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News

Coswin 8i.4

Siveco Group SA - Miniparc Euromdecine - 912 rue de la Croix Verte


34198 Montpellier Cedex 5 - France
www.siveco.com

Date

Versio
n

Modifications

Redactor

20/10/201
0.1
5

Creation

EDE

03/11/201
5

Add MBU = EPI + Linears

EDE - MBU

19/11/201
5

Traduction

ASN

20/11/201
5

Validation

Siveco Group

Nouveauts Coswin 8i.4

Summary
1 COSWIN

ERGONOMICS...................................................................... 6

1.1 GLOBAL ERGONOMIC MODIFICATIONS........................................................6


1.1.1
1.1.2
1.1.3
1.1.4
1.1.5
1.1.6
1.1.7
1.1.8
1.1.9

Management of buttons for linked files....................................................................6


Improvement of non-standard buttons and contextual menus.................................6
Automatic selection of field contents.......................................................................7
New icons for administrator filters...........................................................................7
Date/time fields are pre-formatted...........................................................................7
Message icons in simplified selectors.......................................................................8
Keyboard shortcuts.................................................................................................. 8
Icons on indicators when a module is linked............................................................8
Contextual field colours........................................................................................... 9

1.2 STANDARD AND MODULE ERGONOMICS......................................................9


1.2.1 On the login screen.................................................................................................. 9
1.2.2 Personalisation of the module bar..........................................................................10
1.2.3 Latitude and Longitude fields accurate to 6 decimal places...................................11
1.2.4 Colours for different day types in calendars...........................................................11
1.2.5 Diagram editor....................................................................................................... 11
1.2.5.1 The list of reports can be filtered.....................................................................11
1.2.5.2 Link a value to an action..................................................................................12
1.2.5.3 Contextual menu to display multiple actions...................................................12
1.2.6 Complete structure deployment.............................................................................12

2 COSWIN

FUNCTIONALITIES...............................................................13

2.1 TOPOGRAPHICAL DETAILS MODULE.........................................................13


2.1.1 Display the list of in-progress and historic work orders for a piece of equipment. .13

2.2 EQUIPMENT STRUCTURE MODULE...........................................................14


2.2.1 Display the structures of zones and functions........................................................14

2.3 JOB REQUESTS..................................................................................14


2.3.1 Link a job request to an in-progress work order.....................................................14
2.3.2 Light user scan be given the right to cancel their Job requests..............................15

2.4 WORK ORDERS MODULE......................................................................15


2.4.1 Create a Stock Issue, Reservation or Request from a Work order...........................15
2.4.2 Creators signature copied from the Job request to the Work order........................16

2.5 STOCK MODULE................................................................................16


2.5.1 Possibility to ignore data access restrictions when displaying locations on an item
file................................................................................................................................... 16
2.5.2 Entity and dynamic views in the Kits module.........................................................16
2.5.3 Definition of a Work order on an existing Reservation............................................16
2.5.4 Issue a repairable item without creating a repairable circuit..................................17
2.5.5 Copy free fields from an Issue or Receipt to a Return.............................................17

2.6 RESOURCES MODULE..........................................................................18


2.6.1 Skills information for Employees............................................................................18
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Nouveauts Coswin 8i.4

2.7 MAINTENANCE ORGANISER...................................................................18


2.7.1 Hourly allocation.................................................................................................... 18
2.7.1.1 Jobs and Job guidelines....................................................................................18
2.7.1.2 Planning........................................................................................................... 19
2.7.1.3 Work order details module...............................................................................20
2.7.1.4 History work order and Archive........................................................................20
2.7.2 Shift management.................................................................................................20
2.7.2.1 Shifts module................................................................................................... 20
2.7.2.2 Jobs reference directory and Job guidelines modules.......................................20
2.7.2.3 Shifts in the Planned chart module..................................................................23

2.8 MANAGEMENT OF JOB ALERTS...............................................................25


2.8.1 New fields.............................................................................................................. 25
2.8.2 Module rules.......................................................................................................... 25
2.8.2.1 Rules in the Jobs reference directory................................................................25
2.8.2.2 Rules for Job guidelines....................................................................................26
2.8.2.3 Rules for Plans................................................................................................. 26
2.8.2.4 Rules for the Release jobs and Plan chart modules..........................................27
2.8.2.5 Rules in the Work orders module.....................................................................27

2.9 CALENDARS: MAINTENANCE TIME SLOTS FOR EQUIPMENT .............................28


2.9.1 Maintainability status reference directory..............................................................28
2.9.1.1 Modification rules.............................................................................................28
2.9.1.2 Deletion rules..................................................................................................28
2.9.2 Modification of calendars.......................................................................................28
2.9.2.1 Database modification.....................................................................................29
2.9.2.2 Modification of calendars.................................................................................29
2.9.2.3 Modification of Jobs/Job guidelines...................................................................29

2.10 MEDIA PLUGIN................................................................................29


2.10.1 Configuration of the Media plugin in the Resource editor.....................................29
2.10.2 Sharing the device............................................................................................... 30
2.10.3 Capture a photo/sound/video/signature...............................................................31

2.11 LAUNCHING PLUGINS........................................................................31


2.11.1 Trigger On leaving a field...................................................................................31
2.11.2 Trigger On value change....................................................................................32

2.12 NESTED LISTS IN SELECTORS..............................................................33


2.12.1 Defining a nested list in the Resource editor........................................................33

2.13 PRINT THE GANTT CHARTS................................................................34


2.14 DEFINITION OF GAUGES.....................................................................34
2.14.1 Specify gauge thresholds in function of the value of a column............................34
2.14.2 Specify the order of the colours in cockpits..........................................................34

3 NEW

MODULES............................................................................35

3.1 ADMINISTRATION MODULE...................................................................35


3.2 GEOLOCATION: IMPLEMENTATION OF ARCGIS FUNCTIONALITY........................36
3.2.1
3.2.2
3.2.3
3.2.4
3.2.5

Definitions.............................................................................................................. 37
Access to geospatial services.................................................................................37
Creation of maps.................................................................................................... 37
Working area.......................................................................................................... 37
Geolocation in Coswin............................................................................................ 38
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Nouveauts Coswin 8i.4

3.2.5.1
3.2.5.2
3.2.5.3
3.2.5.4

From the menu bar.......................................................................................... 39


From the Employee or Equipment file..............................................................39
Working sector on the Employee/Equipment files............................................39
Actions available from map markers................................................................40

4 MANAGEMENT

OF

PPE (PERSONAL PROTECTIVE EQUIPMENT)....................41

4.1 CREATION OF PPE MODELS..................................................................41


4.2 DELETING PPE MODELS......................................................................42
4.3 CREATE OR LINK A PPE ASSIGNMENT......................................................42
4.3.1 For multiple employees.......................................................................................... 42
4.3.2 For an individual employee....................................................................................42

4.4 CREATION OF PPE............................................................................43


4.4.1
4.4.2
4.4.3
4.4.4

Rules for creation of PPEs.......................................................................................43


Individually identifiable PPE...................................................................................43
PPEs that are not individually identifiable..............................................................43
Consumable PPEs................................................................................................... 44

4.5 ASSIGNING PPE TO EMPLOYEES............................................................44


4.5.1 To assign a PPE to an employee.............................................................................44

5 MANAGEMENT

OF

LINEAR

ASSETS......................................................45

5.1 REFERENCING LINEAR ASSETS...............................................................46

6 SYSTEM

AND

RESOURCE EDITOR

MODIFICATIONS...................................47

6.1 APACHE JACKRABBIT IMPLEMENTATION....................................................47


6.1.1 Definition............................................................................................................... 47
6.1.2 WebDAV configuration............................................................................................47
6.1.3 WebDAV administration.......................................................................................... 47

6.2 MODIFYING PARENT SCHEMAS AND DELETING SCHEMAS................................48


6.2.1 Deleting a screen from a schema...........................................................................48
6.2.2 Modification of a parent schema............................................................................49

6.3 DISPLAY PROPERTIES SHOWN IN COMBO-BOXES.........................................49


6.4 CODES FOR INDICATORS AND HOME PAGES ...............................................50
6.5 DEACTIVATION OF INTERNET EXPLORERS 'COMPATIBILITY MODE....................50
6.6 DATE PICKER IN FARSI........................................................................50

Siveco Group

Nouveauts Coswin 8i.4

Coswin ergonomics
Global ergonomic modifications
Management of buttons for linked files
1. The availability of the buttons is managed in function of whether or
not a file is selected.
a. No file is linked.
The user can:
Add a file

b. One or more files are linked


but none is selected.
The user can:
Add a file
Edit the information related
to the files

c. One or more files are linked


and one has been selected.
The user can:
Open the selected file
Add another file
Delete the selected file
Replace the selected file
Edit the information related
to the files

2. It is possible to open a file by double clicking it or by selecting it and


then clicking the Open file button.

Improvement of non-standard buttons and


contextual menus
The standard functions associated with contextual menus (right click)
are identified with icons:

Siveco Group

Nouveauts Coswin 8i.4

Automatic selection of field contents


When the user navigates to a field the contents of that field is
automatically selected.

New icons for administrator filters


The following icons are now used to indicate when an administrator
filter has been applied:
Administrator filter
only

Administrator filter
plus user filter

Administrator filter plus


user filter (on mouseover)

Note:
The funnel icon will also be yellow if a contextual filter has been
applied to a list because the user cannot remove it.

Date/time fields are pre-formatted


The date, time and date-time fields are pre-formatted:
When a user populates these fields the / and: separators are entered
automatically.

1. If the tab key is pressed after entering just the date in a date-time
field then the time part will be completed automatically with the
system time.

Message icons in simplified selectors


1.

2.

If a simplified selector returns more than 70 lines, the


icon is displayed to indicate that only the first 70 lines are
displayed.
The user can either filter the list or switch to the standard
list mode by clicking the

button.

Siveco Group

Nouveauts Coswin 8i.4

Keyboard shortcuts
1.
Keyboard shortcuts:
F8

Navigate to the record.

F2

Open the associated selector.

Equivale
nt
button

2. When a selector is opened the focus is put on the first line:


<Enter
Open the Details view of the current record.
>
<><
>

Move up and down in the list.

3. When a module is opened in Detail mode the focus is put on


the Search field.
4. The <Enter> key can be used to save changes when in Detail
mode:
To save the complete record the focus must be in the
header of the module.
If the focus is in a sub-module (such as the items tab of the
Issues module) then only the current line of the sub-module
will be saved.

Icons on indicators when a module is linked


The
icon shows that a Coswin action can be accessed from the
indicator.
A shadow will appear around the node when the focus is placed on it.
If a link has been defined for the indicator:
The label and the icon become blue .
The cursor icon will change when the mouse is passed over the
link

Indicator with linked


action

Indicator without
linked action

Siveco Group

Nouveauts Coswin 8i.4

Contextual field colours


It is possible to define the colour is which a field will be displayed in
function of its value.
Using the Resource Editor it is possible to define high and low
thresholds for a field and then to set the colour in which the field will
be displayed in function of these values. Both the background colour
and the text colour can be modified.

Up to 30
From 30.001 to 79.999
From 80 and over

Standard and module ergonomics


On the login screen
1. If only one database connection is defined on the JBoss then the
configuration choice field will not be displayed on the login screen:

2. The list of available languages can be modified.


3. The flag of the country of origin is displayed next to the languages:

Siveco Group

Nouveauts Coswin 8i.4

Personalisation of the module bar


Default icons are automatically associated with modules when a
custom module bar is being created.
The icons can be changed by using the
button.

Latitude and Longitude fields accurate to 6


decimal places
The Latitude and Longitude fields of the following modules are set to
display 6 decimal places by default:

Employee

Entity

Topographical details

Equipment history
Linear
Working area

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Siveco Group

Nouveauts Coswin 8i.4

Colours for different day types in calendars


1. The colours used to indicate different day types in calendars have
been harmonised.
2. Normal and Week-end type days are displayed in black and red on a
white background.

3. When the focus is placed on a Normal or Week-end type day the


colours are inversed so that the text is displayed in white on a
coloured background.

Diagram editor
The list of reports can be filtered
It is now possible to filter the list of reports when linking one to a
diagram node.

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Nouveauts Coswin 8i.4

Link a value to an action


When a Coswin action is linked to a diagram node it is possible to
associate a value with it. This makes it possible to open a module on a
specific record.

Contextual menu to display multiple actions


If several actions are linked to the same node (open module, print
report, load diagram etc.) then they will be displayed in a contextual
menu.

Complete structure deployment


It is possible to completely deploy the equipment structure via an
option in the contextual menu.

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Nouveauts Coswin 8i.4

Coswin functionalities
Topographical details module
Display the list of in-progress and historic
work orders for a piece of equipment
From the Topographical details module it is possible to open a list of all
work orders, both in-progress and historic for a piece of equipment.
Before starting
In order to be able to display the list the connected user must have
rights to both the Work orders and History work orders modules.
Procedure
1. Open the Topographical details module. Maintenance >
Equipment register > Topographical details.
2. Open the list of horizontal navigation options from the button in the
Equipment code field and select Work orders list.
3. Work orders can be opened in Details mode by double clicking the
line in the list.
Result
A list is generated showing all the work orders and indicates whether
they have been archived or not.

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Nouveauts Coswin 8i.4

Equipment structure module


Display the structures of zones and functions
The functions and zones are now represented as structures.
In the Equipment structure module it is possible to display equipment
organised according to the structure of the Zone or Function.
Procedure
1. Open the module Maintenance > Equipment files > Equipment
structure.
2. Select the type of structure organisation required from the drop
down choice list:
0.
1.
2.
3.
4.

Equipment
Zone
Function
Category
Entity

3. Right click a line and select the Display equipment option from the
contextual menu to display the list of equipment for the zone or
function.
Result
The list of equipment that belongs to the selected line is displayed on
the right-hand panel.

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Job requests
Link a job request to an in-progress work
order
It is possible to link a Job request to an existing work order from either
the Job requests module or the Planner review module.
Procedure
1. Open the Job request that is to be linked to a work order.
2. Select the Link to WO option from the non-standard actions menu.
The list of Work orders will be displayed.
3. Select the Work order to which the Job Request is to be linked.
Result
a. If the Work order is already linked to a Job request then the new Job
request will be combined with the one that is already linked.
b. When a Job request is linked to a Work order its status will become
3. Released in work order. The code of the Work order will be
displayed one the More tab of the Job requests module and on the
Details tab of the Planner review module.
c. The Equipment code is recovered from the Work Order and copied
to Job request.
d. The Job code is recovered from the Work Order and copied to Job
request.
e. The Job request code is copied to the Work order.

Light user scan be given the right to cancel


their Job requests.
The right to cancel a Job request can now be allocated to the profiles of
Light type users.

Work orders module


Create a Stock Issue, Reservation or Request
from a Work order
It is now possible to create stock transactions from the items list of a
work order.
Procedure
1. Open the module Maintenance > Transactions > Work in
progress> Work order details.
2. Open the Material > Stock > Details tab.
3. Select the desired option from the list of non-standard actions.
i. Direct issue work order
ii. Stock issue work order
iii. Demand work order
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Nouveauts Coswin 8i.4

iv. Purchase request work order


4. A new record will be created in the relevant the data from the work
order will be copied to it.
5. If the record is modified then the changes will be copied to the Work
order automatically.
Result
It is possible to access the transactions associated with each of the
items that are linked to the work order from the Material > Stock >
Details tab.

Creators signature copied from the Job


request to the Work order
When a Work order is created from a Job request the creators
signature and time stamp are copied with rest of the contents from the
Problem field of the Job request to the Work order comments tab.

Stock module
Possibility to ignore data access restrictions
when displaying locations on an item file.
It is possible to use the Resource editor to configure the Stock register
module so that it displays all the locations of an item regardless of
whether data access restrictions have been applied to the users
profile.
If the user would not normally have access to certain locations then
they will be displayed as read-only.

Entity and dynamic views in the Kits module


Kits are now linked to an Entity. When a kit is created it is automatically
linked to the default entity but it is possible to change the entity later.
Data access restrictions applied to a users profile will be taken into
account in the Kits module.
Note:
The default entity is assigned to all existing kits during the update to
version 8.4.

Definition of a Work order on an existing


Reservation
It is now possible to add a work order code to an existing stock
reservation.
Before starting
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Nouveauts Coswin 8i.4

The status of the reservation must be:


Not issued.
Not authorised.
Partially authorised.
Procedure
1. Open the module Stock > Transactions > Reservations.
2. Select the reservation that is to be linked to the work order.
3. Open the work order selector from the Details tab.
4. Save.
Result
a. If the item is present on the reservation but not on the work order
then it will be added to the work order. The quantity will be
managed and updated when necessary.
b. If the item is present on the work order but not on the reservation
then nothing is changed.
c. If the item is present on both the work order and the reservation
then the quantity will be managed and the updated when
necessary.
d. The planned quantity of the item on the work order is never
modified.

Issue a repairable item without creating a


repairable circuit
A new parameters called Enable issue of repairable items
without a repairable circuit in the Stock > Issue parameters
makes it possible to issue a repairable item from the stock without
linking it to a work order or following a reparation circuit.
Before starting
a. The parameter must be active.
b. Only repairable items with status 0. Available or 3. Scrap.
c. It is only possible to create the following issue types in this context:
0.
1.
2.
4.

Normal issue
Issue for repair
Issue for
production
Issue for disposal

Procedure
1. Open the module Stock > Transactions > Issues.
2. Create a record.
3. Select the issue type.
4. Add the repairable item to the Items tab.
5. A message will be displayed to warn the user that the repairable
item will be issued without a repairable circuit being created.
6. Select the location and enter the requested and issued quantities.
7. Save.
Result
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Issue type
0. Normal issue
1. Issue for repair
2. Issue for production
4. Issue for disposal

Result
The status of the repairable item is not
changed after issue.
The status of the repairable item is updated
to 3. Scrap.
If the issue is returned then the item status
will be reset.

Copy free fields from an Issue or Receipt to a


Return
Six new parameters make it possible to:
1
.
2
.
3
.
4
.
5
.
6
.

Copy free fields from demand header


Copy free fields from demand item lines
Copy free fields from issue header
Copy free fields from issue item lines
Copy free fields from receipt header
Copy free fields from receipt item lines

Resources module
Skills information for Employees
New fields are available for the Skills tab of the Employees module.
These fields can be used to record more detailed information about the
skill or qualification:
New skills/qualification fields
Supplier (training organisation)
Item (training non-stock)
Training duration
Level
Trainer

New free fields


12 alphanumeric fields of 20
characters
2 alphanumeric fields of 256
characters
6 numeric fields
6 date fields
6 Boolean fields
6 choice lists

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Siveco Group

Nouveauts Coswin 8i.4

Maintenance organiser
Improvements to the work organiser make it possible to:
Define time slots for jobs
Allocate employees to work orders and work order actions by the
hour
Modify the display to show work orders and planned jobs according
to the time of day.
Modify the shift management:
It is possible to define a particular shift to a job,
equipment job couple or work order. When allocating
employees only those who belong to the relevant shift will
be displayed.

Hourly allocation
Jobs and Job guidelines
The notion of time slots has been added to the two modules making it
possible to specify the time at which work must be carried out even if
planning is only done for whole days.
The new fields can be added from the Resource Editor to the selectors
of the modules:
Jobs reference directory selector.
Job guidelines selector.
Jobs details tab of Job guidelines.
Functions
When a job is associated with a piece of equipment the Start and End
times of the job are copied to the equipment job couple in Job
guidelines.
Both fields remain modifiable.

Planning
Create plan module
The Start and End time fields can be added to the list of
equipment job couples to allow the user to filter on them.
Release jobs module
The Start and End time fields have been added to the
PLANNED_JOB table and are copied automatically to the
equipment job couple.
The fields can also be added to the Planned job list from the
Resource editor.
Release jobs - Employees tab
The employee allocation procedure now takes the Start and End
times of the planned job into account.
Planned chart
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Siveco Group

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Modification of the Details screen


The details, planned resources and planned employees of a job or
work order can be displayed by clicking the

button.

Open work order


A Details option has been added to the contextual menu to
make it possible to open the work order details.
Start and end times
The display now takes into account the start and end times of
work orders. If the start and end times have not been defined
then the work order will be displayed as covering the whole day.

Work order details module


Start and End time fields have been added to the T_WORK_ORDER
table. By default they are populated as follows:
Equipment job

Planned job

If the work order is created in the


If the work order is created
work orders module.
from a plan.
If the work order is created using the
Create child work order function.
If the work order is created from the
Job guidelines module.
If the work order is created from a job
request

The start and end time fields are not populated automatically when a
work order is created for a job that did not previously exist.
Allocated employees
The allocation date now includes the time.
If the work order has a start time defined then this will be
proposed by default when an employee is allocated.

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Nouveauts Coswin 8i.4

History work order and Archive


The start time, end time and shift fields have also been added to the
History work order module.
Allocate employees to work order actions
An Allocated employees tab has been added to the work order
actions tab.
It is based on the EMPLOYEE_ALLOCATED table.
It is not possible to allocate an employee both globally and by
action.
Access rights for the tab can be managed in the Security and
profiles module.
A sequence number field (WOEA_SEQUENCE_NUMBER) has been
added to the EMPLOYEE_ALLOCATED table.

Shift management
Shifts module
Start pause and End pause fields have been added to make it
possible to define break times for a shift.

Jobs reference directory and Job guidelines modules


Jobs reference directory
A Shift field has been added to the Jobs reference directory
module. If a shift is specified for a job then the start and end
times of the shift will be copied to the job.
Job guidelines
A Shift field has been added to the Job guidelines module. If a
shift is specified for an equipment job couple then the start and
end times of the shift will be copied to the job.
Work order details
A Shift field has been added to the Work orders module. Its value
is copied from Job guidelines.
Graphical allocation of shifts
Parameters
A new Manual type of shift management has been added.
Note:
If a database was previously configured to Full or Normal shift
management then the day data for employees will be deleted.

New module: Shift assignment

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This module makes it possible to associate each employee with a


shift for a given period of time.

Defining a shift for an employee


It is possible to select several days at the same time by using the
CTRL key or to select a block of days by using the Shift key.
Procedure
Example: An employee is assigned to a shift every day
from week 1 to week 10.
1. Select the block of days by clicking the first and last days while
holding the Shift key.
2. Right click one of the selected fields to open the contextual

menu.
3. Select the Assign shift option to open the Shifts selector.
4. The Reset shift option can be used to undo a shift
assignment.
Calculation of an employees available hours:
When an employee is assigned to a shift their available hours
(taken from the shift) are updated in the Roster.
Example:
If the shift is defined as:
- Start: 08:00
- End: 15:00
- Start pause: 12:00
- End pause: 13:00
The number of available hours will be calculated as:
(15-8) (13-12) = 6h.
If the calculated number of hours is greater than the number of
working hours defined on the employee file then the number of
working hours will be taken into account.
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Copy functions
Duplicate assignment: This function can be used to apply
a shift pattern to different periods.

Duplicate assignment for other employees: This


function can be used to apply a shift pattern to different
employees.

Employee calendar
Holidays and weekends that have been defined on the Employee
calendar are displayed on the shift.

Shifts in the Planned chart module


Modification of the Details tab
The Preferred shift field has been added to the Standard screen.
Planned resources and Planned employees tabs have been
added with the following fields:
Planned resources

Planned employees

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Resource code
Resource description
Planned hours
Planned number
Start day
Allocation rate
Completion rate

Employee code
Employee description
Resource
Planned hours
Allocation date

Planned employee and Allocated employee fields can be added


using the Resource editor.
Maintenance organiser
Note:
Employee allocation is only for work orders, not for planned jobs.
The Employee allocation module can be opened from each
graphical representation of a work order in the Planned chart
module.

Read-only fields

Modifiable fields

Work order code


Job + Description
Equipment + Description

Shift (from the work order)


Allocation date
Proposed employees
Planned resources only
Check skills (if the Planned resources only
flag is active)

Filter rules
1st
case

The job or the work order does not have a shift defined
Proposed
The list of proposed employees is filtered to
employees = For show only employees who are assigned to a
shift
shift that covers the date and time of the
allocation.
Proposed
All employees are displayed.
employees = All

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2nd
case

The job or the work order has a shift defined


Proposed
employees = For
shift
Proposed
employees = All

The list of proposed employees is filtered to


show only employees who are assigned to
the shift specified.
All employees are displayed.

On this list of employees:


If the Planned resources only checkbox is active then only
employees with the resources that are planned for the work will
be displayed.
If the Check skills checkbox is active then only employees who
have the required skills will be displayed.
Employees section
This pick list shows all the employees that meet the filter criteria.
Once the employees have been selected they can be allocated to
the work order by right clicking the list as selecting the Allocate
employees option from the contextual menu.

The work order is updated with the allocation lines when the user
clicks the OK button.
Agenda section
The agenda for each selected employee is displayed with the
Allocation date as the Display start date.
Time slots covering a 24 hour day are displayed. Existing
allocations for each day can be displayed here.

Management of job alerts


New fields
To make it possible for users to manage the time required to prepare
for a job and to be able to provide a Preparation delay time, two new
fields have been added:
1. Preparation date
The preparation date is linked to the execution date for the work.
Preparation delay

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The preparation delay is considered to be the minimum amount of


time required to prepare for the work.
These two fields have been added to the following modules:
Jobs reference directory (only the Preparation delay field)
- Job guidelines
- Release jobs
- Work orders
- Historic work orders

Module rules
Rules in the Jobs reference directory
1. It is not possible to specify a preparation delay for a procedure.
2. When a new job is created the preparation delay is initialised with 0
unless the repetitive add function is used in which case it is
initialised with the value of the previous record.

Rules for Job guidelines


1. When a new job is created the preparation delay is initialised with
0.
2. If the job exists in the reference directory then the preparation
delay is initialised with the value of the job record.
Note:
During update to version 8i.4 the field is initialised with 0 on all
existing jobs.
3. The value is expressed in days.
4. Preparation date = Next job date Preparation delay.
5. A warning message will be displayed if the preparation date is later
than the current system date.

Rules for Plans


Jobs are planned according to their execution date.
Example:
A 30 day plan
A 3 day job (J1)
A preparation date 15 days before the planned execution date
1. If the alert date and job date have already passed:
Depending on the planning behaviour type the job is considered
as being late and will be proposed for the first day of the plan. The
preparation date is re-calculated.

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2. If the job date is within the plan period and the alert date
has already been reached:
The job is proposed for the planned date and the preparation
date is calculated accordingly.

3. If the alert date and the job date fall within the plan period:
The job is proposed for the planned date and the preparation
date is calculated accordingly.

4. If the alert date and the job date fall after the plan period :
The job will not be proposed as part of the plan.

5. If the alert date falls within the plan period but not the job:
When the occurrence of J1 is checked to see whether it should be
taken into account in the plan or not, the preparation delay of
the job is added to the plan period.
In the case shown below the end date of the plan is 30/06. When
the occurrence of J1 is tested Coswin will add another 15 days to
this so that the preparation delay is taken into account.
The test is made on the period from 01/06 to 15/07
The occurrence of J1 on 14/07 will therefore be taken
into account in the plan.

Rules for the Release jobs and Plan chart modules


1. The preparation delay can be modified manually of from the
graphic.
2. In Maintenance > Transactions > Release jobs the occurrences
for which the preparation date falls before the adjusted date minus
the preparation time are displayed in orange.

3. In the Plan chart the preparation start date is shown with a marker.
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Red if the preparation date has passed.


Yellow if the date has not yet arrived.

Rules in the Work orders module


1. If the work order was created from a plan then it will inherit the
preparation date that was specified in the Release jobs module.
2. If the work order was created from work in progress:
If the Equipment/Job couple already exists then the preparation
delay will be taken from it.
If the Job exists in the reference directory but it has not
previously been linked to the equipment then the preparation
delay of the job will be used.
If the job does not exist then the preparation delay will be 0.
3. The delay and the preparation date can only be modified while the
work order is in system status 0. Created.
4. If the preparation date is not earlier than the schedule date minus
the preparation delay then a message will be displayed to inform
the user to give them the opportunity to re-calculate the date.

Calendars: Maintenance time slots for


equipment
It is now possible to define maintenance time slots for pieces of
equipment and to indicate the maintenance status of equipment.

Maintainability status reference directory

A new reference directory has been created. Maintenance >


Reference directories > Maintainability status.
3 system statuses can be associated with various user statuses:
0. Maintenance allowed
1. Maintenance allowed under conditions
2. Maintenance not allowed

Modification rules
It is not possible to modify the system status that is associated with a
user status if the user status has been used on a job reference
directory or on an equipment/job couple in the Jog guidelines module.

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Deletion rules
It is not possible to delete a status that has been used on a job
reference directory or on an equipment/job couple in the Jog guidelines
module.

Modification of calendars
A new type of indication called Time range is available on calendars to
indicate the maintainability status of the equipment throughout the
day, i.e. whether maintenance work can be carried out on it or not.
The calendars on which this is possible are:
Plant calendar
Zones
Functions
Groups
Equipment
Linear equipment

Database modification
A table (TIME_RANGE) has been added. It is associated with each day
of the calendar.

Modification of calendars
1. Management of maintenance time slots
The Status button can be used to:
Display the list of time slots for the current day.
Add/Modify/Delete time slots.
The Duplicate function can be used to copy the time ranges
defined for one day to other days.
2. Duplication of a calendar
A new button can be used to duplicate a calendar and its contents
to a list of different equipment.

Modification of Jobs/Job guidelines


The system and user maintainability status fields have been added to
the Jobs Reference directory and the Job guidelines modules.

Media plugin
The media plugin makes it possible to capture audio and visual media
from the Coswin navigator:
Image

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Sound
Video
Signature

Configuration of the Media plugin in the


Resource editor
1. The plugin can be configured with the following information
The WebDAV directory in which the files are to be saved.
The CLOB field which will contain the URLs.
The media types that it will be possible to capture.
The text label that will be associated with each media type.

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2. The
icon is displayed when the media plugin has been made
available for a module.

Sharing the device


1. The save media files from the browser the peripheral device must
be shared.

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2. If certain media types are not allowed then the icons will be
displayed with a red line through them.
Photo
Son
Video
Note:
Signature type media does not require authorisation.

Capture a photo/sound/video/signature
1. To capture a photo:
Click the photo icon

2. To save a sound or video file:


Click the record button

During recording the button will become grey


The Stop

button will appear.

3. To save a signature:
Use the stylus (touchscreen) or mouse to sign within the frame.
The

icon can be used to delete the signature.

Launching plugins
Two new events can be used to launch plugins:
When a user leaves a particular field.
When a value threshold is passed.

Trigger On leaving a field


1. On the plugin definition screen of the Resource Editor, when the On
leaving field event is selected the Plugin field becomes active. It is
then possible to drag and drop a field from the module to it.

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2. The plugin will be launched from Coswin when a user selects this
filed and then leaves it either by clicking in another or pressing the
Tab key to move the focus.

Trigger On value change


1. On the plugin definition screen of the Resource Editor it is possible
to specify launch conditions for a plugin.

For the conditions After commit, After insert and After update the
On value change checkbox becomes available.

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2. In Coswin the plugin will be launched when the value of the field
passes the value specified above.

Nested lists in selectors


The nested lists function makes it possible to split selector screens
horizontally to display more detailed information for a line in the space
below the list.
In the screen copy below the list of actions associated with the
selected work order are displayed in the same screen. It is not
necessary for the user to enter into the details view and open the
Actions tab to see the information.

Defining a nested list in the Resource editor


Before starting
Nested lists can only be applied to first level lists.
Procedure
1. Open the Details screen of the module in the Resource editor.
2. Select a list.
3. Click the Nested list option.
4. Specify the title for the list.
5. Save.

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Print the Gantt Charts


It is not possible to print the Gantt Charts of the Project and
Organiser modules:
The
button can be used to generate a printable PDF document on
which the chart will be displayed across several pages.

Definition of gauges
Specify gauge thresholds in function of the
value of a column
It is possible to specify the value of a field as the threshold of a gauge
type indicator.

Specify the order of the colours in cockpits


It is possible to specify the order of the colours displayed in gauge type
indicators:

Green / Yellow / Red

Red / Yellow / Green

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New modules
Administration module
The module Tools > Customisation > Administration displays
connection statistics for all the Coswin users.
It is made up of 3 tabs:
1. Connections
This tab displays all the tickets that are currently open on the database
(Standard, Light, Nomad and Web services) and the duration for which they
have been open.
The tickets can be deleted by right-clicking the line and then selecting the
Delete option from the contextual menu.

The details of a connection can be displayed by right-clicking the line and


then selecting the Details option from the contextual menu.

2. Connection statistics
The Connection statistics tab displays all the current connection as a graph
with various different options.
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3. Login statistics
The Login statistics tab displays a graph comparing of the number of different
types of connection.

Geolocation: Implementation of
ArcGIS functionality
The Geolocation module supports ArcGIS maps that can be used to plot
and update the positions of equipment and employees as well as to
display their details.
ArcGIS maps can be made available on:
The public servers provided by ESRI, the company that produces
ArcGIS.
One or more private servers used to host maps that have been
edited using the ArcGIS tools.
A combination of both public and private servers.

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Definitions
ESRI: Environmental Systems Research Institute
GIS:
Geographical Information System
ArcGIS:
A tool composed of different platforms that make it
possible for GIS users to share geographical information
efficiently.
Geospatial services: Web services that make it possible to
manipulate geospatial type objects such as map layers.

Access to geospatial services


There are 3 types of access:
1. Public ESRI servers. (No connection account required)
2. ArcGIS Online platform. (An online cartographic platform that can
be used to publish maps that can be made available in Coswin
through a user account).
3. ArcGIS Server platform. (A private cartographic server on which
maps can be published and made available in Coswin through a
user account).

Creation of maps
Maps can be created:
1. Using just the base maps published by ESRI (only markers are
added).
2. From ArcGIS Online.
3. From ArcGIS Desktop (and published either on ArcGIS Online or
ArcGIS Server).

Working area
It

is possible to work with or without a Working area.


A working area may be composed of several Map layers.
A map layer may be composed of several Map services.
A working area map is made up of a collection of Map layers.

Map services
Working area
Map layers

A default map layer can be defined in the parameters:


Predefined (available in the ArcGIS API (Application Program
Interface)

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Specific (the URL must be specified).


1. Without a working area, it is possible to use the standard map
base layers from the public ArcGIS servers.

2. With a working area, it is possible to create new maps using


different map layers from:
Public servers
Private servers
For example, it is possible to
create a map layer showing a
water or electricity network
with ArcGIS Desktop and
superimpose it over a
standard base map layer on
ArcGIS Online or ArcGIS
Server.

3. It is also possible to precisely define the perimeter of the working


area:
Maximum Latitude &
Longitude
Minimum Latitude &
Longitude

Geolocation in Coswin
Before starting
Specify a base map layer or a working area for the entity or globally in
the parameters.

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From the menu bar


Procedure
1. Click the Geolocation
button.
The Geolocation module displays the map base layer (or the
working area) specified for the users entity or the one that has
been defined as global in the parameters
2. Allow the browser to use the IP
address to calculate the users
position.

The calculated position will be plotted on the map.

From the Employee or Equipment file


Procedure
1. Open the relevant module:
Maintenance > Resources > Employees.
Maintenance > Equipment register > Topographical
details.
2. Open the Geolocation tab.
3. A new button is available on the standard toolbar.
Position known
Position
unknown
Note:
If the position is known then the
map marker associated with the
record will be highlighted on the
map.

4. The Latitude and Longitude fields can be modified.


5. A street address can be entered.
6. The map marker icon can be changed.

Working sector on the Employee/Equipment files


If a Working area has been specified for an employee or equipment
file then it will be displayed in red on the Geolocation tab (the other
sector stay blue).

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Actions available from map markers


It is possible to access various actions from the map markers. These
actions are defined in the Map actions module.

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Management of PPE (Personal


Protective Equipment)
It is now possible to record and managed details of all types of PPE in
Coswin before equipping the work force.
PPE can be managed using a combination of 5 modules:
Topographical details
Stock register
Resources
Employees
PPE assignment by employee
1. In Topographical details it is possible to add, modify or delete 3
types of PPE:
Model PPEs (identified by a generic equipment code).
Individually identifiable PPEs (identified by a unique equipment
code).
PPEs that cannot be individually identified (identified with an
equipment code linked to an item code).
2. In the Stock register module it is possible to add, modify or delete
2 types of PPE:
PPEs that cannot be individually identified (identified by an item
code that is linked to an equipment code).
Consumable PPEs (identified by an item code).
3. In the Resources module it is possible to add, modify or delete
model PPE assignments for employees by specifying:
The PPE type (individually identifiable or not).
The required quantity.
4. In the Employees module it is possible to add, modify or delete the
PPE assigned to the employee and to define:
The conformity status.
Acquisition and first use dates.
Expiry date.
Size.
5. In the PPE assignment by employee it is possible to add, modify
or delete the PPE that has been assigned to employees.

Creation of PPE models


When and why to do this?
When defining the different types of PPE that will be used creating a
model makes it possible to benefit from various duplication options for
the equipment.
Before starting
There are 2 different types of equipment model:
1. Equipment referred to as Models (machinery or other assets).
2. Equipment referred to as PPE models (PPE).
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Procedure
1. Open the Topographical details module.
2. Create a new record.
a. Select the Model and Is PPE check boxes.
3. Complete the information about the PPE:
a. The instruction for use on the Remarks tab.
b. Other information according to requirements (attributes, links
etc.).
See page 40 for information about creating PPE assignments.

Deleting PPE models


A

model PPE cannot be deleted if it is linked to:


A resource.
An employee.
A PPE.

Create or link a PPE assignment


For multiple employees
When and why to do this?
When a PPE assignment model is to be linked to all employees of a
particular resource.
Before starting
It is possible to create models for PPE assignments if one or more PPE
models exist.
Procedure
1. Open the Resources module.
2. Select a Resource or create a new one.
3. Open the PPE assignment tab.
4. Add the PPE models which will make up the assignment model:
a. Specify the type (individually identifiable or not).
b. Specify the quantity that is to be assigned.
5. Open the Employee module.
6. Select and employee or create a new one.
7. Link the resource on which the PPE assignment was created to the
Employee.

For an individual employee


When and why to do this?
When a PPE assignment model is to be linked to an individual
employee.
Before starting
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It is possible to create models for PPE assignments if one or more PPE


models exist.
Procedure
1. Open the Employees module.
2. Select the Employee to which the PPE assignment model is to be
applied.
3. Open the PPE assignment tab.
4. Add the PPE models which will make up the assignment:
a. Specify the type (individually identifiable or not).
b. Specify the quantity that is to be assigned.

Creation of PPE
Rules for creation of PPEs

If the PPE is individually identifiable and linked to a model


Identified by an Equipment code.
If the PPE is not individually identifiable and linked to a model
Identified by an Equipment code and an Item code.
If the PPE is consumable
Identified by an Item code.

Individually identifiable PPE


When and why to do this?
When a specific PPE is to be assigned to an employee.
Before starting
An individually identifiable PPE can be created based on a model.
Procedure
1. Open the Topographical details module.
2. Select the PPR model on which the PPE is to be based.
3. Duplicate the model selecting the appropriate duplication options.
4. Open the new PPE record that has been created.
5. Update the record with appropriate information such as :
a. The instruction for use on the Remarks tab.
b. Other information according to requirements (attributes, links
etc.).

PPEs that are not individually identifiable


When and why to do this?
A generic PPE which is to be assigned to multiple employees.
Before starting
PPEs that are not individually identifiable can be created based on a
model.

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Procedure
1. Open the Stock register module.
2. Create a new item that corresponds to the PPE.
3. Specify a location for the item.
4. Open the Topographical details module.
5. Select the model PPE on which the new one is to be based and
duplicate it, selecting the appropriate duplication options.
6. Open the new PPE record that has been created.
7. Update the record with appropriate information such as :
a. The instruction for use on the Remarks tab.
b. Other information according to requirements (attributes, links
etc.).
8. Enter the code of the Item file in the Items field of the Details tab
(EREQ_ITEM).

Consumable PPEs
When and why to do this?
A consumable PPE is made available to employees to use as needed.
Before starting
The PPE is managed as an item and is identified only by the item
code.
Procedure
1. Open the Stock register module.
2. Create a new item that corresponds to the PPE and specify its
location.

Assigning PPE to employees


To assign a PPE to an employee
When and why to do this?
An employee is to be assigned a PPE.
Before starting
It is possible to assign PPEs if a PPE assignment model has been
defined for the employee.
Procedure
1. Open the Employees module and select the employee to whom the
PPE is to be assigned.
2. Open the PPE assignment tab.
3. Select the PPE model to which the PPE is linked.
a. Set the Is identifiable checkbox accordingly.
4. Add the PPE to the sub-tab of the module by selecting the code in
the Equipment field for identifiable or unidentifiable PPEs or the
Item field for consumable PPEs.
5. Enter any relevant information about the PPE.

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Management of Linear assets


It is now possible to use Coswin to manage linear type assets and
associated equipment.
11 modules are used:
Topographical details
Linear equipment
Components
Features
Attribute classes
Jobs
Job guidelines
Plan jobs
Release jobs
Work order details
History work orders
What is a Linear asset in Coswin?
A
-

Linear asset or equipment is defined as an asset for which:


The length is an important factor for maintenance
The layout is in the form of a network
Maintenance in carried out in place and by segment

There are 2 categories of elements on which work may be carried out:


Physical elements that are made up of:
Components (divided into segments).
Discrete, independent equipment.
Intangible elements:
Characteristics (divided into segments).

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Key Measurement Points (KPMs) are used to localise linear assets


and associated elements.
It is possible to:
Add, modify or delete linear assets.
Add, modify or delete components and segments.
Add, modify or delete discrete equipment.
Add, modify or delete characteristics and segments.
Plan and manage maintenance jobs on linear assets.

Referencing linear assets


1. A technical attribute class can be used to define the properties of a
type of equipment or asset. It can be attached to the physical
elements:
By segments and components of the linear asset.
By discrete equipment associated with the linear asset.
2. Discrete equipment and its technical attributes can be defined in
the Topographical details module.
3. The Linear equipment module can be used to manage :
Linear equipment and assets
Links between linear equipment and its different elements
(components, discrete equipment, characteristics and
segments).
4. The Components module can be used to manage:
Components
Definition of attribute classes that are systematically associated
with segments of the component.
5. The Characteristics module can be used to manage the different
characteristics of a linear asset.

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System and Resource Editor


modifications
Apache Jackrabbit implementation
Definition

The Content Repository is a library or server that can be used to


manage access, storage, search, indexing and versioning of files.
Apache Jackrabbit is the standard implementation of the JCR
(Java Content Repository) specification.
Jackrabbit is now used in Coswin to manage the WebDAV
functionality. It replaces Slide.
Coswin can also be used with other WebDAV servers such as
Alfresco and SharePoint.
Jackrabbit also makes it possible to optimise electronic document
management and take advantage of functionalities such as
signatures and versioning.

WebDAV configuration

The WebDAV functionality of previous versions is still available:


Storage of standard application files (diagrams, cockpits, linked
files, module images etc.).
Internal WebDAV management.
External WebDAV support.
The directory structure remains the same.
Available WebDAVs are now managed from the Coswin database
rather than in the Coswin configuration program.
During the update to version 8i.4 the WebDAVs associated with a
Group are copied to the WebDAV config tab of the Security &
Profiles module.
Where the WebDAV path is /slide/files, the value must be
updated to /coswin-repository/content/default.
The default username and password are admin/admin. They
are required to access the WebDAV.
A Root directory can be defined for each Group. This is the highest
level directory that users of the group will be able to access.

WebDAV administration
The WebDAV administration module can be used to:

Replace network shortcuts.


Add files to the WebDAV.
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Create directories on the WebDAV.


Edit or replace files on the WebDAV.
Rename or delete files.
Download files.

Free fields can now be added to the information screen for linked
files:

Modifying parent schemas and


deleting schemas
Deleting a screen from a schema
Screens can now be deleted from custom schemas via the Resource
editor.
Procedure
1. Open the List of frames window from the File menu.
2. Select the screen schema
3. Delete the element by right-clicking the node and then selecting the
Remove node option from the contextual menu.

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4. Confirm by clicking OK.

Modification of a parent schema


It is now possible to modify the parent of a schema in the Resource
editor
Procedure
1. Open the Schema setting window from the Tools menu.
2. Select the schema that is to be modified and click the Update
schema
button.
3. Select the new parent and click OK.

Display properties shown in comboboxes


In order to make field properties (Required, Updateable, Visible)
more easily readable a combo-box is now used to indicate whether a
property in enabled or not. If the property depends on a condition then
the condition is displayed next to it.
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Option disabled
Option enabled
Option Enabled
on condition

The Condition field is not accessible.


The Condition field is accessible.
The Applicable if true/false options are available.

Codes for indicators and home pages


The sequential codes used for indicators and home pages have been
replaced with an alphanumeric code that can be set by the user.
This modification makes it possible for TwinBase to recover the
information.

Deactivation of Internet Explorers


'Compatibility mode
To use Coswin with Internet Explorer 10 or 11 the Compatibility mode
must be deactivated.
A parameter in the web.xml file makes it possible to deactivate the
option when Coswin is loaded, even if it is set to active in the browser.

Date picker in Farsi


The date picker can now be used in Farsi (with a Persian calendar).

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