Tender Submission Procedures For Consumable Goods

NATIONAL INSTITUTE OF TECHNOLOGY
(Established by Ministry of Human Resource Development, Govt. of India)
District Papum Pare, Yupia, Arunachal Pradesh -791112

Fax: 0360 2284972, Email: nitarunachal@gmail.com
NIT/AP/HOD/BSH/MW/2012/03/1013
Dt:07/12/13
TENDER SUBMISSION PROCEDURES

Instructions:
1) 3 (Three) Forms (Form T-1, T-2 and T-3) are to be submitted separately in closed
envelop with required documents stapled and with page no. All pages must be signed
by tenderer.
2) The acceptance of tender is subject to fulfilling GFR.
3) Submission of tenders without required documents and fees in proper means and
format will call for rejection of tender.
4) Other terms and conditions are as per tender format.
5) General Bid (T1, T2, T3). Technical Bid, Price Bid must be separately submitted. If all
the bids from a Vendor/Tendered are not received within due date, tender/quotation
so submitted will be rejected.
6) A security deposit of Rs.25,000/- (Rupees Twenty five thousand) only in the form of
Demand draft in favour of Director, National Institute of Technology, Arunachal
Pradesh drawn on SBI, Nirjuli (code-9535) must be submitted with the quotation.
7) No advance payment is admissible for supply.
8) 25% payment is admissible for supply.
9) 55% of payment will be made after installation & commissioning of the equipments
to the satisfaction of the competent authority.
10) Remaining 10% will be made after 1 (One) month of installation for check of running
of equipments.
11) Remaining 10% will be given after warranty period.
12) Late delivery if accepted by NIT, A.P., a late fine @ 1% of ordered value per week will
be charged.
13) In case of quotations for laboratory equipments and software etc., authorised
dealership certificate is essential for acceptance of quotation. Such submitted
dealership certificate will be cross verified from original company/manufacturer for
which E-mail/Fax/Phone No. to be submitted. Procurement of items will be done
based on the norms of GFR and other rules of NIT, A.P. including recommendation of
Technical/ Evaluation committee.
14) The NIT Authority deserves the right not to produce any items as advertised or may
procure a part as advertised or it may increase/decrease with adequate valid
quotations.
15) Other Rules are GFR of Govt. of India.
16) Last dated of submission of sealed quotation is 10.01.2014 (upto 3:00 PM). Please
superscribe quotation on the top of the envelope. The quotation will be opened by
Purchase Committee of the Institute.
17) Quotations in sealed envelopes may be sent under Regd./Speed Post. Selected vendors are
to supply materials within 30 days from the date of placing supply order.
****************

(Established by Ministry of Human Resources Development, Govt. Of India)
Yupia, District Papum Pare, Arunachal Pradesh 791112
Fax: 0360 2284972, E-mail: nitarunachal@gmail.com
Department of Mechanical/Civil Engineering

(Consumable Goods)
Technical Bid
Sl.No
Technical Specification
Write only YES / NO,

& if YES then annex
valid documents, with
due marking &
highlighting the
relevant part in
Annexure.
Yes
No
Quantity
Table
(4x3x3) feet
Wooden table with water proof top surface
Steel Almirah Standard quality for office use.
5 nos.
Table
(8x2x3) feet wooden
3 nos.
Green Stand Board

(3x4) feet
4 nos.
Mild Steel bar

50mm dia, 5m length
10 nos.
Aluminium plate
3mm thick, (5x4)m
4 nos.
Aluminum bar
50mm dia, 2m long
2 nos.
4 nos.


(Consumable Goods)
Technical Bid
(SIGNATURE OF TENDERER WITH SEAL)
TERMS FOR TENDER: THE BIDDER HAS TO QUOTE FOR ALL THE ITEMS IN THE MECHANICAL/CIVIL ENGINEERING LAB; OTHERWISE THERE
TENDER WILL BE CANCELLED.
The bidder has to only write YES / NO, & if YES then has to annex valid documents. Otherwise your bid will be getting cancelled.
Note: 1. ALL ANNEXURE MUST BE ATTESTED BY TENDERER.

2. TECHNICAL BID SHOULD BE SEPERATELY SUBMITTED.


(Consumable Goods)
Financial Bid
Sl.No
Equipment
Qty
Table
(4x3x3) feet
Wooden table with water proof top surface.
Steel Almirah Standard quality for office use.
5 nos.
Table
(8x2x3) feet wooden
3 nos.
Green Stand Board

(3x4) feet
4 nos.
Mild Steel bar

50mm dia, 5m length
10 nos.
Aluminium plate
3mm thick, (5x4)m
4 nos.
Aluminum bar
50mm dia, 2m long
2 nos.
4 nos.
Rate
Amount


(Consumable Goods)
Financial Bid
(SIGNATURE OF TENDERER WITH SEAL)
TERMS FOR TENDER: THE BIDDER HAS TO QUOTE FOR ALL THE ITEMS IN THE MECHANICAL/CIVIL ENGINEERING LAB; OTHERWISE THERE
TENDER WILL BE CANCELLED.
Note: 1. RATE MUST BE ALL INCLUSIVE.

2. FINANCIAL BID SHOULD BE SEPERATELY SUBMITTED.


[Form T-1]
DEPARTMENT: Mechanical/Civil Engineering
Lab: Consumable Goods for Laboratories
1. Name of the tenderer:..................................................................................................................
2. (a) Address of the tenderer:.....................................................................................................................
(b) Demand draft details of the Non-refundable tender submission fees of Rs.600/- (Rupees Six
hundred) only (to be paid by a demand draft in favour of Director, National Institute of
Technology, Arunachal Pradesh) drawn on any bank at Itanagar, Arunachal Pradesh.
(i) DD No:..........................................................................................................................................
(ii) Issuing Bank:................................................................................................................................
(iii) Bank name and Code:.................................................................................................................
3. The Bank details of the tenderer:
a) Bank name:..................................................................................................................................
b) Bank branch:................................................................................................................................
c) Account No. (a certificate in respect of Bank details from a bank official must be attached):
.....................................................................................................................................................
d) IFSC Code:.....................................................................................................................................
4. Tenderers details:.........................................................................................................................
a) Registration No. (a self attested photocopy must be attached):................................................
b) Registration authority:................................................................................................................
I certify that the above statements are true and and correct. If anything is found false or
incorrect, I shall be liable to prosecutions and my quotation will be rejected so forever, and my
vendor will be blacklisted.
Enclosures:
(a) Technical quote in a separate envelop.
(b) Financial quote in a separate envelop with security deposit amount of Rs.25,000/- (Rupees Twenty
five thousand) only.
Stamp of tenderer/vendor
Signature________________
Name:__________________
Designation:_____________
Date:___________________


[Form T-2]
Whereas..........................................................................................................................................................
..............................................................(hereinafter called the tenderer)..................................................
has submitted their offer dated .....................................................................................................................
for the supply of .............................................................................................................................................
..............................................................(hereinafter called the tender)......................................................
against the purchasers tender enquiry No....................................................................................................
KNOW ALL MEN by these presents that WE ..................................................................................................
of .............................................................................................. having our registered office at ..............
................................................................................................................are bound unto.......................
(hereinafter called the Purchaser).......................................................................................................
in the sum of .......................................................................................................................................
for which payment will and truly to be made to the said Purchaser, the Bank binds itself, its successors
and assigns by these presents. Sealed with the Common Seal of the said Bank this ...............................
day of ........................20
THE CONDITONS OF THE OBLIGATION ARE:
(1) If the tenderer withdraws or emends, impairs or derogates from the tender in any respect
within the period of validity of this tender.
(2) If the tenderer having been notified of the acceptance of this his tender by the Purchaser
during the period of its validity:a) If the tenderer fails to furnish the Performance Security for the due performance of the
contract.
b) Fails or refuses to accept/execute the contract.
We undertake to pay the Purchaser up to the above amount upon receipt of its first written
demand, without the Purchaser having to substantiate its demand, provided that in its demand
the Purchaser will note that the amount claimed by it is due to it owing to the occurrence of
one or both the two conditions, specifying the occurred conditions or conditions.
This guarantee will remain in force upto and including 45 days after the period of tender
validity and any demand in respect thereof should reach the Bank not later than the above
date.
(Signature of the authorized officer of the Bank)
Name and designation of the officer
Seal, name & address of the Bank and address of the Branch


[Form T-3]
To,
The Director
National Institute of Technology
Arunachal Pradesh
Yupia
WHEREAS..............................................................................................................................
(name and address of the supplier) (hereinafter called the supplier) has undertaken, in
pursuance of contract no...................................... dated........................... to supply (description
of goods and services) (herein after called the contract).
AND WHEREAS it has been stipulated by you in the said contract that the supplier shall
furnish you with a bank guarantee by a scheduled commercial recognized by you for the sum
specified therein as security for compliance with its obligations in accordance with the contract.
AND WHEREAS we have agreed to give the supplier such a bank guarantee.
NOW THEREFORE we hereby, affirm that we are guarantors and responsible to you, on
behalf of the supplier, up to a total of .............................................................................................
.............................................................................................................(amount of the guarantee
in words and figures), and we undertake to pay you, upon your first written demand declaring
the supplier to be in default under the contract and without cavil or argument, any sum or sums
within the limits of (amount of guarantee) as aforesaid, without your needing to prove or to
show grounds or reasons for your demand or the sum specified therein.
We hereby waive the necessity of your demanding the said debt from the supplier
before presenting us with the demand.
We further agree that no charge or addition to or other modification of the terms of the
contract to be performed there under or of any of the contract documents which may be made
between you and the supplier shall in any way release us form any liability under this guarantee
and we hereby waive notice of any such change, addition or modification.
This guarantee shall be valid until the ..................................... day of ......................... 20
(Signature of the authorized officer of the Bank)

Name and designation of the officer
Seal, name & address of the Bank and address of the Branch

Tender Submission Procedures For Consumable Goods

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NATIONAL INSTITUTE OF TECHNOLOGY

(Established by Ministry of Human Resource Development, Govt. of India)

District Papum Pare, Yupia, Arunachal Pradesh -791112