Create your own GETAWAY

Getaways Template - May 2010

Bought to you by the Men’s Getaway Advisory Committee – Bushfire Recovery,

Engaging a cross section of bushfire affected men, Community Recovery Committee’s (CRC’s) and
associated agencies.
A men’s ‘Getaways’ event is to allow men an opportunity to get away from their normal setting, go to
another location, have a good time doing something enjoyable, and have time to talk to other fire-
affected blokes and or with people who can help you sort things through if you wish to. The events
are for your health and well-being.

Blokes have a pretty good idea about what we enjoy doing. We can obtain funding from the
Victorian Bushfire Appeal Fund (VBAF) that has been allocated to the Bushfire Authority (VBRRA)
to establish men’s events through this ‘Getaways Template’. Obviously, some conditions are
attached to the funding required, such as that men’s health and well being consultants are a part of
the getaways event, and that safety considerations have been undertaken. You might even learn
some stuff to help your kids, or your mates.

This template is for you to complete, to help you think about, and come up with a great get-away
event to suit blokes you know in your community. We would encourage CRC’s and hubs to
distribute this template to men who may have an interest in creating a getaway event.

Men’s Getaways
Advisory Getaways Template - Information for you to provide
Committee
empowering great
Getaway events Your contact information:
Name: _______________________________________________
Organisation (if applicable): ______________________________
Contact phone number: _________________________________
Email Address: ________________________________________
Your signature: ________________________________________
Date of application: _____________________________________

BUSHFIRE SUPPORT CENTRE

Brief description of the event/activity. Please also include how
HURSTBRIDGE INC you feel this will be of benefit to you and your mates:
_________________________________________________________
_________________________________________________________
_________________________________________________________
DVBC _________________________________________________________
________________________________________________________

Venue Details:
Location: ________________________________________________
Contact name: ____________________________________________
Contact phone: ___________________________________________
Website Address / Email: ___________________________________

Proposed time and date: __ am/pm ___/___/2010

To __ am/pm ___/___/2010

Accommodation (if applicable):

Cost per night per head: ____________________________________
Number of nights required: __________________________________
Estimated Cost of Accommodation: $________________
Contact Details for Accommodation if different to Venue:
Community Recovery
Committees
Name: ___________________________ Phone: ________________ 1
Number of participants (maximum 15, including Health & Well Being Consultant)
______________________________________________________________________

Transport
If your event needs assistance in arranging transportation to and from your event, please
provide details of departure location and if a driver is also required.
_______________________________________________________________________
_______________________________________________________________________

Meals
Daily cost per person. $______________
Provider name: __ _____________________________ Phone: _______________
(***Don’t forget to check for any special dietary requirements of your participants***)

Activities and Equipment.

Cost and Description of any equipment not include in venue hire costs (e.g. fishing rods,
tools, software, etc):
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
Where will these items be source from?
Provider name: _________________________________ Phone: _____________
Costs of items:$

Guest Speaker (please tick one box):

We do not require a guest speaker
Men’s Getaways Advisory Committee to provide a speaker
We would like to use a guest speaker we already know. Their contact details are:
Name: _______________________________________________________
Agency/Organisation Name: ______________________________________
Phone Number or email: _________________________________________
Estimated cost: $________________

Men’s Health & Well Being Consultants (please tick one box):
The Men’s Getaways Advisory Committee can provide good, down to earth health and
well being consultants if you do not know any.
Please provide health and well being consultants
Number of health and well being consultants required : _______
We would like to use consultants we already know.
Contact details:
Name: ____________
Agency/Organisation Name: __________________
Phone Number or email: _____________________
(Verification: Contact will be made to ensure qualifications and experience is suitable to meet VBAF Funding requirement. Counsellors
from recognised health, government and/or church agencies are recommended.)
Estimated cost: $________________
Expense Budget for the event
Description Unit How many attending Cost per person Total
Accommodation (per head) $ $
Transport (per head) $ $
Meals (per head) $ $
Activities or Fixed Cost $ $
Equipment
Health & Well Per $ $
Being Consultant
Consultants
Cost of Venue Fixed Cost

2
Total $_________

Any Other Costs (please describe, and include the amount:

___________________________________________________ $_________________
___________________________________________________ $__________________
___________________________________________________ $_________________
___________________________________________________ $__________________
Provider name: _______________________________ Phone: _________________

Funding the Getaway Event

Funding from VBAF

Please contact Paul Thorn, Bushfire Recovery Authority (VBRRA), 03 909 25897 for
advice regarding the potential funding assistance available for your event.

Funding from participants

All events should charge a fee for participants. As a guide – a half day event $20, a full
day event $30, an event requiring one nights accommodation $50, an event requiring
two nights accommodation $60.

Other Funding Sources

If the event looks beyond the budget of your participants and these VBRRA funds,
please still submit you application, as we may be able to get you in touch with other
funding organisations.

Eligibility
 The funding provided for the Men’s Getaways Events is for men, 18 years and older
only. Other funding sources are available for youth and/or family events.
 A clear majority of men attending the event are men are impacted by the February
2009 Bushfires and either:
o Hold a ‘blue card’ (VBRRA issued ‘Referral Card’), or
o Have received a bushfire related government grant.
 Subject to application and approval by the Getaway Advisory Committee, additional
attendees may be approved to encourage those who need to attend.

Insurance/Indemnity
The Getaways Men’s Advisory Committee takes no responsibility for the getaways
activity. Participants undertake activities at their own risk. Participants should ensure that
the venue, activity provider, transport, accommodation providers, etc,etc hold the
appropriate insurance(s) to ensure coverage of the participants of the event.

Closing date:
Funding has been obtained for getaways run or booked prior to November 2010 .
Applications for funding need to be received by October 31st 2010. Please submit this
completed template to Paul Thorn, VBRRA, phone 03 909 25897. Email
paul.thorn@dpc.vic.gov.au or Fax 03 909 25877 or via mail to:
VBRRA
ATT: Paul Thorn
GPO Box 4912
Melbourne

For office use only For queries please contact

Event Name:__________________________ Paul Thorn at VBRRA
Event ID Number: _____________________ 03 909 25897
Assessment Date: ____/_____/2010
Email your completed template to:
Decision: Approved/Declined/Further info required mensgetaways@dpc.vic.gov.au
Amount funded: $___________

3
Victoria 3000

Health and Safety

Consideration is to be given to the health and safety of participants.
 Consideration of group sizes – our health and well being consultants recommend
that group sizes of around 8 to 15 men are good.
 This funding cannot be used for the purchase or consumption of alcohol or non
event activities.
 If alcohol is served, it is to be provided in a safe and responsible manner, and
service discontinued when appropriate. As a guide see Cricket Victoria website
– Newtown & Chilwell Cricket Club Alcohol Management Policy for more
information -
http://www.cricketvictoria.com.au/files/community/club_documents/68.pdf
 In considering activities, there may be some risks involved; refer to the
insurance/indemnity section.

Media management
In an effort to allow your event to achieve its aims, media will not be advised about your
event. If all of the members of the event consent to having a report and/or pictures
published about your event, please send details to Paul Thorn after the event.
Email paul.thorn@dpc.vic.gov.au

Any issues regarding media interference should be advised directly to Paul Thorn
VBRRA, phone 03 909 25897