Box scanning with Pagescope Box Operator

Bizhub 200 250 350 & C350

This is a pull method of scanning, meaning that the computer pulls the scan from the mfp. This is a very
reliable method of retrieving scans, as it relies on the IP address of the MFP, which is normally static.
Notes: This method requires a hard disk to be installed, which is optional on the models covered in this
document. The Bizhub 200/250/350 may also need a firmware upgrade if box operator will not work with it.
Setting up this type of scanning is a 3 step operation:
1) Create a user box on the MFP. This is essentially a folder on the mfps hard disk.
2) Create a one touch key pointing to the previously created box as the destination.
3) Configure pagescope Box Operator to connect to the mfp to retrieve these scans.

Creating the user box

Access the mfp from a computer on the
network by typing the MFPs IP address into
the address bar of a web browser, then press
enter. When the machines web page loads,
click the tab labeled User Box.
Click on the index for box numbers 000-099

Click on the sub-index for box numbers 000009. The boxes in this range are now visible.
Box #1 is a default box named Public. If
only one destination box is needed, there
may not be any need to configure additional
boxes.
If additional boxes are wanted, click on the
first set of dashes to create a new box.
Enter the box number you wish to assign this
box. A suggested convention is to use
telephone extensions as box numbers, as
well as one touch labels in the later steps.
Enter the same in theBox Name field.
If the password field is left blank, there will be
no password on the boxes. , If needed, enter
the desired password in both password fields.
Click Apply to create the box.

The box will be created and the box

number and name will now show in the index list.
Repeat the previous steps to create
additional boxes if neccessary.

Creating one-touch destination keys for the boxes

To create a one-touch key that links to the
newly created boxes, click the Scan or
Fax/Scan tab.
The gray box represents the selected
page of this index, the entries for which
are shown in the grid below it.
Click on the first unused
location, indicated by three dashes.
If all destinations on this page are used,
then select the next page of this index
(highlighted yellow in this screenshot).
Note: The Next button will take you to
the next index.

Select TX: HDD as the type of scan

destination and then click Next.

In the One-Touch Name field, type the

name that you wish to appear on the onetouch key on the MFP. For the sake of
consistency, I have used the same number as I assigned to the box, though this
can be a users name or anything else that
will fit.
Box Number is the actual box number
where this scan is to go. Clicking the Box
Select button to the right of this field will
bring up a list of available boxes, if
needed.
Select the file type this destination should
save to. In most cases this should be PDF,
(Portable Document Format) unless the
user knows they require TIFF image files.
Coding Method should not need changing from the default.
Click Apply to create the destination key.

The destination will be created and will now

reflect on the selected index page, as well
as showing as an available destination key
on the MFP.
Note: If you need to make changes to a
destination, you can simply click on the
destination on this page and edit as
needed.

Repeat this procedure in order to add to

the address book all user boxes that
were created in the previous steps.

Configuring Pagescope Box Operator

When Box Operator is executed the first time
after installation, it will come up with a dialog
box telling you to register an MFP. click OK.
Note: Version 1 of Box Operator will not
display this dialog and you will need to
manually locate the Register MFP function in
the program menus. It is recommended to use
the latest version, if available. (V 2.5, as of
this writing)
Note: The version of this software that comes
on the C350 user disk is named Box Utility

Click on New Registration.

Registration name is whatever name you

wish to identify this device as.
Enter the IP address or DNS name of the
MFP into the Device address field.
If needed, You can click on Search for device to have Box Operator automatically
search the network for compatible MFPs.
TCP socket settings do not need any
changing from the default.
Click OK when done.

Retrieving the scans with Box Operator

Perform the scan at the MFP, selecting, in
the MFPs address book, the destination key
for the box where you wish to store the files.
Execute Box Operator at the PC. To log into
the MFP, you can click on the connect icon
in the toolbar (red and blue arrows) or
double-click on the device name in the left
pane of the utility.

Click the Connect Button.

Note: If there are multiple MFPs
configured, first select the one you are
using from the drop-down list box.

Box Operator will take a few moments to

connect to the MFP.

Once connected, Box Operator will display

the user boxes that are available. Double
click the box you wish to retrieve a scan
from.
In this example, I had previously saved my
scan to box number 9272.

If the box you select is password protected,

A dialog will come up asking for the password, otherwise the box will open to display
the scanned files it contains.
Note: A useful feature in Box Operator is to
select Thumbnails from the view menu.
This may help to identify some scanned
files, though it will take longer for the
thumbnails to load. You can also select
arrange Icons and choose to sort the files
according to date & time.

The scans can be downloaded into your

computer in two ways:
or:

1) Simply drag and drop the files from the

Box operator window to your desktop or a
visible folder window on your computer.
or:
2) Right-click on the file and select Save
As. A standard Windows file save dialog will
open, allowing you to save the file to the
location of your choice and rename it, if
desired.
Note: When closing box operator, there
may be a dialog asking if it is ok to
disconnect or close open files. This is
normal operation. Check the checkbox in
this dialog to not see this confirmation
request next time.