GALAT

Administrative management of technological

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EXECUTIVE SUMMARY
GALAT "Online Administrative Management technology file:
It is a project of a simplified joint stock company (SAS) which
is focused on the city of Manizales and its catchment area
which covers all sectors of the economy: agricultural,
agriculture, goods and services, industry, etc.
We aim to share and securely manage cloud system that
allows your organization to control access of documentation;
considering compliance with current regulations.
All major services for the management of documents required
to collect and manage electronic files and automate business
processes, centric document, generate market confidence and
promote appropriate use of technology avoiding overuse of
paper
It is a business that requires more than physical structure,
intellectual structure in exchange for heavy machinery
production, need software capable of supporting the required
operations of the services to be provided by company.

MISSION

Our project will develop the advancement and technological

change, doing good to our business community and our
natural environment , and we want to supplement the use
exaggerated amounts of paper, implementing a new system
that helps the smooth handling of files and stationers which
are belonging to each entity and thus bring order to help
reduce time and labor. Giving customers everything they
need.
Our goal sensitize the whole group, we can do the job in fewer
paper, offering workers an innovative service and product,
internally and externally competitive, ensuring excellent
sustainable development.

MEMBERS OF THE COMPANY

MANAGER
MANAGER PROFILE
Person aged between 30 and 45 years in administrative
professional careers, Industrial or Commercial Engineering,
preferably with graduate ; with minimum experience of three
years occupying management positions , leading working
groups and implementing strategies for consolidation and
branding , knowledge in technology related to document
management.

FUNCTION OF POSITION
Direct, coordinate, monitor and dictate standards for the
efficient development of the activities of the Bank in
compliance with the policies adopted.

 Establish mandates to represent the Bank in judicial and

extrajudicial businesses and take the actions that may be
required in defense of institutional interests.
Strengthen and worry about the working environment
and staff for community success.
Adopt regulations, operating manuals and issue rules and
procedures necessary for the fulfillment of the activities
of the entity.
Comply with all the functions that relate to the
organization and operation that are not already expressly
attributed to another authority.
FINANCIAL AND ADMINISTRATIVE ASSISTANT
PROFILE FINANCIAL AND ADMINISTRATIVE ASSISTANT
Person between 20 and 45 years of age, with a minimum
experience of 1 year, must have professional education in
finance and accounting also having an appropriate knowledge
to perform administrative functions based on the
documentary organization this person shall perform functions
such as:

FUNCTION OF POSITION
Statistics and complex calculations.
Charts and presentations.
Periodic reports of activities undertaken
Digitar and recording accounting transactions and
administrative operations of the company and verify
proper accounting.
Develop payroll and social security clearance.
Review of accounting documents.

 Sort properly according to existing cost centers

accounting documents.
Manage and stationery items using the company keeping
records in the listed forms.
Collect, record and control information necessary to
prepare periodic reports finances it is the main task of a
financial wizard.
Collects and encodes financial information provided by
the different units.
Prepares statistical series, charts, graphs and financial
projections type
Performs calculations for obtaining financial indices.
Review, classifies and orders reruns working fund, special
funds and boxes allocated to the various units.
Take the registration and control of budget availability.
Prepares receipts for various items.
Follows up financial commitments to the institution.
Prepares periodic reports on activities
Collaboration continues in other tasks assigned by his
immediate boss

COMMERCIAL ADVISER
COMMERCIAL PROFILE ADVISER
Person aged between 20 and 35 years, professional in
marketing and sales, or marketing technology and marketing
or customer service with one year experience and knowledge
in technology.
High commitment in meeting objectives
Great interest in belonging to a company in constant growth
High motivation towards selling.

FUNCTION OF POSITION
Accurately know the products and services of the
organization.
Visits to companies selling products and services
Preparation of offers to customers
Dealing with customers
Reporting and monitoring by the sales department
Continuous training in products, services and procedures
Before the sale organizing time, try to discover new
sectors, establish prior contact with the client, preparing
routes and tours.
Conduct ongoing research about the market and its
prices
Fill out and report to the coordinator quality improvement
opportunities expressed by the customer.
Assume responsibility for the collection of customer
portfolio
Advice and objectively real customers and their needs

PROGRAMMER
PROGRAMMER PROFILE
Person between 20 and 40 years old, a systems engineer
with expertise in programming minimum two years
experience.
Proactive, dynamic and result-oriented. With a sense of
belonging and teamwork with initiative, critical and
creative spirit, he outlined his ideas clearly, with an
adequate command of oral and written in Spanish or
other languages communication.

 It is a professional technological aspects that allow you

to analyze, understand, model and optimize the process
of decision making in an organization.
Address all matters related to planning, organization,
coordination, execution, and control of computer systems
and program management, renovations and
communications technology.
o University professional or a senior career Systems
Engineering or Systems Analysis
o Work Overall experience of at least 2 (two) years in
the public and / or private sector.
o Specific experience of at least one (1) year in the
area of design and programming tools based on free
software preferentially.
o Knowledge of Free Software.
o Ability to work under pressure
o Easy reporting
o Organized and methodical
o Ability to work in team
Service vocation
o Good interpersonal relations
FUNCTION OF POSITION
Understand and apply current regulations regarding
laws, agreements and decrees governing
concerning legalization of software, information
security and overall.
Keep a record with the maintenance history is made
to the system equipment.
Submit to the Secretary of administrative services
budgets hardware, software and supplies needed for
the development of computer plans.

 Reply by the application of methods and procedures

of internal control system and ensure the quality,
efficiency and effectiveness.
Establish backup procedures, protection and
information retrieval and verify are carried out.
Coordinate analysis, review, monitoring and
evaluation of systems and procedures to ensure
their effectiveness.
Plan and implement enterprise information systems.
Manage information resources within a company, in
order to support or to support its strategic
objectives.
The programmer is responsible for the
implementation of prototypes using a programming
language.

MANAGER

ADMINISTRATIVE
DEPARTMENT

COMMERCIAL

ADMINISTRATIVE AND
AUXILIARY
FENANCIERO

COMMERCIAL ADVISER

DEPARTMENT

DEPARTMENT OF
TECHNOLOGY

PROGRAMMER

LOGISTICS STRATEGY DIAGRAM

START

PROPOSAL FOR
SERVICE

PROPOSED
REVISION OF
SERVICE

FILING OF
DOCUMENTS

MONITORING
AND STUDY
THE
OPERATION
OF THE
COMPANY

RECRUITMENT SERVICE

CAPACITASION OF
EMPLOYEES ON THE
PROGRAM

READINESS OF
APPLICATION IN
LINE

IMPLEMENTATION OF
THE PROVISION OF
SERVICE

Meeting the Needs