ELECTIVE ALLOCATION - 2013

ALLOCATION OF BIDDING POINTS

Non-STEX Students: Every student would be given 1000 points to bid for the electives
for each round in both stages.
STEX Students: For first stage you would be given 600 bid points. For second stage, The
number of points in the first round would be 700. From 2nd round of Stage 2, the
number of bid points would be decided as MAX (700, (1000 Average of points bid in
Term 5 by Non-STEX students)).
Points from stage 1 would not be carried forward to stage 2.
Note:
Students who participated in the voting for major Constitutional amendments would be
allotted 25 additional bidding points.

IMPORTANT POINTS ABOUT PROCESS

1. While deciding the allocation for a particular student, the following will be the rules applied
a. For the first stage, non-Stex students are supposed to select 5/5.5 credits from the same
specialization. Stex students are supposed to select 3 credits form same specialization.
They are expected to complete 2 credits at their Stex universities.
b. The bidding points for the course, as provided by the student, will be used as the first
criterion.
c. In case of tie, the CGPA of the student will be used to determine the allocation.
2. Course of Independent Study (CIS)/ Dissertation
a. You are allowed to take maximum of two CIS courses in term V and VI (such that not
more than one course is taken in term V) in lieu of the electives offered. (please refer
the PGP manual for details)
b. You can drop a subject in any area subject to the following conditions
i. No subject gets dropped because the number of PGP students in that subject
goes below 30.
ii. No section gets dropped because the number of PGP students goes below 30.
iii. You cannot drop a subject that reduces your concentration in the area to a level
that is below the cutoff for any subject in the concerned area.

1|Page

c. Students opting for CIS will have to select 15 credits in the elective allocation system.
The decision of which subject to drop is taken in term IV. Please plan your electives
accordingly.
3. Compulsory course (Strategic Management-II) would not count towards the four courses
required for a concentration in the area.
4. CIS/Dissertation would not count towards the number of courses required for a concentration
area.
5. Workshops would not count towards concentration in an area.
6. Additional Credits/ non credits courses
a. You are allowed to take a maximum of two additional credits over and above 15.5
credits (15 electives and 0.5 compulsory).
b. The allocation of these credits will be done manually after the elective allocation
round.

GUIDELINES FOR CHOOSING ELECTIVES

Information you will have to bear in mind while making your choice:
a. A PGP student must take at least 15 elective course credits across the three terms such that:
i.
One does not take less than 5 or more than 6 elective credits in term IV and Term V
ii.
One does not take less than 3 or more than 5 elective credits in term VI
b. An ABM student needs to pick at least 8.5 elective course credits of which only 1 credit can
be through a PGP elective. The term wise split would be:
i.
One does not take less than 1.5 or more than 3 elective credits in term IV
ii.
One does not take less than 5 or more than 6 elective credits in term V
iii.
One does not take more than 2 elective credits in term VI
c. For students who have been assigned an institute as per STEX 2nd list:
i.
Students need to choose a minimum of 10/10.5 credits from the courses offered in
Term IV and Term VI.
ii.
Out of these 3 credits (from same specialization) are to be chosen in first stage. They
are expected to complete 2 credits of specialization at their Exchange University.
d. We are going to have section-wise (faculty wise) bidding. However, a student can bid for
only one section at a time. E.g. If a course X has two sections being taken by Faculty A and B.
Student can bid either for faculty A or faculty B in any round, not for both.
e. PGP students can bid for ABM electives in Stage 2.

2|Page

f.

Some courses have sections running in 2 terms. In such cases please note that a student can
enroll in only one of the two terms. The following is the list of such courses:
i.
International Finance either in term V or in term VI
ii.
Consumer Behavior either in Term V or Term VI

g. Students may enroll either for Investment Management in term IV or Investment Analysis
and Portfolio Management in term V.
h. All the ABM elective courses except Agribusiness Finance (Term V) are open for PGP
Students as well.
i.

Marketing Models in Agribusiness cannot be taken by students registering for Advanced

Marketing Research.

j.

Consumer Behavior for Food Products and Services cannot be taken by students who take
Consumer Behavior offered by Marketing Area.

k. In Term VI, a student can choose a maximum of 2 workshops.

PROCESS
Each STAGE has multiple ROUNDS and permanent allocation of electives is made after every
stage.
RULES:
1. Number of rounds in 1st stage: 1st stage would have 3 + X rounds, maximum of 6 rounds. 3
rounds would definitely happen in this stage. After the 3rd round a chit would be picked
whether or not to continue with the 4th round or to freeze that Stage and make the allocations.
If the chit says Continue, we would have the 4th round, else the 3rd round would be the last
round of this Stage and allocations of the electives would be made. The same would be
repeated for the 4th round and the process would continue till we reach the 6th round. We
request the CRs to be present there during the process. Location will be communicated later.
2. Number of rounds in 2nd stage: 2nd Stage would have 3+X rounds. 3 rounds would definitely
happen in this stage. After 3rd round a chit will be drawn whether or not do the permanent
allocation. If the chit says yes then permanent allocation will be done. Students who are
allotted all required credits during this permanent allocation would be signed out. Only students
who are not allotted required credits would continue in the fourth round. Again at the end of 4 th
round a chit will be drawn whether or not go for permanent allocation and the process will
continue until there are fewer than 50 students who need manual allocation.

3|Page

STAGE 1
Round 1:
You can login to the system (http://192.168.1.188/cerberus/) once it has been enabled to check
the status of your selections.
In this round,
Non-Stex students will have 1000 bid points to bid for 5 elective credits (from same
specialization) of their choice.
And Stex students will have 600 bid points to bid for 3 elective credits (from same specialization)
of their choice.
This round will run for 15 minutes, during which you can select the electives and bid for them.
Once the 15 minute timeline is over, the system will no longer accept your inputs/changes.

Round 2:
In this round the cut off points for all the electives based on the first round would be displayed.
It will of 15 mins.
Example: If an elective has 120 seats, the details of the 120th candidates bid would be displayed
on the screen, so that you can change accordingly.
You can make changes to your choices based on these results. Summary of stage one is given
below:
Round number

Time

1
2
3
4 (if required)
5 (if required)
6 (if required)

15 mins.
15 mins.
15 mins.
10 mins.
10 mins.
10 ins.

Number of changes
allowed*
Any
Any
Any
10
8
6

1. There will be a gap of 10 mins. Between round 1 and round 2, further rounds will have a gap of 5
mins.
2. *Add one subject = 1 change
Remove one subject = 1 change
Change bid points = 0 change.
So, if you want to interchange a course with another it will cost you two changes.
3. All the successful bidders would be allocated the electives. If any Non-Stex/Stex student is still
unable to get all the required 5/3 credits, allocation will be done manually.
4|Page

STAGE 2

In this stage the students would bid with fresh points given to each student. The points from
stage 1 cannot be carried forward to second stage
Round 1:
You can login to the system (http://192.168.1.188/cerberus/) once it has been enabled to check
the status of your selections.
Non-Stex students will have 1000 bid points to bid for 10/10.5 elective credits from any
concentration area. Stex students will have MAX (700, (1000 Average of points bid in Term 5
by Non-STEX students)) bid points to bid for 7-7.5 elective credits.
This round will run for 20 minutes, during which you can select the electives and bid for them.
You can choose any elective (for which you are eligible) without any constraint of specialization.
This stage would be independent of stage 1 and bidding point from 1st stage would not be
carried to this stage. Once the 20 minute timeline is over, the system will no longer accept your
inputs/changes.
Round 2:
In this round the minimum points required to get an elective based on the previous round would
be displayed. The round will last for 20 minutes.
Example: If an elective has 120 seats available, the 120th bid would be displayed on the screen,
so that you can bid accordingly.
Summary for stage 2 rounds:
Round number

Time

1
2
3
4 (if required)
5 (if required)
6 (if required)

20 mins.
20 mins.
20 mins.
20 mins.
20 mins.
20 mins.

*Number of changes
allowed
Any
Any
Any
10
8
6

There will be a gap of 10 mins. Between round 1 and round 2, further rounds will have a gap of 5
mins.
*Add one subject = 1 change
5|Page

Remove one subject = 1 change

Change bid points = 0 change.
So, if you want to interchange a course with another it will cost you as two changes.
All the successful bidders would be allocated the electives. If considerable people are not
allocated required credits, we will have a third stage where students with incomplete credits will
participate for remaining number of seats. Rules for third stage would be same as that of rules
for second stage. If anyone is still unable to get all the required 15 credits, allocation will be
done manually.
This time limit includes cushion for internet disruptions. Please make it a habit to submit your
bids at least 5 minutes in advance of end-time to accommodate internet disruptions.
In case more than 30 students are affected by internet issues, that round will be conducted
again.

6|Page

Technical Specifications for Elective Allocation process 2013

1. Browsers Supported:
a. Mozilla Firefox
b. Google Chrome
Note: Internet Explorer and Safari Browsers are not supported. We will not entertain any
requests for issues related to IE and Safari browsers.
2. Javascript should be enabled in your browser.
a. To enable Javascript on Firefox, Please visit:
i. http://support.mozilla.com/en-US/kb/JavaScript
b. Javascript is enabled by default on Google Chrome.
3. Please do not press Back button at any time during your bidding process. We are not
responsible for any errors that creep due to this issue.
4. You need to be connected to the network while submitting the bids. You are advised to come
to the CC or the library if you have any network issues in your hostel.
5. Once you submit, you cannot change the bids for that round.
6. Please refresh your browser once after you re-login for bidding for subsequent rounds, else an
error message will come at the re-login stage. This message goes once you refresh the browser.
7. In case of any queries please contact any member of Team Synapse.

Elective Allocation 2013 Instructions for using the system

Functionalities
Left hand side List (LHS)
The complete list of Courses would be displayed. This would remain permanently. The Courses
which have already been selected would be marked red.
Right hand side List (RHS)
This list contains the Courses you have ranked. All those which are listed here would bemarked
red in LHS.

Adding Course(s) Use '+' in LHS to add the selected Course(s)

Deleting Course(s) Use 'X' in RHS to delete the selected Course(s)

7|Page