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So, what you can do in Microsoft Word is what Bill Gates has decided. What you can
do in Oracle Database is what Larry Ellison and his crew have decided.
-
Ted Nelson
Microsoft Office is Microsoft's ubiquitous office suite for Microsoft Windows and Apple
Mac OS X operating systems.
Microsoft Office made its debut in 1990, with successive releases adding to the suites
primary
Microsoft Office dominates the office suite market, but it has faced stronger competition
recently in the form of open source office suites like Google Apps for Business,
OpenOffice.org and LibreOffice. In addition to being available in the traditional desktopbased form, Microsoft now also offers versions of Microsoft Office through the cloud
(Office 365) as well as through mobile devices using Microsofts Windows Phone 7 and
Windows Phone 8 (Microsoft Office Mobile
Microsoft Offices most recent releases are Office 2010 for Microsoft Windows, which
debuted on June 15, 2010, and Office 2011 for Apple Mac OS X, which was released on
October 26, 2010. Microsoft is currently developing the next major release of Office,
Microsoft Office 2013, with an expected release date in late 2012, at about the same time
as the debut of Windows 8.
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Click the buttons in the interactive below to become familiar with the Word 2013
interface.
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The Home tab gives you access to some of the most commonly used commands for
working with Word 2013, including copying and pasting, formatting, aligning
paragraphs, and choosing document styles. The Home tab is selected by default
whenever you open Word.
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Certain programs, such as Adobe Acrobat Reader, may install additional tabs to the
Ribbon. These tabs are called add-ins.
To minimize and maximize the Ribbon:
The Ribbon is designed to respond to your current task, but you can choose to minimize
the Ribbon if you find that it takes up too much screen space.
1. Click the Ribbon Display
Options arrow in the upperright corner of the Ribbon.
2. Select the desired minimizing
option from the drop-down
menu:
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or hide
the ruler.
Backstage view
Backstage view gives you various options for saving, opening a file, printing, and sharing
your document.
To access Backstage view:
1. Click the File tab on the Ribbon. Backstage view will appear.
Click the buttons in the interactive below to learn more about using Backstage view.
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Read Mode: In this view, all of the editing commands are hidden so your document fills
the screen. Arrows appear on the left and right side of the screen so you can toggle
through the pages of your document.
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CHALLENGE
1.
2.
3.
4.
5.
6.
7.
8.
For example, the address could be http://www.popsci.com, and the display text could
be Popular Science Magazine. When you create a hyperlink in Word, you'll be able to
choose both the address and the display text.
Word often recognizes email and web addresses as you type and will automatically format
them as hyperlinks after you press Enter or the spacebar. In the images below, you can
see a hyperlinked email address and a hyperlinked web address.
To follow a hyperlink in Word, hold the Ctrl key and click on the hyperlink.
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1. Create a new document. If you want, you can use our practice document.
2. Create a hyperlink that links to an email address. If you're using the
example, add a hyperlink for your email address, yourname@email.com, at
the bottom of the letter.
3. Type or select some text (a word or phrase), and format it with a hyperlink
of your choosing. If you'd like, you can use our URL www.usm.edu.ph to
practice with.
4. Test the hyperlink you created by clicking on it. The webpage should open in
your web browser.
ALTERNATIVES
Microsoft Office is one of the most popular programs on the market, with more than 1 billion users
worldwide. But at $139.99 for just the basic package (Word, Excel, PowerPoint, and OneNote only),
it's also a little expensive. What if you can't afford it?
Thankfully, there are programs like Google Docs, Office Online, OpenOffice, and LibreOffice.
They don't have as many features as Microsoft Office (think of them as Office lite), but they're free,
easy to use, and readily available online. They're a great alternative if you're looking for something
simple or if you can't stomach the price of Microsoft Office.
We wanted to share these programs with you just in case you hadn't heard of them before. We hope
you find them useful at home, at work, or at school.
Google Docs
Google Docs is a web-based program you can access directly from your browser. This means
there's nothing to download or installall you have to do is sign in to your Google account and
navigate to Google Drive (where Google Docs is housed), and you can create and store files
online.
Libre Office and Open Office
Looking for a more traditional alternative to Microsoft Office? Something that you can actually
download and install on your computer? You might want to check out OpenOffice or LibreOffice.
These programs may not be as slick as Google Docs or Office Online, but they come with a few
extra features, including a tool for creating and managing databases. You can use them for
almost all of your home and office needs, and the environment is remarkably similar to older
versions of Microsoft Office.
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2.
3.
4.
Cut the heading The Auto-Icon and use the Clipboard task pane to paste it above
the paragraph beginning: At the end of the South Cloisters... (the paragraph
above).
5.
In the fourth paragraph down from the heading The Auto-Icon, the one beginning:
Not surprisingly, this peculiar relic has... Add the following sentence to the
end of the paragraph:
In these cases, the Auto-Icon invariably votes for the motion.
6.
The last two paragraphs in the document are in the wrong order; reposition them
so that the paragraph starting: Many people have speculated as to exactly
why Bentham... is the last paragraph.
7.
Copy the heading Jeremy Bentham at the top of the document and paste it to form
a new heading above the paragraph beginning: Bentham is often credited
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with being one of the founders of the University of London... (the fifth paragraph
down).
9. Now copy both of the headings in the document (The Auto Icon and Jeremy
Bentham) at once using the Ctrl key to select them simultaneously. Open a new,
blank document and paste the copied headings into it using the Clipboard task
pane. Notice that all items which you have copied or pasted in the Jeremy.docx
document are now available on the Clipboard task pane in the new document.
10.
Select the whole document and change the documents font to Palatino
and point size to 12.
11.
Format the headings in the text (there should be three) so that they are bold
and italic.
12.
13.
In the third paragraph: Even for those who have never... select the quote at
the end of the first sentence: the greatest happiness of the greatest number.
Format the quote using the AvantGarde font and italicise the text.
14.
Using the Format Painter, paste the format used above and apply it to the
credit at the end of the text.
15.
Change the format of the title Jeremy Bentham to the Garamond font, 16
pt, bold and remove the underlining.
16.
Paste the above format to the other headings in the document. (Remember
to double-click on the Format Painter button, when a format is to be copied more
than once.)
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Excel 2013 is a spreadsheet program that allows you to store, organize, and analyze
information. While you may believe Excel is only used by certain people to process
complicated data, anyone can learn how to take advantage of the program's powerful
features. Whether you're keeping a budget, organizing a training log, or creating an
invoice, Excel makes it easy to work with different types of data.
Getting to know Excel 2013
Excel 2013 is similar to Excel 2010. If you've previously used Excel 2010, Excel 2013
should feel familiar. If you are new to Excel or have more experience with older versions,
you should first take some time to become familiar with the Excel 2013 interface.
The Excel interface
When you open Excel 2013 for the first time, the Excel Start Screen will appear. From
here, you'll be able to create a new workbook, choose a template, and access your
recently edited workbooks.
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The Home tab gives you access to some of the most commonly used commands for
working with data in Excel 2013, including copying and pasting, formatting, and
number styles. The Home tab is selected by default whenever you open Excel.
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Click the arrows in the slideshow below to review the different worksheet view options.
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1.
2.
3.
4.
5.
6.
7.
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If you see pound signs (#######) in a cell, it means the column is not wide enough to
display the cell content. Simply increase the column width to show the cell content.
To AutoFit column width:
The AutoFit feature will allow you to set a column's width to fit its content automatically.
1. Position the mouse over the column line in the column heading so the white
cross
2. Double-click the mouse. The column width will be changed automatically to fit the
content.
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You can also AutoFit the width for several columns at the
same time. Simply select the columns you want to AutoFit,
then select the AutoFit Column Width command from the
Format drop-down menu on the Home tab. This method can
also be used for row height.
becomes a double
2. Click, hold, and drag the mouse to increase or decrease the row height.
3. Release the mouse. The height of the selected row will be changed.
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When inserting new rows, columns, or cells, you will see the Insert Options button
next to the inserted cells. This button allows you to choose how Excel formats these cells.
By default, Excel formats inserted rows with the same formatting as the cells in the row
above.
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To delete rows:
It's easy to delete any row that you no longer need in your workbook.
1. Select the row(s) you
want to delete. In our
example, we'll select
rows 6-8.
3. The selected row(s) will be deleted, and the rows below will shift up. In our
example, rows 9-11 are now rows 6-8.
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4. The column will be moved to the selected location, and the columns to the right
will shift right.
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2. To unhide the columns, select the columns to the left and right of the hidden
columns (in other words, the columns on both sides of the hidden columns). In
our example, we'll
select columns B
and E.
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EXERCISE 6
1. Open an Excel 2013 workbook. Input at least your five (5) favorite NBA
players. First name, Last name and their Team. NBA Players Profile should
be the title.
2. Modify the width of a column. Use the column that contains the players' first
names.
3. Insert a column between column A and column B, then insert a row between
row 3 and row 4.
4. Delete a column or a row.
5. Move a column or row.
6. Try using the Text Wrap command on a cell range. Wrap the text in the
column that contains their respective teams.
7. Try merging some cells. Merge the cells in the title row using the Merge &
Center command (cell range A1:E1).
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One of the most powerful features in Excel is the ability to calculate numerical information
using formulas. Just like a calculator, Excel can add, subtract, multiply, and divide. In this
lesson, we'll show you how to use cell references to create simple formulas.
Mathematical operators
Excel uses standard operators for formulas, such as a plus sign for addition (+), a minus
sign for subtraction (-), an asterisk for multiplication (*), a forward slash for division (/),
and a caret (^) for exponents.
All formulas in Excel must begin with an equals sign (=). This is because the cell
contains, or is equal to, the formula and the value it calculates.
Understanding cell references
While you can create simple formulas in Excel manually (for example, =2+2 or =5*5),
most of the time you will use cell addresses to create a formula. This is known as making
a cell reference. Using cell references will ensure that your formulas are always accurate
because you can change the value of referenced cells without having to rewrite the
formula.
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By combining a mathematical operator with cell references, you can create a variety of
simple formulas in Excel. Formulas can also include a combination of cell references
and numbers, as in the examples below:
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4. Type the mathematical operator you want to use. In our example, we'll type the
addition sign (+).
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If the result of a formula is too large to be displayed in a cell, it may appear as pound
signs (#######) instead of a value. This means the column is not wide enough to display
the cell content. Simply increase the column width to show the cell content.
Excel will not always tell you if your formula contains an error, so it's up to you to check
all of your formulas. To learn how to do this, you can read the Double-Check Your
Formulas lesson from our Excel Formulas tutorial.
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1. Type the mathematical operator you want to use. In our example, we'll type the
multiplication sign (*).
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3. Press Enter on your keyboard. The formula will be calculated, and the value will
be displayed in the cell.
Formulas can also be copied to adjacent cells with the fill handle, which can save a lot
of time and effort if you need to perform the same calculation multiple times in a
worksheet. Review our lesson on Relative and Absolute Cell References to learn more.
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To edit a formula:
Sometimes you may want to modify an existing formula. In the example below, we've
entered an incorrect cell address in our formula, so we'll need to correct it.
1. Select the cell containing the formula you want to edit. In our example, we'll select
cell B3.
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3. A border will appear around any referenced cells. In our example, we'll change the
second part of the formula to reference cell B2 instead of cell C2.
4. When you're finished, press Enter on your keyboard or select the Enter command
in the formula bar.
5. The formula will be updated, and the new value will be displayed in the cell.
If you change your mind, you can press the Esc key on your keyboard or click the Cancel
command
in the formula bar to avoid accidentally making changes to your formula.
To show all of the formulas in a spreadsheet, you can hold the Ctrl key and press ` (grave accent).
The grave accent key is usually located in the top-left corner of the keyboard. You can press Ctrl+`
again to switch back to the normal view.
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Simple Arithmetic
In this exercise, you will create basic formulae involving simple calculations on a
pair of values. The sums involved are intentionally simple to allow you to check that
your answers are correct using a little mental arithmetic.
Enter the data shown opposite into a new blank Workbook. Leave the cells
containing the word formula empty for now:
1.
Enter a formula to add together the contents of cells B3 and B4. Place the
result in B6.
2.
Enter a formula to subtract the contents of cells B4 from B3. Place the result in
cell B7.
3.
Enter a formula to multiply the contents of cell B3 by B4. Place the result in
cell B8.
4.
Enter a formula to divide the contents of cell B3 by B4. Place the result in B9.
5.
Do a quick check that your answers are correct, then save the file as
SimpleArithmetic.xls
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A mnemonic that can help you remember the order is PEMDAS, or Please Excuse My
Dear Aunt Sally.
While this formula may look complicated, we can use the order of operations step by step
to find the right answer.
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Excel follows the order of operations and first adds the values inside the parentheses:
(44.85+39.90) = $84.75. It then multiplies that value by the tax rate: $84.75*0.075. The
result will show that the sales tax is $6.36.
It is especially important to enter complex formulas with the correct order of operations.
Otherwise, Excel will not calculate the results accurately. In our example, if the
parentheses are not included, the multiplication is calculated first and the result is
incorrect. Parentheses are the best way to define which calculations will be performed
first in Excel.
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2. Enter your formula. In our example, we'll type =B2*C2+B3*C3. This formula will
follow the order of operations, first performing the multiplication: 2.29*20 = 45.80
and 3.49*35 = 122.15. It then will add those values together to calculate the total:
45.80+122.15.
3. Double-check your formula for accuracy, then press Enter on your keyboard. The
formula will calculate and display the result. In our example, the result shows that
the total cost for the order is $167.95.
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Excel will not always tell you if your formula contains an error, so it's up to you to check
all of your formulas.
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Exercise 8
Using Formulae
1. Open the SimpleArithmetic.xls Workbook created in the previous exercise.
2. Go to Sheet 2 and on a blank Worksheet try the following calculations:
There are 20 females and 30 male students in each of 10 groups. How many
students are there?
There are 23 black pens, 46 blue pens, and 11 pencils to be shared among
10 students. How many writing implements would each student get?
100 sandwiches were delivered for a lunch buffet, 30 were eaten by the
helpers before the delegates (6 from Davao City, 12 from General Santos
City, and 17 from Kabacan) arrive. How many sandwiches would each
delegate have?
Your friends birthday is the 14 June. If today is 24 May, how many weeks do
you have to buy a present?
Exercise 9
Copying Formulae
1. Open the maths.xls Workbook created in the previous exercise.
2. Modify the Worksheet by adding two new sets of values as shown below in cells
C3, C4, D3, and D4
3. Copy each of the formulae in Column B to Columns C and D.
4. Click in cell C6 and check that the formula is correct (when you click in the cell
you will see the formula rather than the result). It should be =C3+C4
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Creating a function
Excel has a variety of functions available. Here are some of the most common functions
you'll use:
SUM: This function adds all of the values of the cells in the argument.
AVERAGE: This function determines the average of the values included in the
argument. It calculates the sum of the cells and then divides that value by the
number of cells in the argument.
COUNT: This function counts the number of cells with numerical data in the
argument. This function is useful for quickly counting items in a cell range.
MAX: This function determines the highest cell value included in the argument.
MIN: This function determines the lowest cell value included in the argument.
To create a basic function:
In our example below, we'll create a basic function to calculate the average price per
unit for a list of recently ordered items using the AVERAGE function.
1. Select the cell that will contain the function. In our example, we'll select cell C11.
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3. Enter the cell range for the argument inside parentheses. In our example, we'll
type (C3:C10). This formula will add the values of cells C3:C10 and then divide
that value by the total number of cells in the range to determine the average.
4. Press Enter on your keyboard. The function will be calculated, and the result will
appear in the cell. In our example, the average price per unit of items ordered was
$15.93.
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Excel will not always tell you if your formula contains an error, so it's up to you to check
all of your formulas. To learn how to do this, read the Double-Check Your Formulas lesson
from our Excel Formulas tutorial.
To create a function using the AutoSum command:
The AutoSum command allows you to automatically insert the most common functions
into your formula, including SUM, AVERAGE, COUNT, MIN, and MAX. In our example
below, we'll create a function to calculate the total cost for a list of recently ordered items
using the SUM function.
1. Select the cell that will contain the function. In our example, we'll select cell D12.
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3. The selected function will appear in the cell. If logically placed, the AutoSum
command will automatically select a cell range for the argument. In our example,
cells D3:D11 were selected automatically and their values will be added together
to calculate the total cost. You can also manually enter the desired cell range into
the argument.
4. Press Enter on your keyboard. The function will be calculated, and the result will
appear in the cell. In our example, the sum of D3:D11 is $606.05.
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2. Click the Formulas tab on the Ribbon to access the Function Library.
3. From the Function Library group, select the desired function category. In our
example, we'll choose Date & Time.
4. Select the desired function from the drop-down menu. In our example, we'll select
the NETWORKDAYS function to count the number of business days between the
ordered date and received date.
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7. The function will be calculated, and the result will appear in the cell. In our
example, the result shows that it took four business days to receive the order.
Like formulas, functions can be copied to adjacent cells. Hover the mouse over the cell
that contains the function, then click, hold, and drag the fill handle over the cells you
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2. Click the Formulas tab on the Ribbon, then select the Insert Function command.
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6. The Function Arguments dialog box will appear. Select the Value1: field, then
enter or select the desired cells. In our example, we'll enter the cell range A3:A10.
You may continue to add arguments in the Value2: field, but in this case we only
want to count the number of cells in the cell range A3:A10.
7. When you're satisfied, click OK.
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Exercise
Create a Chart
Enter the following data into Excel.
Labels: January, February, March, April, May, June, July, August, September,
October, November, December
Average Temperature:
Total Precipitation
January was 15
February was 27
March was 45
April was 58
May was 64
June was 72
July was 79
August was 83
September was 78
October was 57
November was 42
December was 33
January got 18
February got
March got 29
April got 18
May got 10
June got 24
July got 17
August got 7
September got 25
October got 16
November got 10
December got 11
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1
2
3
4
A
Check No
100
101
B
Date
C
D
E
Description
Amount
Deposit
Opening Balance
500.00
4/7/04 Office Supplies
78.50
4/7/04 The Phone Store 180.98
F
Balance
500.00
421.50
240.52
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