All Shortcut keys for MS Word

Command Name
About
Accept All Changes in Doc
Accept All Changes Shown
All Caps
Annotation
App Maximize
App Restore
Apply Heading1
Apply Heading2
Apply Heading3
Apply List Bullet
Arrange All
Auto Correct
Auto Format
Auto Format Begin
Auto Summarize Begin
Auto Text
Auto Text
Background Fill Effect
Background More Colors
Background Watermark
Bold
Bold
Bookmark
Bookshelf Lookup Reference
Break
Browse Next
Browse Prev
Browse Sel
Cancel
Center Para
Change Case
Change Case
Char Left
Char Left Extend
Char Right
Char Right Extend
Check For Updates
Checkin
Checkout
Clear

Modifiers

Key

Menu
Help
Accept
Accept

Ctrl+Shift+
Alt+Ctrl+
Alt+
Alt+
Alt+Ctrl+
Alt+Ctrl+
Alt+Ctrl+
Ctrl+Shift+

A
M
F10
F5
1
2
3
L
Window
Tools

Alt+Ctrl+

K
Format
Tools

Alt+Ctrl+

F3
V
Format Background
Format Background
Format Background

Ctrl+
Ctrl+Shift+
Ctrl+Shift+

B
B
F5

Ctrl+
Ctrl+
Alt+Ctrl+

Page Down
Page Up
Home
Esc
E

Ctrl+

Insert
Tools
Insert

Format
Shift+
Shift+
Shift+

F3
Left
Left
Right
Right

Del

Help
File
File
Clear

Command Name
Clear Formatting
Close or Exit
Close Pane
Column Break
Column Select
Contact Us
Copy
Copy
Copy Format
Copy Text
Create Auto Text
Cross Reference
Customize
Customize Add Menu Shortcut
Customize Keyboard Shortcut
Customize Remove Menu
Shortcut
Cut
Cut
Date Field
Date Time
Delete All Comments in Doc
Delete All Comments Shown
Delete Back Word
Delete Table
Delete Word
Display Final Doc
Display Original Doc
Display Shared Workspace Pane
Distribute Para
Do Field Click
Doc Close
Doc Close
Doc Maximize
Doc Move
Doc Restore
Doc Size
Doc Split
Double Underline
Draw Snap to Grid
End of Column
End of Column
End of Doc Extend

Modifiers

Key

Menu
Clear

Alt+
Alt+Shift+
Ctrl+Shift+
Ctrl+Shift+

F4
C
Return
F8
Help

Ctrl+
Ctrl+
Ctrl+Shift+
Shift+
Alt+

C
Insert
C
F2
F3
Reference Menu
Tools

Alt+Ctrl+
Alt+Ctrl+

=
Num +

Alt+Ctrl+

Ctrl+
Shift+
Alt+Shift+

X
Del
D
Insert
Reject
Reject

Ctrl+

Backspace

Ctrl+

Del

Toolbar 32780
Show Markup
Show Markup
Tools
Ctrl+Shift+
Alt+Shift+
Ctrl+
Ctrl+
Ctrl+
Ctrl+
Ctrl+
Ctrl+
Alt+Ctrl+
Ctrl+Shift+

J
F9
W
F4
F10
F7
F5
F8
S
D

Alt+
Alt+Shift+
Ctrl+Shift+

Page Down
Page Down
End

Window
Draw

Command Name
End of Document
End of Line
End of Line Extend
End of Row
End of Row
End of Window
End of Window Extend
Endnote Now

Modifiers
Ctrl+
Shift+
Alt+
Alt+Shift+
Alt+Ctrl+
Alt+Ctrl+Shift+
Alt+Ctrl+

Key
End
End
End
End
End
Page Down
Page Down
D

Letters and Mailings

Menu
File

Envelope Wizard
Exit
Extend Selection
Fax Service
Field
Field Chars
Field Codes
Find
Fix Broken Text
Fix Me
Font
Font
Font Size Select
Footnote Now
Footnotes
Formatting Properties
Formula
Frameset Wizard
Go Back
Go Back
Go To
Go To
Grow Font
Grow Font One Point
Hanging Indent
Header
Header Footer Link
Headings
Help
HHC
Hidden
HTMLSource
Hyperlink
Hyphenation

Menu

F8
Send To
Insert
Ctrl+
Alt+
Ctrl+

F9
F9
F
Tools
Help

Ctrl+
Ctrl+Shift+
Ctrl+Shift+
Alt+Ctrl+

D
F
P
F

Shift+

F1

Shift+
Alt+Ctrl+
Ctrl+
Ctrl+Shift+
Ctrl+
Ctrl+

F5
Z
G
F5
.
]
T

Alt+Shift+

View
Format
Table
Frames Menu
Edit
Edit

View
Table
Alt+Ctrl+
Ctrl+Shift+

F1
F7
H

Language
View

Ctrl+

K
Language

Command Name
Indent
Index and Tables
Insert Column
Insert Column Right
Insert Row Above
Insert Row Below
Italic
Italic
Justify Para
Language
Left Para

Modifiers
Ctrl+

Key
M

Reference Menu
Toolbar 32782
Toolbar 32782
Toolbar 32782
Toolbar 32782
Ctrl+
Ctrl+Shift+
Ctrl+

I
I
J

Ctrl+

Language
Letters and Mailings
Menu
Letters and Mailings
Menu
Help

Letter Properties
Letters Wizard JToolbar
License Verification
Line Down
Line Down Extend
Line Up
Line Up Extend
Links
List Num Field
Lock Fields
Lock Fields
Macro
Mail Merge Check
Mail Merge Edit Data Source
Mail Merge to Doc
Mail Merge to Printer

Shift+
Shift+

Down
Down
Up
Up
Edit

Alt+Ctrl+
Ctrl+
Ctrl+
Alt+
Alt+Shift+
Alt+Shift+
Alt+Shift+
Alt+Shift+

L
3
F11
F8
K
E
N
M
Letters and Mailings
Menu
Letters and Mailings
Menu

Mail Merge Toolbar

Mail Merge Wizard
Mark Citation
Mark Index Entry
Mark Table of Contents Entry
Menu Mode
Merge Field
Merge Revisions
Microsoft Script Editor
Microsoft System Info
Move Text
Never Use Balloons

Menu

Alt+Shift+
Alt+Shift+
Alt+Shift+
Alt+Shift+

I
X
O
F10
F
Tools

Alt+Shift+
Alt+Ctrl+

F11
F1
F2
Balloons

Command Name
New
New Default
New Window
Next Cell
Next Field
Next Field
Next Misspelling
Next Object
Next Window
Next Window
No Insertion Deletion Balloons
Normal
Normal Style
Normal Style
Number
Object
Office Clipboard
Office On The Web
Online Meeting
Open
Open
Open
Open or Close Up Para
Options
Other Pane
Other Pane
Outline
Outline Collapse
Outline Collapse
Outline Demote
Outline Expand
Outline Expand
Outline Master
Outline Move Down
Outline Move Up
Outline Promote
Outline Show First Line
Overtype
Page
Page Break
Page Down
Page Down Extend
Page Field

Modifiers

Key

Menu
File

Ctrl+

N
Window

Alt+
Alt+
Alt+
Ctrl+
Alt+
Alt+Ctrl+
Ctrl+Shift+
Alt+Shift+

Tab
F11
F1
F7
Down
F6
F6
N
N
Clear (Num 5)

Balloons
View
Insert
Insert
Edit
Help
Online Collaboration

Ctrl+
Ctrl+
Alt+Ctrl+
Ctrl+

O
F12
F2
0
Tools

Shift+
Alt+Ctrl+
Alt+Shift+
Alt+Shift+
Alt+Shift+
Alt+Shift+
Alt+Shift+

F6
F6
O
Num Right
=
Num +
View

Alt+Shift+
Alt+Shift+
Alt+Shift+
Alt+Shift+
Alt+Ctrl+
Ctrl+
Shift+
Alt+Shift+

Down
Up
Left
L
Insert
P
Return
Page Down
Page Down
P

View

Command Name
Page Numbers
Page Up
Page Up Extend
Para Down
Para Down Extend
Para Up
Para Up Extend
Paste
Paste
Paste As Hyperlink
Paste Format
Paste Special
Permission
Post

Modifiers

Key
Insert

Shift+
Ctrl+
Ctrl+Shift+
Ctrl+
Ctrl+Shift+
Ctrl+
Shift+

Page Up
Page Up
Down
Down
Up
Up
V
Insert

Ctrl+Shift+

Edit
Edit
File
Send To
Letters and Mailings
Menu
Send To

Postcard Wizard
Present It
Prev Cell
Prev Field
Prev Field
Prev Object
Prev Window
Prev Window
Print
Print
Print Preview
Print Preview
Proofing
Properties
Protect
Reading Mode Layout
Record Macro Toggle
Redo
Redo or Repeat
Redo or Repeat
Redo or Repeat
Reject All Changes in Doc
Reject All Changes Shown
Repeat Find
Repeat Find
Replace
Research Lookup
Reset Char

Menu

Shift+
Shift+
Alt+Shift+
Alt+
Ctrl+Shift+
Alt+Shift+
Ctrl+
Ctrl+Shift+
Ctrl+
Alt+Ctrl+

Tab
F11
F1
Up
F6
F6
P
F12
F2
I
F7
File
Tools
View
Macro

Alt+Shift+
Ctrl+
Alt+

Backspace
Y
F4
Return

Shift+
Alt+Ctrl+
Ctrl+
Ctrl+Shift+
Ctrl+

F4
Y
H
O
Space

Edit
Edit
Edit
Reject
Reject
Edit

Command Name
Reset Char
Reset Para
Revision Marks Toggle
Right Para
Routing Slip
Save
Save
Save
Save As
Save As Web Page
Schedule Meeting
Search
Select All
Select All
Select All
Select Cell
Select Column
Select Row
Select Table
Send For Review
Send to Fax
Send to Online Meeting
Participants
Show All
Show All Headings
Show All Headings
Show Comments
Show Formatting
Show Heading1
Show Heading2
Show Heading3
Show Heading4
Show Heading5
Show Heading6
Show Heading7
Show Heading8
Show Heading9
Show Hide
Show Ink Annotations
Show Insertions and Deletions
Show Signatures
Shrink Font
Shrink Font One Point

Modifiers

Key

Ctrl+Shift+
Ctrl+
Ctrl+Shift+
Ctrl+

Z
Q
E
R

Ctrl+
Shift+
Alt+Shift+

S
F12
F2
F12

Menu

Send To

Ctrl+
Ctrl+
Ctrl+

A
Clear (Num 5)
Num 5

Alt+

Clear (Num 5)

File
File
Online Collaboration
File
Edit
Edit
Edit
Toolbar 32778
Toolbar 32778
Toolbar 32778
Toolbar 32778
Send To
Send To
Send To

Ctrl+Shift+
Alt+Shift+
Alt+Shift+

8
A
A
Show Markup
Show Markup

Alt+Shift+
Alt+Shift+
Alt+Shift+
Alt+Shift+
Alt+Shift+
Alt+Shift+
Alt+Shift+
Alt+Shift+
Alt+Shift+

1
2
3
4
5
6
7
8
9
Help
Show Markup
Show Markup
Tools

Ctrl+Shift+
Ctrl+

,
[

Command Name
Shrink Selection
Sign Out of Passport
Small Caps
Sort
Space Para1
Space Para15
Space Para2
Speech
Spike
Spike
Split
Sqm Dialog
Start of Column
Start of Column
Start of Doc Extend
Start of Document
Start of Line
Start of Line Extend
Start of Row
Start of Row
Start of Window
Start of Window Extend
Style
Style Separator
Subscript
Superscript
Symbol
Symbol Font
Tabs
Task Pane
Templates
Theme
Thesaurus RR
Time Field
Toggle Character Code
Toggle Field Display
Toggle Master Subdocs
Toggle XMLTag View
Toolbars
Translate Pane
Un Hang
Un Indent
Underline

Modifiers
Shift+

Key

Menu

F8
File

Ctrl+Shift+

K
Table

Ctrl+
Ctrl+
Ctrl+

1
5
2
Tools

Ctrl+Shift+
Ctrl+

F3
F3
Table
Help

Alt+
Alt+Shift+
Ctrl+Shift+
Ctrl+
Shift+
Alt+
Alt+Shift+
Alt+Ctrl+
Alt+Ctrl+Shift+
Ctrl+Shift+
Alt+Ctrl+
Ctrl+
Ctrl+Shift+

Page Up
Page Up
Home
Home
Home
Home
Home
Home
Page Up
Page Up
S
Return
=
=
Insert

Ctrl+Shift+

Q
Format

Ctrl+
Shift+
Alt+Shift+
Alt+
Shift+
Ctrl+
Ctrl+Shift+
Alt+Shift+
Ctrl+Shift+
Ctrl+Shift+
Ctrl+

F1
F7
T
X
F9
\
X
F7
T
M
U

Tools
Format
Language

View
Language

Command Name
Underline
Undo
Undo
Unlink Fields
Unlink Fields
Unlock Fields
Unlock Fields
Update Auto Format
Update Fields
Update Fields
Update Source
Use Balloons
VBCode
Versions
Versions Server
Web
Web Component
Web Go Back
Web Go Forward
Web Page Preview
Wizard
Word Count
Word Count List
Word Count Recount
Word Left
Word Left Extend
Word Perfect Help
Word Right
Word Right Extend
Word Underline

Shortkeys
Ctrl + 0
Ctrl + A
Ctrl + B
Ctrl + C
Ctrl + D
Ctrl + E
Ctrl + F
Ctrl + I
Ctrl + J

Modifiers
Ctrl+Shift+
Ctrl+
Alt+
Ctrl+
Ctrl+Shift+
Ctrl+
Ctrl+Shift+
Alt+Ctrl+
Alt+Shift+
Ctrl+Shift+

Key

Menu

U
Z
Backspace
6
F9
4
F11
U
F9
U
F7
Balloons

Alt+

F11
File
Ve&rsion History
View
Insert

Alt+
Alt+

Left
Right
File
Table
Tools

Ctrl+Shift+
Ctrl+Shift+
Ctrl+
Ctrl+Shift+

G
R
Left
Left
Help

Ctrl+
Ctrl+Shift+
Ctrl+Shift+

Right
Right
W

Description
Adds or removes 6pts of spacing before a paragraph.
Select all contents of the page.
Bold highlighted selection.
Copy selected text.
Open the font preferences window.
Aligns the line or selected text to the center of the screen.
Open find box.
Italic highlighted selection.
Aligns the selected text or line to justify the screen.

Ctrl + K
Ctrl + L
Ctrl + M
Ctrl + P
Ctrl + R
Ctrl + T
Ctrl + U
Ctrl + V
Ctrl + X
Ctrl + Y
Ctrl + Z
Ctrl + Shift + L
Ctrl + Shift + F
Ctrl + Shift + >
Ctrl + ]
Ctrl + Shift + <
Ctrl + [
Ctrl + / + c
Ctrl + ' + <char>

Ctrl + Shift + *
Ctrl + <left arrow>
Ctrl + <right arrow>
Ctrl + <up arrow>
Ctrl + <down arrow>
Ctrl + Del
Ctrl + Backspace
Ctrl + End
Ctrl + Home
Ctrl + Spacebar
Ctrl + 1
Ctrl + 2
Ctrl + 5
Ctrl + Alt + 1
Ctrl + Alt + 2
Ctrl + Alt + 3
Alt + Ctrl + F2
Ctrl + F1
Ctrl + F2
Ctrl + Shift + >
Ctrl + Shift + <

Insert link.
Aligns the line or selected text to the left of the screen.
Indent the paragraph.
Open the print window.
Aligns the line or selected text to the right of the screen.
Create a hanging indent.
Underline highlighted selection.
Paste.
Cut selected text.
Redo the last action performed.
Undo last action.
Quickly create a bullet point.
Change the font.
Increase selected font +1pts up to 12pt and then increases font +2pts.
Increase selected font +1pts.
Decrease selected font -1pts if 12pt or lower, if above 12 decreases
font by +2pt.
Decrease selected font -1pts.
Insert a cent sign ().
Insert a character with an accent (grave) mark, where <char> is the
character you want. For example, if you wanted an accented you
would use Ctrl + ' + e as your shortcut key. To reverse the accent
mark use the opposite accent mark, often on the tilde key.
View or hide non printing characters.
Moves one word to the left.
Moves one word to the right.
Moves to the beginning of the line or paragraph.
Moves to the end of the paragraph.
Deletes word to right of cursor.
Deletes word to left of cursor.
Moves the cursor to the end of the document.
Moves the cursor to the beginning of the document.
Reset highlighted text to the default font.
Single-space lines.
Double-space lines.
1.5-line spacing.
Changes text to heading 1.
Changes text to heading 2.
Changes text to heading 3.
Open new document.
Open the Task Pane.
Display the print preview.
Increases the highlighted text size by one.
Decreases the highlighted text size by one.

Ctrl + Shift + F6
Ctrl + Shift + F12
F1
F4
F5
F7
F12
Shift + F3
Shift + F7
Shift + F12
Shift + Enter
Shift + Insert
Shift + Alt + D
Shift + Alt + T

Opens to another open Microsoft Word document.

Prints the document.
Open Help.
Repeat the last action performed (Word 2000+)
Open the find, replace, and go to window in Microsoft Word.
Spellcheck and grammar check selected text or document.
Save as.
Change the text in Microsoft Word fromuppercase to lowercase or a
capital letter at the beginning of every word.
Runs a Thesaurus check on the word highlighted.
Save.
Create a soft break instead of a new paragraph.
Paste.
Insert the current date.
Insert the current time.

In addition to the above shortcut keys users can also use their mouse as a method of quickly do
something commonly performed. Below some are examples of mouse shortcuts.

Mouse shortcuts
Click, hold, and
drag
Double-click
Double-click
Double-click
Triple-click
Ctrl + Mouse
wheel

Description
Selects text from where you click and hold to the point you drag and let go.
If double-click a word, selects the complete word.
Double-clicking on the left, center, or right of a blank line will make the
alignment of the text left, center, or right aligned.
Double-clicking anywhere after text on a line will set atab stop.
Selects the line or paragraph of the text the mouse triple-clicked.
Zooms in and out of document.

Kaleem Meo (IT Lecturer)

Iqra College Shujabad