GTW Cit - en - 2014 07 01

Edition 1 July 2014
CIT Wagon Manual

(GTW-CIT)
Applicable with effect from 1 May 2013
GTW-CIT
2014-07-01
This document is restricted to CIT members

In accordance with point 2.5 b) of the CIT Statutes, this document is mandatory and binds all members
of the CIT. An individual member may nevertheless declare that he will not apply a provision because it
is contrary to his interests (opting-out principle).
The list of CIT members who apply this manual is published on the CIT website: www.cit-rail.org.
2013 International Rail Transport Committee (CIT)

www.cit-rail.org
Amendment No
1
Applicable with effect from

2014-07-01
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Contents
A.
General provisions
Abbreviations and definitions ........................................................................................ 5
Purpose of the manual .................................................................................................... 6
Scope ................................................................................................................................ 6
4
4.1
4.2
Electronic wagon note ..................................................................................................... 6

Principles ............................................................................................................................ 6
Specific provisions ............................................................................................................. 6
B.
Process
Introduction ...................................................................................................................... 7
Working sheets ................................................................................................................ 9

01
02
03
04
05
06
07
08
09
10
11
Acceptance for haulage ..........................................................................................

Handover between user railway undertakings .......................................................
Amendment of the details of the movement ...........................................................
Circumstances preventing haulage ........................................................................
Loss and damage ...................................................................................................
Wagons missing and surplus ..................................................................................
Circumstances preventing handover ......................................................................
Handover ................................................................................................................
Notification of corrections .......................................................................................
Misrouted wagons ...................................................................................................
Traffic restrictions ...................................................................................................
10
17
19
21
26
28
30
33
36
37
38
C.
Final and transitional provisions
Entry into force. ............................................................................................................... 39
Transitional arrangements ............................................................................................. 39
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Appendices
1a
Checklist for the contract for electronic interchange of wagon note data
(EDI contract checklist)
1b
Functional and legal requirements to be satisfied by the electronic wagon note
2a
Sheet 2a of a CUV wagon note with a supplementary sheet for an intermediate section
2b
Sheet 2a of a CUV wagon note for combined transport with a supplementary sheet
for an intermediate section
Control label
Explanatory notes on the use of the charges note
5 to 13
Deliberately left blank
14
Wagon label
15 and 16
17
Processing of the wagon note and accompanying documents where the details of the
movement are amended or there are circumstances preventing haulage or handover
18
Accompanying document
19 to 21
22
Notification of corrections
23
Wagon list Use in the event of wagons being detached
24
25
Notification of traffic restrictions
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A.
General provisions
Abbreviations and definitions

AIM
Agreement concerning the Relationships between Carriers in respect of

International Freight Traffic by Rail
CIT
International Rail Transport Committee
Consignor
A keeper or a third party authorised by the keeper who hands over an

empty wagon as a means of transport to a user railway undertaking for
haulage (see Article 9.1 GCU).
Customer
Agreement
The special agreement concluded between the consignor and the user
railway undertaking in respect of one or more consignments subject to the
GCU.
CUV
Uniform Rules concerning Contracts of Use of Vehicles in International Rail

Traffic
Destination
station
Station serving the point at which the wagon is handed over
EDI
Electronic data interchange means the electronic transfer of data between

computers in the form of EDI messages
EDI message
An EDI message consists of a set of segments, structured using an agreed

standard, prepared in a computer readable format and capable of being
automatically and unambiguously processed
Electronic wagon
note
Electronic record of the data representing the wagon note
Forwarding
station
Station serving the point at which the wagon is accepted
GCU
General Contract of Use for Wagons
GLW-CUV
CUV Wagon Note Manual
GTM-CIT
CIT Freight Traffic Manual
Paper wagon
note
Paper document representing the wagon note
Printout of the
electronic wagon
note
Printout of the data in the electronic wagon note record on paper
Railway
undertaking (RU)
Any public or private undertaking, licensed according to applicable

Community legislation, the principal business of which is to provide
services for the transport of goods and/or passengers by rail with a
requirement that the undertaking must ensure traction; this also includes
undertakings which provide traction only.
RID
Regulation concerning the International Carriage of Dangerous Goods by

Rail [Rglement concernant le transport international ferroviaire des marchandises dangereuses]
VAT
Value added tax
Wagon keeper or
keeper
means the person or entity that, being the owner of a wagon or having the
right to use it, exploits the wagon as a means of transport and is registered
as keeper of the wagon in the competent official vehicle register, or, if the
wagon is not registered in the competent official vehicle register or such a
register is not existing, the person or entity that has declared to the GCU
Bureau to be keeper of the wagon.
Wagon note
Paper document or electronic record accompanying empty wagons used

under the terms of the GCU.
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Purpose of the manual

Use of wagons as means of transport is subject to the CUV Uniform Rules and the GCU. Empty
wagons hauled in accordance with the GCU are to be accompanied by a wagon note.
This manual lays down how wagon notes and other documents relating to the haulage of empty
wagons accompanied by a wagon note are to be handled. Railway undertakings using the wagon
may nevertheless agree derogations. When haulage is performed throughout by a single railway
undertaking, it may apply this manual or special provisions.
Provisions of the railway undertaking using the wagon apply to issues that this manual does not
cover.
The appropriate department within the railway undertaking using the wagon should be contacted
in the case of doubt on how the manual is to be applied.
This manual is intended for members of the CIT who will make it available to their staff or
incorporate its contents into their own wagon manuals.
The list of CIT members who apply this manual is published on the CIT website (www.cit-rail.org).
Scope
This manual applies to the haulage of empty wagons subject to the GCU as means of transport.
The railway undertaking using the wagon may entrust the performance of various services to third
parties. In that case, a third party may only process the wagon note in the name of and for the
account of the user railway undertaking and in accordance with its instructions.
Wagons may also be consigned loaded or empty as goods. In that event they are then the
subject of a CIM contract of carriage and the GTM-CIT manual applies to them.
Electronic wagon note
4.1
Principles
In accordance with point 8 of the GLW-CUV, the wagon note and its duplicate may be created in
the form of an electronic data record which can be transformed into legible written symbols.
The provisions in this manual are equally valid for consignments covered by paper or electronic
wagon notes. When special provisions are necessary for electronic wagon notes, they are
specially mentioned.
4.2
Specific provisions
For the relationship between the consignor/consignee and the railway undertaking, see Chapter
D of the GLW-CUV and Appendices 1a and 1b.
For the relationships between the railway undertakings, see Appendices 1a and 1b.
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B.
Process
Introduction
This chapter lists the processes involved with the haulage of empty wagons accompanied by a
wagon note and the activities which correspond to those processes.
Diagram of the process:
01 Acceptance for haulage
01.01 Preliminary activities
01.02 Acceptance of the wagon note
01.03 Acceptance of the accompanying documents
01.04 Processing of the wagon note and accompanying
documents
01.05 Labelling with wagon labels and other labels
01.06 Collection of charges
02 Handover between user railway undertakings
02.01 Processing of the wagon note and accompanying
documents
02-02 Handover of the wagon
03 Amendment of the details of the movement
03.01 Acceptance and transmission of subsequent orders
03.02 Carrying out subsequent orders
04 Circumstances preventing haulage
04.01 Action to be taken asking the consignor for instructions
04.02 Carrying out the consignors instructions other action
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05 Loss and damage

05.01 Filling out a wagon damage report
05.02 Other action
06 Wagons missing and surplus
06.01 Missing
06.02 Surplus
07 Circumstances preventing handover
07.01 Asking the consignor for instructions
07.02 Carrying out the consignors instructions other action
08 - Handover
08.01 Processing the wagon note and accompanying
documents
08.02 Making the wagon available
9 Notification of corrections
10 Misrouted wagons
11 Traffic restrictions
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Working sheets
Notes:
-
For each process, a working sheet provides information on the purpose of the process, the
activities to be undertaken, the timescales to undertake them and the parties taking part.
The activities may be undertaken at stations, at regional centres, at customer service centres,
etc. Railway undertakings are to define which locations are competent to handle documents
which have to be produced as appropriate, for example, the duplicate of the wagon note in the
event of giving orders or instructions.
Correspondence and documents for international rail traffic are to be sent by e-mail, internet,
fax, as service post, ordinary post, registered post, etc. as a function of circumstances and
what is available.
A list of the departments within railway undertakings organisations which distribute mail to
departments whose address is unknown, or who provide useful information for sending
documents is available on the CIT website: www.cit-rail.org. Addresses of the various
departments of railway undertakings which handle wagon issues are likewise available on the
CIT website: www.cit-rail.org.
The content of the forms shown in the appendices of this manual must comply with the
specimens in the appendices and it is recommended that the design be the same.
When the forms are produced by means of a computer printout, the following conditions must
be observed:
colour of print: as in the specimen or black,
content: no departure from the specimen,
paper size and design: depart as little as possible from the specimen,
paper: suitable for the printer being used.
Electronic methods such as the internet or e-mail are to be preferred to allow the flow of
information to be speeded up. With this in mind, forms to download, complete, print-out and
send electronically are available on www.cit-rail.org.
The date stamps referred to in the working sheets below must comply with the following
specification:1
Size and shape:
rectangular or oval, width 44 mm, height 28 mm (maximum).
Content:
name of the railway undertaking,
name of the station,
year, month, day.
They may also include:
distinctive symbols,
details of the time.
1 These provisions apply by analogy to the content of accounting machine impressions used instead of these stamps.
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01
Acceptance for haulage
01 - 01
Preliminary activities
Purpose
To confirm that the wagon can be hauled.
Notes
Time
Before the wagon is accepted.
Participants
Activity
References
Consignor
GCU 9, 14
Railway
undertaking
Organisation:
- the railway undertaking is to check if haulage is possible in the context
of the commercial offer
The consignor is to give the railway undertaking instructions for the

haulage of the empty wagon by means of a wagon note in good time.
Wagons:
- the railway undertaking is to check if haulage is authorised,
- the railway undertaking is to check traffic restrictions in force.
Transport documents:
- the railway undertaking is to decide the type of wagon note to be used
(electronic/paper, choice of design, etc.)
- the railway undertaking is to list the documents attached to the wagon
note and the conditions for their movement.
If the instructions necessary are not supplied (Article 14.3 GCU):

- If the keeper has not supplied instructions before the railway
undertaking takes back an unloaded wagon, unless otherwise agreed
with the keeper, the railway undertaking is to make out a wagon note,
and as appropriate a charges note in accordance with Article 14.2 GCU
and use it.
Observations
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GCU 14.1
GCU 10, 11 and
12,
RID, GLW-CUV
5, GTW-CIT
working sheet 11
GLW-CUV 6, 8
GCU 14.3
2014-07-01
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01
01 - 02
Acceptance of the wagon note
Purpose
To check the contents of the wagon note completed by the consignor, or

where a specific agreement has been made with the consignor, to fill out
the wagon note.
Notes
Where the wagon note is electronic, the transport order message is sent.
Time
At the latest, at the time the wagon is handed over for haulage.
Participants
Activity
References
Consignor
(Railway
undertaking)
the consignor is to provide a wagon note to the standard design for

each wagon or send the transport order message where electronic
wagon notes are being used.
GCU 14.2, GLWCUV
The entries on the wagon note must be written or printed indelibly.

Wagon notes that have alterations, erasures, or slips of paper glued to
them are not permitted. Crossing out is only permitted if the consignor
or the railway undertaking (if it makes out the wagon note) acknowledges it by signing the wagon note.
A wagon note must be made out for every wagon. Exceptions to this
rule (for example a wagon note for a block train or for a group of
wagons) are to be documented in customer agreements. If several
wagons are consigned with a single wagon note, as many copies of the
list of wagons must be attached to it as are stipulated.
Customer
agreement
checklist point 5
If a block train or group of wagons includes wagons subject to the CIM

Uniform Rules in addition to empty wagons accompanied by a wagon
note then see Appendix 1 GLW-CUV explanatory notes to box 30 of
the wagon note.
The number of wagon lists attached must be shown on the wagon note.
-
Wagon note with a supplementary sheet for an intermediate section: the GLW-CUV, point
wagon note may be printed with such a sheet intended for a railway 7
undertaking which invoices. It is placed after sheet 3. It is to be
endorsed Invoice for intermediate section and is numbered 2a. In
addition it must be marked on the back with Supplementary invoice for
invoicing by a railway undertaking other than the forwarding or
destination railway undertaking. Appendices 2a/2b contain a specimen
of sheet 2a of a wagon note with an invoice for an intermediate railway
undertaking which invoices.
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Participants
Activity
Railway
undertaking
References
Customer
The railway undertaking is to check the wagon note (design and content agreement
- for consistency with the customer agreement in particular).
checklist point 5
The railway undertaking is to take account of the special provisions for

empty wagons which contain the residue of dangerous goods.
If the wagon note is not a standard design or if the content does not
comply with the requirements of the GLW-CUV, the situation is to be
clarified with the consignor. If the issues cannot be resolved, the wagon
note is to be refused. For exceptions see GLW-CUV, point 4.3, last
paragraph. With that exception, the railway undertaking may not change
or supplement the information which the consignor enters on the wagon
note.
Observations
1 Point 5 of UIC leaflet 471-3 provides details of the carriers obligations under paragraph 1.4.2.2.1 of the RID.
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1.4.2.2 RID
UIC leaflet 47131
2014-07-01
GTW-CIT
01
01 - 03
Acceptance of the accompanying documents
Purpose
To accept the documents specified on the wagon note which are handed
over by the consignor.
Notes
For electronic wagon notes, the consignor is to be asked to attach only

those documents which are absolutely needed during haulage to the
wagon note. Ensure that every opportunity has been taken to send
documents direct to the consignee or just to produce them at the point
where they are needed. If these documents are sent to the railway
undertaking in electronic form, the arrangements for processing them and
issues of liability should be addressed in the EDI contract.
Time
When the wagon note is accepted, or at the latest when the wagon is accepted for haulage.
Participants
Activity
Consignor
The consignor is to attach the accompanying documents.
Railway
undertaking
The railway undertaking is to check if the documents listed on the

wagon note and which are to accompany it are attached.

empty wagons which contain the residue of dangerous goods.
The railway undertaking is to clarify any irregularities noticed with the

consignor.
If applicable, the railway undertaking is to enter references to the

consignment on the documents.
The railway undertaking is to process the accompanying documents in

accordance with the provisions in force.
Observations
References
1.4.2.2 RID
UIC leaflet 47131
In order to create a link between the papers and the wagon note when electronic wagon notes
are used, the consignment identification number is to be entered on the accompanying
documents. Alternatively an accompanying document in accordance with Appendix 18 is to be
used. The accompanying documents are to be attached to that form.
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01
01 - 04
Processing of the wagon note and accompanying documents
Purpose
Time
At the latest before the wagon moves.
Participants
Activity
Railway
undertaking
The railway undertaking is to complete the wagon note with its own GLW-CUV
information. The prior notification message is to be used for electronic Appendix 1,
wagon notes. The railway undertaking is to send that message to all the boxes 40 et seq
railway undertakings which are to participate in the movement.
The railway undertaking is to allocate a consignment identification

number (box 62 of the wagon note): see Appendix 3 to this manual.
The railway undertaking is to calculate and enter charges: the railway

undertaking should calculate all the charges it is able to calculate,
whatever the instruction on who is to pay them. Each railway
undertaking which calculates charges is to use a separate charging
section. The supply of the duplicate of the wagon note message is to be
used for electronic wagon notes.
If more than seven charging sections are necessary, the railway

undertaking is to use additional sheets (invoice and original of a new
wagon note). These are to be completed in the following way:
. box 21: enter additional sheet for consignment number from to
. charging sections: the details required

. box 62: consignment identification number of the original wagon note
. box 56 of the wagon note is to be endorsed additional sheet.
If the wagon note is printed out by a computer printer and the back of GLW-CUV 11
the sheet has to be printed separately, the following information must be
printed on the separate sheet back of wagon note No. from to ,
charging sections: the details necessary.
For those charges accepted by the consignor which cannot be precisely GLW-CUV, point
totalled at the time of acceptance, the railway undertaking is to attach a 12 + Appendix 4
charges note complying with the specimen shown in Appendix 4 of the
GLW-CUV. Appendix 4 contains an explanation of how to use the
charges note. Charges notes are not made out on departure if electronic
wagon notes are used (charges note data which has to be returned may
be included in a supply of the original of the wagon note message).
The railway undertaking is to return sheet 4 (Duplicate of the wagon GLW-CUV 6,

note) to the consignor. In the case of an electronic wagon note, the GTW-CIT,
supply the duplicate of the wagon note message is to be sent or a Appendix 1b
duplicate of the wagon note printout given to the consignor.
The railway undertaking is to retain sheet 5 (duplicate invoice).
The railway undertaking is to forward the wagon and the wagon note
(sheets 1 to 3) with the accompanying documents by the same train or
provide prompt access to the information (if needed) in another way.
The electronic wagon note message is to be used for electronic wagon
notes.
To confirm acceptance for haulage on the wagon note.

To complete the wagon note with other information from the railway undertaking.
To inform the various participants of the details of the consignment.
References
Observations
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GLW-CUV 6
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01
01 - 05
Labelling with wagon labels and other labels
Purpose
To ensure the wagon is correctly routed and handled.
Notes
Time
At the latest before the wagon moves.
Participants
Activity
Consignor
Railway
undertaking
References
The consignor is to remove old labels and markings referring to

previous loads.
The consignor is to placard and mark in accordance with the RID.

dangerous goods for empty wagons which contain the residue of
dangerous goods.
1.4.2.2 RID
UIC leaflet 47131
The consignor is to comply with the special provisions for exceptional

consignments.
UIC leaflet 502
Appendix 14 defines how labels conforming with the specimens in that

appendix are to be used. Agreements between railway undertakings
define the information which labels complying with the specimens
shown in Appendix 14 must contain. If the consignor labels in accordance with an agreement with the railway undertaking, the labels he has
put on are to be checked.
Observations
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01
01 - 06
Collection of charges
Purpose
To collect the amounts receivable arising from the haulage and handling of
the wagon in the context of the contract of use.
Time
At the time of acceptance for haulage.
Participants
Activity
References
Railway
undertaking
The railway undertaking is to collect those charges accepted by the

consignor which the railway undertaking is able to calculate at the time
of acceptance for haulage.
GLW-CUV 4
The railway undertaking is to raise those charges accepted by the

consignor which cannot be precisely totalled at the time of acceptance
when the charges note is returned (sheets 1 and 2).
GLW-CUV,
Appendix 4
GTW-CIT,
Appendix 4
Observations
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02
Handover between user railway undertakings
02 - 01
Purpose
To document all the various participants who actually take part in haulage
on the wagon note.
Notes
The point, time and arrangements for the handover of wagons between
railway undertakings are to be set down in agreements between them.
Time
At the time of handover.
Participants
Activity
References
Handing over railway

undertaking
The handing over railway undertaking is to make the checks required

and remedy any irregularities noted:
. the wagon note, and if applicable any accompanying document form
and charges note comply with a specimen laid down and are
complete,
. the accompanying documents specified on the wagon note are all
complete,
. the wagon is following the route laid down.
The handing over railway undertaking is to hand over the wagon note
and the accompanying documents to the receiving railway undertaking.
notes.
The handing over railway undertaking is to hand over the electronic

wagon note message with the first wagon.
The receiving railway undertaking is to accept the wagon note and the
accompanying documents.
The receiving railway undertaking is to confirm acceptance of the

consignment on the wagon note, if necessary correcting the information
shown in box 57. The electronic wagon note message is to be used for
electronic wagon notes.
Receiving
railway
undertaking
GLW-CUV
Appendix 1,
box 57
Observations If the electronic wagon note message is sent before handover of the wagon, the railway
undertakings are to agree which message establishes the time of handover of the right to
process the wagon note from one railway undertaking to the other. For block trains and groups
of wagons on a single wagon note this message is based on the first wagon handed over.
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02
Handover between user railway undertakings
02 - 02
Handover of the wagon
Purpose
To hand over the wagon to continue its journey.
Notes
The point, time and arrangements for the handover of wagons between
railway undertakings and the procedures in the event of refusal are to be
set down in agreements between them.
Time
Participants
Activity
References
Handing over
railway
undertaking
The handing over railway undertaking is to make the checks required

and remedy any irregularities noted; if the wagon is damaged a wagon
damage report is to be made out without delay.
GCU 18, GCU

Appendix 4
The handing over railway undertaking is to hand over the wagon to the
receiving railway undertaking.
GCU 10
The receiving railway undertaking is to accept the wagon.
GCU 10
The receiving railway undertaking may refuse to accept the wagon

when:
- its acceptance is prohibited by a competent authority;
- it is temporarily impossible to accept the wagon for operating
reasons specific to the railway undertaking concerned;
- there are exceptional circumstances beyond the control of the GCU 11
railway undertaking (cases of force majeure in particular) that
temporarily prevent the wagon being accepted;
- the condition of the wagon does not meet technical and maintenance
regulations or conform to current loading guidelines;
- there are other substantial reasons which might affect the safe
operation of the wagon; such reasons must be notified to the keeper
Receiving
railway
undertaking
A railway undertaking may not refuse its own wagons when they are
empty and in running order.
Observations
If traffic to be handed over is refused when an electronic wagon note is being used, one of the
following options may be used to process a wagon note which has already been handed over
in the technical sense of the term;
- the electronic wagon note is formally returned to the handing over railway undertaking. The
option to process the wagon note remains technically open to the receiving railway
undertaking which is to process it at the request of and in accordance with the instructions
of the handing over railway undertaking until the problem which prevented handover is
resolved;
- the receiving railway undertaking produces a printout of the electronic wagon note and
hands it to the handing over railway undertaking at the same time notifying it of the refusal;
- the receiving railway undertaking halts the processing of the electronic wagon note in its
system and the handing over railway undertaking manually reactivates the wagon note in
its system.
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03
Amendment of the details of the movement
03 - 01
Acceptance and transmission of subsequent orders
Purpose
To allow the consignor to take control of the wagon and to amend the
details of the movement by means of subsequent orders.
Notes
The provisions of Articles 18 1 and 19 1 to 6 CIM apply by analogy.

Nevertheless, only the consignor is authorised to give instructions.
GCU 9
GLW-CUV 13
The railway undertaking is to ask for instructions in an appropriate written

form. Electronic methods such as the internet or e-mail are to be preferred
to allow the flow of information to be speeded up. With this in mind, a form
for seeking instructions to download, complete, print-out and send
electronically is available on www.cit-rail.org.
A list of the departments able to handle amendment of the details of the
movement is available on the CIT website: www.cit-rail.org.
Time
When the consignor asks to amend the details of the movement.
Participants
Activity
References
Consignor
The consignor is to send the railway undertaking his instructions drawn

up in accordance with Appendix 7 to the GLW-CUV.
GLW-CUV 13
and Appendix 7
Railway
undertaking
The railway undertaking is to check if the subsequent orders have been

given by the consignor.
The railway undertaking is to check if the right of the consignor to

amend the details of the movement within the terms of the contract of
use has been extinguished.
GLW-CUV 13
CIM 18 2 a)
c)
If necessary, the railway undertaking is to raise charges for acting on

subsequent orders; it is to ask for a payment on account.
GLW-CUV 13
CIM 19 2
If the subsequent orders are admissible and can be acted on:

. if the duplicate of the wagon note was supplied with the subsequent
orders, the railway undertaking is to certify that the details copied to
the duplicate of the wagon note concur by date-stamping it, the
duplicate should then be handed back to the consignor.
. the railway undertaking is to fill out the remaining details on the
subsequent orders form and pass it to the railway undertaking which
is to carry them out.
GLW-CUV 13
CIM 19 3
Inform the consignor immediately if the subsequent orders are not

admissible or cannot be carried out.
GLW-CUV 13
CIM 19 5
Observations
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03
Amendment of the details of the movement
03 - 02
Carrying out subsequent orders
Purpose
To act promptly on those subsequent orders which can be carried out.
Notes
The provisions of Articles 18 1 and 19 1 to 6 CIM apply by analogy.

GCU 9
GLW-CUV 13
A list of the departments able to handle amendment of the details of the

movement is available on the CIT website: www.cit-rail.org.
Time
Once the subsequent orders can be carried out.
Participants
Activity
References
Railway
undertaking
is to check if it is possible, lawful and reasonable to require the

subsequent orders to be carried out at the time they are received by
those who are to carry them out (carrying them out must neither
interfere with the railway undertakings normal operations nor prejudice
the consignors or consignees of other consignments).
GLW-CUV 13
CIM 19 3
If carrying out the subsequent orders is possible, lawful and reasonable

to require, the railway undertaking is to
. carry out the subsequent orders without delay, endorse the subsequent orders form with the details and retain it,
.
amend the wagon note, underlining the amendments and add the
following endorsements:
a) in box 55: extension of the transit period,
b) box 21: amended following subsequent orders of the consignor
of [date] plus the date stamp and a signature;
The electronic wagon note message is to be used for electronic
wagon notes,
recording and accountancy: if the consignment has not left the

custody of the railway undertaking which first took charge of the
wagon, recording and accountancy is to be in accordance with the
provisions of that railway undertaking. See Appendix 17 for other
cases.
raise the charges which arise from carrying out the subsequent
orders from the consignor.
If a railway undertaking is not able to carry out a subsequent order

requiring a consignment to be stopped, the subsequent order is to be
relayed immediately to the nearest railway undertaking which might be
able to carry it out.
The railway undertaking is to confirm having carried out the subsequent

order to the consignor or inform him immediately if his orders cannot be
carried out.
Observations
- 20 -
GLW-CUV,
Appendix 1,
boxes 21 and 55
GLW-CUV 13
CIM 19 2
GLW-CUV 13
CIM 19 5
2014-07-01
GTW-CIT
04
Circumstances preventing haulage
04 - 01
Action to be taken asking the consignor for instructions
Purpose
To mitigate the effects of the circumstances preventing haulage.
Notes
The provisions of Articles 20 and 22 1 and 6 CIM apply by analogy.

GCU 9
GLW-CUV 14
Circumstances preventing haulage are defined as the start or continuation

of haulage being prevented or no longer possible by the route intended.
The following may constitute circumstances preventing haulage:
1. defective wagon,
2. natural phenomena (floods, heavy snow etc.),
3. service disruption (derailments, etc.),
4. decisions taken by customs, other administrative authorities and the
courts,
5. suspension of operations by the police,
6. strikes.
A list of the departments able to handle circumstances preventing haulage
is available on the CIT website: www.cit-rail.org.
Time
Once circumstances preventing haulage occur.
Participants
Activity
References
Railway
undertaking
Defective wagon
- The railway undertaking is to fill out a wagon damage report,
- The railway undertaking is to apply Article 19 GCU,
- The railway undertaking is to document the defect noted on the wagon
note together with the action taken, give details of the extension of
transit period in box 55 of the wagon note. The electronic wagon note
message is to be used for electronic wagon notes.
- The railway undertaking is to inform the consignor
GCU 18
Working Sheet
05-01
GCU 19
GLW-CUV,
Appendix 1,
box 55
GLW-CUV,
Appendix 8
Haulage by the intended route not possible

- The consignment is to be routed by an alternative route
GLW-CUV 14
CIM 20 1
- 21 -
GTW-CIT
2014-07-01
Participants
Activity
References
Railway
undertaking
Other cases ask for instructions

- The railway undertaking is to inform the consignor of the circumstances
preventing haulage, supplying him with all the information which the
railway undertaking has.
GLW-CUV 14
CIM 20 1 and
2
The instructions are to be drawn up in accordance with Appendix 8 to

the GLW-CUV.
GLW-CUV 14
If the circumstances preventing haulage require a block train or group of wagons consigned
with a single wagon note and wagon list to be split up, the provisions of Appendix 23 apply
to the continuation of the journey.
The railway undertaking is to take account of the special provisions for empty wagons
which contain the residue of dangerous goods (see 1.4.2.2 RID).
(continued)
Observations
- 22 -
2014-07-01
GTW-CIT
04
04 - 02
Carrying out the consignors instructions other action
Purpose
To eliminate the circumstances preventing haulage.
Notes

GCU 9
GLW-CUV 14
The instructions are to be supplied in an appropriate written form.

Electronic methods such as the internet or e-mail are to be preferred to
allow the flow of information to be speeded up. With this in mind, a form for
supplying instructions to download, complete, print-out and send electronically is available on www.cit-rail.org.
Time
After receiving the instructions.
Participants
Activity
References
Consignor

GLW-CUV 14
Railway
undertaking
The railway undertaking is to check if the instructions have been given

by the consignor.
If necessary, the railway undertaking is to ask for a payment on

account.
The railway undertaking is to check if the instructions can be carried out.

If so, it is to
. fill out the remaining details on the form,
. carry out the instructions without delay, endorse the form with the
details and retain it,
. amend the wagon note, underlining the amendments and add the GLW-CUV,
Appendix 1,
cases 21 et 55
b) box 21: amended following instructions from the consignor of
[date] plus the date stamp and a signature,
the electronic wagon note message is to be used for electronic
wagon notes,
. recording and accountancy: if the consignment has not left the
custody of the railway undertaking which first took charge of the
wagon, recording and accountancy is to be in accordance with the
provisions of that railway undertaking. For other cases: see
Appendix 17.
Where there are no instructions from the consignor,

. if there is damage to the wagon , apply Article 19.4 GCU,
GCU 19.4
. in other cases the railway undertaking is to take those steps which
are most favourable to the consignors interests, taking account of
legal provisions as necessary (customs, etc.). It is to amend and fill
in any remaining details on the wagon note. The electronic wagon
note message is to be used for electronic wagon notes.
- 23 -
GTW-CIT
2014-07-01
Participants
Activity
Railway
undertaking
Where there are no instructions from the consignor and it is impossible GLW-CUV 14
to eliminate the circumstances preventing haulage (see preceding CIM 22 6
indent, point 2), the railway undertaking is to return the wagon to the
consignor. The railway undertaking is to amend and fill in any remaining
details on the wagon note. The electronic wagon note message is to
be used for electronic wagon notes.
The railway undertaking is to confirm carrying out the instructions to the

consignor or inform him immediately if his instructions cannot be carried
out.
(continued)
References
Observations
- 24 -
2014-07-01
GTW-CIT
04
04 - 03
Purpose
To raise the charges arising from circumstances preventing haulage.
Notes

GCU 9
GLW-CUV 14

Time
Once circumstances preventing haulage have been resolved.
Participants
Activity
Railway
undertaking
The railway undertaking is to raise and collect charges from the consignor GLW-CUV 14
or consignee in accordance with the instructions on the wagon note (except CIM 22 1
where there has been fault on the part of the railway undertaking) for the
railway undertakings costs
- for asking the consignor for instructions,
- for carrying out the instructions received,
- caused by the instructions requested not reaching the railway
undertaking or not reaching it in time,
- for having decided to forward the wagon on its own initiative without
having asked for instructions.
References

notes.
In particular, the railway undertaking may raise haulage charges via the
route actually used.
Charges arising from the contract of use for the wagon are to be dealt with
in accordance with the provisions of the GCU or agreements made
between the parties.
Observations
- 25 -
GTW-CIT
2014-07-01
05
Loss and damage
05 - 01
Filling out a wagon damage report
Purpose
To record the condition of the wagon and its removable accessories and
the extent of loss or damage.
Notes
A wagon damage report is to be filled out when damage to the wagon or

loss of or damage to the removable accessories listed on the wagon is
discovered or presumed by the railway undertaking or alleged by the
keeper.
Time
When loss or damage is discovered, presumed or alleged.
Participants
Activity
References
Railway
undertaking
GCU 18
The railway undertaking is to fill out a wagon damage report without

delay and if possible in the presence of the keeper on a form complying
with the specimen shown in Appendix 4 to the GCU.
GCU 18
The wagon damage report is intended to report the condition of the

wagon and its removable accessories and the extent of the loss or
damage. It may therefore only include well established facts but not
conjecture; it must describe facts clearly and comprehensively so that
they can be confirmed in a court if necessary.
The railway undertaking is to hand a copy of the wagon damage report
to the keeper without delay.
-
When a wagon sustains damage or loses removable accessories which

make it unable to run or to be used, the railway undertaking is also to
inform the keeper immediately, providing the information specified in
Article 18.5 GCU as a minimum.
Observations
- 26 -
GCU 18.5
2014-07-01
GTW-CIT
05
Loss and damage
05 - 02
Other action
Purpose
To avoid worsening the loss or damage. Handling of lost wagons and

removable accessories.
Time
When the loss or damage is discovered.
Participants
Activity
References
Railway
undertaking
The railway undertaking is to take all the action necessary to avoid

worsening the loss or damage, creating new loss or damage or injury to
persons or loss or damage to other means of transport.
GCU 25
Except where the railway undertaking has received instructions from the GCU 19
consignor to the contrary, it is to make the wagon in a fit state to run and
send it to the handover point agreed initially.
The railway undertaking is to handle the case of the lost wagons and
removable accessories in accordance with Article 20 GCU.
Observations
- 27 -
GCU 20
GTW-CIT
2014-07-01
06
Wagons missing and surplus
06 - 01
Missing
Purpose
To look for the wagon.
Notes
A list of the departments able to handle missing wagons is available on the

Time
Once it is established that the wagon is missing.
Participants
Activity
Railway
undertaking
The railway undertaking is to start a search.
If the search is not successful,

. the railway undertaking is to inform the forwarding railway
undertaking and the consignor,
. the railway undertaking is to document the missing wagon in box 56
of the wagon note. The electronic wagon note message is to be
used for electronic wagon notes,
. send the wagon note and accompanying documents to the
forwarding railway undertaking.
References
Observations
- 28 -
2014-07-01
GTW-CIT
06
Wagons missing and surplus
06 - 02
Surplus
Purpose
To take the action which is necessary when the consignment of which the
wagon is a part cannot be identified.
Notes
A list of the departments able to handle surplus wagons is available on the

Time
Once it is established that wagons are on-hand without papers.
Participants
Activity
Railway
undertaking
A. The railway undertaking has the information necessary to forward the

wagon:
-
References
The railway undertaking is to make out an accompanying document

complying with Appendix 18 and forward the wagon. Any information
about the consignment which is known and any information which will
be useful for subsequent processing is to be entered on the
accompanying document. Any charges arising en route are to be
entered in the charging sections on the accompanying document.
Electronic methods such as the internet or e-mail are to be preferred to
allow the flow of information to be speeded up. With this in mind, an
accompanying document form to download, complete, print-out and
send electronically is available on www.cit-rail.org.
The railway undertaking is to ask for a copy of the wagon note and the
accompanying documents. The forwarding railway undertaking must
provide these documents without delay and endorse them with the word
duplicate. The electronic wagon note message is to be used for
The railway undertaking is to forward the wagon to the station intended

for intermediate handling or to the station serving the handover point.
B. The railway undertaking does not have the information necessary to

forward the wagon:
-
The railway undertaking is to ask the keeper whose name is painted on

the side of the wagon for instructions.
Observations
- 29 -
GTW-CIT
2014-07-01
07
Circumstances preventing handover
07 - 01
Asking the consignor for instructions
Purpose
To mitigate the circumstances preventing handover or ask the consignor

for instructions.
Notes

GCU 9
GLW-CUV 15
Circumstances preventing handover are defined as :

1. the consignee refusing the consignment,
2. the consignee refusing to pay the charges,
3. the consignee not coming forward,
4. not being able to contact the consignee,
5. not being able to deliver the consignment for other reasons (the consignee not collecting the wagon note within the timescale set down,
seizure, decision of the courts, etc.).
The consignee collecting the wagon note but not taking handover of the
wagon does not constitute circumstances preventing handover.
A list of the departments able to handle circumstances preventing
handover is available on the CIT website: www.cit-rail.org.
Time
When circumstances preventing handover have been established.
Participants
Activity
References
Railway
undertaking
GLW-CUV 15
CIM 21 1
The railway undertaking is to return the wagon to the consignor without

further formality if that was requested on the wagon note; otherwise it is
to ask the consignor for instructions. Instructions are to be drawn up in
accordance with Appendix 9 to the GLW-CUV.
Observations
- 30 -
2014-07-01
GTW-CIT
07
07 - 02
Carrying out the consignors instructions other action
Purpose
To eliminate the circumstances preventing handover.
Notes

GCU 9
GLW-CUV 15
The instructions are to be supplied in an appropriate written form. Electronic methods such as the internet or e-mail are to be preferred to allow
the flow of information to be speeded up. With this in mind, a form for supplying instructions to download, complete, print-out and send electronically
is available on www.cit-rail.org.
Time
When instructions have been received.
Participants
Activity
References
Consignor

GLW-CUV 15
Railway
undertaking
The railway undertaking is to check if the instructions have been given

by the consignor.
The railway undertaking is to check if the instructions can be carried out.

If so, it is to
. fill out the remaining details on the form,
. carry out the instructions without delay, endorse the form with the
details and retain it,
. amend the wagon note, underlining the amendments and add the
b) box 21: amended following instructions from the consignor of
[date] plus the date stamp and a signature;
the electronic wagon note message is to be used for electronic
wagon notes,
. recording and accountancy: see Appendix 17.
Where there are no instructions from the consignor, the railway undertaking is to take those steps which are most favourable to the consignors interests, taking account of legal provisions as necessary. It is
to amend and fill in any remaining details on the wagon note. The electronic wagon note message is to be used for electronic wagon notes.
Where there are no instructions from the consignor and it is impossible

to eliminate the circumstances preventing handover (see preceding
indent), the railway undertaking is to return the wagon to the consignor.
The railway undertaking is to amend and fill in any remaining details on
the wagon note. The electronic wagon note message is to be used for
The railway undertaking is to confirm carrying out the instructions to the

consignor or inform him immediately if his instructions cannot be carried
out.
Observations
- 31 -
GLW-CUV,
Appendix 1,
boxes
21 and 55
GLW-CUV 15
CIM 22 6
GTW-CIT
2014-07-01
07
07 - 03
Purpose
To collect the charges arising from circumstances preventing handover

from the customer.
Notes

GCU 9
GLW-CUV 15

Time
Once circumstances preventing handover have been resolved.
Participants
Activity
Railway
undertaking
The railway undertaking is to raise and collect charges from the consignor
or consignee in accordance with the instructions on the wagon note (except GLW-CUV 15
where there has been fault on the part of the railway undertaking) for the
CIM 22 1
railway undertakings costs
- for asking the consignor for instructions,
- for carrying out the instructions received,
- caused by the instructions requested not reaching the railway
undertaking or not reaching it in time.
References

notes.
In particular, the railway undertaking may raise haulage charges via the
route actually used.
Charges arising from the contract of use for the wagon are to be dealt with
in accordance with the provisions of the GCU or agreements made
between the parties.
Observations
- 32 -
2014-07-01
GTW-CIT
08
Handover
08 - 01
Processing the wagon note and accompanying documents
Purpose
For the destination railway undertaking to enter information on the

wagon note.
To inform the consignee of the content of the wagon note.
Notes
Time
Once the wagon has arrived at its destination.
Participants
Activity
References
Railway
undertaking
If applicable, the railway undertaking is to ask for a copy of the wagon

note and the accompanying documents and undertake handover
without waiting for replacement papers.
Working sheet
06-02
The railway undertaking is to check that the charges shown on the

wagon note and charges note are compatible with the payment
instructions.
The railway undertaking is to fill in the railway undertakings remaining

details on the wagon note, including entering charges on the wagon
note and charges note. The supply of the original of the wagon note
message is to be used for electronic wagon notes.
The railway undertaking is to inform the consignee as necessary that

the wagon is available.
The railway undertaking is to hand sheet 1 of the wagon note original of

the wagon note to the consignee with the accompanying documents
intended for him. The supply of the original of the wagon note
message or the original of the wagon note printout is to be used for
The railway undertaking is to retain sheets 2 invoice and 3 arrival

note/customs.
The railway undertaking is to return sheets 1 and 2 of the charges note

to the address shown in box 33. The railway undertaking is to record
their return by an entry in box 52 of the wagon note. If electronic wagon
notes are used charges note data which has to be returned may be
included in a supply of the original of the wagon note message.
Observations
- 33 -
GLW-CUV,
Appendix 1,
boxes 40 et seq.
GTW-CIT,
Appendix 4
GTW-CIT,
Appendix 4
GLW-CUV,
Appendix 1,
box 52
GTW-CIT
2014-07-01
08
Handover
08 - 02
Making the wagon available
Purpose
To hand over the wagon to the consignee.
Notes
Time
Immediately after the arrival of the wagon.
Participants
Activity
Railway
undertaking
The railway undertaking is to hand over the wagon at the point agreed.
The railway undertaking is to make a note of any loss or damage.
Working sheets
05-01 and 05-02
The consignee is to provide a receipt in box 61 of the wagon note or by

another means. The acknowledgement of delivery message is to be
used for electronic wagon notes.
GLW-CUV,
Appendix 1, box
61
Consignee
References
Observations
- 34 -
2014-07-01
GTW-CIT
08
Handover
08 - 03
Purpose
To collect the amounts receivable arising from the movement.
Notes
Time
Participants
Activity
Railway
undertaking
References
The railway undertaking is to collect the charges due from the

consignee. If there is doubt about the solvency of the consignee or
consignor and where the charges that the consignee has accepted have
not been paid in advance, the wagon should only be handed over when
all the amounts due for the movement have been paid.
Observations
- 35 -
GTW-CIT
2014-07-01
09
Purpose
To indicate the corrections which are to be made or have been made to the
wagon note or to the charges note.
Notes
Only errors in calculating charges which exceed 30 are to be corrected. If

repeated errors affect several similar consignments consigned by the same
consignor or consigned to the same consignee, then these errors must also
be corrected if they exceed 30 in total.
Time
When a correction must be made to a wagon note or a charges note.
Participants
Activity
Railway
undertaking
issuing a
notification of
corrections
form
Railway
undertaking
receiving a
notification of
corrections
form
is to issue a notification of corrections form complying with the specimen shown in

Appendix 22 in the following cases:
Case Issuer
Recipient
a)
Railway undertak- Destination railway
ing which first
undertaking
takes charge of the
wagon or an
intermediate railway undertaking
Description
Corrections to a wagon note for a wagon
which has already been sent
b)
Railway undertak- Destination railway

ing which first
undertaking
takes charge of the
wagon
Errors noticed on a charges note returned

by an intermediate railway undertaking or
the destination railway undertaking
c)
Intermediate
railway
undertaking
Correction of route, of the chain of railway

undertakings (see box 57 of the wagon
note) or of the handover point
d)
Destination railway Railway undertaking

undertaking
which first takes
charge of the wagon
For each error noticed, for example, when

- the route or handover point must be
corrected
- an amount accepted by the consignor
has been shown as to collect or viceversa
- the haulage charges must be corrected.
e)
Intermediate or
Railway undertaking
destination railway which first takes
undertaking
charge of the wagon
For corrections in consequence of an

amendment to the details of the movement
(see Appendix 17)
Railway undertaking
which first takes
charge of the wagon
Is to process the notification of corrections form and return it to the railway undertaking
which issued it whether the corrections have been accepted or not.
If the corrections notified are accepted, he is to amend the entries accordingly.
If the corrections notified are rejected, he is to justify the reason on the form.
Observations
- 36 -
2014-07-01
GTW-CIT
10
Misrouted wagons
Purpose
To ensure the wagon is hauled to its handover point.
Notes
To be considered as misrouted are:

- wagons which have wholly or partially followed a route other than that
specified, in error; and likewise wagons which are carried beyond the
station serving the handover point.
- wagons which over the whole or part of their journey have been
accepted in error on handover by one or more railway undertaking(s)
not shown on the wagon note and/or not participating in the cooperation contract.
- not to be considered as misrouted are wagons which have been
diverted or accepted on handover by another railway undertaking
because of a circumstance preventing haulage.
Time
When a misrouting is noticed.
Participants
Activity
References
Railway
undertaking
having
accepted the
wagon and
which notices
the misrouting
is to advise the consignor and ask for his instructions.
Railway
undertaking
which caused
the misrouting
is to take all measures necessary to avoid a repeat.
- 37 -
GTW-CIT
2014-07-01
11
Traffic restrictions
Purpose
To notify other railway undertakings when events with a short term effect
limit the services which a railway undertaking can offer.
Notes
Time
If possible, railway undertakings should notify traffic restrictions four days

before they come into effect.
The withdrawal of a traffic restriction should be notified immediately.
Participants
Activity
Railway
undertaking
on which the
event
triggering the
traffic
restriction
occurs
The railway undertaking is to notify the traffic restriction to the other

GLW-CUV 5
railway undertakings affected see Appendix 25, points 1, 3, 4, 5 and 8.
The railway undertaking is to notify the withdrawal of a traffic restriction

to the other railway undertakings affected see Appendix 25, points 4,
6 and 8.
The railway undertaking is to inform its own customers.
The railway undertaking is to draw up the annual summary of traffic

restrictions which are still valid and send a copy to all affected railway
undertakings see Appendix 25, points 7 and 8.
Railway undertakings are to inform their own customers.
Railway
undertakings
receiving
notification of
a traffic
restriction
References
Observations
- 38 -
GLW-CUV 5
GLW-CUV 5
2014-07-01
C.
7
GTW-CIT
Final and transitional provisions

Entry into force
This manual enters into force 1 May 2013.
Transitional arrangements
Wagons accepted for haulage before 1 May 2013 remain subject to the provisions in force at the
time of their acceptance for haulage.
- 39 -
2013-05-01
GTW-CIT/Appendix 1a
Appendix 1a
Point 4.2
Checklist for the contract for electronic interchange of

wagon note data (EDI contract checklist)
Preamble
This checklist contains recommendations in the form of boilerplate clauses and comments for drafting EDI
contracts (contract for the exchange of electronic consignment note data for the international carriage of
goods by rail and electronic wagon note data for the movement of empty wagons as means of transport).
The checklist is suitable for use both for relationships between customers and carriers and between
carriers themselves. It may also be used for relationships between keepers and railway undertakings and
between railway undertakings themselves.
Boilerplate clauses
1
Scope
1.1
Electronic documents and

traffic flows
Comments
The parties to the EDI contract are to specify which electronic

documents (electronic consignment note and/or electronic
wagon note) and which traffic flow(s) are covered by the contract.
The parties may expressly specify that the provisions of the
EDI contract are to be applied to electronic accompanying
documents additional to the electronic consignment note or
wagon note (e.g. instruction, order, reservation, claim, etc.).
1.2
Parties involved in
recording and processing
the electronic documents
The contractual carrier is to conclude an EDI contract with the

customer. In addition he is to conclude an EDI contract with all
the other carriers participating in the contract of carriage.
Likewise, a user railway undertaking which accepts an empty
wagon for movement is to conclude an EDI contract with the
customer. It is also to conclude an EDI contract with all the
railway undertakings which are party to the contract of use for
the wagon.
Contractual carriers and user railway undertakings (as appropriate) must ensure that all the parties involved in processing
the consignment note or wagon note are subject to the same
type of EDI contract. The EDI contracts do not necessarily
have to have the same text but the key points must comply
with common principles.
-1-
GTW-CIT/Appendix 1a
2013-05-01
Boilerplate clauses
2
Definitions
For the purposes of this contract, the

definitions below apply:
2.1
Comments
The parties may provide for further definitions.
Consignment note
Paper document or electronic record

which records the contract of carriage
in accordance with Article 6 CIM.
2.2
Wagon note
Paper document or electronic record

which accompanies empty wagons
used under the terms of the GCU.
2.3
Paper consignment note or

wagon note
Paper document representing the

consignment note or wagon note.
2.4
Electronic consignment
note or wagon note
Electronic record of the data representing the electronic consignment

note or wagon note.
2.5
Printout of the electronic

consignment note or electronic wagon note
Printout of the data in the electronic

consignment note record or electronic
wagon note record on paper.
-2-
2013-05-01
GTW-CIT/Appendix 1a
Boilerplate clauses
2.6
Comments
Mixed system
Successive use of the following data

media for a single consignment.
These data media represent the consignment note or wagon note: paper
consignment note or wagon note,
electronic consignment note or wagon
note, print-out used as a paper consignment note or paper wagon note.
2.7
EDI
Electronic Data Interchange means

the electronic transfer of data between
IT systems in the form of EDI messages.
2.8
EDI message
A set of segments, structured using an

agreed standard, prepared in a computer readable form and capable of
being automatically and unambiguously processed.
3
Objective of the EDI

contract
The EDI contract only defines the

conditions in which an electronic
consignment note or electronic wagon
note are made out and used in a
manner which is legally valid. It guarantees:
-
that the electronic consignment

note/electronic wagon note is
equivalent to the paper consignment note/paper wagon note,
the quality of the data,
the security of transmissions.
The objective of the EDI contract is to define the conditions in

which the use of an electronic consignment note or an electronic wagon note has legal effect within the terms of the CIM
Uniform Rules or the CUV Uniform Rules and the GCU.
The use of electronic consignment notes or wagon notes is to
be managed by means of customer agreements between
customers and contractual carriers, or through contracts of
use between customers and user railway undertakings that
accept empty wagons for movement. Explicit references to
EDI contracts in customer agreements or in contracts of use
for wagons will clarify the contractual architecture.
The EDI contract is not intended to

cover the rights and obligations arising
from the contract of carriage or the
contract of use for the wagon.
-3-
GTW-CIT/Appendix 1a
2013-05-01
Boilerplate clauses
4
Comments
Equivalence of the electronic and paper versions

of the consignment note,
and of the electronic and
paper versions of the
wagon note
Electronic consignment
notes/electronic wagon notes which
are used by the parties to the contract of carriage, or the contract of
use for the wagon, are to be
regarded as equivalent to paper
consignment notes/paper wagon
notes.
This assumption is refutable.
The parties may not challenge the

evidential value of electronically
transmitted consignment note/wagon
note data simply on the grounds that
it is electronic.
No party may assert before a court or tribunal that the electronic data exchanged is not of itself adequate evidence of the
contract of carriage or contract of use for the wagon. Nevertheless, a party may assert that the data is incomplete, inaccurate, insecure, etc.
Electronic consignment notes and wagon notes must include

all the elements of paper consignment notes and wagon
notes.
Content of the electronic

consignment note or
electronic wagon note
The electronic data which is necessary to make electronic

consignment notes valid is defined in Appendix 2 to the GLVCIM and, for electronic wagon notes, in Appendix 1 to the
GLW-CUV.
Independently of the requirements for the content of the electronic consignment or wagon note, railway undertakings must
take account of the requirements agreed for the system (identification of participants, etc.) and for the data (security, integrity, amendments permitted, archiving, etc.). If necessary, they
are to agree to use an electronic signature.
The consignment note and wagon note also have other functions (e.g. as a tax document). In these cases the railway
undertakings in question are required to observe any appropriate requirements of national law.
Electronic documents may be attached to electronic consignment notes or electronic wagon notes. It is recommended that
the arrangements for using them and the liability issues are
covered in the EDI contract and that care should be taken to
limit liability to processing the documents properly (no liability
for the content of the documents).
-4-
2013-05-01
GTW-CIT/Appendix 1a
Boilerplate clauses
6
Completion of the electronic

consignment note/wagon
note
6.1
Obligation to check the

completeness and accuracy
of the data
6.2
Integrity of the data
The procedure used for filling out the

electronic consignment note/wagon
note is to ensure the data it contains
remains unchanged once it has been
input by the parties.
Transmission of the
electronic consignment
note/wagon note
7.1
Format of EDI messages
Comments
Parties to the contract of carriage or to the contract of use for

the wagon who input data into the IT system are to undertake
to check carefully that electronic consignment notes/wagon
notes actually contain all the data required in accordance with
point 5 and that this data is accurate.
The data contained in the electronic consignment note/wagon

note record, once input and authenticated by the parties concerned, must remain unaltered. That does not preclude
authorised amendments and additions from being made subsequently (see point 7.4). However, the original data must
remain (legible) in the IT system so that it can at least be consulted subsequently.
The requirements for EDI messages (transmission, content,

timing, etc.) are shown in Appendix 7b to the GTM-CIT and
Appendix 1b to the GTW-CIT.
The parties to the EDI contract are to agree the standards and
format for EDI messages and the codes for the data elements
to be used.
7.2
Transmission and receipt of

data
The procedure used for transmitting data must make it possible to check if and when the data was sent and received by
the persons participating in processing electronic consignment
notes/wagon notes.
If the electronic consignment note or electronic wagon note
message is sent before handover of the consignment, the
railway undertakings are to agree which message establishes
the time of handover of the right to process the consignment
note or wagon note from one railway undertaking to the other.
-5-
GTW-CIT/Appendix 1a
2013-05-01
Boilerplate clauses
7.3
Security of transmissions
Comments
The methods used for transmitting electronic consignment/wagon note data must be secure. They must prevent
unauthorised third parties accessing the data or changing it
fraudulently. Rights of access to the data are defined in
Appendix 2 to the GLV-CIM and Appendix 1 to the GLW-CUV.
The parties may provide for an obligation to make checks and
an obligation to update the processes used to protect the data
from unauthorised access, unauthorised amendment, deletion,
etc.
7.4
Amendments to the data
The data in the consignment note and wagon note may only
be amended by those persons who are authorised in accordance with Appendix 2 to the GLV-CIM and Appendix 1 to the
GLW-CUV (Rights of access to data). Contractual carriers and
user railway undertakings who have accepted empty wagons
for haulage are to be notified of amendments made in so far
as that has been agreed by the parties.
Any additions and amendments must be apparent and identifiable. IT systems must ensure that any amendments made as
well as their source and time can be identified at least subsequently. IT systems must create an audit trail of all amendments (see archiving, point 10). Fraudulent changes must be
prevented as far as possible (see security of transmission,
point 7.3).
Mixed system
A mixed system may be agreed in order to allow an electronic

consignment note or wagon note to be used on sections of the
journey before comprehensive implementation of the system.
The procedures for this mixed system (see Appendix 7b GTMCIT, point 5 and Appendix 1b GTW-CIT, point 5) must be
examined in terms of legal requirements, particularly of
national law, and specified in the EDI contract.
Printouts
A distinction must be made between situations in which the

printouts have different functions and different values:
1) in a mixed system: the parties must agree the legal value
of printouts and the arrangements for replacing electronic
consignment notes/wagon notes with printouts (and vice
versa).
2) in a purely electronic system: printouts only have a legal
value when they reflect the data in the electronic consignment note/wagon note faithfully and completely.
The appropriate specifications are shown in point 12 GLVCIM, point 11 of the GLW-CUV, point 4 of Appendix 7b GTMCIT and point 4 of Appendix 1b GTW-CIT.
-6-
2013-05-01
GTW-CIT/Appendix 1a
Boilerplate clauses
Comments
10
Archiving of data
The requirements of the law of carriage, customs law and tax

law are to be taken into account when considering archiving
electronic consignment notes/wagon notes. In principle, as a
minimum the requirements for archiving paper consignment
notes/wagon notes are to be satisfied.
11
Confidentiality
All those participants involved in the processing of electronic

consignment notes/wagon notes are subject to the general
rules of confidentiality.
Authorities with a right of access to the data under public law
are generally subject to an obligation of confidentiality by this
law.
12
Operational and organisational requirements
12.1
Operational environment
The parties are to undertake to create and maintain the operational environment for the use of electronic consignment
notes/wagon notes in accordance with the EDI contract.
12.2
Costs
The parties are to specify how they bear the costs associated
with the creation of this operational environment.
12.3
Organisational measures
The parties are also to agree organisational procedures

required for the use of electronic consignment notes/wagon
notes (for example: mutual notification of system problems
and system errors). This remark is also to apply to fall-back
procedures to cover IT system failures and cases in which
paper documents have to accompany the consignment.
13
Liability
13.1
General comments
The parties are to agree a liability regime from the options set
out below. The regime chosen should, in particular, encourage
the parties to ensure that the quality of the data is maintained.
Option A:
A party is to be liable for the loss or damage caused to
another party by disregard of one or more obligations arising
from the EDI contract, unless he proves he was not at fault.
This liability is limited to (). This limit is not to apply if it is
proven that the damage results from an act or omission on the
part of the carrier or user railway undertaking, either with the
intent to cause such damage, or recklessly in the knowledge
that such damage would probably result.
-7-
GTW-CIT/Appendix 1a
2013-05-01
Boilerplate clauses
13.1 (continued)
Comments
The provisions of the CIM Uniform Rules and the GCU are to
take precedence in the case of liability falling within the scope
of the CIM Uniform Rules or the GCU.
Option B:
The liability of the parties to the EDI contract is to be determined by the national law applicable to this contract.
The provisions of the CIM Uniform Rules and the GCU are to
take precedence in the case of liability falling within the scope
of the CIM Uniform Rules or the GCU.
13.2
Liability for IT auxiliaries
The parties are to be liable for the persons whose services

they make use of to manage their IT system or transmit the
data.
14
Law applicable
The law applicable to the EDI contract is to be that agreed by

the parties. It is recommended that the parties adopt the same
law as that which applies:
15
16
Courts and tribunals
Duration, amendment, and

termination of the EDI
contract
to the customer agreement, or as applicable to the contract

of use for the wagon,
to the cooperation contract (for relationships between carriers or between railway undertakings).
Courts and tribunals are to be those agreed by the parties. It is

recommended that they make the EDI contract subject to the
courts or tribunals applicable:
-
to the customer agreement, or the contract of use for the

wagon, or
The rules for the duration and amendment of the EDI contract
and the severability of its provisions are to be those agreed
between the parties. !t is recommended that they make the
EDI contract subject to the rules applicable:
-
to the customer agreement, or the contract of use for the

wagon, or
-8-
2013-05-01
GTW-CIT/Appendix 1b
Appendix 1b
Point 4.2
Functional and legal requirements to be satisfied by the

electronic wagon note
General provisions
For relationships between keepers and railway undertakings and between railway undertakings
themselves, the electronic procedure must provide the same level of legal certainty as does the
paper document. In particular, that includes
a)
taking account of all the functionality of the paper wagon note as well as the
comprehensiveness, quality and reliability of the data it contains;
b)
archiving the data in accordance with the provisions on limitation of action, the provisions of
national law and the terms of the EDI contract;
c)
authenticating the electronic documents;
d)
keeping the data secure and protecting it;
e)
recognising electronic documents as having equivalent evidential value;
f)
having options to transform these electronic documents into legible written symbols;
g)
recording amendments and additions to an electronic wagon note, and retaining earlier data;
h)
making the electronic process convertible, i.e. the option to be able to use both the
electronic process and the classic paper process for the same consignment as a function of
the wishes and capabilities of each of the participants (the mixed system);
i)
ensuring that the data on dangerous goods consignments is available at all times and
unrestrictedly to railway undertakings for their own internal checks before departure and en
route (see point 5 UIC Leaflet 471-3), also in the case of irregularities or accidents, and for
checks made by the competent authorities; see also sub-section 5.4.0 RID.
-1-
GTW-CIT/Appendix 1b
2013-05-01
Transmission of the messages
2.1
Structure
Consignor
Transport order
Forwarding
railway
undertaking
Railway
undertaking
Destination
railway
undertaking
Consignee
Prior notification
Supply of the
duplicate wagon
note
Electronic
wagon note*)
Supply of the
original of the
wagon note**)
Acknowledgem
ent of receipt
*) The right to process the electronic wagon note belongs to the railway undertaking which has custody of the
wagon. If necessary, the electronic wagon note is to be updated by each of the railway undertakings. If the
electronic wagon note message is sent before handover of the wagon, the railway undertakings are to agree
which message establishes the time of handover of the right to process the wagon note from one railway
undertaking to the other.
**) The supply of the original of the wagon note message is only sent to the forwarding user railway undertaking if
this has been agreed with the last user railway undertaking. This message may also contain charges note data
which has to be returned.
2.2
Table
The table below lists:
-
the EDI messages to be sent;
the cases in which they must be sent;
the time they are to be sent;
the sender and recipient of the message.
General principle: EDI messages only have legal effect when the IT system of the EDI recipient
receives the messages.
-2-
2013-05-01
GTW-CIT/Appendix 1b
EDI message
In what circumstances
When
EDI sender/
EDI recipient
Transport order1
In order to haul an empty wagon as a

means of transport
At latest when the

wagon is handed over
- Consignor
- Forwarding RU
Prior notification
When the wagon is accepted
At latest on train
departure
- Forwarding RU
- Other RU
Supply of the
duplicate of the
wagon note
After the wagon is accepted
At latest before
departure of the train
- Forwarding RU
- Consignor
Electronic wagon
note
To accompany the wagon; updating

the data as necessary in the case of:
- handover between railway
undertakings;
- production of a wagon damage
report;
- handover;
- claim.
At latest when the

wagon is handed over
to the next railway
undertaking, or to the
consignee
- Forwarding RU
- Other RU
Supply of the
original of the
wagon note
After arrival at destination
Before the wagon is

made available to the
consignee
- Destination RU
- Consignee/
Forwarding RU2
Acknowledgement
of receipt 3
After handover of the wagon to the

consignee
At latest on the
working day following
the day of handover
- Consignee
- Destination RU
Content of the messages

Notes
When optional data is contained in a message, it becomes conditional data in the subsequent
messages.
M
C
O
=
=
=
mandatory data
conditional data (mandatory if the condition is satisfied)
optional data
Subject to prior agreement between the customer and railway undertaking, data
marked with an * in the first column may be repeated for full trainloads and
groups of wagons.
1 This message may be replaced by another means.

2 The Supply of the original of the wagon note message is to be sent to the forwarding user railway undertaking only if agreed
with the last user railway undertaking. This message may also contain charges note data which has to be returned.
3 This message may be replaced by another means.
-3-
Data
Transport order
Prior notification
Consignor
Customer code for the consignor
Customer code for the payer of pre-paid

charges
Consignee
Customer code for consignee
Customer code for the payer of non pre-paid

charges
Consignors declarations
Consignors reference
9*
Documents attached
10
Delivery point
11
Code for the delivery point
12
Code for the station serving the delivery point
13
Commercial specifications
14
Number of the customer agreement or tariff
15
Information for the consignee
16
Acceptance
17
Code for the acceptance point
18
Wagon No
19
Sectional invoicing
20
Payment instruction
21*
Description of the goods 1)
22
Exceptional consignment
1 Only the number of the wagon is mandatory. The other data is optional.
-4-
Acknowledgement of
receipt
Box no.
Supply of the original

of the wagon note
2013-05-01
Supply of the
duplicate of the
wagon note
Electronic wagon
note
GTW-CIT/Appendix 1b
Data
Transport order
Prior notification
23
RID
24*
NHM code
25
Mass [weight]
26
Declaration of value
27
Interest in delivery
28
Cash on delivery
29
Place and date made out
30
Description of the document
40
Coding box 1
41
Coding box 2
42
Coding box 3
43
Coding box 4
44
Coding box 5
45
Coding box 6
46
Coding box 7
47
Coding box 8
48
Examination
49
Prepayment coding
50
Route
51
Customs procedures
52
Charges note
M
M
-5-
Acknowledgement of
receipt
Box no.

of the wagon note
GTW-CIT/Appendix 1b
Supply of the
duplicate of the
wagon note
Electronic wagon
note
2013-05-01
53
Cash on delivery receipt
54
Formal report
55
Extension of transit period
56
Carriers declarations
57
Other carriers
58
a) Contractual carrier
Acknowledgement of
receipt

of the wagon note
Data
Supply of the
duplicate of the
wagon note
Electronic wagon
note
Box no.
Prior notification
2013-05-01
Transport order
GTW-CIT/Appendix 1b
b) Simplified transit procedure for rail

59
Date of arrival
60
Made available
61
Acknowledgement of receipt
62
Consignment number
70
C
M
Code for the charging sections
71
Route code
72
NHM code
73
Currency
74
Charged mass [weight]
75
Customer agreement or tariff applied
76
Km/Zone
77
Supplements, fees, deductions
78
Unit price
79
Charges
80
Cash on delivery
-6-
81
Charges paid
82
Charges due
83
Exchange rate for charges paid
84
Charges to be paid by the consignor
85
Charges to be paid by the consignee
86
Exchange rate for charges due
87
Charging section in the invoicing currency to

be paid by the consignor
88
Charging section in the tariff currency to be

paid by the consignor
89

paid by the consignee
90

paid by the consignee
91
Total of supplementary sheets brought

forward charges paid
92
Total of supplementary sheets brought

forward charges due
93
Grand total of the amounts to be raised on

forwarding
94
Grand total of the amounts to be raised on

arrival
99
Customs endorsements
-7-
Acknowledgement of
receipt

of the wagon note
Data
Supply of the
duplicate of the
wagon note
Electronic wagon
note
Box no.
Prior notification
GTW-CIT/Appendix 1b
Transport order
2013-05-01
GTW-CIT/Appendix 1b
Printouts
4.1
Production
2013-05-01
If necessary, the electronic wagon note is to be printed out.

Printouts may only be produced for those functions which are necessary, and then only once with
a given title (see point 4.2). Sheet 2 Invoice is an exception because along the route of a given
traffic flow there will be railway undertakings which do not need paper documents to accompany
consignments and those which do, it must therefore be possible to produce such a printout a
number of times. See point 5.2 for the rules applicable in case of contradiction between the
different printouts.
The system must record the production of every printout together with the following data: type of
document, date, time and the initiator of the printout.
4.2
Titles and functions of printouts and persons entitled to them

Title
4.3
Function
Person entitled
Sheet 1
- Supply of the original of the consignment note,
Original of the wagon note
allowing the consignee to take delivery of the
wagon
- Document to be produced in support of a claim
Consignee
Sheet 2
Invoice
- Internal railway accounting document
User railway undertaking during transit or

at destination
Sheet 2a
Supplementary sheet for
intermediate section 1
- Permits a section to be invoiced separately
Invoicing user railway

undertaking
Sheet 3
Arrival note/Customs
- Internal railway document
Destination user
railway undertaking
Sheet 4
Duplicate of the
consignment note
- Confirmation of the acceptance of the wagon

- Document to be produced in support of a claim.
Consignor
Sheet 5
Duplicate invoice
- Internal railway document
Forwarding user
railway undertaking
Supplementary sheets
If the length of data held in electronic wagon note records is too long for the space available in
the appropriate boxes of the printouts or if data from the back of the wagon note is to be printed
out, the following procedure is to be adopted:
4.4
the principal printout is to be produced;
one or more supplementary sheets are to be produced. These supplementary sheets must
show the wagon note reference (consignment identification number) of the wagon note to
which they belong, the date of acceptance of the wagon and show the data from those boxes
of the electronic wagon note which could not be printed on the principal printout because of a
shortage of space. The data is to be printed one field after another identified by the numbers
of the corresponding boxes of the paper wagon note. On the principal printout, the remark
see supplementary sheet is to be printed instead of the data itself in those boxes for which
the data was too long.
Full train loads and groups of wagons

If several wagons are consigned together with a single wagon note, a wagon list in accordance
with Appendix 23 is to be printed out.
1 See point 7 of the GLW-CUV
-8-
2013-05-01
GTW-CIT/Appendix 1b
Mixed system
5.1
Need for the system and definition of the system

In anticipation of comprehensive implementation, a mixed system may be agreed in order to be
able to use the electronic wagon note on sections of the journey. It will allow different data media
to be used for one and the same wagon (paper wagon note, electronic wagon note, printout used
as a paper wagon note).
5.2
Evidential value of the various media

The various data media used for a given wagon are to have the same evidential value. Where
there is a contradiction1, for relationships between railway undertakings, railway undertakings to
which wagons are handed over with printouts are liable on the basis of the data shown on those
printouts, whereas railway undertakings to which wagons are handed over with paper wagon
notes and who then input the data into electronic wagon note records are liable on the basis of
the information shown on the paper wagon notes.
5.3
Agreement to the mixed system

Use of a mixed system is to be agreed between the participants. This may be by:
-
concluding an EDI contract (see Appendix 1a, point 8) with partners linked to the system for
electronic data exchange,
concluding special agreements or in the context of a contract to work together or a customer

agreement.
The agreement must take into account the need to provide appropriate rules. This depends in
particular on the roles of the partners in question, (forwarding railway undertaking, intermediate
railway undertaking, destination railway undertaking) and the form their partnership takes
(electronic link, by means of a printout, railway undertaking at the interface). Point 5.4 shows a
checklist containing the more important issues.
In addition, and in particular for free-standing agreements, fundamental legal clauses (scope,
notice period, etc.) need to be included in addition to the specific issues.
5.4
Checklist for the use of the mixed system

The checklists include the more important issues which are to be taken into account in the use of
a mixed system over and above rules for the electronic wagon note.
Each participant is to examine the issues listed in part A and notify his partners of their
implications for his requirements.
1 There is no contradiction when data is added subsequently or amended in accordance with the wishes of the parties to the
contract of use.
-9-
GTW-CIT/Appendix 1b
2013-05-01
A. Issues of principle to be clarified before the application can begin:

Whether the use of
several data media
is permitted
If a change of data media is not permitted by the (national) law applicable; that at least prohibits a change of data medium taking place in the
area in which the law applies. Whether it goes beyond that and totally
excludes the mixed system for the flows in question is to be clarified in
each individual case.
For example: In a chain of states A-B-C involving successive railway
undertakings, the railway undertaking in section C is not connected electronically and the law that applies there does not permit change of data
media. Conceivable circumstances are
the mixed system is possible but the change of data medium must
take place in section B
or
the mixed system has to be excluded for the whole movement
because there is no valid wagon note under the law applicable in
section C.
Electronic signature
Define the requirements which the electronic signature forming part of

the electronic application must satisfy in order to give the derivative
printouts the evidential value they require (for example, for export or tax
documentation).
Storage of data/
archiving of data/
access by administrative authorities
In addition to satisfying the requirements of purely electronic or purely

paper wagon notes (including printouts), the rules to be followed at
interfaces and the means of ensuring they are followed are to be covered
here in particular.
Use of CIT
documents
Agreement to use CIT documentation to resolve general issues and

define specific differences.
B. Issues to be resolved for application of the mixed system

Documenting the handover of
the wagon note
All the electronic wagon note data which is to be exchanged

is to be held in a journal. In the electronic mode, the journal is
to be administered by the IT system. In the paper mode, the
journal function is to be provided by a consignment handover
list or another procedure agreed between the railway undertakings (see working sheet 02-01).
Consignor not connected to the

IT system
Define rules for finishing with the paper wagon note, for
archiving it and for data capture for the electronic wagon note
record. Define rules for confirming the details of the
movement by means of a printout.
Consignee not connected to the

IT system
Define rules for producing and processing printouts of the

electronic wagon note and for updating the electronic wagon
note itself.
- 10 -
2013-05-01
GTW-CIT/Appendix 1b
Handover of a consignment to a
railway undertaking not
connected to the IT system
(EDI > paper interface)
Define rules for finishing with the electronic wagon note and
the production of printouts.
Whether to produce an additional printout for the railway
undertaking at the interface needs to be resolved here.
Handover of a consignment
from a railway undertaking not
connected to the IT system to a
railway undertaking which processes electronic wagon notes
(Paper > EDI interface)
Define rules for finishing with the paper wagon note, for
archiving it and for data capture for the electronic wagon note
record including data relating to the acceptance of charges.
Rights of access to data

Access to wagon note data is only allowed to participants who have concluded an EDI contract
and who also take part in the movement in question. Competent administrative authorities acting
within the scope of their powers also have a right of access.
Three types of access are to be distinguished: read, write (also includes the right to read) and
amend (also includes the right to read and write). The right to read is ensured through an
interface or by means of messages exchanged between the parties under the terms of the
agreement signed between them. The right of a railway undertaking to write and amend data is
limited to the railway undertaking which has custody of the wagon.
The rights of access and the data which each person entitled may access are defined in
Appendix 1 to the GLW-CUV.
IT system disruptions and failures

Fall back alternatives for IT-system disruptions or failures are to be agreed in EDI contracts (see
Appendix 1a).
- 11 -
2013-05-01
GTW-CIT/Appendix 2a
Appendix 2a
Working sheet 01-02
Sheet 2a of a CUV wagon note with a supplementary sheet

for an intermediate section
-1-
Except as otherwise agreed,

the haulage of empty
wagons shall be subject to
the CUV Uniform Rules.
In addition the relevant
contractual conditions of
the railway undertaking
shall apply.
Sauf convention contraire,
lacheminement des
wagons vides est soumis
aux Rgles uniformes CUV.
Sont en outre applicables
les conditions contractuelles topiques de lentreprise
de transport ferroviaire.
CUV Wagon Note

Lettre wagon CUV
40
41
42
43
44
45
46
47
8 Consignors reference Rfrence expditeur
7 Consignors declarations
Dclarations de lexpditeur
Point 6, 7, 8
Not withstanding any clause 30

CIM Consignment Note
to the contrary, carriage of
goods shall be subject to
Lettre de voiture CIM
the CIM Uniform Rules.
In addition, the carriers
1 Consignor (name, address) Expditeur (nom, adresse)
General Terms and Conditions of Carriage shall apply.
Nonobstant toute clause
contraire, le transport des
marchandises est soumis
aux Rgles uniformes CIM.
les conditions gnrales de
Signature
transport du transporteur.
E-Mail
Tel.
VAT no.
No TVA
Fax
4 Consignee (name, address, country)

Destinataire (nom, adresse, pays)
9 Documents attached Annexes
E-Mail
Tel.
VAT no.
No TVA
Fax
10 Delivery point
Lieu de livraison
11
16 Acceptance
Prise en charge
12
17
month day hour

mois jour heure
Point Lieu
19 Section Parcours
18 Wagon no. Wagon No
Country Pays
by par
Sectional invoicing
Facturation transit
Station Gare
14
13 Commercial specification Conditions commerciales
20 Payment instructions
Paiement des frais
15 Information for the consignee Informations pour le destinataire
including y compris
up to jusqu
Carriage charges paid

Franco de port
Incoterms
21 Description of the goods

Dsignation de la marchandise
22 Exceptional consignment
Transport exceptionnel
yes
oui
23
24 NHM code
RID yes
oui
25 Mass (weight)
Masse
26 Declaration of value
Dclaration de valeur
Currency
27 Interest in delivery
Intrt la livraison
Monnaie
28 Cash on delivery
Remboursement
Currency
99 Customs endorsements
Indications douanires
48 Examination
Vrification
Section
Parcours
75
78
71
72
73
74
77
72
73
74
77
56 Carriers declarations Dclarations du transporteur
50 Route Itinraires
79
51 Customs procedures Oprations douanires
52 Charges note
Bulletin daffranchissement
returned
renvoy
month day
mois jour
53 Notification of payment no.

Avis dencaissement No
returned
renvoy
month day
mois jour
79
54 Formal report no.

Procs-verbal No
made out by
tabli par
month day
mois jour
55 Extension of transit time Prolongation du dlai de livraison

Code
from du
to au
78
71
76
49 Prepayment
coding Code
daffranchissement
78
58 a) Contractual carrier Transporteur contractuel
Status
Qualit
Section Parcours
59 Date of arrival Date darrive
60 Made
available
Mise
disposition
month day hour

mois jour heure
61 Acknowledgement of receipt
Quittance du destinataire
62 Consignment
number
Identification
de lenvoi
Country Pays
Undertaking
Entreprise
Station Gare
Consigt no.
Exp. No
Arrival no. Arrivage No
Signature
Code for the principal

Code principal oblig
place lieu
57 Other carriers Autres transporteurs

Name, address Nom, adresse

Procdure simplifie de transit ferroviaire
yes
oui
yes
oui

intermediate section
Feuillet supplmentaire
pour parcours de transit
29 Place and date completed Lieu et date dtablissement
2a
Date, signature
2006 CIT
Section
Parcours
77
76
75
70
74
76
70
73
79
Frais
75
72
Charges
Section
Parcours
71
Charges
by par
70
Supplementary sheet for intermediate section

Feuillet supplmentaire pour parcours de transit
2a
Supplementary invoice for invoicing by a carrier other than the forwarding or destination carrier.
Feuille supplmentaire pour la facturation par un autre transporteur que le transporteur au dpart ou larrive.
Feuillet
Charging sections (continued) Sections de taxation (suite)
Charges paid Franco

Invoicing currency
Monnaie
dencaissement
To pay Port d
Tariff currency
Monnaie du tarif
Tariff currency
Monnaie du tarif
Cash on delivery (brought forward from the front)

Remboursement (Report du recto)
Invoicing currency
Monnaie
dencaissement
80
86 Ex. Rate
76
Charges
Frais
Frais
79
78
71
72
73
74
77
79
78
71
72
73
74
77
79
78
71
72
73
74
77
79
Charges
77
Frais
Section
Parcours
Section
Parcours
Section
Parcours
75
74
76
75
70
73
76
75
70
72
76
75
70
71
79
79
78
Charges
Section
Parcours
70
Charges
Brought forward from the front Report du recto
79
90
81
82
83 Cours
84
85
86 Cours
87
88
89
90
81
82
83 Ex. Rate
84
85
86 Ex. Rate
87
88
89
90
81
82
83 Cours
84
85
86 Cours
87
88
89
90
81
82
83 Ex. Rate
84
85
86 Ex. Rate
87
88
89
90
81
82
83 Cours
84
85
86 Cours
87
88
89
90
81
82
83 Ex. Rate
84
85
86 Ex. Rate
87
88
89
90
81
82
83 Cours
84
85
86 Cours
87
88
89
90
91
Brought forward from supplementary sheets

Report des feuilles supplmentaires
92
93
Grand total Montant gnral
94
2013-05-01
GTW-CIT/Appendix 2b
Appendix 2b
Working sheet 01-02
Sheet 2a of a CUV wagon note for combined transport with a

supplementary sheet for an intermediate section
-1-
Except as otherwise agreed,

the haulage of empty
wagons shall be subject to
the CUV Uniform Rules.
In addition the relevant
contractual conditions of
the railway undertaking
shall apply.
Sauf convention contraire,
lacheminement des
wagons vides est soumis
aux Rgles uniformes CUV.
les conditions contractuel
les topiques de lentreprise
de transport ferroviaire.
CUV Wagon Note for Combined Transport

Lettre wagon CUV transport combin
40
41
42
43
44
45
46
47
8 Consignors reference Rfrence expditeur
7 Consignors declarations
Dclarations de lexpditeur
Point 6, 7, 8
Not withstanding any clause 30

CIM Consignment Note for Combined Transport
to the contrary, carriage of
goods shall be subject to
Lettre de voiture CIM transport combin
the CIM Uniform Rules.
In addition, the carriers
1 Consignor (name, address) Expditeur (nom, adresse)
General Terms and Condi
tions of Carriage shall apply.
Nonobstant toute clause
contraire, le transport des
marchandises est soumis
aux Rgles uniformes CIM.
les conditions gnrales de
Signature
transport du transporteur.
E-Mail
Tel.
VAT no.
No TVA
Fax
4 Consignee (name, address, country)

9 Documents attached Annexes
5
6
E-Mail
Tel.
VAT no.
No TVA
Fax
10 Delivery point
Lieu de livraison
11
16 Acceptance
Prise en charge
12
17
month day hour

mois jour heure
Point Lieu
19 Section Parcours
18 Wagon no. Wagon No
Country Pays
by par
Sectional invoicing
Facturation transit
Station Gare
14
13 Commercial specification Conditions commerciales
20 Payment instructions
Paiement des frais
15 Information for the consignee Informations pour le destinataire
including y compris
up to jusqu
Carriage charges paid

Franco de port
Incoterms
21 No UTI/ Type UTI/ Length UTI / Net mass (weight)/ Tare UTI/ Description of
the goods
No UTI/ Type UTI/ Longueur UTI / Masse nette/ Tare UTI/ Dsignation de la
marchandise
22 Exceptional consignment
Transport exceptionnel
yes
oui
23
RID yes
oui
24 NHM Code UTI 1
25 Gross mass (weight) UTI 1
Currency
Total
RID yes
oui
73
74
71
72
73
74
76
Section
Parcours
70
75
78
77
72
73
74
77
56 Carriers declarations Dclarations du transporteur
50 Route Itinraires
79
51 Customs procedures Oprations douanires

52 Charges note
Bulletin daffranchissement
returned
renvoy
month day
mois jour
53 Notification of payment no.

Avis dencaissement No
returned
renvoy
month day
mois jour
79
54 Formal report no.

Procs-verbal No
made out by
tabli par
month day
mois jour
55 Extension of transit time Prolongation du dlai de livraison

Code
from du
to au
78
71
76
49 Prepayment
coding Code
daffranchissement
Frais
77
by par
79
Charges
72
Charges
Section
Parcours
Section
Parcours
70
71
76
75
78
58 a) Contractual carrier Transporteur contractuel
place lieu
Status
Qualit
Section Parcours
59 Date of arrival Date darrive
60 Made
available
Mise
disposition
month day hour

mois jour heure
61 Acknowledgement of receipt
Quittance du destinataire
62 Consignment
number
Identification
de lenvoi
Country Pays
Undertaking
Entreprise
Station Gare
Consigt no.
Exp. No
Arrival no. Arrivage No
Signature
Procdure simplifie de transit ferroviaire
yes
oui
57 Other carriers Autres transporteurs

Name, address Nom, adresse
Code for the principal

Code principal oblig
48 Examination
Vrification
Reference Rfrence
70
99 Customs endorsements
Indications douanires
yes
oui

intermediate section
Feuillet supplmentaire
pour parcours de transit
2a
29 Place and date completed Lieu et date dtablissement
Date, signature
2012 CIT
UTI 2
Seal nos Scells No
75
28 Cash on delivery
Remboursement
Currency
Reference Rfrence
No UTI/ Type UTI/ Length UTI / Net mass (weight)/ Tare UTI/ Description of the goods
No UTI/ Type UTI/ Longueur UTI / Masse nette/ Tare UTI/ Dsignation de la marchandise
27 Interest in delivery
Intrt la livraison
Monnaie
Masse brute UTI 2
NHM Code UTI 2
UTI 1
Seal nos Scells No
26 Declaration of value
Dclaration de valeur
Supplementary sheet for intermediate section

Feuillet supplmentaire pour parcours de transit
2a
Supplementary sheet for invoicing by a carrier other than the forwarding or destination carrier.
Feuillet supplmentaire pour la facturation par un autre transporteur que le transporteur au dpart ou larrive.
Charging sections (continued) Sections de taxation (suite)
Charges paid Franco

Invoicing currency
Monnaie
dencaissement
To pay Port d
Tariff currency
Monnaie du tarif
Tariff currency
Monnaie du tarif
Cash on delivery (brought forward from the front)

Remboursement (Report du recto)
Invoicing currency
Monnaie
dencaissement
80
86 Ex. Rate
76
Charges
Frais
Frais
79
78
71
72
73
74
77
79
78
71
72
73
74
77
79
78
71
72
73
74
77
79
Charges
77
Frais
Section
Parcours
Section
Parcours
Section
Parcours
75
74
76
75
70
73
76
75
70
72
76
75
70
71
79
79
78
Charges
Section
Parcours
70
Charges
Brought forward from the front Report du recto
79
H
H
H
H
H
H
H
90
83 Cours
87
81
82
84
85
88
89
87
81
82
84
85
88
89
87
81
82
84
85
88
89
87
81
82
84
85
88
89
87
81
82
84
85
88
89
87
81
82
84
85
88
89
87
86 Ex. Rate
90
86 Cours
90
86 Ex. Rate
90
83 Cours
90
83 Ex. Rate
86 Cours
83 Cours
90
83 Ex. Rate
86 Ex. Rate
83 Cours
90
83 Ex. Rate
86 Cours
81
82
84
85
88
89
91
Brought forward from supplementary sheets

Report des feuilles supplmentaires
93
Grand total Montant gnral
86 Cours
90
92
94
2013-05-01
GTW-CIT/Appendix 3
Appendix 3
Working sheet 01-04
Control label
1
Purpose
The control label is intended to identify a consignment consigned under the cover of a consignment note or wagon note unequivocally.
Designs
Specimen without barcode
85
Specimen with barcode
87
00008-3
Basel SBB Cont. Term.
0087
2185 00005-9
3
72128-2
ST GERMAIN AU MONT DOR
00005-9
Description
Size
20 to 25 mm high and 30 to 50 mm long.
Colour
Lime yellow.
Content
1st line: the international code for the station which serves the forwarding point, composed of the
country code (2 digits) and the location code (5 digits plus a check digit, separated by a dash).
2nd line: name of the station serving the point the consignment was accepted.
3rd line: code for the railway undertaking (4 digits) and consignment number (5 digits plus a check
digit, separated by a dash).1
4th line: bar code holding the same information (only for carriers who use this technology).2
1 The numbering system for consignments from a given point must be designed so as to avoid the repetition of a consignment
number in any given accounting month.
2 The conversion of the codes above (international station code, railway undertaking code and consignment number) into an
INTERLEAVED 2 OF 5 barcode with a recommended minimum height of 6 mm. Only numeric codes, excluding any check
digits, may be converted into barcodes.
-1-
GTW-CIT/Appendix 3
2013-05-01
Use
A control label is to be attached to each paper consignment note or wagon note; it is to show the
identification number of the consignment. When identification numbers for consignments are
allocated by computer, control labels need not be used.
The identification number of the consignment (first and third lines) must be given in all correspondence, irregularity or dispute, and if applicable, written on accompanying documents.
-2-
2013-05-01
GTW-CIT/Appendix 4
Appendix 4
Working sheets 01-04 + 01-06 + 08-01
Explanatory notes on the use of the charges note
Composition
The charges note is made up of three numbered sheets made up into a pad:
Sheet 1:
Sheet 2:
Sheet 3:
2
original of the charges note (to be given to the consignor by the railway undertaking
after its return)
accounting copy (to be retained by the railway undertaking after its return)
audit copy (to be retained by the railway undertaking which returns the charges note)
Recommendation for the paper and the colour

Paper:
pressure sensitive (using a chemical process),

white, transfer colour black
sheet 1 = coated back 56 g/m.
sheet 2 = coated front and back 53 g/m.
sheet 3 = coated front 57 g/m.
If charges notes interleaved with carbon paper are used, papers with a weight of between 50
and 60 g/m must be used.
Colour:
Pantone Warm Red U
Dimensions: 211x297 mm (including margin: 211x320 mm)

Special case: charges notes produced as printouts must comply with the following conditions:
-
printing colour: as specimen or black,
content: no departure from the specimen,
paper size and design: depart as little as possible from the specimen,
paper: suitable for the printer being used.
Production
3.1
A charges note must be produced when not all the charges which a consignor accepts can be
calculated by the forwarding railway undertaking. Production of a charges note is the
responsibility of the forwarding railway undertaking. A cross () must be marked in box 52 of the
wagon note.
3.2
As an exception, the charges note is to be made out by the railway undertaking where the
charges arise if an electronic wagon note is used (nevertheless see point 4.2 last sentence).
-1-
GTW-CIT/Appendix 4
2013-05-01
3.3
Data for boxes 1 to 25 and 62 are to be taken from the same numbered boxes of the wagon note
in question.
3.4
A charges note form to download, complete and print-out is available on www.cit-rail.org.
Processing
4.1
On departure
Sheets 1, 2 and 3 are to be attached to the wagon note.
4.2
En route
Charges which arise en route or at the destination and which the payment instructions indicate
are to be paid by the consignor, are to be entered on the charges note. If an electronic wagon
note is used, these charges are only to be entered on the wagon note.
4.3
Return
In principle, the charges note is to be returned by the destination railway undertaking.
Nevertheless it may be returned by a railway undertaking en route if the instructions for payment
of charges only include charges that arise up to that railway undertaking. A charges note form to
download, complete, printout and send electronically is available on www.cit-rail.org. If electronic
wagon notes are used, charges note data which has to be returned may be included in a supply
of the original of the wagon note message. This delivery message is to be sent to the forwarding
railway undertaking only if agreed with the last railway undertaking.
The railway undertaking which returns the charges note must enter the month and the day of its
return in box 52 of the wagon note.
Boxes on the charges note and their content

-
Status:
. M = mandatory data
. C = conditional data (mandatory if the condition is satisfied)
. O = optional data
Only boxes which are specific to the charges note are commented below. For other boxes, see
Appendix 1 to the GLW-CUV.
-2-
2013-05-01
Box
no.
GTW-CIT/Appendix 4
Status
of the
data
M
16
30
31
M
C
32
33
34
35
36
37
62
Data
Consignor: Name, postal address, and if possible the telephone or fax number (with
international prefix) or e-mail address of the consignor. For goods moving between the
Member States of the European Union, the consignors VAT registration number must
also be provided if it was written on the wagon note.
Acceptance: Date and time (month, day and hour) of the acceptance of the wagon.
Note: When details of the actual acceptance differ from those given by the consignor, the
railway undertaking which accepted the wagon is to note the difference in box 56 of the
wagon note (Carriers declarations).
Charges note: Name of the document and title of the sheets of the charges note.
Documents attached to the charges note: List of the documents attached to the
charges note, such as customs receipts, documents for charges raised en route etc.
Amount deposited by the consignor: if applicable, details of the amount deposited by
the consignor and currency code.
Postal address for return:
Full address to which the charges note must be returned for processing.
Exchange rate on forwarding: Codes for the currencies and rates of exchange applicable on the day the goods were accepted which are to be used for amounts to be entered
on the charges note.
Initiation of the charges note: Undertaking code and optionally name and postal
address in clear of the railway undertaking initiating the charges note. Date of initiation
(YYYY-MM-DD).
Return of the charges note: Name and postal address of the railway undertaking
returning the charges note and date of return (YYYY-MM-DD).
Re-arrival of the charges note: Date of the re-arrival of the charges note (YYYY-MMDD).
Consignment number: Identification number of the consignment to which the charges
note refers, copied from the wagon note (country and station code, code for the
forwarding railway undertaking and consignment number).
Charging sections
a) Charging sections A to H all have the same format. In order to avoid any ambiguity, in any
correspondence, the boxes in the sections must be qualified by the number of the section in
question (for example A.70).
b) Charging sections are to be used in alphabetical order.
Box
no.
90
92
Status
of the
data
O
C
95
96
97
98
O
O
O
O
Data
Total amount or to be carried forward
Amount brought forward from the front: if the charging sections on the front do not
suffice.
Total amount to be taken to account by the railway undertaking
Amount deposited by the consignor
Amount to be refunded to the consignor
Amount to be collected from the consignor
-3-
2013-05-01
GTW-CIT/Appendices 5 to 13
Appendices 5 to 13
-1-
2013-05-01
GTW-CIT/Appendix 14
Appendix 14
Working sheet 01-05
Wagon label
Use of the wagon label

Wagons moving as wagon-load traffic must be labelled with wagon labels complying with the
specimen shown in this appendix. Railway undertakings may agree amongst themselves not to label
wagons in this way.
Wagons moving in block trains from one consignor to one consignee are not labelled. If a wagon is
taken out of the formation en route for any reason, it must then be labelled. Railway undertakings may
agree a procedure amongst themselves which departs from these instructions.
If wagon labels are put on wagons by consignors by agreement with the railway undertaking, they are
to be checked by the railway undertaking.
A wagon label form to download, complete and print-out is available on www.cit-rail.org.
The information in the To box must be written in block characters.
-1-
Part of (number of wagons)

Partie de (nombre wagons)
Consignor (name, address)

Expditeur (nom, adresse)
Ancillary labels
Etiquettes accessoires
CIT 14
Flow no.
Courant de transport No
E-Mail
Tel.
VAT no.
No TVA
Fax
Acceptance
Prise en charge
Consignee (name, address, country)

month day hour

mois jour heure
Place Lieu
E-Mail
Wagon no.
Wagon No
Tel.
VAT no.
No TVA
Fax
Delivery point
Lieu de livraison
Route
Itinraires
To
A
Sort code Code lotissement
Route code
Code itinraire
Route code
Code itinraire
Route code
Code itinraire
Route code
Code itinraire
Route code
Code itinraire
Route code
Code itinraire
Route code
Code itinraire
Route code
Code itinraire
Wagon tare
Tare du wagon
Mass (weight) of load

Masse du chargement
Total mass (weight)

Masse totale
2006 CIT
Customs procedures
Oprations douanires
2013-05-01
GTW-CIT/Appendices 15 and 16
Appendices 15 and 16
-1-
2013-05-01
GTW-CIT/Appendix 17
Appendix 17
Working sheets 03-02 + 04-02 + 07-02 + 9

where the details of the movement are amended or there are
circumstances preventing haulage or handover
-1-
GTW-CIT/Appendix 17
2013-05-01
Procedures and processing of documents where the details of the movement are amended or there are circumstances preventing haulage or
handover
The activities listed below are only to be undertaken if they are marked with a cross (X)
in the column for the situation in question.
The railway undertaking at the station in which the wagon(s) has been stopped or at the
destination station
Amendment made en-route

The station in which
the wagon has been
stopped is also the
new destination
station
Amendment made at the original

destination station
Wagon forwarded to
a new destination
station
Wagon returned to
the forwarding
station or to another
station in the
forwarding state
Wagon forwarded to
a new destination
station
Wagon returned to
the forwarding
station or to another
station in the
forwarding state
Completion of the wagon note on arrival

-
is to complete box 59 (date of arrival)
is to complete box 57 (other carriers) if necessary
is to correct haulage charge
X
X
X
X
Correction of haulage charge

X
Wagon note to be used to forward the wagon to another station or

to return it to the forwarding station or another station in the forwarding state
X
is to use the original wagon note (sheets 1 to 3)
is to write out a new wagon note and send sheets 1 to 3 of it to the railway undertaking at the destination
station with the original sheet of the original wagon note (filling out a new wagon note with a control label)
X
X
Charges note
X
is to withdraw the charges note and send it to the railway undertaking at the forwarding station
is to send the charges note and the original wagon note to the railway undertaking at the ultimate
destination station
Calculation and entry of the charges for the journeys which follow
-
is to complete the accounting for the consignment on its arrival
is to enter amounts to pay as charges for earlier haulage on the new wagon note
is to enter the charges it is to collect as charges arising en route on the original wagon note
is to calculate the charges for subsequent journeys and enter them on the wagon note and if applicable on
the charges note
X
X
-
is to notify the railway undertaking at the forwarding station by means of a notification of corrections form
As appropriate, the person entitled must be invited to make a claim for the refund of any over-payment.
-2-
2013-05-01
GTW-CIT/Appendix 18
Appendix 18
Working sheet 06-02
Accompanying document
The accompanying document is to take the same form as a wagon note but with the following changes:
-
Box 30: The description of the document is to read Accompanying document and the reference
clause is not required.
The box situated below box 59 of the wagon note and intended to identify the individual sheets of the
wagon note is to be blank.
Electronic methods such as the internet or e-mail are to be preferred to allow the flow of information to
be speeded up. With this in mind, an accompanying document form to download, complete, print-out
and send electronically is available on www.cit-rail.org.
A copy of the wagon note may be used instead of a specially produced form. The copy must be clearly
marked Accompanying document along the upper edge. The data in box 30 and the sheet number
information below box 59 are to be crossed through on this copy.
The railway undertaking is to record the production of the accompanying document (as a specially
produced form or as a copy of the wagon note) in box 56 (Carriers declarations) providing the following
data;
-
code and name of the railway undertaking;
place and date completed.
-1-
2013-05-01
GTW-CIT/Appendices 19 to 21
Appendices 19 to 21
-1-
2013-05-01
GTW-CIT/Appendix 22
Appendix 22
Working sheet 9
-1-
CIT 22
Avis de rectification No
Notification of corrections no.
Consignment number Identification de lenvoi
Consignor (name, address) Expditeur (nom, adresse)
Country Pays
Station Gare
Undertaking
Entreprise
Consigt no.
Exp. No
Acceptance of the goods

Prise en charge de la marchandise
month day hour

mois jour heure
Consignee (name, address, country)

Addressee of the notification of corrections Destinataire de lavis de rectification
Delivery point
Lieu de livraison
Wagon no. Wagon No
Station Gare
Reasons
Motifs
Country Pays
Correction of errors
Redressement
Subsequent orders / instructions

Ordres ultrieurs / Instructions
Shows
Il y a
Box no.
Case No
Should show
Il faut
Shows
Il y a
Box no.
Case No
Should show
Il faut
Shows
Il y a
Box no.
Case No
Should show
Il faut
Shows
Il y a
77
76
72
73
74
77
72
73
74
77
72
73
74
Initiated by (place, date, address and signature of the undertaking)

Etablissement (lieu, date, adresse et signature de lentreprise)
Tariff currency
Monnaie du tarif
81
82
83 Ex. Rate
84
85
86 Ex. Rate
87
88
89
90
81
82
83 Cours
84
85
86 Cours
87
88
89
90
81
82
83 Ex. Rate
84
85
86 Ex. Rate
87
88
89
90
81
82
83 Cours
84
85
86 Cours
87
88
89
90
79
78
Accepted
Accept
To pay Port d
Tariff currency
Monnaie du tarif
79
78
71
Invoicing currency
Monnaie
dencaissement
79
78
71
77
Frais
78
71
Charges paid Franco

79
Charges
Section
Parcours
Section
Parcours
Section
Parcours
Section
Parcours
75
74
76
75
70
73
76
75
70
72
76
75
70
71
Frais
Currency
Monnaie
Should show Identify charging section which is incorrect (AG)

Indication de la section de taxation concerne (AG)
Il faut
70
Cours
Currency
Monnaie
Charges
Shows
Il y a
Should show
Il faut
Ex. Rate
Not accepted (reasons)

Non-accept (motifs)
Invoicing currency
Monnaie
dencaissement
Implementation and return

(place, date and signature of the undertaking)
Excution et renvoi (lieu, date et signature de lentreprise)
2006 CIT
Cash on delivery
Remboursement
2014-07-01
GTW-CIT/Appendix 23
Appendix 23
Working sheet 04-01
Wagon list Use in the event of wagons being detached
If wagons from a block train or group of wagons consigned with a single wagon note and a wagon list
are split up, the location, time and reason for splitting them are to be entered in box 56 of the wagon
note. The details on the wagon note must not be amended however.
The numbers of the wagons detached are to be crossed through on the copy of the wagon list which
remains with the wagon note in such a way that they remain legible.
The additional copy of the wagon list is to be used for the part of the train or group of wagons detached
or an additional copy made out. The painted numbers of the wagons which have continued their journey
with the wagon note are to be crossed through on this wagon list in such a way that they remain legible.
If it is impossible to apply this procedure, an extract of the wagon list to cover the wagons detached is to
be made out. That copy of the wagon list must be attached to a copy of the wagon note which is to be
created and marked Accompanying document in accordance with Appendix 18 for the continuation of
the journey of the wagons detached. If this is impossible an Accompanying document filled out with all
the data from the wagon note in question in accordance with Appendix 18 is to be provided.
If a block train or group of wagons covered by an electronic wagon note is split up, it may be agreed that
the reason for splitting up the consignment is recorded by the railway undertaking providing haulage in
the carriers declarations field. Carriers re-uniting the wagons with their wagon note are to remove the
declaration. Paper documents (for example, accompanying documents, extracts from wagon lists) are
only to be produced where specially agreed.
-1-
2013-05-01
GTW-CIT/Appendix 24
Appendix 24
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2013-05-01
GTW-CIT/Appendix 25
Appendix 25
Working sheet 11
Notification of traffic restrictions
Traffic restrictions which are to be notified

Traffic restrictions which affect or could affect other railway undertakings are to be notified.
Traffic restrictions means the action taken by the railway undertaking as a consequence of
events (natural occurrences, strikes, threats of strikes, instructions given by railway
undertakings, etc.) which have a short term effect (up to a maximum of two years) and restrict
the transport services which can be offered:
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services withdrawn or suspended totally or partially,
particular traffics not accepted or only accepted conditionally.
Long term or permanent restrictions are to be reflected in the product offer. Nevertheless in
urgent cases, notification within the meaning of this appendix may be made for such restrictions
until they are taken into consideration in the product offer.
2
Infrastructure-related restrictions
Information about traffic restrictions imposed by infrastructure managers and public authorities
will be made available by means of network statements, databases, one-stop shops, etc.
Content of a notification of a traffic restriction

The notification is to be in English, French or German, in clear and simple wording. Notifications
are not to make any reference to internal instructions or contain abbreviations or information
which might not be understood by other railway undertakings.
The notification is to contain the following information:
1. No. originator and date of the traffic restriction;
2. Reason for the traffic restriction;
3. Destination region(s) affected by the restriction;
If particular stations or, as appropriate, particular consignees are affected by the restriction,
they are to be precisely specified. If traffic is suspended over a particular section of line all
the stations affected are to be listed.
4. Forwarding region(s) affected by the restriction;
5. Types of traffic affected;
Trainload traffic, groups of wagons, traffic in individual wagons, combined traffic, empty
wagons.
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GTW-CIT/Appendix 25
2013-05-01
6. Wagons affected;
Wagons are to be specified exactly, if possible using NHM codes.
7. Duration of the restriction;
The date is to be given in figures using the following format: 2013-07-01.
8. Traffic already consigned;
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will be accepted and moved by the planned route
is to be diverted via
is to be stopped, the consignor is to be asked, as appropriate, to give his instructions.
Address and signature of the person issuing the notification.

If the duration of the restriction cannot be given immediately, it is to be notified as soon as
possible.
If a traffic restriction requires amending, it is to be lifted and a new restriction imposed.
4
Means of notification
Notifications of traffic restrictions in accordance with point 3 above are to be sent to the
undertakings affected by e-mail or by fax.
Timescales
To allow undertakings affected by a traffic restriction to take appropriate action, traffic
restrictions which are planned (e.g. strikes) must be notified at least four calendar days before
they are due to take effect.
Lifting of a traffic restriction

If a traffic restriction is to be lifted, the undertakings affected are to be notified immediately in
English, French or German using the following phraseology:
Traffic restriction No .... (number) of ...... (date) notified in notification reference No ...... (number)
of ..... (date) is lifted with effect from ..... (date) at ...... (time)/with effect from receipt of this
notification.
Address and signature of the person issuing the notification.
Annual summary of traffic restrictions which are still valid

At the end of each calendar year, each railway undertaking is to draw up a summary of the
traffic restrictions which it has notified and which are still valid and send a copy to all the railway
undertakings affected.
List of addresses
A list of the railway undertakings offices to which notifications of traffic restrictions, of their being
lifted and the annual summary of restrictions which are still valid should be sent is published on
the CIT website: www.cit-rail.org.
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Edition 1 July 2014

CIT Wagon Manual

This document is restricted to CIT members

2013 International Rail Transport Committee (CIT)

Applicable with effect from

Abbreviations and definitions ........................................................................................ 5

Purpose of the manual .................................................................................................... 6

Electronic wagon note ..................................................................................................... 6

Working sheets ................................................................................................................ 9

Acceptance for haulage ..........................................................................................

Final and transitional provisions

Entry into force. ............................................................................................................... 39

Transitional arrangements ............................................................................................. 39

Functional and legal requirements to be satisfied by the electronic wagon note

Explanatory notes on the use of the charges note

Deliberately left blank

Deliberately left blank

Deliberately left blank

Wagon list Use in the event of wagons being detached

Deliberately left blank

Notification of traffic restrictions

Abbreviations and definitions

Agreement concerning the Relationships between Carriers in respect of

International Rail Transport Committee

A keeper or a third party authorised by the keeper who hands over an

Uniform Rules concerning Contracts of Use of Vehicles in International Rail

Station serving the point at which the wagon is handed over

Electronic data interchange means the electronic transfer of data between

An EDI message consists of a set of segments, structured using an agreed

Electronic record of the data representing the wagon note

Station serving the point at which the wagon is accepted

General Contract of Use for Wagons

CUV Wagon Note Manual

CIT Freight Traffic Manual

Paper document representing the wagon note

Printout of the data in the electronic wagon note record on paper

Any public or private undertaking, licensed according to applicable

Regulation concerning the International Carriage of Dangerous Goods by

Value added tax

Paper document or electronic record accompanying empty wagons used

Purpose of the manual

Electronic wagon note

05 Loss and damage

Acceptance for haulage

To confirm that the wagon can be hauled.

Before the wagon is accepted.

The consignor is to give the railway undertaking instructions for the

If the instructions necessary are not supplied (Article 14.3 GCU):

Acceptance for haulage

Acceptance of the wagon note

To check the contents of the wagon note completed by the consignor, or

the consignor is to provide a wagon note to the standard design for

GCU 14.2, GLWCUV

The entries on the wagon note must be written or printed indelibly.

If a block train or group of wagons includes wagons subject to the CIM

The railway undertaking is to take account of the special provisions for

Acceptance for haulage

Acceptance of the accompanying documents

For electronic wagon notes, the consignor is to be asked to attach only

The consignor is to attach the accompanying documents.

The railway undertaking is to check if the documents listed on the

The railway undertaking is to take account of the special provisions for

The railway undertaking is to clarify any irregularities noticed with the