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Tally.ERP 9
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Contents
Contents
Introduction
Features of Banking in Tally.ERP 9 ....................................................................................................................1
Migrating Banking Vouchers for Existing Data ..................................................................................................2
Cheque Printing
Accessing Cheque Printing .................................................................................................................................5
Printing Cheques / Cheque Printing Reports ....................................................................................................13
Configuring Cheque Printing ............................................................................................................................17
Bank Reconciliation
Accessing Bank Reconciliation ..........................................................................................................................19
Printing Bank Reconciliation Statement ............................................................................................................24
Configuring Bank Reconciliation ......................................................................................................................27
Deposit Slip
Accessing Deposit Slip .......................................................................................................................................30
Printing Deposit Slip / Deposit Slip Report .......................................................................................................33
Configuring Deposit Slip ...................................................................................................................................36
Payment Advice
Accessing Payment Advice ................................................................................................................................38
Printing Payment Advice ..................................................................................................................................39
Introduction
Banking Module has been enhanced in Tally.ERP 9 to simplify the overall banking experience. A
separate menu Banking has been provided under Utilities in the Gateway of Tally and the user
need not go to different menus to operate the banking related operations in Tally.ERP 9, such as
printing cheques, BRS, printing deposit slips, printing payment advices, etc.
The banking transactions can now be provided with bank allocation details such as the transaction type, instrument no, date, etc. A single bank amount can also be allocated to multiple
transaction types such as cheque, Electronic Cheque, Electronic DD/PO, Inter Bank
Transfer, Others and Same Bank Transfer based on the requirement.
The BRS screen will now provide detailed information with regard to transaction types, instrument
no., instrument date, cheque favouring, etc. The user can also provide opening BRS for unreconciled transactions.
Allows the user to print the pending or already printed or the required cheques continuously
from a single screen.
It also allows the user to update the cheque details and have track of cheques to be
printed, of a selected or all banks.
Bank Reconciliation:
The BRS screen allows the user to reconcile the bank account.
This screen will now provide detailed information with regard to transaction types, instrument no., instrument date, cheque favouring, etc.
The user can also provide opening BRS for unreconciled transactions.
Deposit Slips:
The deposit slips for the selected Bank with complete details in-house may be generated
through an automated system.
Introduction
Payment Advice:
The payment advice sent to the suppliers / other parties along with the cheques/other
instruments may be generated quickly from the voucher itself.
The Transaction Type row in the Bank Reconciliation screen will be blank. The user may
alter the vouchers and select the appropriate transaction type (Cheque/DD) in the Bank
Allocation table and accept the vouchers, in case required.
Introduction
The Instrument Date displayed in the Bank Reconciliation screen will be the Voucher
Date. The reconciliation will be based on the Instrument Date provided in the Bank Allocation table and not on the Voucher date.
Introduction
The Bank Reconciliation screen lists the transactions on the basis of each transaction
type selected in the voucher.
Example: A single banking voucher having Cheque/DD and Electronic Cheque as Transaction type will be considered as two transactions in the Bank Reconciliation screen.
Cheque Printing
The Cheque Printing option in the Banking menu allows the user to print all the pending, already
printed or the required cheques continuously from a single screen. It also allows to update the
cheque details of a transaction, i.e., the instrument no, instrument date, cheque favouring, etc.,
The Select Bank screen displaying the List of Bank appears as shown:
Cheque Printing
By default, this screen displays list of pending cheques of the current dates month.
Press F6: Show All to display all the cheques.
Cheque Printing
Cheque Printing
Figure 1.4 Cheque Printing - Bank ledger selected not configured for Cheque Printing
The user may set the Cheque Printing Configuration from the above screen, i.e.,
Cheque Printing
Figure 1.5 Cheque Printing - Select a Bank ledger to Configure for Cheque Printing
Cheque Printing
Figure 1.6 Cheque Printing - Configuring Cheque Printing for a Bank account
Cheque Printing
The Cheque Printing screen of the Bank ledger configured displays the pending cheques screen
as shown:
Select the required row from the Cheque Printing list to open the voucher in alteration
mode.
F2: Period: Allows to change the period.
F4: Bank: Allows to select All / Other required Bank from the list.
Cheque Printing
F7: Edit Ch Details: Allows to edit/update the Favouring Name, Instrument No, and
Instrument Date columns, as shown:
When the user tries to access F12: Range for filters in Edit Cheque Details
screen, will prompt to Accept the current screen before proceeding.
Cheque Printing
F12: Range: Allows to filter the Cheque printing screen. The user may filter the transactions based on the Amount, Bank Date, Date, Favouring Name, etc as shown:
10
Cheque Printing
Cheque Printing
12
Cheque Printing
Show
Forex Transactions only: Set this option to Yes in case you need only the
forex transactions to be displayed in the report.
This option appears only in case Multi Currency feature is enabled for the
company
Show
Payment Favouring: Set this option to Yes to print Favouring Name details in
the report.
Show Remarks also: Set this option to Yes to print the Remarks in the report.
Accept to print.
The Cheque Report Printing screen is displayed as shown:
Confirm to Print.
13
Cheque Printing
14
Cheque Printing
This option is similar to the function key F6: Show All / Hide Printed.
This option appears only in case the company is enabled with multi currency
feature.
The Favouring Name column displays only those names which are different
from the Party/Ledger account names.
15
Bank Reconciliation
The Bank Reconciliation option in the Banking menu allows the user to perform the following
operations:
The user can also provide opening BRS for unreconciled transactions.
Alter the voucher by selecting the required transaction from the Bank Reconciliation
screen.
Filter the report to display transactions based on Amount, Bank Date, Instrument No,
Instrument Date, Party ledger, etc.
The Select Bank screen displaying the List of Bank appears as shown:
16
Bank Reconciliation
Bank Reconciliation screen can also be accessed from Gateway of Tally >
Display > Accounts Books > Cash/Bank Books > Select Bank Ledger >
Select a month > F5: Reconcile.
By default, the screen displays the period range from date specified in the
Effective Date for Reconciliation in the Bank ledger master till the date of
last entry.
The
Bank Date has be to be provided based on the Instrument Date and not
on Voucher Date.
F2: Period: Allows the user to change the period to display the Bank Reconciliation screen
for the specified period.
S: Set All Dates: Allows the user to specify the bank date to set for all the transactions at
once.
C: Create Voucher: Allows the user to create voucher from the reconciliation screen itself.
U: Opening BRS: In Tally.ERP 9 Series A Release 3.0 onwards the user may provided
opening BRS to the unreconciled transactions using this function.
17
Bank Reconciliation
BRS feature was used in the middle of the financial year by setting Effective Date
of Reconciliation in Bank ledger master in Tally.ERP 9, or
Accounting was started in Tally.ERP 9 in the middle of the financial year.
Opening balance of Bank having unreconciled transactions brought forward to
Bank ledger created in Tally.ERP 9, or for other reasons.
In these cases the user had to manually have track of the unreconciled transaction until
they are reconciled.
To provide Opening BRS:
Click
U: Opening BRS
The Opening Bank Allocation screen for the selected Bank is displayed as shown:
18
Bank Reconciliation
the screen.
When the company data is split the unreconciled transactions will automatically get
updated in the Opening BRS details.
The Bank Reconciliation screen is displayed with opening BRS provided as shown:
19
Bank Reconciliation
Provide
the date of the realised transactions (the amount reflecting in the bank passbook) in the Bank Date field provided.
Save the Bank Reconciliation screen.
When the user tries to access F12: Range for filters in the Bank Reconciliation
screen, will prompt to Accept the current screen before proceeding.
Press Ctrl+Enter on the required transaction row to open the voucher in alteration mode.
F12: Range: Allows to filter the Bank Reconciliation screen. The user may filter the transactions based on the Amount, Bank Date, Date, Favouring Name, etc as shown:
20
Bank Reconciliation
The options Show Forex details also and Show Forex Transactions only
appear only in case Multi Currency feature is enabled for the company
Show
Reconciled Transactions also: Set this option to Yes to display the reconciled
vouchers also in the report.
Show Payment Favouring/Received From: Set this option to Yes to display the Payment Favouring/Received From details in the report.
21
Bank Reconciliation
Accept to Print.
The Bank Reconciliation Statement appears as shown:
22
Bank Reconciliation
23
Bank Reconciliation
The options Show Forex details also and Show Forex Transactions only
appear only in case Multi Currency feature is enabled for the company
24
Bank Reconciliation
Figure 2.11 Bank Reconciliation with options Remarks, Payment Favouring and Narration enabled.
The Favouring Name column displays only those names which are different
from the Party/Ledger account names.
Appearance of Name:
Select the required Display Name Style from the list to display in cheque printing screen.
25
Deposit Slip
The Deposit Slip option in the Banking menu allows the user to generate the deposit slip for
payments received through cheque/dd which need to be deposited into the bank.
The Select Bank screen displaying the List of Bank appears as shown:
26
Deposit Slip
The Deposit Slip screen displays only those transactions which have Cheque/
DD as Transaction type allocated in the Bank Allocation table in the Receipt
voucher entry.
Select the required row from the Deposit Slip list and press Enter to open the voucher in
alteration mode.
F2: Period: Allows to change the period.
F4: Bank: Allows to select other required Bank from the list.
27
Deposit Slip
F7: Edit Ch Details: Allows to edit/update the Received From Name and Instrument No
as shown:
The
When
the user tries to access F12: Range for filters in Edit Cheque Details
screen, will prompt to Accept the current screen before proceeding.
Accept
28
Deposit Slip
F12: Range: Allows to filter the Deposit Slip screen. The user may filter the cheque details based
on the Amount, Bank Date, Date, Party Ledger, etc as shown:
29
Deposit Slip
The options Show Forex Transactions only, Show Received From and Show
Remarks also will skip when you are opting to print the Deposit Slip.
Accept to Print.
30
Deposit Slip
This option appears only in case Multi Currency feature is enabled for the
company
Show
Received From: By default, this option is set to No. Set Yes to print the
Received From details in the report.
Show Remarks also: By default, this option is set to No. Set Yes to print the Remarks
in the report.
Print Companys PAN/IT Number: By default, this option is set to No and will skip, as
it is available only for Deposit Slip printing.
31
Deposit Slip
Accept to Print.
The Deposit Slip Report is displayed as shown:
This option appears only in case the company is enabled with multi currency
feature.
32
Deposit Slip
33
Payment Advice
The Payment Advice option in the Banking menu allows the user to generate the payment
advice sent to the suppliers / other parties along with the cheques/other instruments.
34
Payment Advice
The Payment Advice screen displays the payment list of the selected ledger as shown:
Select the required row from the Payment Advice list and press Enter to open the
voucher in alteration mode.
F2: Period: Allows to change the period.
F4: Ledger: Allows to select other required Ledger from the list.
35
Payment Advice
36
Payment Advice
37