E/Tender/2014-15
18.12.2014
NIT No- JNU/Engg./38/2014-15
Sealed item rate tenders are invited by the EE (E) Room No. 141, Engineering
Department, JNU from the eligible contractor having valid registration in
appropriate class & category in CPWD/MES / Deptt. of Telecommunications /
Railways / NDMC / Central PSU & Delhi PWD/OEM/OEA and specialized
agencies for the following work:
Name of work:

Comprehensive annual maintenance contract for DG sets of

different make in JNU for the year 2014-15

Estimated Cost:

Rs. 16,98,096/-

Last Date of receipt of application for issue of tender: 29.12.2014 up to 4:00 P.M.
Last Date of sale of tender: 30.12.2014 up to 12.30 P.M.
Last Date of receipt of Tender:- 02.01.2015 up to 3.00 P.M and will be opened on the
same day at 3.30 P.M.
Cost of tender: Rs. 500.00 (Non-Refundable and to be submitted along with
application of issue of tender)
E.M.D.

:-

Rs. 33,962/-

P.G.

:-

5% of Tendered value before award of work

Security Deposit

:-

5% of Tendered Amount (After adjusting EMD)

Time allowed

;-

12 months

JNU reserve the right to reject any or all the tenders or accept them in part without
assigning any reason.
Earnest Money Rs. 33,962/- should be deposited along with tender document in the
shape of bankers cheque/Bank Draft of scheduled Bank drawn in favour of Finance Officer,
JNU.
The tender and the earnest money shall be placed in separate sealed envelopes,
each marked, Tender and Earnest Money respectively. Both the envelopes shall be
submitted together in another sealed envelope with the name of work and due date of
opening written on envelope. The envelopes marked, Tender of only those tenderers

shall be opened, whose earnest money, placed in the other envelope, is found to be in
order.
For eligibility criteria and other details please visit JNU website at www.jnu.ac.in and CPP
Portal Govt. of India.
Eligibility criteria
1. The agencies having successfully completed following works during last 7 years ending
last day of the month previous to the one in which applications are invited.
Two similar completed works each of value not less than of 60% of the estimated cost
put to tender with capacity of at least 380 KVA DG Sets.
Or
One similar completed work of value not less than of 80% of the estimated cost Put to
tender with capacity of at least 500 KVA DG Sets.
2. Similar nature of work means comprehensive maintenance and operation of DG Sets.
3. The application should be given for issue of tender document along with the attested
photocopy of the Registration No./OEM/OEA of DG sets, valid electrical contractor
license PAN, TIN and Sales Tax and Service Tax registration, last Return File in respect
of TIN, ESI and PF registration, experience certificate.
4. The completion certificate issued by the officer of the client department of the rank of
Executive Engineer or equivalent will have to be furnished along with the application.

Note:-

Downloaded tenders are not acceptable, interested bidders has to purchase

tender document from the Engineering Department JNU upto specified date
and time as mentioned above.
EXECUTIVE ENGINEER (E)

JAWAHARLAL NEHRU UNIVERSITY

ENGINEERING DEPARTMENT
SCHEDULE OF QUANTITY
Name of work:

Comprehensive annual maintenance contract for DG sets of

different make in JNU for the year 2014-15

S. No.
Description of item
Quantity
Unit
1.
Annual maintenance including B&C
check of following capacity DG Sets
complete with supplying and replacement
of defective parts, i.e. oil filter, diesel
filter, air filter rocker cover gasket, fuel
pipe exhaust intel gasket, water separator,
water hose sets, de-scaling of radiator, cuwasher etc as per scope of work as and
when required.
a
250 KVA DG Set Engine Cummins make 03 Nos. Set
Set

200 KVA DG Set Engine Cummins/Ashok 03 Nos.

Leyland make
01 No.
185 KVA DG Set MWM make

125 KVA DG Set Engine Cummins make

03 Nos.

Set

30 KVA DG Set Kirloskar make

01 No.

Set

380 KVA DG Set Cummins/Greaves make 04 Nos.

Set

500 KVA DG Set Cummins make

Set

2.

Repair/fixing of self starter for 30/62 02 Nos.

KVA/15 KVA DG Set including testing
and commissioning etc complete as
required.
Repair/fixing of self starter for 200 03 Nos.
KVA/250 KVA/185 KVA, DG sets
including testing and commissioning etc
complete as required.
Repairing/fixing of self starter for 380/500 02 Nos.
KVA DG sets including testing and

3.

4.

03 Nos.

Set

Each

Each

Each

Rate

Amount

5.

commissioning etc complete as required.

Supply and fixing of automatic voltage 04 Nos.
regulator for 500/380/250/185/125 KVA
DG
sets
including
testing
and
commissioning etc complete as required.

Each

6.

i
ii
iii
iv
v
7.

i
ii
iii
iv
v
vi

Supplying and fixing of following

electromechanical and electronic relayis
and other accessories on the existing
control panel of 30/125/185/250/500 KVA
DG sets complete with inter-connection
thimbling
Automatic Voltage Relay 300-400 volts 110 sec (on/off delay relays)
Over under voltage relays for 300-400500 volts 0-10 sec. (on/off delay relay)
Automatic Engine Relay 200 volts DC
(0-30sec)
Earth leakage relay 200 MA-300 MA
240V DC.
8/11 Pin control relay with base
Supplying and fixing of V-Belt for the
following generator of different capacities
as and when required at site.
250 KVA DG Set
185/200 KVA DG Set
125 KVA DG Set
30 KVA DG Set
380 KVA DG Set
500 KVA DG Set

04 Nos.

Each

04 Nos.

Each

04 Nos.

Each

02 Nos.

Each

10 Nos.

Each

02 Set
02 Set
02 Set
01 Set
02 Set
02 Set

Each
Each
Each
Each
Each
Each

8.

Round the clock operation of DG Set of

30/125/185/200/250/380/500KVA
capacity installed at different locations in
JNU Campus complete with rectification
of elect faults as AMF panel including
supply and fixing of minor fuses,
connector, indicator lamps, selector
switches, rectifier plate etc, as and when
Each
required.
12 months month

9.

Providing power contactor 250 AMPS, 3 2 Nos.

Pole, AC-3

Each

10.

Providing power contactor 550 AMPS, 3 2 Nos.

Pole, AC-3 suitable for 380 KVA DG Set

Each

11.

Providing power contactor 400 AMPS, 4 2 Nos.

Pole, AC-1
Total

CONSULTANT (E)
(E)

Each

EXECUTIVE ENGINEER

SCOPE OF WORK

(A) Agency shall execute the following periodic/preventive maintenance to keep the
DG sets in order.
Engine:- Checking of oil and lubricating oil level and topping up if required,
checking all parameters and performance of engine on load conditions.
Alternator:- Checking of mounting and coupling bolts for tightness, checking of
bearing for condition and greasing checking IR valves of alternator, insulations,
cleaning of alternator, tightening the loose-connections and cable and terminations,
checking for vibration, voltage, frequency, RPM, carbon brushes etc.
Control:- Cleaning AMR of panel, MCCBs contactor relays and panel timers with
blower & CTC solution, checks for control and power wiring, tightness of
connections and fuses, correctness and calibrator of all meters, relays, contactors and
MCCBs as and when required.
Batteries:- Tightness of connections, Diagnostics of fault and rectify supply &
replacement of terminals and applying petroleum jelly, checking specific gravity of
electrolyte of each cell and checking the charging system.
Cooling:- Checks for any leakage of radiator supply & filling of coolant, if required
to check the condition of hose pipes, jublee clamps, V-Belts and repair of all the
minor parts as required.
Fuel System:- Checking and repair of fuel pump, fuel pipelines and hoses, cleaning
the fuel tank etc.
Periodic:- The agency will carry out all services/maintenance recommended by
manufactures such as:
(A) B check maintenance at 250 hrs. or six months whichever is earlier.
(B) C check maintenance at 1500 hrs. or one year whichever is earlier.
All the materials read for B&C check has to be arranged by the agency.
(B) Starting & Testing:- After carrying out all checks and performance of DG sets shall
be observed and parameters of all the parts and meters should be within limit.
(C) Service at Call:- In addition to the Fortnight visits, the agency will provide its
service in case of any fault/emergency or as and when required without any estra
charges and within 24 hours.

(D) Cost of Spare Parts:-The contractor shall bear the cost of spare parts required during
daily routine/periodic preventive maintenance work like oil filter, fuel filter, air filter,
rocker cover gaskets, exhaust inlet/gaskets, water separators, fuel pipes, water hose
sets, diesel hose pipes, repairing and de-scaling of radiators, cu-washers, carbon
brushes, repairing of self, rectifier plates, fuel pump, volt meter, ammeters selector
switches, small fuses, relays, battery terminals V-Belts, frequency meter, indicating
lamps, temperature sensor, pressure meter, counter, coolant and other small exposed
parts of the engines as and when required at site.
(E) The work not included in the scope of work;
1. Supply of major contractors, MCCBs relays, batteries, piston, liner injector
nozzle, radiator fan and internal parts of the engine.
2. Calibration of nozzles and injectors.
3. Rewinding of alternators and exciter.
4. Mobil oil & Diesel shall be supplied departmentally.

CONSULTANT (E)

Conditions of Tender: (AMC of DG Set)

EXECUTIVE ENGINEER (E)

1. The work shall be carried out as per CPWD specifications for DG Sets
and to the entire satisfaction of Engineer-in-charge.
2. The firm has to depute well trained and experienced staff as under in
each shift on all days including Saturday, Sunday & Holidays/National
Holidays for operation of DG Set, a penalty of Rs. 800/- and 600/- for
generator operator/Khalasi (Helper) per day/shift shall be imposed if
found absent from the duty.
(a) Generator Operator
month

(b) Khalasi (Helper) -

01 No. (general shift) whole month

(c) Reliever

01 No. (15 days) whole month

03 Nos. (01 No. in each shift) whole

3. The firm will depute one service Engineer both mechanical and
electrical once in a fortnight to counter check the status of DG set.
4. The complaints received should be attended within 4 hours of their
receipts where as major repairs shall have to be rectified within 48
hours failure to do so a penalty of Rs. 1000/- per day subject to
maximum of Rs. 20000/- per month shall be imposed.
5. All the preventive and breakdown maintenance work done should be
recorded in service log book to be maintained by the agency.
6. The firm has to maintain attendance register for staff, log book of plant
and all the working hours should be recorded on daily basis.
7. No advance payment shall be made to contractor, however quarterly
payment shall be released to the contractor after verifying from the log
book.
8. Income tax, work contract tax would be deducted as per rules.
9. The contractor should quote their rates after inspecting nature of work
required to be done at site.
10.All the condition of contract 2010 JNU are applicable on contractor.
11.AMC will initially be awarded for one year and can be extended upto 3
years on same terms and conditions if services of agency found
satisfactory after one year.
12.The contractor shall arrange all the materials required for the work.

13.All building rubbish/malba shall be disposed off at specified Govt.

dumping ground beyond JNU limits by mechanical transport including
loading/unloading etc as complete.
14.5% performance guarantee will be taken before award of work from the
lowest tender/contractor to whom the work is awarded.
15.No labour hutments shall be allowed.
16.Watch & ward of the material brought/work done will be the
responsibility of the contractor till the work is completed and handed
over to the JNU Authority.
17.The contractor should quote his rates excluding service tax. However
service tax shall be reimbursable as per General Conditions of Contract
2010 JNU.
18.The firm shall have to arrange small items like cotton, old dhotis,
battery water and tools to carry out daily routine checkup of DG Sets.
19.The testing of each DG Set shall be done by the operator daily in the
morning for 5 minutes. Cleaning and maintenance of battery terminals,
panels and DG Sets shall be done daily.

CONSULTANT (E)
ENGINEER (E)

EXECUTIVE

LIST OF APPROVED MAKE

1.

Self Starter

2.

Automatic voltage regulator

3.

Automatic voltage relay

4.

Over/under voltage relay

5.

Automatic Engine relay

6.

Earth leakage relay

7.

Pin control relay with base

8.
9.

V-Belts
Power contactor

Consultant (E)
(E)

As per original manufacturer

the Engineering In-charge
As per original manufacturer
the Engineering In-charge
As per original manufacturer
the Engineering In-charge
As per original manufacturer
the Engineering In-charge
As per original manufacturer
the Engineering In-charge
As per original manufacturer
the Engineering In-charge
As per original manufacturer
the Engineering In-charge
Fenner / equivalent
L&T / GE / C&S

/ approved by
/ approved by
/ approved by
/ approved by
/ approved by
/ approved by
/ approved by

Executive Engineer