SearchemaildatainVault:

VaultusestheGmailindextomanageyourVaultsearches.Gmailindexes1MBperemail,ortheequivalent
ofabout250pages.
WhenGmailfindsamatchtoyoursearch,theresultsdisplayintheVaultinterface.
Searchforemail
Afteryoucreateamatter,youcansearchyourdomain'sGmaildataforinformationrelatedtothematter.
Tosearchforemail:
1.

Clickamattername.

2.

ClickSearchintheleftpane.

3.

4.
5.

6.

ChooseaSource:

AlldataSearchalldatainyourorganization'sGoogleAppsaccount.

HelddataSearchalldataonlitigationholdforthematter.

UnprocesseddataSearchthemetadataofattachmentsthatwerenotindexed.

SelectMailtosearchformailmessagessentandreceivedbyaccountswithinyourdomain.
(SearchDriveforfiles.)

7.

SelectaSearchmethod:

AccountsSearchalllicensed(activeandsuspended)Vaultusersinthedomain,
orspecificusers.Leaveblanktosearchtheentiredomain,orenterupto500
accounts.

OrganizationIfyouhaveorganizationalunitsconfigured,searchwithina
specificorganizationalunit.Ifyouchooseanorganizationalunitwith
suborganizationalunits,allofthesuborganizationalunitswillbesearched.

8.

(Optional)SpecifyaSentdaterange.

9.

(Optional)UseTermstospecifyoneormoresearchterms.Usesearchoperatorsforcomplex
searches.

10. (Optional)ChecktheExcludedraftsboxtoexcludeemaildraftsfromthissearch.
11. ClickSearch.
12. (Optional)ClicktheSearchdropdownarrowto:

CountresultsDisplaysthenumberofresultsfoundbythesearchtermsyou've
entered.Youcanthenmodifyyoursearchcriteriatofurtherexpandorrestrictthe
results.

ExportresultsSkipssearchpreviewandimmediatelyexportsthesearch
results.

DuplicatesearchformLoadsanothersearchdialogprepopulatedwiththe
informationyou'vealreadyentered.

ResetClearsthesearchform.

Previewsearchresults
WhenyousearchformailorfilesinGoogleAppsVault,yourresultsappearinalistontheSearchpage.
Thelistshowsthefollowingforeachmessageordocument:TheSubjectofthesearchresult,theOwnerof
theresult,andtheDateitwascreated.

Previewinganemailresult
Whenyouopenanemailresult,themessage'sentireconversationisdisplayed.Messagesthatcontainthe
textofyoursearchqueryareexpanded,andmessagesthatdonotcontainthequeryarecollapsed.Click
theheadingofamessagetoexpandorcollapseit.

Toviewbasicheaderinformationforamessage,clickshowdetails.

Toviewamessageinitsentirety,includingallheaderinformation,clickoriginal.

Toprintanindividualmessage,clickprint.

Toprintallmessagesinaconversation,clickPrintall.

Formessageswithattachments,youcanDownloadtheattachedfiles.Forsomefiletypes
(suchas.docx,.ppt,and.pdf)youcanViewtheattachmentwithoutdownloadingit.

Mailexports
WhenyouexportmailfromVault,youcandownloadthefollowingitems:

AcompressedmboxfileContainsdetailsandcontentsoftheexportedmessages.After
expandingthe.zipfile,youcanopenanmboxfilein:
Someemailprograms,suchasMozillaThunderbird.
Atexteditor,suchasMicrosoftNotepadorWordpad.Youcanseetheheaders,
sender,recipients,subject,andbodytextforeachmessage.However,file
attachmentsappearintheirencodedformonly,soyoucan'tviewtheminatext
editor.
Somelitigationsupportsystems.Someofthesesystemsincludeemail
conversiontools.
AnXMLfileContainsrelevantmessagemetadataasitexistsinGmail.Openthisfileinatext
editoranduseittoconnectmessagemetadatawiththemessagecontentsfromthemboxfile.
ACSVfileContainsaddressesofmessageownersincludedintheexport,alongwiththe
numberofmessagesownedbyeachuser.

Anmboxfileisastandardformatforstoringmailmessages.Itcontainsallofthedetailsfortheexported
messages,includingmessagetextandanyattachments.TheVaultXMLfilereflectsthemessagemetadata
asrecordedbyGmail.TogetherthesefilesprovidealinkbetweentheemailstoredonGoogleserversand
thedatayouveexportedfromVault.
Viewingmessagesinanemailapplication
Youmaywanttolookattheexportedmessagesinanemailapplication.Thisisusefulwhenmessages
includeHTMLformattingorattachments,likeJPEGsandPDFs,thatcannotbedisplayedbyatexteditor
YoucanimportthemboxfiletoathirdpartyemailclientlikeThunderbird,andthencorrelatethemessages
usingtheMessage-IDparameterfromthemboxfileforexample:
From 1463030154355209614-d7f2c19a-73f3-40e4-a17a-130b90c37aac.mbox@xxx Wed Mar
19 06:38:02 2014
MIME-Version: 1.0


From 1463030154355209614-d7f2c19a-73f3-40e4-a17a-130b90c37aac.mbox@xxx
Wed Mar From 1463030154355209614-d7f2c19a-73f3-40e4-a17a-130b90c37aac.mbox@xxx
Wed Mar 19 06:38:02 2014
MIME-Version: 1.0
Received: by 10.52.13.193 with HTTP; Wed, 19 Mar 2014 11:38:04 -0700 (PDT)
Date: Wed, 19 Mar 2014 11:38:04 -0700
Delivered-To: jasper@solarmora.com
Message-ID:
<CANf-FYVyxqKXWK5gSO=Ffcp6VNEGcf5oNs=NzSJ_TN8ZSBq88Q@mail.solarmora.c
om>
WhenyouopenthemessagesinThunderbird,clickView>Headers>Alltodisplayalloftheheadersfor
eachmessage.ThisdisplayrevealstheMessageIDfield,whichlinksthemessagetothecontentsofthe
mboxandtheVaultXMLfiles:

How to Configure Thunderbird with Gmail account:-