Date: August 3, 2016

To: Chris Madison, Senior Department Operator

From: Stephanie Martin, Auditor
RE: A proposal aimed at my promotion from Auditor to Senior Auditor
Purpose
I propose a cost-effective, company-wide solution to the recently open position for a Senior
Auditor in our department. I have been with the company for three years now and have
maintained an overall repertoire of excellence in all areas and will continue to do so. My most
recent quarterly evaluation read that my contribution to this firm far exceeded the demands of
my job title and I received five stars under the promotable category. Growth in this company
has been my goal since the day I was hired. This is a great opportunity for me to grow in the
company and for the company to hire from within and save time and money by hiring someone
who knows the process by which we preform responsible and reasonable audits. This job can
condense two jobs into one and I am confident that I am the right person for this job.
The Problem with Our Current Hiring System in Auditing
In the past three years, since I have been with the company, we have had a high-turnover rate in
the position of Senior Auditor. The company hires individuals who are over-qualified for the
position that do not always have an understanding for the way that we perform audits and
collaborate between firms to complete audits with the best interest of the firm being audited in
mind. To complete an audit and extend funding or deny an increase per their bid with a
reasonable response to their personal funding requests is an important undertaking. Having the
right people/person for the job is integral for our company to be successful and for other
companies to receive the funding they need to run properly.
In the last eight quarters, a great deal of funding has been spent on training. It is my belief that
those funds could be best allocated elsewhere as we have a strong group of auditors that make up
our department and we have the best technological aids and support services to keep our
department strong. When funds are being lost to training and time wasted by continually
stopping to explain processes that our auditors are familiar with, it detracts from the flow of our
workday and our ability to function on schedule and as a whole. By promoting from within our
company, we can save funds that would have been spent on training and over-time due to the
turnover of employees who simply did not fit the company mold. Promoting from within the
company ensures that the promoted employee already fits in well with the company and that they
are far more likely to be successful.
A Solution to the Vacancy
My years of knowledge and experience make me the perfect candidate to promote from Auditor
to Senior Auditor. I am dedicated to my job performance within the firm. I know how to perform
all audits and the proper procedures for completing them. I know the importance of completing
all audits in a timely manner and to the guidelines set forth by governing law and with
responsibility and reason in mind. My extraordinary time management skills, my commitment to

Mr. Chris Madison

August 3, 2016
Page 2
Organization, and team-building mentality are just a few of the many attributes that I have
contributed to the firm and to the auditing department which will help make my transition from
Auditor to Senior Auditor smooth and effective. Below, please see a few keynotes from recent
evaluations that further display my abilities to effectively lead the department and complete
audits in a timely manner with precision and accuracy.

Ms. Martin meets deadlines and has excellent quality of work produced while
maintaining departmental duties.
Managers and co-workers have commented on high level of work productivity and
accuracy.
All memos, audits, reports, and corresponding forms are completed well within due time
and with no errors.
Takes pride in her work and strives to improve her work whenever an opportunity arises.
Ms. Martin is always offering to help any time a co-worker or member of management is
in need. Should extra duties arise, Ms. Martin can always be found helping to accomplish
those tasks.

The following chart shows the quarterly allocated expense funding for training purposes as well
as the actual training expenses due to the high turnover rate experienced in the auditing
department. It is my belief, that by hiring and promoting within the company and the department,
that we can eliminate a great deal of turnover, in turn, releasing training expenses back into the
company to be used elsewhere. Over the course of seven quarters, or less than two years,
$72,000 more than the already budgeted $35,000 for training expenses was spent to train
employees.
Quarter

Actual Training
Expense

Loss
Due to Training

Anticipated
Savings

Allocated
Training
Expense
$5,000

$17,500

$22,500

$17,500

$5,000

$8,300

$13,300

$8,300

$5,000

$5,200

$10,200

$5,200

$5,000

$5,000

$10,000

$5,000

$5,000

$14,000

$19,000

$14,000

$5,000

$13,000

$18,000

$13,000

$5,000

$9,000

$14,000

$9,000

Mr. Chris Madison

August 3, 2016
Page 3
Conclusion
By hiring me and allocating responsibilities that both the Senior Auditor and my current position,
Auditor, are responsible for, both time, expenses, and resources can be saved company-wide.
While filling in for the position of Senior Auditor during periods of absenteeism due to the
search for a satisfactory candidate, I have become knowledgeable and comfortable in my role as
a Senior Auditor. I have maintained my workload and completed distinguished audits in a timely
manner. All of my evaluations have been rated at or above exceeds expectations. By
combining the two positions, the company will save the salary of one of those positions. The
company will also save by hiring someone knowledgeable in the auditing department with a
proven desire to stay within the company. This alone will save them a years salary over the
course of two years. This is a reasonable solution to the dilemma facing the company in their
search for a Senior Auditor. Thank You.
Strategic Plan
My strategic plan for achieving this goal of becoming Senior Auditor successfully is to continue
working hard, meeting deadlines, completing outstanding audits, and doing so with excellent
customer service skills. I have prepared a portfolio of my evaluations, customer response cards,
and several pieces of work/audits that I have completed in the past 180 days to display my efforts
in the department. I also asked for peer evaluations to show that I work well with department
members and that I would be a great asset to the leadership team. I submitted my rsum for
review along with a letter of intent to the internal hiring committee.