School

Management System

Table of Contents
Introduction

Installation

Post install information

Update to new version

Super Administrator

Administrator

Human resources

Teacher

Student

Parent

Librarian

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Visitor

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School Management System

School Management System - SMS

Welcome to our School Management System. This is user manual which shows how it's look
like and how it's works.
This system have more roles: super administrator, administrator, human resources, teacher,
student, parent, librarian and visitors.
Super admin create schools and add other user with settings system, publish static pages
and many more.
Administrator add section, add students, teacher, librarian and parents,subjects, student
groups and more for his school.
Human resources create can create new teachers and human resource role users for his
school.
Teacher gives a marks and attendances to student, make notify for subjects, create
timetable for himself, and more.
Student see attendances and marks for himself and parent see only marks and attendances
for his student.
Librarian create book in library, issue and back books, give books to other users.
Visitors can register only if Super Administrator able them to register and see only his visitor
card.
Let's install application.

Introduction

School Management System

Installation
If you begin with using application you need firstable install application.
Installation begin with welcome page:

After check System requirements:

Installation

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System check permissions for folders that needs to be writable for finish installation and can
work correctly:

Installation continue with settup Database settings to add database connection string

After that you can begin with installation which create database:

Installation

School Management System

When finish creating database you need to settup application. If you like multi school or not.
If you like use it for multi schools then select No then enter school details if Yes then you
latter add schools:

And last step is settup email server settings for sending emails from website (you can leave
mail if you didn't have SMTP):

Installation

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When all finished you will see Finish page and you can go to login with admin user (that you
create in Site settings step):

Installation

School Management System

Post install information

When super admin create some page that page shows in frontend (no login area):

Log in screen looks like this:

After log in, system knows which role have user and shows him a right view.
All roles have able to send messages, add notification or change profile. To send messages
user can select Messages on top right side, belong your name. Messages can send to any
user in system in one school, you can send to more then one user same message.

Post install information

School Management System

User can change his profile, after click on Profile on top right corner, and then click Change
profile in open page.

Every user can see his certificate when click on Profile and go to My certificates.
Let's explain all others functions by roles.

Post install information

School Management System

Update
SMS have update wizard for update SMS system into next version.
When you download a new version and replace all files into current SMS project (where
you install it in your server), you will get update wizard to update application to new version.
After update process finished you can continue using application without loosing any data.
Update process is simple wizard, have only two steps.
In welcome step user can start update clicking on Start update.

After update finished, it sill be show complete page.

Update to new version

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Super Administrator
Super Administrator have global right to see and add more thinks with change settings .
When super administrator log in to system, his first page is look like this:

In begin of school year administrator open new school year. He go to School years, then
create a new school year. If school use this system in before school year, then they have
option to copy students and sections to new school year.

When copy to new school,super administrator need to select old section form school year
before and name it in new school year. With that process, create new sections with old
student and add it in new school year.
Super administrator can copy sections and students to new school year. Super admin do
that by selecting Copy sections and students in list of school, then select school year from
which one he want to copy data and type title of new section from sections that exists in
selected year. After that all students for renamed sections copy to new sections for selected
school year. This Works for all schools.

Super Administrator

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After creating school year, administrator need to add semesters. Before creating school year
semesters select school year in begin of page(beside of log in name in top right corner). To
add semesters for new school year go to Semesters and school semesters for new school
year.

In beginning of using system, administrator need to add direction for his school.
Administrator create direction with duration (how much year this direction is long) with go to
Directions:

After creating direction administrator need to add subject with select direction and class
where is student studied it. While add subject important is to add subject for each class. For
example, if some direction have duration 3, you need to add subjects for 1. 2., and the 3.
class. To creating subjects go to Subjects:

Here is example and steps to create correct subject list for some group:
1. First create direction with enter duration (for example 2).
2. In Subjects, create list of subjects for that direction(you may create more then one item
per class). For example:
title: English, class:1, direction is above created
title: English, class:2, direction is above created

Super Administrator

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title: Math, class:1, direction is above created

title: Math, class:2, direction is above created
title: History, class:2, direction is above created
3. Create groups of student in section (latter will be explained where is group and how to
work with it). For example:
1-1 group with direction (as before created here) and set class 1;
2-1 group with same direction and class 2.
Now you can see what is going on with subjects when you click on subjects on one of
the created group.
Except creating directions and subjects, administrator need to create mark types, mark
values and notice type. To create mark types go to Mark types:

Super Administrator

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To create mark values go to Mark values:

To create mark values go to Notice type:

Creating behavior types are creating in Behaviors:

Creating schools is creating in Schools:

Add school admin is creating in School admins:

Super Administrator

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Super administrator can see visitors that registered (if able to register visitors to system in
Settings) in Visitors in left menu:

Super administrator can see when some user login to system in Login history in left menu:

Also he can create static Pages in Pages in left menu:

Super Administrator

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Super admin can add Certificate in left menu and add it to some user in system:

Also he can create/edit Options in left menu, which used in rest the application for some
select lists:

Super administrator can change settings, changing records in Settings in main menu. He
can set up pay method with API credentials and add SMS Twilio credentials for sending
SMS messages (Get it from http://twilio.com). And many more.

Super Administrator

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Super Administrator

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Administrator
Administrator have global right to see and add more thinks with change settings which used
by teacher, student and parents.
When administator log in to system, his first page is look like this:

Administrator is added to one school and he can Edit information about that school, when
he go to Schools in left menu.

Administrator

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Also, admin can see all notices for his school, when go to Notices, with able to create some
notice:

For see all records for diaries, admin can go to Diary in left menu:

Teacher able to make diary for their subjects, to make plain of work in groups and sections,
but administrator can only see what teacher do and what plain to do in some of next class,
using Diary in left menu. Students are distributed to sections. Administrator need to add
sections. To creating sections administrator go to Sections in left menu. When creating
section admin need to select Head teacher. Delete and change justified status can do only
Head Teacher.

After creating section admin need to create groups. Groups is group of students who
learning same subjects. For example, all students in one class learning Math, English, but
some of them learn History some of them learn Geography. Then, one group will be with
subjects English and Math, and two more groups, one which is for Geography and other with
History. Creating groups in some sections, click on Groups. To creating groups except
name, need to select direction and class. Depend on selected direction and class it shows a
subject list to add teacher which is teach some subject to students.

Administrator

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After creating groups, add students to group, click on Students and add students from that
section to selected group.

After add students to group, administrator need to add teacher to subjects to that group,
click on Subjects. Subjects is same subject which administrator add in Global for school>Subjects based on group class and direction.

After add teacher to subject, administrator may add timetable for that group, select on
Timetable. Timetable also can create/change teacher. In left side is subject with teacher,
and in left side is timetable. Administrator need to drag-n-drop from left to right side to make
timetable.

Administrator

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To creating/edit students to school, administrator go to Students from left menu:

Administrator can see reports for student Reports from lists of students. In report he can
select report type, student and start and date, after click OK than generate pdf file with
select data:

Add/edit students to school, administrator need to fill form to creating new student which is
comes when clicked on New button:

Also, can download Student card. How look like background of student card, admin define
in Edit School with student No prefix.

Administrator

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Administrator also can create/edit final marks for students of his school, go to Student final
marks from left menu:

Then select section, group and subject from the list and get list of students that belongs to.
After that select mark value for each student. After select value, system automaticaly save
the value, and if select Select mark value then system delete that mark value for selected
student.
To creating/edit parents to school, administrator go to Parents from left menu:

Add/edit parents to school, administrator need to fill form to creating new parent which is
comes when clicked on New button and fill up form.
Administrator also can create human resources users, with go to Human resources from
left menu:

Administrator

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Administrator also can create librarian users, with go to Librarians from left menu:

When creating new librarian administrator need to fill up form.

Administrator also can see visitors when go to Visitors from left menu:

Administrator also can add scholarship to students when go to Scholarship from left menu:

Administrator also can add salary to staff users when go to Salary from left menu:

Sending SMS messages to users in school that have mobile phone able if Super Admin add
SMS API data in settings. Send new SMS message to user admin can if go to SMS
Messages from left menu:

Administrator

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SMS system able to define Dormitories with Rooms and Beds, it's placed in Dormitories
sub-menu in left menu.

SMS also have able to define Transportation with route of transport.

Administrator can create Invoices to students with Invoices option in left menu.

After parent pay some invoice, they shows in Payments, also administrator can create
payment based on invoices if parent/student give money physical.

Administrator

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Human resources
Human resources (HR) is role who with school admin can add new teacher, librarian and
parent into system. On next photo is how is look like start page:

List of all parents shows in Parents in main menu. Adding new parent HR can click on *New
and fill up form.

List of all teachers in system shows in Teachers in main menu.

Human resources

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List of all HR users shows in Human resources in main menu.

HR users also can add salary to staff users when go to Salary from left menu:

HR users have option to add attendances for staff users when go to Staff attendance from
left menu:

Human resources

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Teacher
Teacher teach subjects in groups which administrator add to him.
Teacher can log in if administrator add that teacher to some student group on some subject,
if not then teacher can't log in. It's for security reason: teacher who didn't have subject in
school year, then he didn't need to able to log in into system.
After log in, teacher can select student groups in top right menu:

Also can change school year, on top right menu:

Also can change school, if work in many schools, on top right menu:

Teacher

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When select all groups, teacher able to select students who belong to his group, just as
admin can do it, if go to Groups, select Students.

When teacher click on Timetable on right menu, he get timetable for that group with them
subjects. He can create timetable for that group, when he study to them and which subject:

Teacher can create Notice to selected group, with select subject and date of notice:

Teacher can create Exams to selected group, with select subject and date:

Teacher

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Teacher can see students which added to selected group when go to Students in main
menu:

Teacher can add marks to students, when click on Marks on main menu. Teacher add marks
to student when select students, date for mark, subject, mark type, mark value and exam.
Teacher can add more same marks, when select more students and click Add mark. When
teacher add mark, he can delete it, when click on red X on list of marks. When select date,
list below show list of marks for selected date, which is already added for selected subject
and date.

Teacher can add dairy, when click on Dairy on main menu. Teacher can add dairy for
selected group with select date and class. When teacher add dairy, it's shows on
administrator, student application and they parents which is added to that group. Other
students didn't see dairy if not added to that group what teacher add to diary.

Teacher can add attendances to students, when click on Attendances on main menu.
Teacher add attendances to student when select students, date for attendances, hour and
justified. This list of hours is based on timetable for that teacher and that group for selected
date. Teacher can add more same attendances, when select more students and click Add

Teacher

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attendance. When teacher add attendances, he can delete it, when click on red X on list of
attendances. Also he can justified click on green, or not justified click on yellow button.
When select date, list below show list of attendances for selected date, which is already
added for selected date. Delete and change justified status can do only Head Teacher

Teacher can see transportation in school, click on Transportation in main menu:

Teacher can see reports for selected group, click on Reports in main menu:

Teacher

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Teacher can see books in library and can reserve book in library with go to Books in right
menu and click on Reserve.

Teacher can see books in library who is borrowed by him, when click on Borrowed books in
right menu:

Teacher can see Applying leave to selected group, which parents can add to they students:

Teacher

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Student
Students get marks and attendances from teacher. Welcome page for student user look like:

When teacher create timetable for there groups, that shows also in student page, when click
on Timetable in right menu.

Student can reserve books in list of books, which student get when click on Books in right
menu.

Student

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When click on Borrowed books, student get list of books who is issued to him.

When teacher add some notices in group which student belong, student see it in Notices in
right menu.

Teacher add attendances to student, and student can see it in his pages when click on
Attendances and select subject.

Teacher add marks to student, and student can see it in his pages when click on Marks and
select subject.

When teacher add dairy to some class student who added in group in which teacher add
diary, can see it in Diary in right menu:

Student

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Student can see all the books in library for selected subject in option Subject books in right
menu:

Administrator can create more transportation with route, which is shows in student pages,
also. Student can see it in Transportation in right menu:

Student can see some reports about himself in section Reports in right menu:

Student

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Parent
Parent see marks and attendances from self students. Welcome page for parent user look
like:

He can select student from top right menu:

Or school year:

Or school:

Parent

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When teacher create timetable for there groups, that shows also in parent page for selected
student, when click on Timetable in right menu.

Parent can reserve books in list of books, which parent get when click on Books in right
menu.

When click on Borrowed books, student get list of books who is issued to him.

When teacher add some notices in group which student belong, parent see it in Notices in
right menu, for selected student.

Parent

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Teacher add attendances to student, and parent can see it in his pages when click on
Attendances and select subject and student.

Teacher add marks to student, and parent can see it in his pages when click on Marks and
select subject and student.

When teacher add dairy to some class student who added in group in which teacher add
diary, can see it in Diary in right menu:

Administrator create invoice to students, and parent pay that to. Parent can see it in Invoice
option in right menu.

When parent pay some invoice, then can see it in Payments option in right menu.

Parent

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Administrator can create more transportation with route, which is shows in student pages,
also. Student can see it in Transportation in right menu:

Student can see some reports about himself in section Reports in right menu:

Parent can add Applying leave to they students, for selected date:

Parent

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Librarian
Librarian is only role of user which can add books to library with issue and return books to
library. Welcome page for librarian user look like:

List of books shows in Books in main menu.

Librarian can create new books when click on New and then he get a form like this:

Librarian

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Librarian

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Return book is pretty same, find a user and then click on Return in list of books, on book
what user return.

List of reserved book is shows in Reserve books in right menu:

Librarian

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Visitor
Visitor is most simple role. Visitor can only generate his visitor card. Welcome page looking
like this:

When click on Visitor card visitor can generate visitor card. How visitor card look like, Super
Admin define in Settings.

Visitor

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