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INDUSTRIAL PLACEMENT
HANDBOOK PART 2
(PA003-5-3)
CONTENTS
Introduction
12
18
19
Post-Internship
Appendix 3 Content Guidelines for Industrial Placement Essay
Appendix 4 Industrial Placement Report Cover Page
Appendix 5 Essay Clearance Form
Appendix 6 Student Feedback Form
20
27
28
29
31
33
36
Introduction
2
Internship of less than 40 hours per week for 12 weeks with any organisation
Occasional or casual work undertaken
Voluntary or charity work
Conduct of industry based projects during modules studied on their programme
Attendance at industrial talks, conferences, business events or training within or
outside university
Industrial visits or organisational exposure organised as part of the university
studies or other such
Participation in competitions
The final year project especially if related to external organisations and/or
involving industrial or professional fieldwork
Any other activity in which the employability skills can be further developed
7. Future Recruitment
5
8. Remuneration
The placement is normally a paid period of employment. The rate varies according to
type, size and policy of industries. The rate is influenced by factors such as the worth
of the work undertaken and location. However, for companies registered with
TalentCorp, the amount payable by the companies to the interns shall be a
minimum of RM500.
9. Employment Contract
The placement conditions of employment will be derived from a contract drawn up
between the firm and the student. A normal employment contract for shortterm/temporary staff is adequate.
For any further information please contact:
APU Careers Centre
Email: joblink@apu.edu.my
Phone: 03-8949 6000
10
Grade (Year 3,
Week 6)
END
11
The purpose of this document is to provide information and advice as you embark on
your placement visits.
Please brief the Company Supervisor on the Internship Process to ensure an
awareness of their responsibilities during the placement. Of particular importance are
the aims and objectives of the placement year and the Company Supervisors
involvement in the assessment process.
12
1. Administrative Details
Your placement students details will be forwarded to you after allocation, usually in
the form of the Placement Record Form. This provides important information,
including addresses and telephone numbers, which will enable you to contact the
students. Please ensure that you establish contact with your students as soon as
possible after receiving their details. If we have not received full details from the
student before your first visit, please obtain a completed Record Form and return it to
the Internship Coordinator. It is most important that any changes, particularly to
address and telephone number, are notified to Internship Coordinator, to ensure our
information is always accurate.
2. Student Conduct
As an employee of the organisation for which they will be working, the students will
be expected to conduct themselves in a way consistent with the expectations of both
the employer and the University. It is important that the student ascertains what normal
practices exist within the organisation. i.e. use of e-mail, standard of dress code etc. In
particular, they should maintain the same standards of time-keeping, and other working
practices as permanent employees, especially in connection with professional and
ethical protocols in relation to security and confidentiality of data and information.
Our hope is that they will be a good ambassador for the University and that their
performance will form the basis for us being able to sustain long-term relationships
with the company.
3. Length of Placement Period
Minimum of 12 weeks (Apply to all degree programmes)
4. Student Supervision
Throughout the placement the student will be supervised by a Company Supervisor
(usually the line manager) and they will maintain contact with the University through
you as the Academic Supervisor. You may know who is the Company Supervisor from
the Placement Record Form. If this is not the case, you should communicate this via
email to your intern immediately within the first week of internship.
Undergraduate students may receive a visit if the company is located within Klang
Valley during the placement period. It is also compulsory for Visit Tutors to maintain
communication with students with at least 2 emails for 3 months internship (3
emails for 4 months etc.). For overseas internship, Academic Supervisor will
communicate with students and Company Supervisors via teleconferencing facilities.
Do remember to record the conference as evidence of the visit.
13
5. Work Expectations
It is hoped that the placement proves to be an interesting and stimulating experience,
which will provide a good basis for academic work in the final year of the course.
Most jobs have their mundane aspects and students should bear in mind that routine
tasks, which may not be particularly interesting or intellectually challenging,
nevertheless have to be done and their timely and accurate completion could be very
important.
If, however, a student feels that they are being asked to undertake an excessive amount
of undemanding work or, perhaps, they are not being given enough work to keep
them constructively occupied then they should take steps to rectify the situation. Often
an informal discussion with the Company Supervisor will be all that is required.
It is most important that the student uses their own initiative to gain the widest possible
experience of the real world aspects of their placement by taking full advantage of
all opportunities open to them, which will help with study in the final year and also
with students career development. In particular, student should proactively seek for
opportunities to participate in performing task which require more in-depth technical
skills and apply relevant knowledge whenever possible.
6. Looking Ahead
In the final year of the course the core curriculum is augmented by a major project. It
is quite likely that the placement will help them to generate ideas for the final year
project.
It is recommended that, once they have settled in and are familiar with their working
environment, they should keep a watchful eye open for any opportunity to identify an
activity (an analysis, an investigation) related to their work which could form the basis
for this project. There is no reason why the Company Supervisor shouldnt be
informed about this and in doing so may prompt some useful suggestions.
7. Aims
The aims of the placement are as follows:
1. Enable students to develop their knowledge and skills in relation to their
discipline.
2. Develop transferable employability skills related to their area of study
3. Enable students to develop their ability to:
Manage self and others, solve problems and plan and organise
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8. Learning Outcomes
On successful completion of the Industrial Placement, students should be able to:
a)
b)
c)
d)
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A portfolio of work, including a log of the details of all relevant activity during
the university-arranged internship or a period equivalent to an internship of not
less than 12 weeks, demonstrating the skills that have been developed and the
contexts in which this took place (LOs 1, 2 and 4) 20%
A plan for securing good quality internships for future students (LO 2) 10%
In the assessment process, factors as indicated below should be taken into account.
The Visit Tutors /Acadamic Advisors Assessment of the Essay
a) An assessment of the students essay as a record of his or her employment
experience.
b) An impression of the students contribution to his or her employer, as conveyed by
the essay
c) An assessment of the students essay as a professional communication document.
11. Progression
In order to proceed to Year 3 a student must normally have passed Year 1-2
(undergraduate) as defined by the University regulations. In addition they should
normally have achieved a mark of at least 50% overall in the assessment of part 1 of
the module PA002-5-2 Industrial Experience and 50% of part 2 of the Industrial
Experience module PA003-5-3.
16
The form of referral of a failed industrial placement will be decided by the Award
Board and will depend on the nature of the failure. It may, for example, take the form
of a resubmitted report. In exceptional circumstances a student who has failed their
Placement may be allowed to repeat once only. In such cases it will be the students
own responsibility to find an appropriate placement in which to repeat the year.
17
Appendix 1
Part 2-Industrial Placement Logbook
Date: _________________
(Record activity on a daily basis/ weekly basis: cover page will provided, limited to 40 pages)
18
Appendix 2
ASIA PACIFIC UNIVERSITY OF TECHNOLOGY & INNOVATION
FACULTY OF BUSINESS MANAGEMENT
PART 2-INDUSTRIAL
PLACEMENT LOGBOOK
19
Appendix 3
REFLECTIVE ESSAY WRITING
1.
General Information
At the end of your training period you are required to produce:
The reflective essay should be bound using the cover page provided by the
University.
All reports should be signed and dated by the intern and his/her company
supervisor. This signature may be necessary to signify permission for the
document to be released. This takes time and due allowance should be made
for this.
You will need to make two copies of the essay, one hard copy and one softcopy
(CD) and hand them in to the Placements Office on the 3rd week of Semester
1 in Year 3 of the new term.
2.
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3. Log Book
During your placement, the log book should be written at regular intervals - at
least once a week. A loose-leaf binder is ideal for the log book; the pages
should be numbered and an Index included. All reference material such as
published leaflets, makers codes, computer programmes and print-outs, etc.,
should be kept separately as Appendices. When appropriate, sketches should
be used where these amplify and add to the written matter. After 6 weeks of
industrial placement, the Visit Tutor will endorse the logbook for monitoring
purposes.
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Reflective Essay
1.
Introduction
The introduction includes concise description of the company/organisation in
which you are undertaking the industrial training. You are required to produce a
reflective essay based upon a business and financial appraisal of the company
organisation in which you are working. The essay should be approximately
3000 words in length, though this may be supplemented by the use of
diagrams, flow charts and/or tables of data where appropriate. The overall aim
is to study how effectively employability skills have been developed and the
lessons learnt in relation to the value and usefulness of these skills to degree
study and subsequent employment, and modes of continuing professional
development.
2.
To assess how effectively employability skills have been developed and the
lessons learnt in relation to the value and usefulness of these skills to degree
study and subsequent employment, and modes of continuing professional
development
To recognise the main areas of activities and how these have developed.
22
3.
Introduction
Brief introduction to the organisation and the specific area of your
involvement
The Organisation
The organisation, its historical development and general range of activities.
The products/services provided by the organisation.
The general objectives of the organisation in relation to its customers and
employees.
The overall structure of the organisation; the different division, departments
or sections and the role they perform.
The geographic distribution of the organisation activities.
The Environment
The general nature of the markets that the organisation operates within.
The nature of competition within these markets.
The effects of technology within the market, and how the company
responds to this.
Details of any particular constraints or issues within the environment, which
influence the organisation.
The Functions
Outlines of the organisations structure of the functional area in which you
are employed. The main Departments/Sections of the function and brief
details of the role they perform and the contribution they make to the
effective running of the Department.
23
The Department/Section
Details of the work/activities of the Department or Section within the
organisation in which you are placed and how your specific activity
contributes to this.
Communications/Information Technology
Details of the main methods of communication used in the organisation, in
relation to reports, instructions, procedures etc.
The distinction between formal and informal communications within the
organisation and its departments.
24
The Organisation
The Environment
The Functions
The Department/Section
Communications/Information Technology
Financial Structure
Separate Binding
Log book Cover Page with clearance (provided)
Log book (limited to 40 pages, hand-written notes only)
Attendance Records
Confidentiality
The student should check with the Company Supervisor for possible security or
confidentiality problems in disclosing material, and inform their Academic Supervisor
(at an early stage) if this is likely. Such problems may be resolved by a combination of
the following.
(a)
(b)
(c)
(d)
26
Appendix 4
ASIA PACIFIC UNIVERSITY OF TECHNOLOGY & INNOVATION
FACULTY OF BUSINESS MANAGEMENT
INTERNSHIP/INDUSTRIAL
PLACEMENT ESSAY
An internship placement report submitted in partial fulfilment of the requirement of
For the degree of
BA(Hons) in XXXXXXX
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Appendix 5
INTERNSHIP/INDUSTRIAL PLACEMENT ESSAY
CLEARANCE FORM
This form must be given to the company supervisor for clearance. Please ensure that
this form is attached to your ESSAY.
Students Particulars
Name of Student:
___
Department: ____________________________________________________
Student ID No:
__________
Intake: _________________________________________________________
Student Passport no/IC no: ________________________________________
Company Details
Name of Company:
_____
_____
Contact No(s):
______
Company Stamp
28
Date
Appendix 6
INTERNSHIP/ INDUSTRIAL PLACEMENT STUDENT
FEEDBACK FORM
Please fill in the form diligently and ensure that it is
General Information:
Student's Name:
Student ID No.:
Intake.:
Student Passport No./IC No:
Department:
Period of Placement:
(Start Date and End Date)
APU Supervisor:
2.
Feedback on Company:
Company's Name:
Company Address:
Yes/No
29
Allowance Paid
RM
Date:
Signature of Student:
Date :
30
Appendix 7
INTERNSHIP/INDUSTRIAL PLACEMENT VISIT
REPORT FORM
To be completed after each industrial visit and returned to:
Internship Coordinator, Asia Pacific University of Technology and Innovation, Faculty
of Business Management Tel: 03-89496178, Fax: 03-89961001
E-mail: rozitaayu.zulkifli@apu.edu.my
Student Name .............................................. Visiting Tutor: .........................................
Award: .............................................................................................................................
Company: .................................................
Date: ....................................
SUMMARY
Is the performance of the student satisfactory?
Yes/No
Is the experience provided by the company adequate?
Yes/No
Do the notes below require urgent attention by the coordinator?
Yes/No
RELEVANT ADDRESSES, TELEPHONE NUMBERS, E-MAIL ADDRESSES
............................................................................................................................................
............................................................................................................................................
............................................................................................................................................
...........................................................................................................................................
............................................................................................................................................
...........................................................................................................................................
31
............................................................................................................................................
............................................................................................................................................
............................................................................................................................................
....................................
32
Appendix 8
INDUSTRIAL EXPERIENCE PART 2 (PA003-5-3)
INTERNSHIP ASSESSMENT FORM
SECTION TO BE COMPLETED BY THE UNIVERSITY SUPERVISOR
Students name:
Intake Code:
Award Title:
Students ID:
Tutor Name:
Marginal
Fail
Pass
Credit
Distinction
Enter a mark
between
0 and 7
Enter a mark
between
8 and 9
Enter a mark
between
10 and 12
Enter a
mark
between
13 and 14
Enter a mark
between
15 and 20
Marginal
Fail
Pass
33
Credit
Distinction
Enter a mark
between
0 and 15
Enter a mark
between
16 and 19
Enter a mark
between
20 and 25
Enter a
mark
between
26 and 29
Enter a mark
between
30 and 40
Marginal
Fail
Pass
Credit
Distinction
Enter a mark
between
0 and 11
Enter a mark
between
12 and 14
Enter a mark
between
15 and 19
Enter a
mark
between
20 and 22
Enter a mark
between
23 and 30
Marginal
Fail
Pass
34
Credit
Distinction
Enter a mark
between
0 and 3
Enter a mark
between
4 only
Enter a mark
between
5 and 6
Enter a
mark
between
7 only
Enter a mark
between
8 and 10
Log Book
Report
Cover Letter and
CV
Future Plan
out of 20
out of 40
out of 30
Total
out of 10
35
out of 100
Appendix 9
INTERNSHIP ASSESSMENT FORM
TO BE COMPLETED BY COMPANY SUPERVISOR
Students name...........................................................................................................
Award Title.
Name of Employing Organisation...............................................................................
Name of Company Supervisor.....................................................................................
Start Date
1)
Finish Date...
STUDENTS PROFILE
Please rate the students performance as a second year university student using
the following: A=Excellent, B=Good, C=Satisfactory, D=Poor, U=Untested).
OVERALL GRADE
The mark awarded will used only as a feedback and not for grading. Please
tick ONE box.
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3)
Good
6
37
Date.
10
Appendix 10
INDUSTRIAL PLACEMENT FINAL
ASSESSMENT FORM
(To be completed by Academic Supervisor.)
CHECK LIST
1.
2.
3.
TOTAL
*PASS / FAIL
38
____________________________________________________________________________________________
____________________________________________________________________________________________
..
Academic Supervisors Signature
Name :
Designation :
Date :
39