GUIDELINES FOR PREPARING THE PROJECT REPORT

FOR IV/IV B.E II Semester

The project report should be submitted in A4 size. Number of copies to be

submitted : Three (One for Library, One for department, One for Internal
Guide). The certificate should consists of names and roll numbers of all batch
members for the above three copies.
One copy for each batch member. The certificate should consist of batch
member name and his/her roll number.

Paper, Typing , Format:

Bond paper (A4 size) should be used for the preparation of the project report.
Typing should be done on one side of the paper with character font in size 12
of Times New Roman.
The layout should provide a margin of 1.50 Inches on the left, 1.00 Inches on
the top, bottom and right.
Fresh paragraph should commence after five spaces. Double-spacing or One
and half line spacing shall be provided throught the report.
The page numbers should be indicated at the top-middle or bottom-middle of
the each page.
Should not underline the heading/subheadings and should not put colons ( : )
in headings or subheadings.

Binding

The dissertation shall be properly bound, using Rexene of Black color for I.T
reports. The bound front cover should indicate in suitable embossed letter the
following:
(See the sample format of front bound cover)
Top:
Title
Name and Roll No.
Bottom:
Department of Information Technology
Deccan College of Engineering and Technology
(Affiliated to Osmania University)
Hyderabad
Year of submission: 2014

Two blank papers should be provided at the beginning and at the end.
The bound side must indicate B.E., name of the candidate and year.

Third Page

The third page should contain the following (See the sample format )
Title
Project report submitted in partial fulfilment of the requirement for the award of
the Degree of B.E.
By
Name of the Candidate
Roll No.
Bottom
Department of Information Technology
Deccan College of Engineering and Technology
(Affiliated to Osmania University)
Hyderabad

Fourth Page

The fourth page should contain a certificate signed by the guide(s) in the
following format and should be on the college letter head.
(See the sample format)

Certificate
This is to certify that the project report entitled being subitted by
Mr/Mrs.. in partial fulfillment for the award of the Degree of Bachelor of
Technology in to the Osmania University is a record of bonafied
work carried out by him under my guidance and supervision.
The results embodied in this project report have not been submitted to any
other University or Institute for the award of any Degree or Diploma.
(HOD)

Guide Name
Designation

/*NOTE: DO NOT NUMBER THIS PAGE. CERTIFICATE AND

DECLARATION PAGES ARE NOT NUMBERED BUT BY DEFAULT THEY
ARE ROMAN I AND ROMAN II PAGES. SEE THE FORMAT*/
Fifth Page (if any)
The fifth page may include the Certificate given by Organization or Company where
you have done your project. College certificate should precede this certificate.
Sixth Page
The sixth page should contain the declaration by the students ( see the sample format)
/*NOTE: NUMBER FROM THIS PAGE */

Seventh Page
The seventh page may include the Acknowledgement
Eighth and Ninth Page

In this page, a table of contents, list of tables, list of figues, and photographs
and notation must be provided.

Tenth Page
The tenth page should contain an abstract of the Project report. The candidate
may emphasize here his contributions.

Important Note:

All the above pages are to be numbered in Roman numerals of lower case. Ex.
i,ii,iii,iv,

The document pages must be numbered using numbers i.e. 1,2,3

Arrangement of Chapters
The following is suggested format for arranging the project report matter into various
chapters:
1. Introduction
This chapter must describe introduction about your project.
2. Literature Survey/Review of Literature
3. Define the problem.
Define the modules and their functionalities
Hardware / Software requirements
4. System Design and Implementation
/* Actual Implementation of the problem should be described in this chapter. */
The design part must include the following items
DFDs in case of Database projects

UML diagrams. This UML diagrams must include the

following
Class Diagrams
Interaction diagrams-Sequence and Collaboration
diagrams
Object Diagrams
Use case diagrams

Control Flow diagrams

Database Design
For database projects, the report must include the following
items.
o E-R Diagrams
5. Results and Discussions
Various test cases ( two or three) for black box and white box testing.

6. Conclusions & Future Enhancements / Recommendations

References / Bibliography
Appendices (if any)
Arrangement of Paragraph in a Chapter:

Each paragraph in a chapter should be properly numbered for example, 2.1,

2.2 etc., where first digit represents the Chapter Number and second digit the
paragrahph number. There is no need to indicate the number for the first
paragraph in a chapter.
Sub-paragraphs, if any indicated as 1.1.1, 1.1.2 etc. i.e. first digit representing
the chapter, the second representing the paragraph and third representing the
sub-paragraph.
Dont underline the headings or subheadings or side heading. Instead use
the bold letters.

Photographs/Figures and Tables

The figures, photographs and tables occuring in a chapter may be serially

numbered as Fig. 1.1, 1.2 etc., where the first digit represents the chapter, the
second digit represents Figure number.
The photographs may be represented as Photo 1.1, 1.2 etc., the first digit
representing chapter and the second digit represents Photograph number.
The tables may be represented as Table 1.1, 1.2 etc., the first digit representing
chapter and the second digit represents table number.

Graphs

The graph should clearyly indicate the points, which are used for drawing the
curve or curves.
All the letters in the graphs should be written with stencils.

Equations:
All the equations used in the thesis should be properly numbered chapter wise

[ eg. Eq.3.1 or eq.3.1 or 3.1 or (3.1)].

The equations shown should be clearly referred and identified as Eq. or eq.
followed by equation number.

Repetition of the equations should be avoided. If needed, it may be referred by

its number.

Equations should never be mixed up with main text. It should be shown as

separate object and Equation Editor can be used.

Appendices:

Important programs, derivations, data and any other useful material may be
shown in the appendices with proper numbering.

The appendices should be numbered in capital Roman numbers or capital

letters from first chapter to the last chapter in ascending order.

Using same ascending order numbers, the appendices should be shown with
details after the last chapter.

All the appendices should be referred in the main text.

Bibliography or References:

References should be numbered from 1st chapter to the last chapter in

ascending order and should be shown in square brackets.

The following format may be used for writing the Bibliography/References.

Author Name, Title of the book or paper, Publisher name, year.

Eg:
[1] Berry, Jason, Jonathan Foose, and Tad Jones. Up from the Cradle of Jazz: New
Orleans Music Since World War II. Athens: U of Georgia P, 1986.
(An article in a journal)
Booth, Wayne C. "Kenneth Burke's Way of Knowing." Critical Inquiry 1 (1974): 122. Winks, Robin W. "The Sinister Oriental Thriller: Fiction and the Asian Scene."
Journal of Popular Culture 19.2 (1985): 49-61.

The bibliography list should be made strictly in alphabetical order of the

name of the authors.

Sample Format of Project Report

A Project Report
on
<TITLE OF THE PROJECT WORK>
Submitted for partial fulfillment of the requirements for the award of the degree
of
BACHELOR OF ENGINEERING
IN
INFORMATION TECHNOLOGY
BY
<Mr. / Ms. Name of the Student (Roll No.)>
<Mr. / Ms. Name of the Student (Roll No.)>
Under the guidance of
<Name of the Staff>
Assistant Professor/Associate Professor
Department of I.T
DCET, Hyderabad.

Department of Information Technology

Deccan College of Engineering and Technology
(Affiliated to Osmania University)
Hyderabad

CERTIFICATES
1. Company certificate(if any) on Company letter head, College certificate on
college letter head with Guide, HODs signatures( as per format in Figure No.2).
Declaration of students signatures on A4 paper ( as per format in Figure
No.3).Acknowledgements ( as per format in Figure No.4) in the respective order.
CERTIFICATE

This is to certify that the project work entitled <Title Of The Project Work> is
a bonafide work carried out by <Mr. / Ms. Name of the Student (Roll No.)>, <Mr. /
Ms. Name of the Student (Roll No.)> in partial fulfillment of the requirements for
the award of degree of BACHELOR OF ENGINEERING IN INFORMATION
TECHNOLOGY by the OSMANIA UNIVERSITY, Hyderabad, under our
guidance and supervision.
The results embodied in this report have not been submitted to any other
university or institute for the award of any degree or diploma.

Internal Guide
<Name of the Staff>
<Designation>
Department of I.T
DCET, Hyderabad.

Head of the Department

Dr.Syed Raziuddin
HOD
Department of I.T
DCET, Hyderabad.
DECLARATION

This is to certify that the work reported in the present project entitled <Title Of
The Project Work>

is a record of work done by us in the Department of

Information Technology, Deccan College of Engineering and Technology, Osmania

University. The reports are based on the project work done entirely by us and not
copied from any other source.
<Mr. / Ms. Name of the Student >
<Mr. / Ms. Name of the Student >

ACKNOWLEDGEMENTS
I would like to express my sincere gratitude and indebtedness to my project
supervisor ________ for his/her valuable suggestions and interest throughout the
course of this project
I am also thankful to Head of the department Dr.Syed Raziuddin for providing
excellent infrastructure and a nice atmosphere for completing this project successfully
I convey my heartfelt thanks to the lab staff for allowing me to use the required
equipment whenever needed
Finally, I would like to take this opportunity to thank my family for their support
through the work. I sincerely acknowledge and thank all those who gave directly or
indirectly their support in completion of this work
(Name of the student)
LIST OF FIGURES
A list of figures with figure number, figure title and page number and a list of tables
with table number, table name and page number should be listed after abstract in a
separate page for each with roman numbers like ii, iii..etc. Figure title must be below
the figure in 10 point times new roman.Table title must be above the table in 10 points
times new roman.
FOR EXAMPLE:
LIST OF FIGURES
Figure 1.1
Figure 2.2

Block diagram of xyz model

-------------------------------------

Page no. 4
--------------

LIST OF TABLES
FOR EXAMPLE:
LIST OF TABLES
Table 1.1
Table 2.2

Name of the table

--------------

Page no. 5
----------

ABSTRACT
A brief description of project objectives, problem specifications, and contributions
will be presented as abstract. Abstract should be about 500 words as per the following
font formats.
Heading 1

Heading 2

Heading 3

Normal

ARIAL, BOLD, FONT

For all Chapter Titles
SIZE 14, CAPITALS, cum Abstract page title,
CENTRE ALIGNED
Contents page
title,
Appendix titles, Reference
page title.
Chapter names should
be with roman numbers (I,
II, III, IV, V, VI, VII, VIII,
IX, X, XI..etc)
TIMES
NEW
For
sub titles, sub
ROMAN, BOLD, FONT titles numbering should be
SIZE 12, CAPITALS, like 1.1, 1.2--------, 2.1,
CENTRE ALIGNED
2.2-------p.n
Where p is chapter
number and n is sub title
number.
TIMES
NEW
Useful for next level
ROMAN, BOLD, FONT sub titles with numbering
SIZE
12,
LEFT c.n.l where c is chapter
ALIGNED
number, n is sub title
number and l is serial
number like 1.1.1, 1.1.2,------2.1.1, 2.1.2---etc.
TIMES
NEW
ROMAN, FONT SIZE 12,

TABLE OF CONTENTS
Page No
Certificate .......................................................................................................... i
Declaration .................................................................................................... ii
Dedication (if any).............................................................................................. iii
Acknowledgements ........................................................................................... iv
List of Figures.................................................................................................. v
List of Tables..................................................................................................... vi
Abstract............................................................................................................. vii
CHAPTER 1
INTRODUCTION
1.1 Introduction
1.2 Problem Definition
1.3 Objective
1.4 Motivation
1.5 Proposed system
1.6 Technical Approach
1.6.1 Data collection
1.6.2 Software and hardware requirement
1.7 Applications
1.8 Scope of thesis
1.9 Future scope
1.10 Organization of thesis
CHAPTER 2
LITERATURE SURVEY
CHAPTER 3
PROBLEM SPECIFICATION
3.1 System Requirement Specification
3.2 System Analysis and discussion
CHAPTER 4
SYSTEM DESIGN
4.1 Data flow diagrams
4.2 Uml diagrams
4.3 E-R diagram
4.4 Flow chart
CHAPTER 5
IMPLEMENTATION TECHNIQUES & ALGORITHM
5.1 Algorithm
5.2 Sample code segments
CHAPTER 6
RESULTS
6.1 Testing strategy
6.2 Test cases with screenshots

6.3 Results snapshots

CHAPTER 7
CONCLUSION & FUTURE ENHANCEMENTS
7.1 Future work and concluding remark
REFERENCES
APPENDIX

DVD must be submitted along with the Project report contents of DVD are
1. Seminar reports (I semester and II semester)
2. Seminar ppts(I semester and II semester)
3. Project report softcopy
4. Software used in project along with installations instruction
5. Project source code
Note: DVD Content Must Be In Form of Folder Named with The Roll numbers Of
Students, that folder must be zipped and mailed to a.ameen@deccancollege.ac.in