Safety & Health scoring criteria for contractors selection

No/Poor- weak safety management system and process, Weak system

of lead indicator identification, reporting and compliance monitoring.
Little awareness. Minimal or No ownership and commitment.

Good- Safety management system & process exists and documented,

Improving trend of system of lead indicator identification, reporting
and compliance monitoring. The system is implemented at minimum
levels. Ownership and commitment is visible at some extend

Excellent/ Very Good- Health and Safety Management System. It is

systematic, documented and updated regularly. Good system of lead
indicator identification, reporting and compliance monitoring.
Everyone is involved and high levels of integration and ownership &
commitment are demonstrated

Company Details
Company Name
Company Registered Address

Tick the type of work the company is capable of undertaking.

Civil, Structural &

Building Maintenance

Lifting equipment Maintenance

and Services

Utility Services

Cleaning Services

Mechanical Maintenance and

services

Electrical Maintenance and

Services

Instrumentation
Calibration and Testing

Catering Services

Transportation and Material

Handling

Waste materials / slag /

reclaiming & disposal

Manpower supply

Mining related activity

Lifting, Loading,
Unloading, feeding &
packaging

Road maintenance

Rail maintenance

Refractory maintenance /
services

Fabrication jobs

Plant operation

Any Others, please

specify

Safety & Health

1) What is total manpower strength of your organization?
Number of employee/s_________
Number of supervisors & managers _________
Number of safety officers and safety stewards-----------------------(Attach the list of people and their qualification and experience summary)
2) List of the sites where you are working currently:

Requirements:
SN

Requirements

Criteria

Evaluati
on
(0 to 2
scale)

Does your
organization have
Safety Management
System? (attach
supporting
document)

0: No/poor Safety &

Health Management
system

Multip
lying
factor

Max
Weighte
d Score

12

10

1: Inconsistent safety
management system
2: System & process
exists. Consistent
safety management
monitoring system

Do you have prior

competency and
experience in the
similar nature of
work you want to
perform?

0: No or little prior
experience
1: Experience of
working as subcontractor but
infrastructure for
performing the job is
not adequate

Document
required

Policy &
Principles, Safety
Organizational
structure, Legal
compliance
system,
Emergency
Planning system,
Operational
control system,
Asset
Management
system
Attach the details
of similar job
done by you at
other places or
within Tata
Group.
Safety dash
board (Lead and
Lag Indicator of
last three years),
Safety audit &
review system,

2: Experience of
performing similar
nature of job with
adequate
infrastructure with
good safety records
Do you have
required skilled &
experienced man
power, competent
supervisors to
perform the work?

Actu
al
score

0:Only semiskilled
and unskilled & less
than 3 years
experienced man
power, supervisors
available

10

A site visit may

be planned to see
the working if
required
attach the list of
employee &
Supervisors with
qualification &
experience

1: Skilled &
experienced man
power, Qualified
supervisors available

Employee
Selection
procedure

2:Highly Skilled &

experienced man
power, competent and
certified supervisors /
managers & safety
supervisors available
as per job
requirement

Does the company

have competency to
develop a safety
plan, prepare
Standard Operating
Procedures
(SOP)/Method
statement/HIRA for
all types of
Operation /service/
project job?

Does the company

have a procedure
for reporting and
investigation of all
incident / accident,
injury, property
damage,
occupational
diseases, unsafe act
and unsafe
condition as part of
their safety
management
system?

Does the company

provide - health and
safety training for

List of
Competent and
certified
supervisors as
per Act and
Rules

0: No system exists.
Does not have
competency to write
SOP

10

10

1: Competency to
develop safety plan,
SOP / Method
statement exists at
minimum level
2: Competency to
develop safety plan,
SOP / Method
statement exists.
Hazard identification
and risk assessment
can be done
0: No or weak system
exists for capturing
lead and lag
indicators
1: Documented
system & procedure
exists

Attach a sample
safety plan,
SOP / method
statement, Job
Safety analysis /
HIRA, Safe job
execution plan /

Submit written
procedure &
format for
reporting &
incident
investigation
system.
Show some
evidence of past
reporting of any
incident or unsafe
practices

2: Documented
system & procedure
with improvement
initiative exists.
People are trained on
identification of
unsafe practices and
incident investigation

0: No or poor system
exists

Provide details
about the
training

workers and
supervisors
- Personal
protective
equipments (IS/EN
certified) as per job
requirement
certified and
tested Tools and
Equipment

Do you have
system for safety
communication
with your
employees like
daily Toolbox
meetings / mass
meetings?

Do you have Safety

Managers/Officers
to ensure Statutory
compliance
(Factory Acts and
Rules) and to
facilitate in the
implementation of
Safety Management
System in your
company? (Follow
the local
government rule for
numbers)

Does the company

conduct / get

program.
Submit records of
PPEs issued and
monitoring

1: Documented
system for training
exists. System to
identify the PPE
requirement exists
but inconsistent in
supplying

System

2: Documented
system for training
and retraining, PPE
issue and monitoring
and tools &
equipment provided
0: No formal system
for safety
communication

1: Some system
exists but not
consistent.
Communication
documentation
system not in practice

Provide details
about the Safety
communication
e.g. Record of
Tool Box meeting
MoM of Mass
meeting / Safety
communication
meeting

2: Consistency in
system.
Documentation &
review system is in
place.
0: No or poor safety
organisation / safety
professional

Procedure and
plan for safety
meeting

Provide names,
years of
experience and
qualifications

Provide some
reference

1: Safety staffs
available but not
fulfilling the
requirement of local
govt. rule
2: Qualified and
experienced safety
staff as per rule
requirement is
available

0: No system of
employees health

check up
medical checked-up
of employees as per
statute?

documents
1: System for health
check-up is available
2: Regular health
check-up system with
compliance
monitoring system

10

How behaviour
safety management
is deployed to
develop safer work
culture by
-

11

Reward &
recognition
Consequence
management
Motivational
program like
safety quiz,
safety person of
the month,
safety
suggestions,
etc.

Do you have
system for third
party assessment
system for Safety
management? E.g.
OHSAS
18001certification
or safety audit by
professional agency
etc.

0: No evidence of
safer work culture
initiatives.

1: System exists but

inconsistent in
implementation

Procedure &
records for
reward and
recognition
Consequence
management
guideline/
cardinal rules

2: System exists with

consistency in
implementation and
review

Evidence of
safety
motivational
programs

0: No system exists
and never got audited

Last third party

audit report

1: Documented
system & procedure
exists for third party
assessment and
regularly followed

2.It is a OHSAS
18001 certified
company

Total Marks
Star Rating
Applicable only for Transporter in addition to star rating evaluation (100% scoring mandatory for below

questions as these are legal requirements)

0: NO owned
vehicles
1 Give details of the
fleet size, number of
vehicles and types of
vehicle with capacity
that your organization 2. more than 50%
owned
Company owned
vehicles

Do all the drivers

have valid driving
licenses and the
transporters/vendors
have health
monitoring system
for the drivers and
other crew members?

Do all vehicles
undergo regularly
inspection and
certification for road
worthy by District
Transport officer /
Ministry of transport
etc?
Does your
organization have
written policy or the
capability to carry out
risk assessment on
the risk of each route
the driver takes?
Do the transporters
have the capability to
handle emergency
scenarios such as
road accident while
transporting?

10

List of own and

market vehicles
with capacity

10

List of permanent
drivers with
qualification,
valid driving
licence and
experience

10

Vehicle fitness
certificate from
DTO / Ministry
of transport

10

2.Risk assessment
done

Procedure and
examples of risk
assessment of the
route

0: No system or
trained crew to
handle emergency
situations

Procedure for
handling
emergency
situation

0: No permanent
driver

2.Permanent
company drivers for
all owned vehicles

0: Not certified
vehicles regularly
2.100% fitness
certificate

0: No system for
route risk assessment

10

2.System exists and

trained crew
members

Drivers
knowledge
New driver
selection &
training
procedure

I hereby declare that the information given with regard to safety & health requirement is correct to the best of my
knowledge. Any deviation in the given norms, the organization would be liable for disciplinary action.

Signature & Date

Name of the Representative
Designation of the Representative
Mobile No of Representative
Company Name:
Tel No:
Fax No:
Companys Email Address:
Address:

Definition:
a.

Manpower Contract only: Contractors who work under TSL direct supervision. Work by the contract
employee(s) is managed and monitored by TSL. These are described as resident contractors and are
typically found in operation and maintenance. (Supervisor can be deployed by contractor on demand by
contract administrator of Tata Steels as appropriate to ensure any local legal or regulation compliance.)
Contractor has also to give name of a site coordinator who will be contacted during any contract issues and
single point contact for TSL line managers.

b. Supervised type: Contractors that conduct work pursuant to a contract with TSL but manage their own
employees and work activity. In this case, supervision is provided by the contractor. (E.g. Operation and
maintenance contractors including inbound transporters etc.)
c.

Set apart type: This type of contract is usually project work, assignment based services, separate or within
TSL operations. The contract is carried out within the site and the work is undertaken in an area set apart
and completely controlled by the contractor. Contractor is required to comply with all TSL safety, health,
environmental, security, etc. policies and procedures while they are working within the TSL premises.

d. Transient: Contractors who are engaged for short term, single time service support. Examples include outbound transporters, material suppliers, etc.
e.

Other service providers: Contractors such as consultants, expert agencies, and auditors that are not
otherwise classified in any of the other categories.

f.

Skill & Highly skill job: Skilled work means work which involves skill or competence acquired through
experience on the job or through training as an apprentice or in a technical or vocational institute and the
performance of which calls for initiative and judgment; and Highly Skilled work means work which
calls for a high degree of performance and full competence in the performance of certain tasks, acquired
through intensive technical or professional training or practices, work experience for long years and also
required for workers to assure full responsibility for the judgment or decisions involved in the execution of
these

g.

Unskilled and semi skilled: Unskilled work means work which involves simple operation requiring
little or no skill or experience on the job and Semi-skilled work means work which involves some degree

of skill or competence acquired through experience on the job and which is capable of being performed
under the supervision or guidance of a skilled employee and includes un-skilled supervisory work.
h.

Competent Man power: Person who has specialisation, knowledge and experience in performing the
work which required skill and have certification from a recognized institute.

i.

Competent Supervisor: Person having recognised degree, certificate or professional standing or extensive
knowledge, training and experience as per Tata Steel Contractor Safety Management standard and capable
of handling technical & safety requirement of the work, who has successfully demonstrated the ability to
resolve problem related to work.
Tool Box meeting: A standing meeting with small group of worker to discuss safety concern of related
work for the day. Discussion must be recorded.
Mass Meeting: A meeting with all group of worker to communicate safety messages and expectation by
leadership.
Contract Employee: Person who will come inside Tata Steel premises to work for organization but
employed directly by the organization who has taken contract to perform the assigned work.
Contractor: Any non-company entity or a person who has contracted with Tata Steel to provide materials
and/or services for the purpose of Tata Steel trade or business.
Contractor Supervisor: Personnel employed by a contractor who are responsible for managing,
supervising, or directing contract activities and non-TSL employees on site.
Safety Manual: A document which deals with all the processes and procedures under taken to manage
safety of the organization.
Work: Activity necessary to provide service, labour, material, and equipment required as per contract.
Work Area: Specific site or location where work is performed.

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