NAME: .

CLASS:
.

DEEPER LIFE HIGH SCHOOL

Website: www.dlhschools.com E-mail:
deeperlifehighschool@yahoo.com
THIRD TERM E-LEARNING NOTE
SUBJECT: DATA PROCESSING

CLASS: SS 1

SCHEME OF WORK
WEEK

TOPICS

THEME: FUNDAMENTALS OF COMPUTER

1. Revision of last terms work
2. Spreadsheet: (a) Definition of Spreadsheet. (b) Uses of
Spreadsheet. (c) Examples of Spreadsheet.
3. Spreadsheet (d) Loading and exiting Ms-Excel. (e) Creating,
Saving and retrieving files.
4. Database Management System (a) Definition of Database
Management System (b) Uses of Spreadsheet and Ms-Access for
Database Management.
5. Database Management System: (c) Loading and exiting MsAccess (d) Creating, saving and retrieving files
THEME: COMPUTER MAINTENANCE ETHICS AND HUMAN
ISSUES:
6. Computer Ethics: (a) Computer room management ethics (b)
Laboratory rules and regulations
7-9 Safety Measures (a) Safety measures (i)The sitting arrangement
(ii) Positioning of monitoring the computer room. (iii) Illuminating the
computer room (iv) Maintaining a dust-free environment (v) Keep
liquid away from the computer.
10. Revision.
11.
-13 Examination
REFERENCES:
A
Textbook on Data Processing for Senior Secondary
School 1, By Adedapo F.O and Michelle E.S
Computer Studies for Senior Secondary Education by HiiT @
School, Computer Studies for Senior Secondary Education

WEEK TWO
DATE:..........................................
TOPIC:

SPREADSHEET

CONTENT:
1. Definition of Spreadsheet.
2. Uses of Spreadsheet.
3. Examples of Spreadsheet.
SUBTOPIC 1: Definition of Spreadsheet
A Spreadsheet is simply a sheet of paper on which horizontal and
vertical lines to generate a rectangular grid, much as your mathematics
copy. A spreadsheet can also be called a workbook or code book. A
workbook (e.g. Excel) is a collection of one or more worksheets (A
worksheet is like a page in the workbook) .Each square or block is used
to write number or text or figure for calculations if required as shown
below;

A rectangular grid for data entry

Spreadsheets can also be defined as active software based tables used
to express numerical values. (The format and name are derived from an
old manual system.) An Electronic spreadsheet is an electronic
counterpart of the paper spreadsheet.
SUB-TOPIC 2: Uses of Spreadsheet
USES OF SPREADSHEET PACKAGES

For Statistical analysis

For Mathematical purposes
Regression analysis
Budget management and control
Preparation of daily sales report
Stock / Inventory control analysis
Preparation of examination results
Accounting purpose
Financial projection and analysis
Preparation of Payroll, etc
Further Uses of Spreadsheet are to;
i.
store information in the memory of the computer
ii.
ask the computer to calculate results
iii. display the information and results on the computer screen in
the desired manner.
iv. tabulate data inputs.
v.
process data and perform integrated calculations using formulas
vi. make financial business statements
vii. make production of breakdown analyses and graphs
Spreadsheet can be APPLIED in the following areas;
1. Annual reports of business firms
2. Invoices or bills
3. Tender evaluations
4. Banking
5. Inventory control
6. Budgets
7. Payroll
8. Scientific calculations
SUB-TOPIC 3: Examples of Spreadsheet
The best known spreadsheet formats are MS Excel, SPSS (Spreadsheet
package for social science) and Lotus developed in the 1980s and
introduced worldwide by the 1990s. Spreadsheets have now
standardized most of the old style accounting methodologies and are a
primary source of raw data.
Further Examples of Spreadsheet Packages are;
Lotus 1-2-3
Microsoft Excel
STATVIEW

Quattro pro
Easy Calc
GS-Calc
Super-Calc
VisiCalc

EVALUATION:
(i) Define Spreadsheet
(ii) List FIVE uses of Spreadsheet.
READING ASSIGNMENT:
Study on how to load and exit spreadsheet using Ms-Excel.
WEEKEND ASSIGNMENT:
OBJECTIVE TEST:
1.
.................... is a simple sheet of paper on which horizontal and
vertical lines are drawn to generate a rectangular grid (a) Spread code
(b) Spreadsheet
(c) Firmware
(d) Hardware
2.
.......................... Is not an area of spreadsheet application?
(a) Banking
(b) Budgets
(c) Payrolls
(d)
Network
software
3. Examples of Spreadsheet package include all except (a) Lotus 123
(b) SPSS (c) Ms-Exc el (d) CPU unit
4.
The best known spreadsheet formats were developed in
the...................
(a) 1990s
(b) 1980s(c) 1890s (d) 1970s
5. The most common spreadsheet format is known as...........
(a) System Sheet
(b) Ms-Excel
(c) Supercalc (d) Lotus

WEEK: 3
DATE:...............................
TOPIC: PRACTICALS ON EXCEL
CONTENT:
1. Loading and exiting Ms-Excel

2. Creating, Saving and retrieving files

ACTIVITY: Educator is to carry out this practical with the students.

SUB-TOPIC 1:
LOADING AND EXITING SPREADSHEET PACKAGES
The feature of a typical Microsoft Excel environment is presented below;
Title
Bar

Menu
Bar

Ribbon
Bar

Office
Button

Formula
Bar

Name
Box

Active
Cell

Row
number
.

Column
letter Bar
Vertical
Scrollbar

Cell
Pointer
Horizontal
Scrollbar

Sheet
Tab

Status
Bar

Loading the Spreadsheet Package

To load a spreadsheet package, take the following steps:

Click on the START button
Point to ALL PROGRAMS
Point to Microsoft Office
Click on Microsoft Excel
METHOD II
Double-click the Microsoft Excel icon on the desktop. The spreadsheet package
opens. The active cell is cell A1 and the active worksheet is sheet1.

Exiting the Spreadsheet package

To exit a spreadsheet package, take any of the following steps:
Click on the File menu and select Exit.
Click on the Close button on the title bar
Press ALT+F4.

SUB-TOPIC 2:
Creating a New Worksheet
To create a new Excel worksheet follow the steps below:

Saving a

Click on the Microsoft Office Button

Click on new from the menu displayed
OR press CTRL+N
Worksheet

To save a worksheet for the first time, follow the steps below;
Click on the Microsoft office Button
Click on Save
When the dialog box appears, in the save in box click on the arrow, a drop
down menu appears.
Select a location to save e.g My Document
Type a file name in the File name box.
Click on Save
Save in Box
Arrow for Drop Down

File Name Box

Save Button

Fig 4.3: Save As Dialog Box

Subsequently, just press ctrl + S to continue saving the worksheet.

NOTE: Educators should please show the students other methods of saving a
worksheet

Retrieving a Worksheet

To retrieve an existing or saved worksheet, follow the steps below;

Load the spreadsheet package (Microsoft Excel in this case)
Click on the File menu or the Microsoft Office button
Click on Open, the open dialog box will be displayed
Click on the arrow beside the Look in box
Select My Document from the drop down menu
Click on the File Name
Click on Open

EVALUATION:
1.

(a) Define a Worksheet.

(b) State the THREE types of data that can be entered into a worksheet.
2.
Highlight the steps required to do the following;
(a) Open a worksheet
(b) Save a worksheet
(c) Retrieve a
worksheet
(d) Rename a worksheet

WEEKEND ASSIGNMENT:
1.

.................... Can be defined as the working area of the program where

entering of data and calculations are handled.
(a) Worksheet
(b) Workbook
(c) Work cell
(d) row
2.
Which of the following cannot be found in a worksheet?
(a) Cell pointer
(b) Column (c) Animations
(d) Row
3.
.................... Are mathematical expressions which return calculated value?
(a) MS Excel
(b) Formula
(c) Equation
(d) Function
4.
To save a workbook for future reference, a ...................... must be given to it.
(a) File name
(b) File title (c) Reference name
(d) Reference title
5.
..................... changes the way numbers and text are displayed in a
worksheet.
(a) Arrangement (b) Decoration
(c) Formatting
(d)
Highlighting
6.
................... sign is displayed when the content of the cell is more than what
the cell can accommodate. (a)
(b)
(c)
(d) #

WEEK: 4
DATE: ..............
TOPIC: DATABASE MANAGEMENT SYSTEM I
CONTENT:

Definition of Database Management System

2. Uses of Spreadsheet and Ms-Access for Database Management.
1.

SUB-TOPIC 1: Definition of Database Management System

A Database is a single organized collection of data for one or more purposes

stored with minimum duplication of data items so as to provide a consistent and

controlled pool of data. For example a school students database will contain data
relating to the student such as academic results, school fees, accommodation et.c

A Database Management System (DBMS) is software that controls the

storage, retrieval and manipulation of data stored in a database. Using a DBMS
makes files easy to store, edit and retrieved effectively. Examples of DBMS are:
Microsoft Access, Dbase IV, Oracle, MYSQL, MSSQL, and FoxBASE plus, Sybase.

Database

Management Systems (DBMSs) are specially designed

software applications that interact with the user, other applications, and the
database itself to capture and analyze data. A general-purpose DBMS is
a software system designed to allow the definition, creation, querying, update, and
administration
of
databases.
Well-known
DBMSs
include MySQL, MariaDB, PostgreSQL, SQLite, Microsoft
SQL
Server, Oracle, SAP
HANA, dBASE, FoxPro, IBM
DB2, LibreOffice
Base, FileMaker
Pro, Microsoft
Access andInterSystems Cach.
SUB-TOPIC 2: Uses of Spreadsheet and Ms-Access for Database
Management
The Following are areas in which spreadsheet and Ms-Access can be
used in Database Management;
1. Searching
2. Sorting
3. Modifying
4. General reporting
Searching:
i.
On the tools menu, click options.
ii.
Click the edit/find tab.
iii. Under default find/replace behavior select either of fast search,
general search or start of field search.
Sorting:
i.
Start Microsoft Access, and then open the database that you are
working with.
ii.
Open the table or the form whose data you want to view.
iii. Click the field that you want to use for sorting records
iv. On the records menu, point to sort and then click sort ascending
or sort descending.
Modifying:
i.
Open a table or a query in the datasheet view or a form in form
view
ii.
In Microsoft Office Access 2003 or in earlier versions of Access, to
add a new record, point to go to on the edit menu, and then
click new record

Generating Report:
i.
Open the database window and click on the report tab
ii.
Click New. A dialog box appears
iii. Choose between Columnar and tabular.
iv. Select the table or the query that you want to use for your report
v.
Click Ok.
EVALUATION:
1. What is a Database?

GENERAL EVALUATION:
1. List FIVE examples of DBMS
2. Explain any THREE uses of Ms-Excel in DBMS.

READING ASSIGNMENT:

Students are expected to read read on how to load and exit Ms-Access.

WEEKEND ASSIGNMENT:
1. A Software that controls the storage, retrieval and manipulation of data stored
in a database is called-------(a) DBMS (b) Database (c) LAN (d) PDMS
2. A single organized collection of data for one or more purposes stored with
minimum duplication, so as to control pool of data is called..
(a) Data (b) Field (c) Records (d) Database
3. Which of these is odd one out in the use of Ms-Access in Database?
(a) Sorting (b)Modifying (c) Searching and report generating (d) Location
4. The following are examples of DBMS except ------(a) Ms-Access and FoxBASE (b) Dbase and Sybase (c) Oracle and MYSQL (d)
Paradox and WWW.
5. A computerized system that performs mathematical operations on input- data
to transform it into the output (audio, video, graphic, numeric or text) form
desired by a system user is called----------(a) Data processing system (b) Global positioning system(c) Megatronic
systems (d) all of the above.

WEEK 5
DATE: ..................................
TOPIC: DATABASE MANAGEMENT SYSTEM II
CONTENT:
1. Loading and exiting Ms-Access
2. Creating, saving and retrieving files.

SUB-TOPIC 1:

Loading and exiting Ms-Access (PRACTICAL)

Unlike a word processing or spreadsheet document, which you can name after you have
started or completed it, a database has to be named before any work is started on it.

1.
2.
3.
4.
5.
6.

Click on the Start button.

Select All Programs.
Select Microsoft Office and then
Microsoft Office Access.
Check for New Blank Database and then click on Blank database.
Type a name for your database into the File Name, box.
Click Create and you are in Access environment

Blank Database

Create

When working in Access, you make use of tables. Tables are the most important object in
the database.
To create a table you can use any of the following methods:
1. Datasheet view
2. Design view
3. Table wizard
Creating a table in Datasheet view

1. Open the database.

2. Click Create Menu.
3. Click Table Design Tab

4. Enter Field Names and Data Type e.g. Surname, Middle name, Last Name etc

5. Save table,

6. (A prompt for primary key pops out, click No for now)

7. Click View

View

8. Select Datasheet view.

Exiting the Ms-Access

To exit Ms-Access package, take any of the following steps:

Click on the File menu and select Exit.
Click on the Close button on the title bar
Press ALT+F4.

SUB-TOPIC 2:
Creating a New Ms Access Database
To create a new Ms Access Database, follow the steps below:
Click on the Microsoft Office Button
Click on new from the menu displayed
OR press CTRL+N
In any of the cases, the new Database created overrides the previous
but you can navigate to the old as follow:
Click on the Microsoft Office Button
From the displayed menu you will see all recent Databases on the
right pane.
Saving a Worksheet on Ms-Access
To save a worksheet for the first time, follow the steps below;
Click on the Microsoft office Button
Click on Save
When the dialog box appears, in the save in box click on the arrow, a drop
down menu appears.
Select a location to save e.g. My Document
Type a file name in the File name box.
Click on Save
Save in Box
Arrow for Drop Down

File Name Box

Fig 4.3: Save As Dialog Box

save Button

Subsequently, just press ctrl + S to continue saving the worksheet.

NOTE: Educators should please show the students other methods of saving a
worksheet

Retrieving a Worksheet on Ms-Access

To retrieve an existing or saved worksheet, follow the steps below;

Load the Ms-Access package
Click on the File menu or the Microsoft Office button
Click on Open, the open dialog box will be displayed
Click on the arrow beside the Look in box
Select My Document from the drop down menu
Click on the File Name
Click on Open

WEEK 6
DATE: ..................................
TOPIC: COMPUTER ETHICS MANAGEMENT
CONTENT:
1. Computer room management ethics
2. Laboratory rules and regulations.

SUB-TOPIC 1: Computer room Management Ethics

Ethics is a set of moral principles that govern the behavior of a group or
individual. Therefore, computer ethics is a set of moral principles that
regulate the use of computers. Some common issues of computer ethics
include intellectual property rights, privacy concerns, and how
computers affect the society. While it may be possible to access
someones personal information on a computer system, computer ethics
would advise that such an action is unethical.
*Educators should tell the students the evil of hacking

Computer Room Management Ethics Ways of taking

good care of the computer Room/Laboratory
1.
2.
3.
4.
5.

Computer room should be free of dust; this is possible by cleaning

the room and dusting the computers regularly.
Appropriate lighting system should be put in place
There should be ventilation in the computer room.
Setting computer the chairs and tables should be set in a
comfortable manner.
The computer and their peripherals should be arranged in an
orderly manner.

Components in the computer room

The following are what should be found in a computer room.

1. Computer
2. Stabilizer
3. Uninterrupted power supply (UPS)
4. Air conditioner
5. Fan
6. Diskettes and flash disks
7. Chairs and tables
8. White marker board
*Educators should explain to the students that what we have
highlighted in yellow is still mentioned because the scheme and
books still carry it but in reality it is no more a technology for the
present time.
SUB-TOPIC 2: Laboratory rules and regulations.
RULES AND REGULATIONS OF THE COMPUTER LABORATORY
1.
2.

Computer room should be kept tidy always by regular cleaning

No visitors: the computer room should be made a restricted place
not every disk and harry should have access into the computer
room.
3.
The security should be very tight to prevent stealing of the
equipment.
4.
Eating: eating in whatever form should be discouraged.
5.
No staff should attempt to repair any faulty system but the
attention of a qualified engineer should be called in the event of
any faulty equipment.
6.
All electrical appliances should be switched off at the end of each
days activity.
7.
Noise: noise of all form should be discouraged such as stereo set,
sound set etc.
8.
Always shut the door when coming in or going out.
9.
On account should anyone remove cable from the socket.
10. Always shut down the system properly and arrange the chair
before leaving computer room.
11. Always cover the computer system after use.
12. The use of anti-glare is recommended when using computer, in
order to protect the eyes.
CARE OF THE COMPUTER

1.

Computer and related devices are not heat friendly, therefore, do

not operate computer in a poorly ventilated environment.
2.
Never switch off computer but shut down properly to avoid creating
irreparable error on your hard disk.
3.
Do not leave computer or related devices while they are not being
used.
4.
Always follow the shut down procedure and never turn off the
computer until a screen message tells you to do so.
5.
Do not shake the desk or table while the computer and other
related devices are working to prevent interrupt.
6.
Always cover your computer and other devices with their cover
when they are not in use to protect them from dust
EVALUATION
1. What is Computer Ethics?.
2. List 5 computer room/laboratory ethics
READING ASSIGNMENT
Students are to read Safety measures
WEEKEND ASSIGNMENT:
Objective:
1.
_____ is a set of moral principles that regulate the use of
computers.
(a). Profession (b). Computer behavior

(c). Computer ethics

(d). computer users

2.

_____ is a place where the teaching and learning of computer

studies takes place.
(a). Computer laboratory
(b). Computer
shop
(c). Computer factory
(d). Computer house

3.

These are some of the components of an ideal computer laboratory

except _____ (a). White marker board (b). Printers
(c). Chairs
and computer system (d). Washing machine

4.

Which of the following is good computer ethics? (A). Fighting other

students
(b). moving the computers about
(c). Cleaning the
computer with dust-free napkins
(d). spraying fluid in the
computer room

5.

The use of a dust cover to cover a computer system when it is not

in use is a computer laboratory rule.
(True / False)

WEEK 7-9
DATE..
TOPIC: SAFETY MEASURES
CONTENT:
1. Safety Measures

SUB-TOPIC 1: SAFETY MEASURES

Safety measures are caution taken by the users to prevent avoidable
danger or harm.
When using computers, safety measures must be taken to protect both
the computer system and the People that are using it, by doing this, the
computers life span can be prolonged.
The following points summaries the safety measures every computer
user is expected to take in the
Process of using the computer systems:
1.

Good sitting habit must be exercised.

2.

Using antiglare protection should be recommended.

3.

Monitor base must be positioned correctly.

4.

Dust free environment must be maintained.

5.

Keep liquid away from the computer. Students are not expected to
eat or drink beside the computer.

6.

A computer room must be adequately illuminated.

7.

A computer laboratory or where computer is placed should be well

ventilated. This can be done by using air conditioner to keep the
surrounding cool.

EVALUATION:
State four Safety measures that need to be taken when using a
computer
.
.
.
.
WEEK: 10 REVISIONS

WEEK 11-13

EXAMINATION