DEKALB COUNTY

ITEM NO.

BOARD OF COMMISSIONERS
HEARING TYPE
Action

BUSINESS AGENDA / MINUTES

ACTION TYPE

MEETING DATE: November 19.2013

SUBJECT: Purchases

DEPARTMENT:

PurchasingandContracting

ATTACHMENT: xYESENo

PAGES:

PUBLIC

HEARING: f] YES

INFORMATION
CONTACT:

No Xx

Kelvin L. Walton, Director/Chief

Procurement Officer

PHONE NUMBER:
(404) 371-2737

Deferred 11112113

PUMOSE:
To consider award for purchases as attached.

NEED/IMPACT:
To provide for items and service to carry on the operation of the County.
Approval will contribute to the
efficient operation of the county by providing for needs of various depanmlnts.

RECOMMENDATION(S):
See end of each subject on attached. Unless otherwise noted,
the recommended
as

having met specifications

firm is low bidder

as

well

Page2

FOfi USEAY COMMISSION OFFICE|CTARK ONLY

ACTION : 20_13-J1-19 Iten: 14 BFpl
MOTION was made by Larry Johnson, seconded by Stan Watson and passed 6-0-0-0 to approve
RFPI. Management Advisory Services: Request for Proposals No. t3- 00275 for use Uy the
Departrnent of Watershed Management. Amount Not to Exceed: $3,41.5,910.00.

NOv

ADOPTED:

CERTIFIED:

(DATE)

N0v

II

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(DATE)"n
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1:;\*:

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INTERIM PRESIDING OItrICER

DEKALB COI.INTY BOARD OF

CLERK,
DEKALB COUNTY BOARD

COMMISSIONERS

OF COMMISSIONERS

FOR USE BY

APPRoVED.Dfc

INTERM CHIEF E}G,CUTTVE OFFICER ONLY

04 2tt3

VETOED:
(DATE)
OFFICER

DEKALB COUNTY

CHIEF EXECUTWE OFFICER

DEKALB COUNTY

VETO STATEhMNT ATTACI{ED:

MINUTES:

FOR:

stan watson, Kathie Gannon, sharon Barnes sutton, Larry Johnson, Jeff

Rader, Elaine Boyer

AGAINST:

None

ABSTAIN:

None

ABSENT:

None

Page 3

FOR USE BY COMMISSION OFFICE/CLERK ONLY

ACTION: 2013-11-19

Itern

14

MOTION was made by Larry Johnson, seconded by Elaine Boyer and passed 6-0-0-0 to approve
RFP4. Professional Elevator Maintenancq Service: Request for Propoiats No. 12-500252ior
use by Pub1ic Works. Amount Not to Exceed: $659,423.32.

Nov

ADOPTED:

rI

cERrrFrED. Nov 79 2fri3

(DATE) ,,.
tii.
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2013

i:

DEKALB COUNTY BOARD OF

COMh{ISSIONERS

FOR USE BY INTERIM CHIEF

APPROVED:

4)i: /tt-....;

CLERK,
DEKALB COUNTY BOARD
OF COMMISSIONERS

DGCUTIVE OFFICER ONLY

Dgc 0 4 t01$
VETOED:

,,:::,:..,- (DATE)
i1,,,,.

OFFICER

DEKALB COLTNTY

DGCUTIVE OFFICER
DEKALB COUNTY

CHIEF'

YETO STATEMENT ATTACIIED:

MINUTES:

FOR:

stan watson, Kathie Gannon, sharon Bames sutton, Larry Johnson, Jeff

Rader, Elaine Boyer

AGAINST

None

ABSTAIN:

None

ABSENT:

None

Page4

FOR USE BY COMMISSION OFFICE4CLERKONLY

ACTION

2013-11-19 ltern 14 GSA1

MOTION was made by Larry Johnson, seconded by Elaine Boyer and passed 6-0-0-0 to approve
Locator system (GSA): for pubric works. Total Amount: $149,403.50.

GsAl vehicle

rgzoff

ADOPTED:

{ffiU
CERTIFIED:

(DArE)

DEKALB COUNTY BOARD OF

COMMISSIONERS

rs

;l0r3

(DATE)

ffirw*wa'W*
CLERK,
DEKALB COUNTY BOARD
OF COMMISSIONERS

FOR USE BY INTERIM CHIEF E}GCUTIVE OTtrICER ONLY

VETOED:

(DArE)
,,.-:'"

INTERM CHIEF EXECUTIVE OFFICER

DEKALB COUNTY

CHIEE.EXECUTTVE OFFICER

DEKALB COUNTY

VETO STATEMENT ATTACTIED:

MINIJTES:

FOR:

stan watson, Kathie Gannon, sharon Barnes sutton, Larry Johnson, Jeff

Rader, Elaine Boyer

AGAINST:

None

ABSTAIN:

None

ABSENT:

None

'

REQUEST FOR
PROPOSALS

PURCHASING AND CONTRACTING DEPARTMENT

RFPI. Management Advisory Services: Request for

Proposals No. 13-500275 for use by

the Department of Watershed Management. Consists of providing a study of the
Department of Watershed Management. The contractor will observe, evaluate,
and assess operations of the Department of Watershed Management and provide
follow-up assistance in implementing any study recommendations. Two (2)
proposals received. The Evaluation Committee recommends award to:

Veolia Water North America Operating Services, LLC, 101 W. Washington

Street, Suite 1400 East Indianapolis, Indiana 46204
Amount Not to Exceed: $3,415,910.00
and authorize the chief Executive
associated documents.

officer to execute the contract and all

Short-Listed Firm

Firm

Score

Veolia Water North America

Operating Services, LLC

627.40

Cost
$3,415,910.00

Firm Interviewed

Firm

Score

Veolia Water North America

Operating Services, LLC

580.30

Firm Not Interviewed

Firm

Score

Continuous Business
Improvement Tech,

LLC

372.90

Notes:

l.

LSBE

Participation:

2. Department:
3. Contract Description:
4. Contract Term:
5. contract Effective Date:
6. Contract Type:
7. Funding:

23%
Watershed Management
Management Advisory Services
Twelve (12) month Agreement
automatically renewed for four (4)
additional twelve (12) month terms
within ten (10) calendar days from the date
of receipt of the Notice to proceed
Professional Services
Operating Budget

PURCHASING AND CONTRACTING DEPARTMENT

RFP4. Professional Elevator Maintenance Service: Request for Proposals No. 12-500252
for use by Public Works. Consists of providing preventive and general
maintenance for elevators, lifts, and dumbwaiters, including testing, inspection
and emergency repairs. Six (6) proposals received. The Evaluation Committee
recommends award to:
ThyssenKrupp Elevator Corporation, 3005 Chastain Meadows Parkway, Suite
100, Marietta, Georgia 30066

Amount Not to Exceed: $658,423.32

and authorize the Chief Executive Officer to execute the contract and all
associated documents.

Short-listed Firms

Firms

Score

Cost

ThyssenKrupp Elevator

Corporation
Kone,Inc.

432.50
375.A7

5659,423.32
$791,472.00

Firms Interviewed

Firms
ThyssenKrupp Elevator

Kone, Inc.
Premier Elevator

Corporation

Company

Score
34g.14
31 1.00

312.90

Firms Not Interviewed

Firms
Eastern Elevator Services
Mowrey Elevator Co.
Georgia Commercial & Residential

Elevator

Non_responsive
Non_responsive
Non-responsive

PURCHASING AND CONTRACTING DEPARTMENT

RFP4. Professional Elevator Maintenance Service: Request for Proposals No. 12-500252
(continued):
Notes:
1. Department:
2. Contract Description:
3. Contract Term:

4.

Contract Effective Date:

5. Contract Type:
6. Funding:

Public Works Department

Elevator Maintenance Services
Twelve (12) month Agreement, with
possible three (3) additional twelve
(12) month terms, for a total of four
(4) years
Within ten (10) calendar days of
receipt of the Notice to Proceed
Professional Services
Operating

GSA

PURCHASING AND CONTRACTING DEPARTMENT

GSAI. Vehicle Locator System (GSA): for Public Works. On August 30,2Ol2 the
Director of the Department of Purchasing and Contracting approved the purchase
of a one ( 1 ) year vehicle locator system pilot program in the amount of
$50,871 .26. The purchase consisted of hardware, installation, and monthly
monitoring fees to track and locate County vehicles. On July 16,2013,the BOC
approved another request for Department of Watershed vehicles in the amount of
$337 ,57 3 .7 5 . Request approval to purchase two hundred fifteen (2 I 5) additional
vehicle locator systems for use on Sanitation garbage vehicles. To be purchased
off General Services Administration (GSA) Contract No. GS-35F -4731G.

Assetworks, Inc., 998 old Eagle School Road, suite 1215, wayne, pA 190g7I 805

Total Amount:

49,403.50

Notes:

l. To be purchased off GSA Conrract No. GS-35F -4731G

2. Department:

Public Works
Date: May 19,2009
Date: May 19,2017
Vehicle Maintenance & Operating

3. Contract Effective
4. Contract Expiration
5. Funding: