DEKALB COUNTY

ITEM NO.

BOARD OF COMMISSIONERS
HEARING TYPE
Action

SUBJECT: Performance order #4:

DEpARTMENT:

BUSINESS AGENDA / MINUTES

ACTION TYPE
Resolution

MEETING DATE: November 18,2014

C&M Workforce optimization Savings Program

Watershed Management

ATTACHMENT: MYEStrNO

PUBLIC

HEARING: tr YES

INFORMATION

NO

Dr. James Chansler

CONTACT:
PAGE,S:

PHONE

NUMBER:

110-621-7204

Deferred 1114114
PURPOSE:

Veolia will collaborate with the Department of watershed Management to implement business process
initiatives that will optimize the productivity of the Construction & Maintenance (C&M) workforce.

NEED/IMPACT:
This is expected to yield sustainable and quantifiable monthly savings in labor expenditure (direct labor and
oveftime) and spending on outside contractors for routine fie1d services. The specific quantification of the
impact calculations shall be determined by joint DWM-Veolia working group. The working group
recommended impact calculation outcomes shall be presented by Veolia to the Steering Committee for approval
and acceptance of the total savings as identified on the Performance Order. If approved, Veolia will receive a
fee of 50% ofthe documented savings.

RECOMMENDATION(S):
Base on discussions

in the recent DWM-Veolia Steering Committee meeting, the recommendation is

Performance Order #4 be accepted and implemented.

that

Page2

FOR USE BY COMMISSION OFFICE/CLENX ONLY

ACTI9N

\)

2014-11-18 Item 115

Items 115,116 and I17 were heard together.

MOTION was made by Sharon Barnes Sutton, seconded by Stan'Watson and passed 5-0-0-0 to
defer until December 16,2014,116, Base on discussions inthe recent DWM-Veolia Steering
Committee meeting, the recommendation is that Performance Order #4 be accepted and
irnplemented,

NOV r

PRESIDING OFFICER
DEKALB COUNTY BOARD OF
COMMISSIONERS

()

20fi

CLERK,
DEKALB COTINTY BOARD
OF COMMISSIONERS

FOR USE BY INTERIM CHIEF EXECUTIVE OFFICER ONLY

APPROVED.

n[c 0v
f-rLL,

2014
4
''i f,.ur

ofr(wrwwf
,#W:T

VETOED:

(DArE)
OFFICER

DEKALB COTINTY

CHIEF EXECUTIVE OFFICER

DEKALB COLINTY

i)

VETO STATEMENT ATTACHED:

MINUTES:
FOR:

Stan Watson, Kathie Gannon, Sharon Barnes Sutton, Larry Johnson,

Rader

AGAINST:

None

ABSTAIN:

None

ABSENT:

None

Jeff

()

Pertormance order #4: c&M workforce optimization savings program

Veolia will collaborate with the Department of Watershed Management to implement
business process initiatives that will optimize the productivity of the Construction &
Maintenance (C&M) workforce and is expected to yield sustainable and quantifiable monthly
savings in labor expenditure (direct labor and overtime) and spending on outside contractors
for routlne field services. The specific quantification of the impact calculations shall be
determined by joint DWM-Veolia working group. The working group recommended impact
calculation outcomes shall be presented by Veolia to the Steering Committee for approval
and acceptance of the total savings as identified on the Performance Order. lf approved,
Veolia will receive a fee of 50% of the documented savings.

The business processes targeted for workforce productivity enhancements will be approved
for implementation by DWM management. The enhancements will include development of
implementation plans and rigorous performance management structure and tools. Through
this approach, our plan is to embed a continuous improvement culture within the workforce,
develop staff accountability and ownership of initiatives, and align DWM managers and
Veolia on key value levers.
The key levers to optimization of C&M include but shall not be limited to the following: rightsizing crews and overall C&M organization workforce, increasing productivity, improvingworkforce morale and accountability, ensuring field best practices, improving network
reliability, improving planning, scheduling and tracking work, reducing backlog, insourcing
contractor work, and reducing overtime spend rates.

DEKALB COUNTY

ITEM NO.

BOARD OF COMMISSIONERS
HE,ARING TYPE

Action

BUSINESS AGENDA / MINUTES

ACTION TYPE
Resolution

MEETING DATE: December 16,2014

SUBJECT:Performance order #4: C&M Workforce optimization Savings Program

DEpARTMENT:

Watershed Management

ATTACHME,NT: MYEStrNO

PUBLIC

HEARING: tr YES

INFORMATION

E] NO

Dr. James Chansler

CONTACT:
PAGES:
Deferred

1 | / 4/

PHONE

NUMBER:

770-621-7204

4, I I I 181 | 4

PURPOSE:

Veolia will collaborate with the Deparlment of Watershed Management to implement business process
initiatives that will optimize the productivity of the Construction & Maintenance (C&M) workforce.

NEED/IMPACT:
This is expected to yield sustainable and quantifiable monthly savings in labor expenditure (direct labor and
overlime) and spending on outside contractors for routine field services. The specific quantification of the
impact calculations shal1 be determined by joint DWM-Veolia working group- The working group
recommended impact calculation outcomes shall be presented by Veolia to the Steering Committee for approval
and acceptance of the total savings as identified on the Performance Order. If approved, Veolia will receive a
fee of 50% of the documented savings.

RECOMMENDATIONIS I:
Base on discussions in the recent DWM-Veolia Steering Committee meeting, the recommendation is that
Performance Order #4 be accepted and implemented.

Page2

FOR ASE BY COMMTSSION OFFICE/CLETX ONLY

ACTIOI$. : 2014-12-16 Item

i)

19

MOTION was made by SharonBarnes Sutton, seconded by Stan Watson and passed 6--0-0-0 to
defer for onemonth for legal review; to Finance, Audit ani Budget Committei; Public Works
and Infrastructure and retufil to the Board on January 27,2075,Performance Ord.er #4: C&M
Workforce Optimization Savings Program.

0Ec

CE,RJ{FIED:

..tl.

G.i(
n."

(Jt

.r.'

,.

I 6 2014

(: )

",

(q4rE)
'Jo\ t<, ..-'

CLERK,
DEKALB COUNTY BOARD
OF COMMISSIONERS

DEKALB COUNTY BOARD OF

COMMISSIONERS

FOR USE BY INTERIM CHIEF EXECUTIVE OFFICER ONLY

AppRovED: [-[C3t?$X4

VETOED:
(DATE)

E OFFiCER

VETO STATEMENT ATTACHtrD

CHIE,F EXECUTIVE OFFICER

DEKALB COLINTY

()

MINUTES:
FOR:

stan watson, Kathie Gannon, sharon Bames sufton, Larry Johnson, Jeff

Rader, Nancy Jester

AGAINST:

None

ABSTAIN:

None

ABSENT:

None

()

Performance order lt4: c&M workforce optimization savings program

Veolia will collaborate with the Department of Watershed Management to implement
business process initiatives that will optimize the productivity of the Construction &
Maintenance (C&M)workforce and is expected to yield sustainable and quantifiable monthly
savings in labor expenditure (direct labor and overtime) and spending on outslde contractors
for routine field services. The specific quantification of the impact cal6ulations shall be
determined by joint DWM-Veolia working group. The working group recommended impact
calculation outcomes shall be presented by Veolia to the Steering Committee for approval
and acceptance of th-e total savings as identified on the Performalce Order. lf appioved,
Veolia will receive a fee of 50% of the documented savings.

The business processes targeted for workforce productivity enhancements will be approved
for implementation by DWM management. The enhancements will include development of
implementation plans and rigorous performance management structure and tools. Through
this approach, our plan is to embed a continuous improvement culture within the workforcL,
develop staff accountability and ownership of initiatives, and align DWM managers and
Veolia on key value levers.
The key levers to optimization of C&M include but shall not be limited to the following: rightsizing crews and overall C&M organization workforce, increasing productivity, improiingworkforce morale and accountability, ensuring field best practicJs, improving network
reliability, improving planning, scheduling and tracking work, reducing backlog, insourcing
contractor work, and reducing overtime spend rates.

DEKALB COUNTY

ITEM NO.

BOARD OF COMMISSIONERS
BUSINESS AGENDA / MINUTES

HEARING TYPE
Action

ACTION TYPE
Resolution

MEETING DATE: January 27,2015

SUBJECT: Performance Order #4:

DEpARTMENT:

C&M Workforce Optimization Savings Program

WatershedManagement

ATTACHMENT: MYEStrNO

PUBLIC

HEARING: tr YES

INFORMATION

NO

Dr. James Chansler

CONTACT:
PAGES:
Deferred

11

l4l 14,

PHONE
1

I l8l 14"

l2l

NUMBER:

770-621-7204

16114

PURPOSE:

will collaborate with the Department of Watershed Management to implement business process
initiatives that will optimize the productivity of the Construction & Maintenance (C&M) workforce.

Veolia

NE,ED/IMPACT:
This is expected to yield sustainable and quantifiable monthly savings in labor expenditure (direct labor and
overlime) and spending on outside contractors for routine field services. The specific quantification of the
impact calculations shall be determined by joint DWM-Veolia working group. The working group
recommended impact calculation outcomes shall be presented by Veolia to the Steering Committee for approval
and acceptance of the total savings as identified on the Performance Order. lf approved, Veolia will receive a
fee of 50% of the documented savings.

RECOMMENDATION(S):
Base on discussions in the recent DWM-Veolia Steering Committee meeting, the recommendation is that
Performance Order #4 be accepted and implemented.

Paga2

FOR ASE EY COMMTSSION {}FFTCE/CLETX OT{LY

ACTION.:

2015-01-27_1tem 12i

MOTION was made by Kathie Gannon, seconded by Nancy Jester and passed 5-0-0-1 to
withdraw trtem I21, Base on discussions in the recent DWM-Veolia Steering Committee
meeting, the recommendation is that Performance Order #4 be accepted and implemented.
Commissioner Watson was absent and not voting.
.gA$s

s?

E[Irtb

ADOPTED:

ArE)

DEKALB COUNTY BOARD

COMMISSIONERS

OF COMMISSIONERS

FOR USE BY INTERIM CHIEF E)CECUTIVE OFFICER ONLY

VETOED:

APPROVED:

(DArE)
INTERIM CHIEF E)G
DEKALB COI-INTY

VE OFFICER

VETO STATEMENT ATTACHED

MtrNUTES:

FOR:

Kathie Ganton, Sharon Bames Sutton, Larry Johnson, Jeff Rader, Nancy
Jester

AGAINST:

None

ABSTAIN

None

ABSENT:

CHIEF EXECUTIVE OFFICER

DEKALB COTJNTY

Stan Watson

Pertormance Order lt4: C&M Workforce Optimization Savings Program

Veolia will collaborate with the Department of Watershed Management to implement
business process initiatives that will optimize the productivity of the Construction &
Maintenance (C&M) workforce and is expected to yield sustainable and quantifiable monthly
savings in labor expenditure (direct labor and overtime) and spending on outside contractors
for routine field services. The specific quantification of the impact calculations shall be
determined by joint DWM-Veolia working group. The working group recommended impact
calculation outcomes shall be presented by Veolia to the Steering Committee for approval
and acceptance of the total savings as identified on the Performance Order. lf approved,
Veolia will receive a fee of 50% of the documented savings.

The business processes targeted for workforce productivity enhancements will be approved
for implementation by DWM management. The enhancements will include development of
implementation plans and rigorous performance management structure and tools. Through
this approach, our plan is to embed a continuous improvement culture within the workforc-e,
develop staff accountability and ownership of initiatives, and align DWM managers and
Veolia on key value levers.
The key levers to optimization of C&M include but shall not be limited to the following: rightsizing crews and overall C&M organization workforce, increasing productivity, improvingworkforce morale and accountability, ensuring field best practices, improving network
reliability, improving planning, scheduling and tracking work, reducing backlog, insourcing
contractor work, and reducing overtime spend rates.

DEKALB COUNTY

ITEM NO.

BOARD OF COMMISSIONERS
HEARING TYPE
Action

SUBJECT: Performance Order

Program

DEpARTMENT:

ACTION TYPE

MEETING DATE: April 28, 2015

Resolution

#4: Construction & Maintenance Workforce Optimization Savings

WatershedManagement

ATTACHMENT: XYEStrNo

PAGES:

BUSINESS AGENDA / MINUTES

PUBLIC

HEARING: tr YES

TNFORMATION
CONTACT:

X NO

Zachary L. Williams
COO/Executive Assistant

PHONE NUMBER:
404-371-2174

Deferred 4ll4l15
PURPOSE:

Veolia will collaborate with the Department of Watershed Management to implement

business process
initiatives that will optimize the productivity of the Construction-& Maintenance (C&M)
workforce.

NEED/IMPACT:
This is expected to yield sustainable and quantifiable monthly savings in labor expenditure
(direct labor and
overlime) and spending on outside contractors for routine fieid servi-ces. The shared
saving and invoicing
methodology was approved at the DWM/Veolia Peer Performance Solutions Committee

27.2015. Veoliawill receive afee of SOYoof the documented and validated savings.

RECOMMENDATION(S):
Based on the DWM/Veolia Performance Steering Committee's approval

recommendation is that Performance order #4 be accepted and implemented.

rieeting on Feb-ruary

on February 27,2015,

the

Page2

FOft
.{CTION

LT,$'EEY COMMTSSION

: 2_015-04-2.8Je.mI1

OFFTCE/CLENX OT{I"Y

Items I10 and 111 rvere heard together.

MOTION was made by Sharon [u*w Sutton, seconded by Jeff Radr, *d passed 5-0-0-1 to
approve with a &iendly amendment by Commissioner Gannon contingent upon the vendor
ascepting changed to a shared savings of 70/30, Based on the DWkl/Veolia Perforrnance
Steering Committee's approval on February 27,2075,the recommendation is that Performance
Order #4 be accepted and implemented. Commissioner'Watson was absent and not voting.
APR g E 2015

CLERK,

DEKALB COIJNTY BOARD OF

COMMISSIONERS

DEKALB COTINTYBOARD
OF COMMISSIONERS

FOR USE BY INTERIM CHIEF E)GCUTTVE OFFICER ONLY

APPROYED, MAY L22015

YETOED:

(DATE)
CHIEF E)(ECUTIVE OFFICER
DEKALB COLINTY
YETO STATEMENT ATTACFIED:

MINUTES:

FOR:

Kathie Gannon, Sharon Banres Sutton, Larry Johnson, JeffRader, Nancy

Jester

AGAINST:

None

ABSTAIN:

None

ABSENT:

Stan Watson

Pertormance Order #4: C&M Workforce Optimization Savings Program

Veolia will collaborate with the Department of Watershed Management to implement
business process initiatives that will optimize the productivity of the Construction &
Maintenance (C&M) workforce and is expected to yield sustainable and quantifiable monthly
savings in labor expenditure (direct labor and overtime) and spending on outside contractors
for routine field services. At the February 27,2015 meeting, the DWMA/eolia Steering
Committee approved the methodology and total savings as identified on the Performance
Order. lt was agreed Veolia will receive a fee of 50% of the validated and documented
savings.

The business processes targeted for workforce productivity enhancements will be approved
for implementation by DWM management. The enhancements will include development of
implementation plans and rigorous performance management structure and tools. Through
this approach, our plan is to embed a continuous improvement culture within the workforce,
develop staff accountability and ownership of initiatives, and align DWM managers and
Veolia on key value levers.
The key levers to optimization of C&M include but shall not be limited to the following: rightsizing crews and overall C&M organization workforce, increasing productivity, improving
workforce morale and accountability, ensuring field best practices, improving network
reliability, improving planning, scheduling and tracking work, reducing backlog, insourcing
contractor work, and reducing overtime spend rates.