INTERNAL AUDIT PROCEDURE

Document Number: HSEDAM-000005

Document Type: DQM

System/Subsystem:

Zone:

PROCEDURE FOR INTERNAL AUDIT

1. Purpose:
To define the responsibility and requirement for planning and conducting audits in a properly
documented manner.
2. Scope:
This applies to all the activities required for effective planning and execution for Internal
Quality Audit.
3. Responsibility:
The Management Representative is responsible for its implementation.
4. Definition:
Audit: Is a systematic, independent and documented process for obtaining objective evidence
and evaluating it to determine the extent to which specified criteria are fulfilled.
Internal Quality Audit: An audit carried out by an organization on the organizations activities.
5. References:
5.1 ISO 9001:2008 QMS Standard Requirements.
5.2 DAMAGIX Quality System Manual DQM 100 Revision 1.
5.3 ISO 19011- (Guidelines for Management Systems Audit).
6. Actions:
6.1 Planning Internal Quality Audit:
6.1.01 Draw up an annual Internal Quality Audit programme for the year within the first month
of the year.
6.1.02 Obtain approval for the programme from Top Management.
6.1.03 For each audit, draw up specific schedule/plan and obtain approval for its
implementation before commencement.
6.1.04 Define scope and criteria for the audit.
6.1.05 Appoint a team of Internal Auditors for the audit.
6.1.06 Communicate the audit schedule/plan to unit heads and appropriate Internal Auditors.
6.2. Conducting Internal Quality Audit:
6.2.01 Internal Quality Audits shall be conducted by auditors/staff trained on ISO 9001:2008
QMS and ISO 19011 Guideline for Management System Audit.
6.2.02 Auditors shall not audit their unit/departments
6.2.03 Auditors are allowed to use pre-prepared checklists as may be necessary.
6.2.03 Each audit exercise shall start with an opening meeting and end with a closing
meeting.
6.2.04 Audit team leader shall preside over the opening meeting, which shall signal the
commencement of the audit.
6.2.05 Audit guide(s) shall accompany the Auditors throughout the audit exercise.
Procedure for internal audit

This document is the property of Damagix Nig. Limited who will safeguard its rights according to
the civil and penal provisions of the law. Page 1 of 2

INTERNAL AUDIT PROCEDURE

Document Number: HSEDAM-000005

Document Type: DQM

System/Subsystem:

Zone:

PROCEDURE FOR INTERNAL AUDIT

6.2.06 The audit exercise shall halt if the audit guide is away for more than five (5) minutes
except a replacement audit guide is provided.
6.2.07 Auditors are to make notes while the exercise is in progress.
6.2.08 Audit team leader who shall be responsible for the audit management shall
communicate the audit findings to auditees at the end of the exercise in the closing meeting.
6.3 Audit Reports:
6.3.01 All non-conformances identified during the audit exercise shall be recorded in the NonConformance Report Form.
6.3.02 Each audit team shall write and submit to the Management Representative the report
of the exercise showing identified non-conformances and observations.
6.3.03 The Management Representative shall collate, review various audit team reports from
which he shall prepare the final audit reports.
6.3.04 Audit reports shall be circulated to the auditees and top management as appropriate.
7. Records:
7.1 Audit Schedule/Plan.
7.2 Internal Quality Audit Reports.
7.3 Recommended corrective action/report.
7.4 Audit checklists.
7.5 Completed and signed Non-Conformance Form.

Procedure for internal audit

This document is the property of Damagix Nig. Limited who will safeguard its rights according to
the civil and penal provisions of the law. Page 2 of 2