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HUMAN CAPITAL
MANAGEMENT
PROGRAM
Engineering and Architecture
Department
MAI A. SASA
I.
Introduction
At present, the Engineering and Architecture Department is offering four 5-year degree programs,
Bachelor of Science in Civil Engineering, Bachelor of Science in Computer Engineering, Bachelor of
Science in Electronics and Communications Engineering and Bachelor of Science of Architecture. It
has the population of 420 students for the four degree programs.
consists of six full time faculty for the BSCE program, four full time faculty for the BSCpE, four full
time and four part time faculty for the BSECE and four full time faculty and two part time faculty for
the BSArch.
Over the years, the department has gained its reputation of producing competent engineers. This
is evident by the high passing percentage in the licensure examinations administered by Professional
Regulation Commission. Its graduates qualify to various fields of practice here in the Philippines and
even abroad. The Department continues to strive to further improve its service to be abreast with the
latest trends in technology and in the industry so as to provide sufficient training to the students.
II. Program Rationale
The program will provide a more systematic evaluation the competence of the faculty and staff.
Strengths and weaknesses will be easily recognized. Hence, the competencies which require
improvement will be identified.
Moreover, the competence framework will aid in the identification of minimum competencies for each
of the roles within the organization. This is beneficial in the recruitment process.
III. Program Objectives
The program aims:
to provide a systematic scheme of measuring the accountabilities of each role, which also clearly
recognizes strengths and weaknesses of the members of the department.
VPAA
EAD
OJT
BSCE
BSCpE
BSECE
BSArch
VI. Organization
VI.1DWCC Vision Mission Statement
6.1.1.Vision:
Divine Word College of Calapan is an academic Christian community in the service of the Word
and the people of God, working together in faith towards the total development of the person,
faithful to the teaching and tradition of the church, under the patronage of St. Arnold Janssen and
the inspiration and guidance of the Holy and Triune God.
6.1.2 Mission:
Divine Word College of Calapan, an academic Christian community, subscribes and binds itself to
develop, enhance and strengthen the intellectual, spiritual, moral, and physical capabilities of the
person, through its religious, educational, and administrative services consistent with its thrust of
professionalism and excellence.
VI.2Department Goals
The Engineering and Architecture Department (EAD) aims to develop the student into a highly
qualified engineer or architect who will be able to make notable contribution to the professions and
the society.
BSCE Specific Objectives:
To produce a professional who has mastered the basic concepts of Civil Engineering and who
has acquired skills in search for new developments in the field.
To instill Christian and Filipino values that will make him an asset to our country and the pride
of his profession.
To provide the student with rigorous training in logical thinking, problem solving, and equip
him with mathematical skills, computational tools and laboratory techniques.
To provide the student with extensive scientific and technical knowledge especially in the
design and construction of civil works.
To make the student aware of the relevance and contribution of the civil engineering
profession in nation building and community development .
To understand and apply mathematics, physics science, computer science and related
disciplines.
To help propel the country towards industrialization in the areas of electronics and
communication.
To equip the student with the knowledge and skills in performing specialized tasks in
electronics and communications.
Ensure mastery of comprehensive architectural knowledge, both in theory and practice, and
proficiency of skills by the graduates in accordance with the scope of the practice of
architecture as provided for in the Republic Act 9266 and its implementing rules and
regulations.
Inculcate to the students an abiding faith in God, the value of honor and sense of
responsibility, sanctity of home, dignity of labor and love of country and fellowmen.
Promote academic freedom and congenial atmosphere that is conducive to effective teaching
and learning process and receptiveness to new ideas and knowledge through scientific
research;
Direct and focus the thrust of architecture education to the needs and demands of society
and its integration into the social, economic, cultural and environmental aspects of nation
building.
Infuse a high sense of intellectual capability to seek for the truth, experience new fields and
endeavor to enhance the quality of life;
Develop the ability and the capacity to analyze facts, to think critically and express ideas
effectively;
Instill appreciation of the basic philosophy and the fundamental principles of the multidimensional aspect of architecture, understanding of the direct relationship between man and
his environment, and the role of the architect in the furtherance of this objective;
Engender the importance of preserving, conserving and promoting the nations heritage and
culture, customs and tradition.
Departme
nt Dean
Program
Coordinat
or 1
ECE
Faculty
Program
Coordinat
or 2
Departme
nt Adviser
CE Faculty
Secretary
VI.4Roles
6.3.1 Department Dean
CoE
Faculty
Laborator
y
Assistant
Arch
Faculty
The Department Dean is the chief academic and administrative officer of the department. He is a
member of the Academic Council headed by Vice President of Academic Affairs.
6.3.1.1Duties and Functions
Formulates and executes comprehensive plan for his department reflective of its aims and of
the schools vision and mission statements, incorporating the departmental plans submitted by
the faculty.
Supervises the preparation, implementation and regular updating of curricular programs and
syllabi in line with the aims of the department in coordination with the faculty.
Reviews and recommend course offerings recommended by the faculty for every term;
submits the same to the VP for Academic Affairs and to the President for approval
Initiates the formulation of academic policies, presents these to the administration for approval
and in coordination with the faculty, sees to their proper implementation
Serves as the official medium of communication with other department units, the student
council and the general public on matters pertaining to the department
Sees to the efficient and maximum use and maintenance of buildings/ rooms/ facilities and
equipment assigned to his department in coordination with the VP for Administration and the
VP for Finance
Ensures the proper observance of the provision of the Faculty, Student and Administrative
Manuals
Recommends the employment, promotion, retention, resignation, retirement, leaves and travel
grants of faculty to the President through the VP for Academic Affairs
Orients the faculty of their job functions/ responsibilities with reference to the department
structure, aims and policies
Formulates and implements a faculty/staff development program together with the faculty and
staff based on the results of evaluation
professionally in order to provide a credible leadership to the faculty, staff and students
Supervises the enrollment, registration and academic progress of students in his department
in coordination with the VP for Academic Affairs and faculty
Recommends to the President through the VP for Academic Affairs candidates for graduation
and academic honors of students
Conducts regular department meetings with his subordinates and furnishes copies of the
minutes to the VP of Academic Affairs and the President
Maintains harmonious working relations with the various departments and administrative
offices of DWCC
and
Represent his department in conferences and meetings within and outside the College
Prepares the annual budget of the department in accordance with the guidelines and policies
issued by the Finance Office
Extends support to the Finance office in the implementation of financial policies of the
institution and in ensuring maximum utilization of financial resources
Prepares and submits to the VP of Academic Affairs an annual program of activities and
makes quarterly and year-end reports
Hears the complaints of the faculty and students and determines to what office the complaint
will be lodged after exhausting all efforts to settle the issue amicably
Sees to the proper sequencing of students subjects and the appropriate number of students
per section before opening another section
Performs other functions that may be assigned or delegated by the VP for Academics
PRC Board Exam rating for BSCE and BSECE above the national passing percentage
Assist the Department Dean on matters concerning the discipline for which has been
appointed as coordinator
Recommends to the Department Dean course revisions and requirements such as laboratory
materials, apparatus, equipments, etc
Assists the Department Dean in enrolling students particularly in the specific area which she
is responsible for and in determining subject load and subject sequence
Collaborates with teachers assigned in similar subjects for which he has been appointed to
and explain matters concerning the content and effective handling of the subject
Periodic review and update of curriculum of the degree program as per CHED mandate
6.3.3
Department Adviser
The Department Adviser is responsible for the welfare of the department student council and the
student body mainly for institutional activities.
6.3.3.1
Responsibility Statement
The Department Adviser is responsible for correspondence with the various offices of the
institution, ensures the department student councils proper management of student fund, reviews
of community extension proposals
6.3.3.3 Accountability Statement
The Department Adviser is responsible for the supervision of the department student council in
initiated and participated activities and in their financial management.
6.3.3.4 List of Accountabilities
Competency Framework
7.1 Department Dean
Accountabilities
Regular evaluation of
faculty and staff
Up-to-Date Degree
Program curricula
PRC passing
Percentage Rate
Above the National
Rate
Work requirement
evaluate
faculty
during midterm and
final period
periodic review of
curriculum
conduct
thorough
pre-board review
monitor student preboard
performance
On time submission of set earlier deadline
compilation of course
of submission for
syllabi
faculty
observe
the
scheduled
deadline for faculty
Key
Competency
Competency
Indicator
fair
and
unbiased
judgment
Research skills
Summary
of
evaluation report
knowledgeable
with
latest
mandates
and
breakthroughs
Mentoring
skills
time
management
Competenc
y
level
Expert
Expert
Expert
Compilation
of
course
syllabi
submitted on time
Expert
Accountabilities
Work requirement
submission
On time submission of set earlier deadline
compilation of
of submission for
accomplishment
organization/dept
reports
advisers
observe
the
scheduled
deadline for report
submission
Work Load
distribute
course
Assignments
assignment based on
academic proficiency
Annual department
estimate budget for
budget
the
incoming
academic year
on budget operation of Prioritize
the department
expenditures
regarding purchase of
office supplies and
laboratory equipment
Regular review and
Conduct department
update of the
strategic planning
Department Strategic
Plan
Recommendations for
Encourage
faculty
regularization and
participation
to
promotion of faculty
seminars/
and staff
conventions
Persuade faculty to
continue
graduate
studies
Harmonious
relationship within the
department
conduct
monthly
meeting to discuss
updates and other
matters pertinent to
the department
maintain
open
communication
Key
Competency
Competenc
y
level
Competency
Indicator
time
management
Compilation
of
accomplishment
report submitted
on time
Expert
Reasonable
judgment
Expert
Financial
management
Reasonable
budget estimate
Expert
Financial
management
Financial
Expert
Innovation
Planning skills
Conducting Dept.
Strategic
Planning
Expert
Motivational
skills
Promotion
faculty
of
Expert
Open
communication
Listening skills
negotiation
Conducting
meeting
Settling
department
issues
of
Expert
of
Accountabilities
Work requirement
Regular evaluation
of faculty and staff
evaluate
faculty
during midterm and
final period
periodic review of
curriculum
Up-to-Date
Degree
Program
curricula
under
his
responsibility
PRC
passing conduct
thorough
Percentage
Rate
pre-board review
Above the National monitor student preRate
for
the
board
respective
degree
performance
program
On time submission set earlier deadline
of compilation of
of submission for
OJT report
faculty
observe
the
scheduled
deadline
for
faculty submission
On time submission set earlier deadline
of compilation of
of submission for
accomplishment
organization/dept
reports
advisers
observe
the
scheduled
deadline for report
submission
Work
Load distribute
course
Assignments
assignment
based
on
academic
proficiency
Initiative on linkages Create linkage or tie
to
professional ups with professional
organizations
organization
Key
Competency
Evaluation/
assessment
skills
Research skills
Competency
Indicator
Summary
of
evaluation report
Competenc
y
level
Expert
knowledgeable
with
latest
mandates
and
breakthroughs
PRC board exam
results
Expert
time
management
Compilation
of
OJT submitted on
time
Expert
time
management
Compilation
of
accomplishment
report submitted
on time
Expert
Decision making
skills
Fair Work
distribution
Load
Expert
Communication
skills
Affiliation
with
Professional
Organizations
Expert
Research skills
Communication
skills
Educational
trip report
Expert
field
Schedule
relevant
educational trips for
student exposure
Active participation
of
student
organization
in
regional and national
assemblies
Encourage student
participation
in
seminars,
conventions
and
assemblies
Motivational
skills
Student
attendance
seminars,
convention
assemblies
Organization
educational
trips
Mentoring skills
field
Expert
Expert
in
and
Accountabilities
Work requirement
Monitor
ongoing
projects
status of
design
Monitor status
ongoing OJT
Harmonious
relationship
of
student and faculty
within the degree
program
maintain
open
communication
of
Key
Competency
Competency
Indicator
Research skills
communication
skills
Monitoring skills
Research skills
communication
skills
Monitoring skills
Open
communication
Listening skills
Negotiation
Successful Design
Projects
Competenc
y
level
Expert
Accomplished OJT
Expert
Conducting
of
meeting
Settling
of
department issues
Expert
Work requirement
Truthful
Write
recommendations of recommendations for
student
student
representatives
representatives
On time submission set earlier deadline
of
compilation
of
of submission for
accomplishment
department
reports
officers
observe
the
scheduled
deadline for report
submission
On time submission set earlier deadline
of
compilation
of
of submission for
financial statement
dept officers
observe
the
scheduled
deadline for report
submission
Supervision of the Monitor department
department
student student council in the
council in the initiated initiated
and
and
participated participated activities
activities
Active participation of Encourage student
Key
Competency
Competency
Indicator
Competenc
y
level
Expert
Evaluation/
Assessment
skills
Student
representation to
activities
time
management
Compilation
of
accomplishment
report submitted
on time
Expert
time
management
financial
management
Financial
statement
submitted on time
Expert
Communication
skills
Listening skills
Leadership
skills
Motivation skills
Conducting
of
status meeting
Expert
Student
Expert
students
in
institutional
assemblies
and
activities
Initiative on linkages
to other organizations
within the department
Guardian/travel
companion
to
department
student
council
Academic consultant
to the students of the
department
Harmonious
relationship
with
other officers within
the institution
VIII.
participation
in
institutional
assemblies
and
activities
Coordinates with the
various organizations
within
the
department
Accompanies
the
department student
council in leadership
camp
Performs
consultancy services
Represent
the
department
in
meetings
for
institutional activities
attendance record
Communication
skills
Expert
Communication
skills
Activity report
Expert
Mentoring skills
Counseling
skills
Communication
skills
Listening skills
writing skills
innovation
Availability
consultation
for
Expert
Expert
Key Competencies
VIII.1
Competency Domains
Technical
This domain pertains to the capability to provide the necessary service. This involves the
technical background acquired from further education or from industry practice which are
essential to the technical nature of the degree programs that the department is offering
Leadership
This domain includes strategic planning and turning ideas into actions. This extends to the
empowerment, being a role model and mentoring of his subordinates.
Interpersonal
Interaction between other people within the department will be the concern of this domain.
Behavioral skills and characteristics are also encompassed in this domain.
Technical
Leadership
VIII.2
Domain
Technical
Leadership
Interpersonal
Interpersonal
Key Competencies
Key Competencies
Educational attainment
Field exposure
Financial management
Research capabilities
Mentoring skills
Motivational skills
Time management
Evaluation/assessment management
Professionalism
Decision making
Monitoring skills
Listening skills
Writing skills
Communication skills
IX.
Professionalism
Negotiation
Counseling skills
Rating*
3
Leadership
Interpersonal
Acts professionally
Competency Requirements
Rating*
IX.2Program Coordinator
Competency Requirements
Technical
Rating
1
2
Leadership
Interpersonal
Acts professionally
IX.3Department Adviser
Competency Requirements
Technical
Rating
1
2
Leadership
Interpersonal
Acts professionally
X.
Minimum Competency
X.1 Department Dean
Competency Requirements
Technical
Acts professionally
Rating
(18)
3
4
3
4
4
(19)
4
4
3
4
4
(23)
4
3
4
4
4
4
Rating
(17)
3
4
2
4
4
(18)
4
4
3
3
4
Competency Requirements
Interpersonal
Acts professionally
Rating
(23)
4
3
4
4
4
4
Acts professionally
XI.
Rating
(10)
2
2
3
3
3
(19)
4
4
3
4
4
(22)
4
2
4
4
4
4
Lessons Learned
There has been a blur on the job descriptions, and duties and functions of personnel in our
institution. We have on paper, a long list duties and functions, of what is expected to us. But
there is no program to measure our compliance to these required activities. The only concrete
measure that we currently employ, is our attendance everyday and on institutional activities and
the evaluation conducted to us by the students and by our program coordinator or department
dean. Yes, we are presented numbers for our tardiness or evaluation grades but there is really
no means for us to realize and recognize our improvement or lack thereof.
A human capital management program can be beneficial to any institution like ours. This
will be a helpful tool in the recruitment process because competence and skills of applicants may
be readily measured. A scorecard of competencies and skills will also be advantageous in the
There are no apparent accountabilities to each role, but there are a lot of
expectations. There lies the difficulty because these leads to assumptions, hence confusion on
the personnel part, of what is really encompassed by the role the he plays in the organization
The process though is not easy, but will merit as a best practice and a competitive
advantage for the institution when accomplished.
necessary for improvement and that we cannot improve what we cannot measure.
XII.
Bibliography
www.google.com
www.wikipedia.com
Sandwith, Paul, A Hierarchy of Management Training Requirements: The
Competency Domain Model Public Personnel Management, Spring 1993