Introduction

PowerPoint
ByDennisAustinandBobGaskinsnamedbyBobGaskins
Released1984fortheMacintosh
BoughtbyMicrosoftin1987

COMPSCI111/111G

MicrosoftOfficeSuite

Anintroductiontopracticalcomputing

PowerPoint
Word
Excel
Access

PowerPoint

18/08/2014

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PowerPointtoday

Criticisms

Standardpresentationtool

PowerPointComplaints

Widelyused
Widelyaccepted

PowerPointHell
PowerPointPoisoning

Someproblems

EdwardTufte

Poorcompatibilitybetweenoperatingsystems
Criticisms

PowerPointisevil
PowerPointconstrains thepresenter
IdeasforcedtofitPowerPointlimits
Tables/DataforcedtofitPowerPoint
Causespoorpresentations&misunderstanding
Forceseverythingintoasalespitch

Manyofhiscriticismsareduetopoordesign
http://www.wired.com/wired/archive/11.09/ppt2.html
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"DeathbyPowerPoint"

PowerPointPoisoning

PoorpresentationsthatusePowerPoint
Readingfromtheslides
Poorlydesignedslides

http://www.smallbusinesscomputing.com/biztools/article.php/684871
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Advantages
Slide

Easytouse
Widelyused
Createconsistentpresentations
Experimentwithlayout

OverheadTransparency
Screenofinformation

Contains
Heading
Content
Footer

MultimediaPresentations
Colour,Sound,Pictures
Animations,Movies

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Concepts

Benefits

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OpeningScreen

ViewOptions
NormalView

1. SlidePane

Addanddeveloptextandcontent
Manipulateindividualslides

Workingarea

2. Presentationoverviewarea

SlideSorterView

TogglesbetweenSlidesviewandOutline
view

SlidesView=showpicture

Outlineview=showthehierarchyof
thetext

Viewandchangeorganization
Moveandhideslides

SlideShowView
Viewoveralldevelopment
Givecompletedpresentation

3. Ribbon

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EachcategoryRibbonisdividedinto
sections,keepingsimilarobjectstogether

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Title

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Content

Firstslideofthepresentation

Contentorganizedintohierarchy
Usesbulletpoints
Fivepossiblelevelsinhierarchy

Containsplaceholdersforthemaintitleandasubtitle

Toplevel
Secondlevel
Thirdlevel
Fouthlevel
Fifthlevel

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Header&Footer

PowerPointExerciseSheet#1

InsertHeader&Footer

Q1.StateonemajorcriticismofPowerPointbyTufte

Date&Time
SlideNumber
Footer

Q2.StateonewaythattheuseofPowerPointmaybenefityou

Q3.WhatisthemetaphorusedforthedesignofthePowerPoint
system?

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PowerPointExerciseSheet#1

Q1.StateonemajorcriticismofPowerPointbyTufte

Constrainshowyoupresentmaterial
Dumbs thepresentationdown
Toolowascreenresolution
Toomuchfocusonappearance

Q2.StateonewaythattheuseofPowerPointmaybenefityou

Q2.StateonewaythattheuseofPowerPointmaybenefityou

Q3.WhatisthemetaphorusedforthedesignofthePowerPoint
system?

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PowerPointExerciseSheet#1

Q1.StateonemajorcriticismofPowerPointbyTufte

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organise yourinfosothatitsreadable
templatesthatcanmakepresentationlookmoreprofessionalandconsistent
canuseasteleprompter

Q3.WhatisthemetaphorusedforthedesignofthePowerPoint
system?

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PowerPointExerciseSheet#1

DesignTheme

Q1.StateonemajorcriticismofPowerPointbyTufte

DesignThemeaffectstheappearanceofyourentirepresentation

Q2.StateonewaythattheuseofPowerPointmaybenefityou

Background
Colourscheme
Fontstyle
Sizeandlocationofcontentboxes

Q3.WhatisthemetaphorusedforthedesignofthePowerPoint
system?
overheadtransparencies(eachslideindependent)

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Builtintemplates/themes
Presetcombinationsofbackgroundandfonts
Professionallychosen
QuickandEasy
CommonlyUsed

CustomDesign
Userdesignedcombinationofbackgroundandfonts
Veryeffectivewhendonewell
Unique

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Examples

DesignOptions

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ChoosingaTheme

CustomDesignConsiderations

Chooseonethatisappropriatefortheaudience

Simplicity

Business:clean,straightforwarddesign
YoungChildren:fullofcolourandcontainsavarietyofshapes

Moderatecolourpalette
Clear,unadornedfonts

Ifyourcontentincludesimages,avoidtemplateswith
backgroundgraphics

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Consistency
Colourandbackgroundgraphics
Fontstyleandsizes

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SlideLayout

Q4Whataredesignthemesusedfor?

Allowscontenttobedisplayedusingdifferentdesigns
Examples
TitleSlide
TitleandContent
TwoContent

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PowerPointExerciseSheet#1

Standardlayoutsprovided

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Q5.Howdoesadesignthemedifferfromalayout?

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PowerPointExerciseSheet#1

PowerPointExerciseSheet#1

Q4Whataredesignthemesusedfor?

Q4Whataredesignthemesusedfor?

designtheappearanceofyourpresentation
background
positionandappearanceoftitles
positionandappearanceofmaincontentarea

Q5.Howdoesadesignthemedifferfromalayout?
alayoutspecifieshowthecontentonasingleslideislaidout
twocolumns
imagewithtexttoside

Q5.Howdoesadesignthemedifferfromalayout?

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AddingContent

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Text&ContentConsiderations

Text

Keeptexttoaminimum(shorttersestatements)

Providesbasicinformation
Reinforceskeytermsandconcepts

Fontsizeatleast18

Usewhitespacetosetoffblocksoftext

Images

Makephrasestructureconsistentwithinbulletedlists

Complementpresentation
Illustrateorhighlightmainpoints

Chooseappropriateimages
TablesandGraphs
Supportpresentation
Presentinformationinarelevantway(e.g.,illustratingtrends)

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SlideTransitions

Animation

Animationasoneslidereplacedbythenext

Allowspresentertocontroltheappearanceoftextandcontent

Style
Sound
Speed

Providestransitionsbetweenslides
Drawsaudiencesattentiontotheobjectbeinganimated
Canbedistractingifusedtoexcess

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Animation

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CustomAnimation
Applytoanyelementontheslide

Transition

Text,Picture,Drawing

Applytoentireslide/allslides

Animation
PresetAnimationSchemes
affectallofthecontentonaslide
CustomAnimations
applyavarietyofanimationeffectstoindividual
itemsonaslide

AddEffect:Entry,Emphasis,Movement,Exit
Setconditiontotriggeranimation
Speedandtiming
Repetition

Example of repeated animation

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Animation:StartingConditions

Animation:Entrance

Whentheanimationstarts

Entryanimationsusedtoanimatetheappearanceofanobject

Startonclick
Startwithprevious
Startafterprevious

Manydifferentstylesofanimationused
Dividedintobroadcategories
Basic
Subtle
Moderate
Exciting

Start on click

Start with previous

Start after previous

Multiple effects
First effect starts after previous
Other effects start with previous

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Animation:Motion

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Animation:Exit

Text/ObjectMotion

Exitanimationsusedtoanimatethedisappearanceofanobject

Defineapaththattheobjectfollowswhenanimated
Chooseapredefinedpathordefineyourown

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SimilartotheEntryanimations
Dividedintobroadcategories
Basic
Subtle
Moderate
Exciting

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Animation:EffectOptions

PowerPointExerciseSheet#1

RightclickonanimationeffectinCustomAnimation

Q6Whatisaslidetransition?

ChooseEffectOptions
Examinetheavailableoptions

Q7Explainthedifferencebetweenanentry,emphasisandexit
animation.
Very Slow

Very Slow

Very Slow

Emphasis
Spin Effect
Option: All at once

Emphasis
Spin Effect
Option: By Word

Emphasis
Spin Effect
Option: By Letter

Very Fast
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Very Fast

Very Fast

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PowerPointExerciseSheet#1

Q6Whatisaslidetransition?

Q6Whatisaslidetransition?

theanimationthatoccurswhenyougofromoneslidetothenext

Q7Explainthedifferencebetweenanentry,emphasisandexit
animation.

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Q7Explainthedifferencebetweenanentry,emphasisandexit
animation.
entranceanimationoccurswhentheobjectfirstappears
emphasisanimationoccurswhiletheobjectisvisible
exitanimationoccurswhentheobjectisremovedfromtheslide

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SlideNotes

SaveOptions

View NotesPage

EmbedTrueTypeFonts

Enteradditionalnotesaboutaslide
Notdisplayedwhenpresenting
Canbeprinted

Usefulifyouwillbeshowingyourpresentation
onsomebodyelsescomputer

SaveasPowerPoint972003
Presentation
FullycompatiblewithPowerPoint972003

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PrintOptions

Printseachslideonaseparatepage

Handouts
Printsaspecifiednumberofslideson
eachpage

NotesPages
Printsspeakernotesalongwithslides

OutlineView
Printsthetextofeachslide

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CreatingSuccessfulBusinessPresentation

Slides

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UseKeyPhrasesAboutYourTopic
SlideLayoutisImportant
LimitPunctuationandAvoidALLCapitalLetters
AvoidFancyFonts
UseContrastingColoursForTextandBackground
UseSlideDesignsEffectively
LimittheNumberOfSlides
UsePhotos,ChartsandGraphs
AvoidExcessiveUseofSlideTransitionsandAnimations
MakeSureYourPresentationCanRunOnAnyComputer

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