CONSORCIO NIPPON KOEI - NIPPON KOEI LAC - ADERCONSULT

TA #

Empl. No.

Client / Project:

Name (Print)

J3D109

Airline Ticket #

Ref.
1
2
3
4
5
6
7
8
9
10
11
12

Auto Rental #

GASTOS
Pasaje Aereo
Trasporte pblico/ taxi
Alojamiento
City
Comidas/propi (a) Desayuno
(b) Almuerzo
(c) Cena
Viticos
Telfono
Internet Service
Trasporte terrestre
Otros

Fecha
Job Number:
WBS Number:
Cost Type:
Reference

(A)

Daily Total

Week Ending

(B)

S/0.00

(C)

S/0.00

S/0.00

(D)

(E)

S/0.00

S/0.00

(F)

S/0.00

Total Gastos incurridos

Menos Adelanto
Less Balance Outstanding
Less Company Paid
Balance Due Employee
Balance Due Company

Date:

Employee Signature

Reporte
gastos
de viaje

Dept./Ofc.

Purpose of Travel

Approver's Name

Audited by

Approver's Signature

Date

(G)

S/0.00

(H)

Pagado por
Empleado

S/0.00

S/0.00

S/
S/
S/
S/
S/
S/

Check No.

Pagado por
Empresa

S/0.00
S/0.00
S/0.00
S/0.00
S/0.00
S/0.00
S/0.00

Business Meals/Conference Expenses

No.

Date

Amount

Guest(s)

Business Affiliation

Business/Conference Purpose

Other Expenses
No.

Date

Description

Amount

Instructions
General:
Attach a copy of the approved Travel Authorization Form to the Travel Expense Report to indicate the job number, the purpose of the trip, the client visited, and the approving authority for the trip.
1.

Submit the expense report weekly in black or blue ink.

2.

Attach receipts for lodging, employee or company paid travel expenses, and any other items as per company policy.

3.

Expenses must be explained (above) when reporting business meals, conference expenses, and other expenses.

Completion Procedure:
This form is to be completed in accordance with the instructions provided below.
1.

Employee Information. Enter the TA number, employee name, employee number, assigned department, and purpose of travel in the space provided at the top of the form. Also enter the
airline ticket number and the auto rental agreement number in the spaces at the top of the form if these costs were paid for the company.

2.

Job Project Reference. Record your expense daily in the appropriate categories printed on the form. Blanks have been left at the bottom of the daily columns for expenses which you may
have incurred but were not covered by a specific cost category. Describe the expense incurred in the description column.

3.

Job-WBS-Cost Type. Enter the job number/numbers for the trip and reference the job number to the day of travel. The ODC cost types to be used for travel expenses are as belows:

Home Office Expense

Field Expense
Foreign Expense
Contract Non-Billable Expense
Overhead Unallowable Expense

41
42
43
46
47

4.

Total your expenses for the day as well as for each category. Indicate whether the expense was company paid or employee paid.

5.

Total the form and indicate any advance you received. Determine the amount due/owed.

6.

Submit your Travel Expense Form to the Finance Department after receiving a Supervisor's approval.