Payroll Tax Manager

Prepared By:
Suan, Leonard
Javier, John Paul S.
Villanueva, Mark Kaezer
Ramos, Camille
Coloma, Renz

Table of Contents
Chapter I Introduction.
.3
1.1 Background of the
Study
.3
1.2 Statement Of
Objectives
.4
1.2.1 General
Objectives
..4
1.2.2 Specific
Objectives
.4
1.3 Significance of the
Study..
4
1.4 Scope and
Limitations
.6
1.4.1
Scope
..6
1.4.2
Limitations
..6
Chapter II Methodology of the
Study.7
2.0 The Waterfall
Model.
.7
2.1 Requirement Analysis and Project
Planning...8
2.2 System
Design.
.8
2.3 System
Implementation.
..8
2.4 System Integration and
Testing...9
2.5 System Deployment and

Maintenance...9
Chapter III Data Gathering Procedures and
Output..10
3.1
Procedures
...10
3.1.1
Observation
...10
3.1.2
Output
10
Chapter IV. The Existing
System...
..11
4.1 Company
Background
11
4.2 Description Of the
System..12
4.3 Data Flow
Diagram.
.12
4.4 Data
Dictionary
..13
4.5 Problem
Areas.
..13
Chapter V. The Proposal
System.
.13
5.1 System
Overview
13
5.2 Process
Specification
14
5.2.1 Data Flow
Diagram
15
5.2.2 Data
Dictionary
15

5.3 Data
Specification
..16
5.3.1 Entity Relationship
Diagram17
5.3.2 Tables / Files
Layout..
17
5.4 Screen Layout /
Specification

5.5 Report / Form

Specification
.
5.6 Program / Module
Specification

Chapter 1
1.0 Introduction
Making a payroll service is a great idea for Companies in which payroll isn't the same from pay
period to pay period. Companies with hourly employees or employees on commissions can save time and
money by using a payroll program. One of the benefits is avoiding mistakes in payroll system is failing to
remit payroll taxes. Payroll Businesses process the amount of each paycheck and the tax obligations for
each employee; print the checks; and provide payroll reports.
We often hear politicians either wanting to increase the taxed payroll or decrease it. While it may be an
effective talking point for sparring political parties, it is a reality for small business owners everywhere.
It is everyones responsibility to pay their tax and it is businesses/Companies responsibility to compute
taxes for their employees

1.1 Background of the study

We want to create a program that will help Small businesses to compute accurately for their tax
using payroll database. We found that some businesses usually compute their taxes manually. We want
to make it easier for them by creating a program.
Companies and Businesses are responsible for withholding taxes from employees and sending
them to the proper government agencies, and other employer tax obligations.
Employers must withhold Employees SSS and Healthcare Tax from employees' wages, and pay a
matching amount. These taxes have different rates.

General Objectives
To develop the Payroll System that will enhance the companys process of payment of the
employee salaries.
1.2.1 Objectives
The developers will develop a computerized Payroll System that will compute all the salary of the
employees, including their incomes, deduction details, pay date, description cash, and net pay. And lastly,
print the pay slip of the employees information of salary.

1.2.2 Specific objective

To create and design a system that help the Allenian Travel and Tours Incorporation on their
Payroll System.
The developers will create a system that can help the incorporation/company, in terms of
automation of the process of their Payroll System that they have undergo every month. With the help of
the proposed system, the company wont be using manual process of their tax computation of each

employees of the company.

1.3 Significance of the study

Our proposed system aims for businesses to easily compute for their employees tax and payroll. it is also
our aim for it to be user friendly.
Employees
The proposed system will handle the calculation of the salary of the employees, including their
Incomes, Deduction details, pay date, and their final Net Pay. And it will print the receipt of the total
amount of salary of the employees that to be receive by the employees. With the most details of the
salary information of the employees.

Company
The proposed system will give the company assurance that the salaries of the employees, will be
accurately paid. With detailed information of the employees, in the embedded database system. And it will
reduce the duplication of the information of employees.

Employers
The proposed system once implemented, the employers will easily managed the salary
information of the employees. And they easily find out, if theres a duplication of the information of the
employees. Having reduce the time consumed to store the datas needed of the company.

1.4 Scope and Limitations

Scope

The study focuses on using a database of employee and their payroll information to

accurately compute for their tax responsibility

To be able to compute for payroll including tax deductions in few simple steps
Print a copy of employees payroll and their tax deduction for employers and employees
to keep

Limitation

Theres no search function for employee database

Deleted information cannot be undone
the database is embedded for small businesses.

Chapter 2
Methodology of the Study
Overview
The purpose of our system is to make a Payroll System of the Allenian Travel and Tours
Incorporation. Our system will provide a system that can accurately compute for small businesses of
employee payroll and tax, a system that may be able to save edit and delete employees and their
information. To provide a user friendly/easy to use system, and to provide program that will print
employee Paycheck receipt and tax included.
Advantages:

The study focuses on using a database of employee and their payroll information to

accurately compute for their tax responsibility

To be able to compute for payroll including tax deductions in few simple steps
Print a copy of employees payroll and their tax deduction for employers and employees
to keep

Disadvantages:

Theres no search function for employee database

Deleted information cannot be undone

The database is embedded for small businesses.

Participants
The proposed system will have a participant that will benefit the uses of the system.
It will help a lot for us as a researcher. In how we can solve the problem of the company. We can
learn about the Payroll system, how it goes and how it works. Hows the benefits and the usage of our
proposed system, to the company. And to us the programmers, to enhance our programming skills, and in
problem solving.

Research Design
Using employee payroll software

With this method, the business owners is still in control of entering tax and
employee information, but most task are automated. The program then
automatically calculates how much tax should be deducted in various categories.
Finally, you can print the checks from your computer. This is best for Business
owners who want a faster method of completing payroll without error, while still
maintaining control.

Instruments
The researcher provide a data gathering instruments, to gathered data. Such as interviewing the
employers or the staffs of the company. In which ways to be known the all in all system needed of the
company. And we as aware of what happening to the company. And might able to think about the solution
we must proceed to give help to the company, to solve their problems.

Ethical Issues

Abuse of privileges
Withholding information
Divulging information inappropriately
Management/employee/client issues
Conflicts of interests

Chapter III
Data Gathering Procedures and Output

Advantages of the new System

Fully customized reports: You can generate reports with fringe benefits, expenses and
definitions specific to your company. This includes a full history of current and past pay slips and
comprehensive employee details, which can be accessed easily.

Saves Time: It obviously takes extra time and extra resources for a business to manage its own
payroll (when compared to payroll outsourcing), but as far as in house management is
concerned, payroll software helps to speed every aspect of the payroll process with a range of
automated features.

Added Security: By managing payroll in house with payroll software, a company removes the
uncertainty that comes with the sending of private employee information to a third party. You will
still need to consider the security of your own IT systems however, though you can be sure with a
good payroll solution will accord with the highest IT security standards.

Cost Effective: By taking control of payroll yourself and not going with a professional service,
there is great potential to save money especially once you can use the software quickly and
efficiently. Naturally there are downsides involved by not going with a professional service, but
these diminish as you get used to the system.

Avoid Making Mistakes: It is easy to make mistakes when you manage aspects of payroll
manually, but with the right payroll management solution it becomes much more difficult to make
such mistakes. Comprehensive validation procedures and checks stop you from entering the
wrong information.

No Need for Expertise: When the right software is used and the payroll demands are modest,
anyone with a good understanding of IT can manage a companys payroll requirements
effectively. This is good for smaller businesses that want flexibility.

Chapter IV
Company background

Description of the System

Originally designed as a mobile app to calculate employee payroll tax. The system calculates the
total amount of tax needed to deduct on the employees payroll and print also allows to print a
receipt for the employee.

Data Flow Diagram

Chapter V
Proposed System
System Overview
In our System Overview, it will display all the information that must be filled up by the employers.
First we have the group box that includes the Employee Name, Address1, Address2, and the Post Code.
The employers must input the Employee Name of the employee. And the Address1 which is asking the