Introduction to SAP

Report Painter
Wessel Viljoen
Senior FI / CO Consultant

Meet Your Host

Erin Lett
Operations Manager
Joined MMC in 2010
BA in Communications from Stetson
elett@michaelmanagement.com

Copyright Michael Management Corporation - All rights reserved

www.michaelmanagement.com

Meet Your Speaker

Wessel Viljoen
Certified FI/CO Consultant
14 Years SAP Experience
Post Graduate Degree in Accounting
Everything is possible if you put in the effort
wesselv@bigpond.com

Copyright Michael Management Corporation - All rights reserved

www.michaelmanagement.com

Agenda

Overview of Report Painter

Elements of Report Painter
How to Copy Existing Report
Summary
Q&A

Copyright Michael Management Corporation - All rights reserved

www.michaelmanagement.com

Overview

What Report Painter Is

Transaction Code
Elements of Report Painter
How to Copy Existing Report

Copyright Michael Management Corporation - All rights reserved

www.michaelmanagement.com

Overview - Definition of Report Painter

Report painter is a tool provided by SAP that
enables users to create financial reports.
It is a user-friendly tool with pre-defined elements
that assists users in defining reports.
Advantages of the Report Painter include:
Easy and flexible report definition
Report definition without using sets
Direct layout control

Copyright Michael Management Corporation - All rights reserved

Overview - Where Do I Find Report Painter?

SAP transaction code GRR1
Or
Menu Path:
Information Systems
Ad-Hoc Reports

Report Painter

Report

Create

Copyright Michael Management Corporation - All rights reserved

Agenda

Overview of Report Painter

Elements of Report Painter
How to Copy Existing Report
Summary
Q&A

Copyright Michael Management Corporation - All rights reserved

www.michaelmanagement.com

Elements of Report Painter

The following elements are crucial to
developing your report:
Report Group
Tables / Libraries for Reports
Report Elements
General Selections
Columns
Rows

Variables
DrillDown Assign Reports

Copyright Michael Management Corporation - All rights reserved

Elements of Report Painter Report Group

Report Group: Transaction GR55

Copyright Michael Management Corporation - All rights reserved

Elements of Report Painter Report Group

Report Group Header
Header Info:
- Library
- Table
- DrillDown Reports

Copyright Michael Management Corporation - All rights reserved

Elements of Report Painter Report Group

You can assign one report or multiple
reports to a Report Group.

Copyright Michael Management Corporation - All rights reserved

Report Elements
Important Elements in a Report Painter Report:

General Selections
Rows
Columns
Report Text

Copyright Michael Management Corporation - All rights reserved

Report Elements - General Data Selections

Selection Parameters

Copyright Michael Management Corporation - All rights reserved

Report Elements - General Data Selections

Variables:
- CO Area
- Cost Center
- Fiscal Year
- Period

Copyright Michael Management Corporation - All rights reserved

Report Elements - Rows

Report rows are valid for all columns in the report

Copyright Michael Management Corporation - All rights reserved

Report Elements - Row Variables

Row
Variables
work
exactly the
same as
the General
Selections
Variables.

Copyright Michael Management Corporation - All rights reserved

Report Elements - Columns

Columns allow
your values to
be displayed.

Copyright Michael Management Corporation - All rights reserved

Report Elements Report Texts

Report Painter has limited ability to maintain text on the report.

Copyright Michael Management Corporation - All rights reserved

Agenda

Overview of Report Painter

Elements of Report Painter
How to Copy Existing Report
Summary
Q&A

Copyright Michael Management Corporation - All rights reserved

www.michaelmanagement.com

Copy Existing Report

Select current SAP report

How to copy report
Naming conventions for copied reports
Create new Report Group
Assign report to a new group
Change Report
Generate report and execute

Copyright Michael Management Corporation - All rights reserved

What Can You Change On A Report?

Change Variables
Move General Selection Fields to Columns/Rows
Debit and Credit Indicator
Totals
Formatting and Header

Copyright Michael Management Corporation - All rights reserved

Copy a Report / Report Group

First step is to create a report group:
Tcode- GR55
Goto
Report Group
Create

Copyright Michael Management Corporation - All rights reserved

Report Group Header Change

To change the Report Header: go to Report group

> Change and select the header.

Copyright Michael Management Corporation - All rights reserved

Report Group Header Change

Description
Auth Group
Report Interface
Library Reports

Copyright Michael Management Corporation - All rights reserved

Report Group - Reports Assigned

Copyright Michael Management Corporation - All rights reserved

Report Group Reports Assigned

All Reports from the copied Report Group will

be assigned in the new Report Group.

Copyright Michael Management Corporation - All rights reserved

Report Copy Report

Copy Standard SAP report, Rename the report

starting with Z. SAP Transaction GRR1.
Copyright Michael Management Corporation - All rights reserved

Report Copy Report

How to copy an existing SAP report:
- Goto
Report Writer
Report Painter

Create report

Copyright Michael Management Corporation - All rights reserved

Report Copy Report

Report is now copied:

Copyright Michael Management Corporation - All rights reserved

Report Test Run

How to test run the report?

Copyright Michael Management Corporation - All rights reserved

Report Test Run

Input selection criteria

Test run report

Copyright Michael Management Corporation - All rights reserved

Reports in SAP Technical Detail

How do you find out which Report belongs to
what Report Group?

Copyright Michael Management Corporation - All rights reserved

Agenda

Overview of Report Painter

Elements of Report Painter
How to Copy Existing Report
Summary
Q&A

Copyright Michael Management Corporation - All rights reserved

www.michaelmanagement.com

Summary
Report Painter - Pros
Standard tool to build custom Reports
Easy to understand and manage
Quicker to build than ABAP Reports

Report Painter Cons

Limited to what characteristics are in SAP
Not able to do cross-functional Reports
Does not always fit Business Requirements

Copyright Michael Management Corporation - All rights reserved

www.michaelmanagement.com

Agenda

Overview of Report Painter.

How to Copy Existing Report?
Summary
Q&A

Copyright Michael Management Corporation - All rights reserved

www.michaelmanagement.com

Q&A

Comments & Questions

To Learn More About Our Upcoming Live Training Sessions

Please Visit:
http://www.michaelmanagement.com/sap-training-live.asp

Copyright Michael Management Corporation - All rights reserved

www.michaelmanagement.com

Questions & Answers

Have additional questions?

Contact us at (800) 608-0490
info@michaelmanagement.com

Copyright Michael Management Corporation - All rights reserved

www.michaelmanagement.com