Annex 2 - Requirement Compliance List

Definition of the Column Headings.
User Updated
Req id
Description of
Requirement
(M)andatory,
(O)ptional
Compliance
[Full, Partial, Not Possible]
i)Full - Standard function able to meet requirement

ii) Partial - Mixture of Standard and Workaround ie Abap,
BADI , customize reports or Complete Workaround to meet
requirements
iii) Not Possible - unable to meet requirement
Comments
Required for :i) Partial and Not Possible

ii) Make reference to vendor proposal
iii) Other Remarks
Additional License
Additional Add-ons need to be purchased to

fullfill the requirement, the same should be
mentioned here
Customisation Mandays
(if Required)
i) No of mandays where ABAP,BADI, user

exits or BW work is involved. This will include
customization of reports.
ASTRO Group Services Sdn Bhd

Req id
Annex 3 - Technical Specifications (Functional - Phase 1b - Actual)

Description of Requirement
A1
Sales - CRM
A1.1
System Should allow the creation & Maintainence of Oppurtunities/Leads/Contacts/Acitvities and the
same should be protected by security
A1.2
System Should allow the creation of Quotation to respond to RFQ/RFP, maintain the history and allow
the same to be converted to Sales Order and tracking should be allowed
A1.3
System Should allow the creation of SO with or without quotation and allow to keep track of revisions in
the same
A1.4
System Should allow the SO to contain the Technical Specifications required by cliet to be loaded and
also other documents that may be required
A1.5
System Should allow the maintainence of Payment terms that have been agreed with the customer
and the same should be linked to finance to project payments,ageing & account for advances and
partial payments
A1.6
System Should allow the tracking of remarks on the SO to log the conversations had with the client on
the same and any modification requests from the client
A1.7
System Should allow the tracking of the shipments made against this SO
A1.8
System should have ability to track followups with customer according to payment terms
A2
Product Chief - PC (Production Planning)
A2.1
System Should allow the creation of a new project against an SO or Quotation
A2.2
System Should allow a project plan containing detail activties and subactivities to be created for a
project( similar to MS Project )
A2.3
Monitoring of the Project plan based on Plan vs Actual dates and % Completion should be available
A2.4
Each activity in the plan should be allowed to capture cost against Resources / Materials
A2.5
Each Activity linked to a cost of material should have the option of selecting it to be a purchasable
material or internal production material(FG)
A2.6
For all activities linked to a FG production, further tracking should be made available in the Production
module to monitor the progress of production
A2.7
at Any given point of time Project P&L should be available by project and it should be secured by user
id(Project Owner)
Provision of Enterprise Business Systems (EBS) for Finance Budgeting, Planning and Consolidation
Compliance
[Full, Partial, Not
Possible]
Module Name
Page 5 of 41

Req id

A2.8
Project Activities should be linked to specific GL in Finance and the posting of vouchers and expenses
should be available in both areas
A2.9
Allow creation of PR for certain activities that require materials to be purchased
A3
Material Management(stores)
A3.1
Maintanence of Material master with all related fields linking to Finance, Projects, Production,etc
A3.3
De-Duplication of Material masters should be prevented and system should alert users on similar
materials existing at creation time
Upload of Material specs and drawings to the master
A3.4
Inventory Management to be handled system end-end for Materials by serial no or Batch
A3.2
A3.6
A3.7
FIFO,LIFO,Average type of material movement and costing to be adopted by system in calculating

material cost for consumption
Monitoring Inventory Levels for Slow moving and non-moving items
Stock Segregation by Warehouse & Stock query across locations
A3.8
Stock to be classified as in QA/QC, Committed for Production, Temp Blocked, Available, etc
A3.9
A3.10
Goods Issue & Return from Production or other work centers

Inventory Valuation
A3.11
Handle the PR raised from different departments & check stock query and if available block the stock
or send to Purchasing for further processing
A3.12
Multi Variants is required for BOM, to distinguish Design and Production BOM's
A4
Purchasing
A4.1
System Should allow the maintanence of Purchase Groups and assignement to Material groups
A4.2
Maintain Vendor Master with Attributes like Vendor Pricing Chart and Vendor Quality Ratings and
Vendor Delivery Rating
A4.3
Automatic Updation of Vendor Pricing and Vendor Rating from other modules and allow for reporting
on the same historically
A4.4
Receive PR from Stores and conduct analysis on the pricing history for the material based on the
chosen materials and choose the purchase policy( through RFQ, Direct Purchase )
A4.5
System should be able to broadcast material requirements(tender) to the vendors with preselected or
all option
A3.5
A4.6
A4.7
Compliance
[Full, Partial, Not
Possible]
Module Name
System should receive the RFQ from the vendor and able to do analysis for multiple quotations
received through a single tender
PO creation either from RFQ or from PR or directly
Page 6 of 41

Req id

A4.8
A4.9
Multi-level approval for PO based on Amount

Upload technical Specs and other requirements to the PO
A4.10
System Should allow the maintainence of Payment terms that have been agreed with the vendor and
the same should be linked to finance to project payments,ageing & account for advances and partial
payments
A4.11
Revision of Partial open PO to adjust for quantity,price and other terms of the PO
A4.12
Updation of Comments in PO, to update the vendor status as received via email or phone
A4.13
System Should allow a secondary PO to be generated for Services of Transportation to another vendor
to carry the goods from the first vendor to the customer location, based on the delivery terms selected
in the PO
A4.14
Allow for the Taxes like VAT, GST and excise related calculations to be done automatically based on
agreed terms and location of vendors and the warehouse location
A4.15
System Should allow for generation of return orders for Purchased items which are deemed faulty
either in QA/QC or after being issued to production, the same should tracked to the original PO
A4.16
Return Orders once acknowledged by Vendor should have the reversal effect in materials, finance and
other related modules if any
A4.17
Transportation and logistic charges for the return order to be handled via a separate Service
order(Service PO)
A4.18
Transportation PO should follow same process as product PO with contracts and payment terms,etc
A4.19
Every PR & PO document should have linkage to personnel master data to identify purchaser
identification
A4.20
For Return orders the damage calculation or refund calculation should be based on the terms set in the
PO
A4.21
Every product that is purchasable and producable should have the option to compare purchase price
vs production cost
A4.22
System should allow for creation of Sub-contract PO from Sub-contract Job order
A5
Production(Shop Floor)
A5.1
Production person should receive the Order for the FG from the Project Team
A5.2
BOM for the said FG Product should be created in the system or needs to use the BOM from Project
Team
A5.3
BOM for FG can be a multi level BOM where some of the sub-assemblies are manufactured internally
or contracted or bought out
Compliance
[Full, Partial, Not
Possible]
Module Name
Page 7 of 41

Req id

A5.4
Production Order creation for FG should create the required Orders for Sub-assembly production also
based on the MRP run parameters or manual selection
A5.5
Production Order Should have dynamic routing enabled with workcentres to enable the capture of
Resource cost and material cost
A5.6
System Should allow for creation of workcentres and assgining them to the production route of specific
materials
A5.7
The production route in a order should be able to handle dynamic changes to routing because of
workcenter capacity or change suggested by design Team
A5.8
Each Work Center should have the ability to capture the following costs
1. Resource cost(non-personnel)
2. Resource Cost(pesonnel)
3. Material Cost(Consumption)
A5.9
QA QC should be integrated in the production process, meaning once the confirmation of production is
done, the FG & SFG should not affect available stock ,but should goto QC
A5.10
Job Card function should be provided for recording resource(personnel) cost to be accounted for each
order and the same should be linked to Employee master
A5.11
System should allow for creation for sub-contract job work process
A6
Quality Control
System Should be able to activate QC for Raw Material,SFG(Semi-Finished goods),FG(Finished
Goods) & Consumables
A6.1
A6.2
QC should be acitvated at the following material flow points 1. Goods Receipt into Plant, 2. Goods
Issue from Stores to Shopfloor(optional) 3. Goods Receipt after Production 4. Goods Issue out of Plant
A6.3
Quality profile should be maintainable by Material or Material Group containing both Qualitative and
Quantitative parameters
A6.4
QC Recording to capture information of Quality Personnel conducting inspection and the same should
be linked to personnel number in HR
A6.5
Quality evaluation of Purchased material should affect Vendor Quality Rating and history to be made
available to purchasing by material and vendor
A6.6
QC of Multiple Materials and batches to be made available for quicker and efficient QC
A6.7
For batch materials, multiple QC sampling methods like random sampling and individual sampling to
be made available and option should be selectable at QC recording stage
A6.8
System should provide capability of in-process QC for selected materials produced in house
Compliance
[Full, Partial, Not
Possible]
Module Name
Page 8 of 41

Req id

A6.9
QC Rejected materials should have option of creation of Return Order or Creation of Scrap order as
the case may be
A6.10
System should allow QC Rework option
A6.11
QC Stock should be show as integrated qty in Stock but with restricted option of Issue for other
consumption purposes
A7
Finance - General Accounting
A7.1
System Should allow positng of general vouchers not related to Purchase
A7.2
System Should allow maintainence of Chart of Accounts as per Requirements of Indian GAAP
A7.3
System Should allow for Multiple Legal Entities to be maintained and the COA should be legal entity
specific, the same Legal Entity should be reflected in other modules as well
A7.4
System Shoiuld allow the ledgers to maintained in multiple currencies
A7.5
System Should auto post Unrealised and realised forex automatically based on the transaction posted
A7.6
System should be able to generate Income Statement,Balance Sheet and Cash flow for any legal
entity or further subdivisions like project
A7.7
System Should be able to generate forecasted Cash flow for the next 1 year or any other extended
period based on the current outstandings and taking into account the Payment terms of the existing
open contracts and payments already made or received
A7.8
Maintainence of Bank Accounts with various types(current,Savings,etc) is required and the same
should have multi-currency support
A7.9
Automatic calculation & posting of Bank Margins through sub-ledgers required
A7.10
System should identify periodical expenses and non-periodical expenses
A7.11
System should provide audomatic naration for purchase and sale entries and certain periodic entries
by creating templates for common narations
A7.12
System should provide copy options from previous vouchers in the same category
A7.13
System should not provide to edit or delete entries after system approval
A7.14
System should provide Date of accounting and inaddition to accounting date
A7.15
System should provide multiple level of chart of accounts

System should provide for either shrink option for account names / additional line spare for biger
names
A7.16
Compliance
[Full, Partial, Not
Possible]
Module Name
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Req id

A7.17
Systems should not provide for special characters except with special permission
A7.18
All financial figures to be rounded off to nearest rupee.
A7.19
Systems should provide for creation of group companies / concerns for Units having branches at
multiple locations and sister concerns
A7.20
System should provide option to trace input credits from various heads
A7.21
System should provide date prompt option for payment / receivables etc.,
A7.22
System should provide for Insurance diary for monitaring due dates and claims
A8
Finance - Asset Accouting
A8.1
System Should allow for maintanence of assets separated by asset categories or asset classes
A8.2
A8.3
A8.4
A8.5
A8.6
A8.7
A8.8
A8.9
A8.10
A8.11
Compliance
[Full, Partial, Not
Possible]
Module Name
( or truncated )
The asset NPV should be calcualted autoamtically by the system based on the depreciation rate or
useful life maintained at asset level
System should allow for purchase of asset through PO process
System should alllow tracking of Project in progress and then capitalise on completion or expense off
as the case may be
Complete FA history needs to be available to see the NPV graph and calculate loss or gain on
proceeds from disposal of the asset
Manual Adjustment of calculated depreciation should be allowed
Depreciation run should be excutable for every financial year
Systems should provide for calculation of Depreciation under both straight line and WDV methods for
each class of Asset
Systems should provide for Automatic calculation of Profit / loss on sale of Assets and Deletion of
Asset from the books.
System should provide Dates of Bill & date of instalation of Asset.
System should proide Cost centres for Construction Assets , like Building , machinery mfg by company
on its own, ( Own projects )
A8.12
System should provide Fixed Assets numbering , tracking and audit systems ( FANTASY )
A8.13
System should provide for reallocation of Numbers for the existing assets
A8.14
Introduce BAR Coading to facilitates Assets verification
A8.15
System to provide for depreciation of Assets as per Companies Act / Income Tax act.
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Req id

A8.16
System should provide for identification of Movable & imovable assets
A8.17
System should provide for preparation of Fixed Assets schedule for Balance sheet ( Gross Block /
Depreciation / Net Block ) for current year and previous year
A9
A9.1
Compliance
[Full, Partial, Not
Possible]
Module Name
Finance - AR/AP
System Should allow for Calculation of Agening of AR/AP based on invoice date and taking into
account the credit terms as well
A9.2
System Should track partial payments made and adjust the Agening report accordingly and allow for
traceability from the report to the actual invoice
A9.3
Custoemrs & Vendors balances should be maintaineable in multiple currencies and the same should
be reconciled
A9.4
Customer and Vendor invoice against payment shoiuld be re-concilable so that open invoices can be
identified
A9.5
All Basic functions required for AR/AP management should be provided in the system
A9.6
System should provide for customer wise receivable as well as product wise receivables
A9.7
System should provide for percentage of receivable against total sales , customer wise and also
product wise
A9.8
System should provide for taking Credit balance in customer a/c. to Liability side of the balance sheet
instead of showing as net debit.
A9.9
Systems should provide for balance due to creditors for purchase of capital goods , purchase of raw
materials , purchase of imports and creditors for expenses seperately for financial planning
A9.10
System should provide for percentage of payable against total purchases, supplier wise and also
product wise
A9.11
System should provide for taking unadjusted advances to Asset side of the balance sheet under
advances to suppliers.
A9.12
System should provide ERP based Bank statement in line with the Bank statement given by Bank for
calculation of interest on CC a/c.
A9.13
Periodic calculation of interest on Fixed Deposit automatically at any Balance Sheet date.
A9.14
Systems should provide for fixing budget for various cost centres and depts. Individually and overall
A9.15
System should provide cash flow / fund flow statements for any given period
A10
Cost Centre Accounting
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Req id

A10.1
Departments which are supporting in nature and not directly attributable to a project should be
identifiable via cost centre
A10.2
All expenses booked against the departments should be automatically linked to their cost centre
A10.3
The common Cost captured in these cost centers should be allocatable to open projects based on
drivers like Fixed %,
A10.4
Budget should be maintained for each cost centre and the same should be monitored for performance
reasons
A10.5
Purchases of products and services should be auto linked to the cost center either via assignment in
PO or in material
A10.6
All Payment vouchers posted without PO for direct expenses should have the option of specifying Cost
Centre
A10.7
The Cost Centre should be linked to Employee master for resource assignment and resource cost
booking
A10.8
System should provide Product based cost centre for consumption of materials & variables expenses
A10.9
System should provide for Dept wise / cost centre for Fixed expenses
A10.10
System should provide for allocation of Fixed overheads to projects and work in progress in proposition
of value of the project / process ( or ) on time basis ( i.e project start date to end date of all projects and
work in progress start date to end date ( total cost / todal time in days x project days) )
A11
A11.2
HR - General
System Should allow the maintanence of Org Hierarchy with option for Direct Reporting and Dotted
Line Reporting
Maintanence of Positions in the Org Hierarchy
A11.3
Maintanence of Employee Master Data and linking to Position in the Org Hierarchy
A11.4
System Should allow for Linking Employee to Position and assigning Grade
A11.5
A11.6
Maintanence of Employee Details like Work Exp,Skill sets & Education

System Should allow upload of employee documents
A11.7
System Should restrict access of Employee Data to specific users based on hierarchy or access
A11.8
System Should allow multiple employee categories like Contract, Temp,Probation & permanent
A11.9
System should allow to capture the Biometric Information of All employee..
A12
HR - Payroll
A12.1
System Should allow maintanence of Salary / Pay Structure as per statutory requirements
A11.1
Compliance
[Full, Partial, Not
Possible]
Module Name
Page 12 of 41

Req id

A12.2
System Should allow assignment of Salary Structure to Employees and also maintain history of Pay
Changes and increments
A12.3
System should be able to integrate to existing attendance system via file upload or direct
Integration(Please specify supported systems)
A12.4
Ability to perform Payroll run based on actual attendance/Anticipated attendance(for Office Staff, if
payroll run before 31st ) - optional
A12.5
System Should automate posting of Salaries Payable and individual salary posting
A12.6
System Should be able to generate Payorder for Bank Payments and also cheque printing and cash
posting depending on the employee category
A12.7
System Should take care of leave categories(casual Leave, Paid/unpaid leaves, etc) based on
configuration and permitted allowance per employee
A12.8
Payroll Reporting with split by employee Category/pay head/employee/department/ etc should be

available
A13
CRM - Support/ Post Sales
A13.1
System to should have the ability to Maintain/Monitor Customer Warranty schemes
A13.2
Ability to log Customer Complaints and Service Requests

Track Customer Complaints & Service requests from Call Initiation, Technician Visit & Billing of parts
and labour as per the terms & policy
A13.3
A13.4
Maintain AMC contracts of customers and also monitor and alert on expiring contracts
A13.5
Track Customer to Serial number of product based on Shipping & Sales details
A13.6
A13.7
A13.8
Module Name
Traceability from FG Serial Number to Production Order/Project/Quality Checks of FG and all subitems used in the FG
Track Component Warranty with Vendor Warranty terms
When vendor warranty applicable track movement of faulty component from Customer to Vendor and
back
A13.9
Monitor and track spares inventory and perform Inventory Normalization based on historical trends
A13.10
Track Support Activity Log containing number of visits by technician and problem history with resolution
A13.11
Ability to maintain Problem / Resolution Database accessible to other departments on request
A14
Tax Management
System Should have the ability of calculation of all statutory taxes at the time of Sales based on
customer location(Domestic and export)
A14.1
Compliance
[Full, Partial, Not
Possible]
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Req id

A14.2
The respective registers for input tax an output tax should be calculated automatically by the system
A14.3
Excise duty calculation should automatically calculated and should reflect in the pricing
automatically(from Raw material to Finished Goods)
A15
A15.1
MRP - Materials Requirements Planning

MRP is required to be executed at pre-fixed intervals(weekly,monthly,etc)
A15.2
MRP should be able to generate recommendations for Purchase and Production of SFG and FG
based on the Sales orders created and the open qty
A15.3
MRP run should take into consideration the open PO qty, current PR, partial confirmed Production
orders, etc before making the recommendation
A15.4
A15.5
A16
System should be able to integrate with a Barcode application to aid easier user input and
tracking(vendor to specify the list of supported systems)
A16.2
Barcode should be used to automate capture of the following information Material Serial Nos,
Document Nos(Invoice,etc),Batch Nos
A16.3
Barcode Sticker Printing Software Integration is required for selection of number series
A16.4
Barcode Scanner is required to be integrated to the respective data capture screens
A17
A17.1
Module Name
Vendor Selection, Lead times and re-order levels shold automatically be taken into consideration for
generation of recommendations
MRP re-runs should not create duplicate recommendations
Barcode Integration
A16.1
A16.5
Compliance
[Full, Partial, Not
Possible]
Barcode reports are required to be printed to track the movement of goods and materials inside the
company
Work Flow
for All process there should be multiple levels of approval required and it should be configurable for
example PR Release & PR Approval
A17.2
For certain accounting documents approval should be configured for posting
A17.3
Payroll processing should also be configured for approval before processing
A17.4
System should be able to generate all transactions Approval details with user id details
A18
Authorization
A18.1
Multiple Authorisation levels is required at Legal Entity,Plant/location and cost centre level
Page 14 of 41

Req id

A18.3
Authorisation control at project level should also be applicable for the activities and posting i.e
Financial views for the whole project should be controlled by authorisation
A18.4
A18.5
HR Data view & Edit authorisation should be controlled

Data security for Reporting to be isolated from Data entry
A18.6
System should allow user access mapping for Modulewise Single / Multiple tranactions
A19
Reporting
A19.1
Sales: Internal Work orders (Required the below fields)

Work Order No, Customer , Place, Customer Po Date, Po Received Date, Work
Order Date, Po Amount,, Delivery Date As Per Work Order, Dispatch Date, Remarks, Prepared By /
Approved By
A19.2
Sales: Performance Indicator (Required the below fields)

Work order Planned, Acheived and Amended.
A19.3
Compliance
[Full, Partial, Not
Possible]
Module Name
Sales: Record of Planning and Scheduling product (Required the below fields)
Work Order No,Wo Release Date, Delivery
Commitment Date As Per Wo,Subsequent Amendments If Any, Subsequent Amendments If
Any,Delivery Commitment Date
(As Amended), Dispatch Date, Dispatch Date Reqd By Customer,Work Order Closing Date,Work
Order Status
A19.4
CRMT: Spares Indent Register report (Required the below fields)

PR Number, PR Approved Date, Item Code, Item
Description, Required Date, Req Qty, Remarks, Indenter Name, Supplier Name, PO No., Purchase
Team CommitmentCurrent Status, Received On
A19.5
CRMT: Commisioning Report (Required the below fields)

Unit Sl no, Customer, Location, Date of Arrival of the Unit,
Commissioning intimation received / confirmed by Customer , Commissioning started date,
Commissioning Completed date, No of Days, Month, Target In days per Unit, No of units Per Month,
Max days taken for per unit, Min days taken for one unit, Mean time, Total Units, Remarks
A19.6
CRMT: Internal Work orders for Spares (Required the below fields)
Work Order No, Customer , Place, Customer Po Date, Po
Received Date, Ork Order Date, Po Amount, Our Purchase Requisition No/Date, Delivery Date As Per
Work Order, Dispatch Date, Remarks, Prepared By / Approved By
Page 15 of 41

Req id

A19.7
CRMT: Warranty Claim (Required the below fields)

WC SL #, Date, Equipment , Equipment Sl #, Customer,
Nature of Problem Reported, Nature of Problem Observed, Warranty replacement, Total Warranty
Cost, Cost Details
A19.8
CRMT: Spares Dispatch Advice
A19.9
CRMT: List of Product Locations (Required the below fields)

Equipment S #, Name of the Equipment, Customer Name,
Unit Location if Commissioned (or) Customer's Location, Date of Despatch, Date of Commissioning,
Warranty terms in months from date of Dispatch, Warranty terms in months from date of
Commissioning, Warranty Expiry date as per Despatch, Warranty Expiry date as per Commissioning
A19.10
CRMT: Spares Order Review

CRMT: Copy (CRM-C) of product dispatch advice
A19.13
CRMT: Field service / Response Time Report

S #, Service call Received date, Mode, Equipment, Unit #, Hours Run, Customer, Place,
Contact Person / Contact #, Issue, Attened By, Spares required to complete the call, Work started date,
Work finishing date, Time to Response in days, Time to repair in days, Remarks
A19.14
CRMT: Report of Customer Complaint analysis / actions

CFT SL #, Date, Unit S #, Unit Details, Run Hrs, Problem Details, Customer, Nature of Problem
Observed, Correction, Defect analysis, Corrective Action, Remarks, Date of closed
A19.15
CRMT: Performance Indicator
A19.17
Module Name
CRMT: Customer Property Records (Required the below fields)

Sl No, Aso No, Incoming/ Date, Description, Qty, Received From,
Dispatch Date, Planned Date, Prepared / Approved, Ramarks, Mak Unit Si # , Problem Noticed
Customer End , Unit Serviceable / Un Serviceable
A19.11
A19.12
A19.16
Compliance
[Full, Partial, Not
Possible]
CRMT: Record of Planning and Scheduling Spares (Required the below fields)
Work order no:, product: , customer:, work order raised date:,
delivery committement date:, amendment date:,
Description, Process Starting Date, Completion Target
Receipt of Purchase order, Order review, Order Acknowledgement, Proforma Invoice (If applicable),
Spares work order raising., Purchase requestion, Spares follow up, Spares inward inspection , Spares
invoicing, Dispatch Documents COC, Warranty Certificate, Advance Payment status (Received / Not
received), Spares dispatch, Dispatch details forwarded to customer, Acknowledgement of spares
receipt
CRMT: Records of Planning and Scheduling for Field Service
Page 16 of 41

Req id
A19.18
A19.19
A19.20
A19.21
A19.22
A19.23
A19.24
A19.25
A19.26
A19.27
A19.28
A19.29
A19.30
A19.31
A19.32
A19.33
A19.34
A19.35
A19.36
A19.37
A19.38
A19.39

A19.41
Production: BOM Costing Report

Production: Production Plan schedule report
Production: Production Plan monitor report
Production: Production Order report
Production: Production Process Graph for each Project
Production: JR Costing report
Production: Proecution order issued items with cost details report
Production: SO - JR tracking report
Stores: Monthly stock report
Stores: GIN & GRN pending reports
Stores: Job order pending reports
Stores: Completed project stock report
Stores: MOQ report
Stores: PR pending report
Stores: Shelf life report
Stores: Fuel consumption report
Stores: Vehicle maintances report
Stores: Maintain collection/dispatch reports
Stores: ISO reports
Stores: Scrap disposal report
Stores: WIP stock report
Purchase: Pending PR for PO release with remarks
Purchase: PR monitoring report - Project wise, Item wise, Indenter wise, Purchaser wise, Delivery
date wise, Price wise
Purchase: Pending Enquiries with Current Status
A19.42
Purchase: Price comparison Charts with Selected supplier details & Remarks
A19.43
A19.44
A19.45
Purchase: Approved supplier List

Purchase: Potential supplier List report
Purchase: Supplier Price List & Tax structure
A19.46
Purchase: PO details with value

- Project wise, Purchaser Wise, Supplier wise, period wise
PO pending details with remarks
- PO rejected / Canceled details with remarks
- Cost reduction report
A19.47
A19.48
Purchase: To view Pending Pos for PO acknowledgement

Purchase: PO monitoring report With status
A19.49
Purchase: Pending Pos for follow-ups

- Purchaser wise
- Supplier Wise
- Project Wise
- Required date wise
A19.40
Compliance
[Full, Partial, Not
Possible]
Module Name
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Req id
A19.50
A19.51
A19.52
A19.53
A19.54
A19.55
A19.56
A19.57
A19.58
A19.59
A19.60
A19.61
A19.62
A19.63
A19.64
A19.65
A19.66
A19.67
A19.68

Compliance
[Full, Partial, Not
Possible]
Module Name
Purchase: PO amendment details with remarks

Purchase: All transaction wise details
Purchase: Transporter data base with ratings
Purchase: Materials in transit details with expected delivery dates
Purchase: GIN details
- Date wise, suplier wise, PO wise
Purchase: Pending GIN details with remarks
Purchase: Approved GIN details
Purchase: Unsolved Rejection details
Purchase: Re-ordering
Purchase: Pending GIN details
Purchase: Pending GRN details
Purchase: Import transaction details
Purchase: Bills forwarded to accounts details
Purchase: Credit Note / Debit note details
Purchase: details of Pending bills for accounting
Purchase: Payment Pending reports
Purchase: C form pending reports
Purchase: Supplierwise account statement with Ageing report
Purchase: CFT Case details with status
A19.69
Purchase: Total PR / PO &

Materials receipts in time & Grace period, Quality rejections & complaints
A19.70
Purchase: Total PR / PO &

Materials receipts in time & Grace period, Quality rejections & complaints
A19.71
Purchase: Funds requirement based on PO & pending PRs
A19.72
Purchase: Cost Variance report / Price Graph for each items Based on Purchase records
A19.73
Purchase: Project wise / Purchaser wise Cost Savings / Expenses report Based on Purchase records
A19.74
Purchase: VDR & VQR report Based on Supplier GIN / GRN & Customer complaint records
A19.75
A19.76
A19.77
A19.78
A19.79
A19.80
A19.81
A19.82
A19.83
Unit - 1: PR to GRN Monitoring Report

Unit - 1: Sub contract Job Order repot
Unit - 1: Job Issue Report
Unit - 1: Production status monitoring
Unit - 1: Planning and scheduling
Unit - 1: Department Performance reproting
Unit - 1: ISO documents Reports
Unit - 1: Store stock value Reports
QA: Components Monthly inspection report
Page 18 of 41

Req id
A19.84
A19.85
A19.86
A19.87
A19.88
A19.89
A19.90
A19.91
A19.92
A19.93
A19.94
A19.95
A19.96
A19.97
A19.98
A19.99
A19.100
A19.101
A19.102
A19.103
A19.104
A19.105
A19.106
A19.107
A19.108
A19.109
A19.110
A19.111
A19.112
A19.113
A19.114
A19.115
A19.116
A19.117
A19.118
A19.119
A19.120
A19.121
A19.122
A19.123
A19.124
A19.125

Compliance
[Full, Partial, Not
Possible]
Module Name
QA: GIN pending reports

QA: Job order pending reports
QA: Completed project with serial number and work order
QA: Quality Final Dispatch clearance report
QA: Components Deviation list
QA: Components Accepted List
QA: Components Rejection List
QA: Components Rework List
QA: Vendor wise rework/Accepted/Rejection/Deviation List
QA: Component wise rework/Accepted/Rejection/Deviation List
QA: Approved vendor list
QA: NCR List
QA: NCR Closed status
QA: NCR Open status with no. of days
QA: Total Gauges(Measuring and Monitoring Equipment) List
QA: Monthly Gauges calibration recall List
QA: Gauges calibrated List
QA: Gauges rejected List
QA: GIN daily received status
QA: Daily GIN closed/Open/rework/rejection status
QA: Weekly report
QA: Monthly report
QA: Performance Indicator monthly wise
Fabrication: Job Order Monitor report
Fabrication: Raw material PR Report
Assembly: Planning and scheduling for assembly process report
Assembly: Route Card
Assembly: Information of ncr / snag list / corrective action
Assembly: Ncr information to qa
Assembly: Performance indicator
Assembly: Risk register
Painting: Paint materials Stock Report
Painting: Inward received goods Report
Painting: Material Issue Report
Painting: Material Transfer
CPD: Job Order Report
CPD: Job Card Report
CPD: Monthy prodcution report for PCB & Panel
CPD: Cost of issued components /PCB/MOUDLE
CWH: Job Order Report
CWH: Job Card Report
F&A: Balance Sheet As Per Rolled Up Group
Page 19 of 41

Req id

A19.126
A19.127
A19.128
A19.129
A19.130
A19.131
A19.132
A19.133
A19.134
A19.135
A19.136
A19.137
A19.138
A19.139
A19.140
A19.141
A19.142
A19.143
A19.144
A19.145
A19.146
A19.147
A19.148
A19.149
A19.150
A19.151
A19.152
A19.153
A19.154
A19.155
A19.156
A19.157
A19.158
A19.159
F&A: Balance Sheet

F&A: Bank Register
F&A: Cash Flow As Per Rolled Up Group
F&A: Cash Register report
F&A: Comparative Balance Sheet As Per Rolled Up Group
F&A: Comparative Balance Sheet
F&A: Comparative Profit And Loss As Per Rolled Up Group
F&A: Comparative Trial Balance As Per Rolled Up Group
F&A: Comparative Trial Balance
F&A: Cost center Detail report
F&A: General Ledger Detailed( GL )
F&A: General Ledger Summary( GL )
F&A: Profit And Loss As Per Rolled Up Group
F&A: Profit and Loss T Format
F&A: Profit and Loss
F&A: Trial Balance As Per Rolled Up Group
F&A: Trial Balance
F&A: Bank Register - AP Reports
F&A: Cash Register - AP Reports
F&A: Debit Note Credit Note Register - AP Reports
F&A: Expense Register - AP Reports
F&A: Party Ledger Detail Report - AP Reports
F&A: Party Ledger Summary Report - AP Reports
F&A: Party Outstanding Detailed Report - AP Reports
F&A: Party Outstanding Summary Report - AP Reports
F&A: Purchase Items Details Register - AP Reports
F&A: Import Purchase Items Details Register - AP Reports
F&A: Bank Register - AR Reports
F&A: Cash Register - AR Reports
F&A: Party Ledger Detail Report - AR Reports
F&A: Party Ledger Summary Report - AR Reports
F&A: Party Outstanding Detailed Report - AR Reports
F&A: Party Outstanding Summary Report - AR Reports
F&A: Bank Reconciliation (Auto and Manual) Report(On Screen)
A20
Others
A21
A21.1
System
System Should be configurable by system admin at client site
All customisations delivered in the project should be handed over to the client IT team on project
completion along with relevant documentation
A21.2
Compliance
[Full, Partial, Not
Possible]
Module Name
Page 20 of 41

Req id
A21.3
A21.4
A21.5

Compliance
[Full, Partial, Not
Possible]
Module Name
In general system should be able to provide linkage between documents in the same screen for e.g
from invoice to PO to PR
System Should be accessible through a web client
System Should be accessible through a dedicated client compatable with Windows, Linux and free
BSD operating systems
A21.6
For dependent Software Recommendation, you need to specify the Version release and the dependent
software for licensing purposes( like DB licensing )
A22
No of intended users Module / Location wise
Page 21 of 41

Comments

Additional License
Customisation
Mandays
Page 22 of 41

Comments

Additional License
Customisation
Mandays
Page 23 of 41

Comments

Additional License
Customisation
Mandays
Page 24 of 41

Comments

Additional License
Customisation
Mandays
Page 25 of 41

Comments

Additional License
Customisation
Mandays
Page 26 of 41

Comments

Additional License
Customisation
Mandays
Page 27 of 41

Comments

Additional License
Customisation
Mandays
Page 28 of 41

Comments

Additional License
Customisation
Mandays
Page 29 of 41

Comments

Additional License
Customisation
Mandays
Page 30 of 41

Comments

Additional License
Customisation
Mandays
Page 31 of 41

Comments

Additional License
Customisation
Mandays
Page 32 of 41

Comments

Additional License
Customisation
Mandays
Page 33 of 41

Comments

Additional License
Customisation
Mandays
Page 34 of 41

Comments

Additional License
Customisation
Mandays
Page 35 of 41

Comments

Additional License
Customisation
Mandays
Page 36 of 41

Comments

Additional License
Customisation
Mandays
Page 37 of 41

Comments

Additional License
Customisation
Mandays
Page 38 of 41
Impl.
Status
Status ID
New
NEW
Description
Resp
person
Requirement newly logged in
KBS
Due
Due date

Annex 2 - Requirement Compliance List

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Annex 2 - Requirement Compliance List

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Definition of the Column Headings.

i)Full - Standard function able to meet requirement

Required for :i) Partial and Not Possible

Additional Add-ons need to be purchased to

i) No of mandays where ABAP,BADI, user

ASTRO Group Services Sdn Bhd

Annex 3 - Technical Specifications (Functional - Phase 1b - Actual)

Product Chief - PC (Production Planning)

System Should allow the creation of a new project against an SO or Quotation

ASTRO Group Services Sdn Bhd

Annex 3 - Technical Specifications (Functional - Phase 1b - Actual)

Allow creation of PR for certain activities that require materials to be purchased

Inventory Management to be handled system end-end for Materials by serial no or Batch

FIFO,LIFO,Average type of material movement and costing to be adopted by system in calculating

Goods Issue & Return from Production or other work centers

ASTRO Group Services Sdn Bhd

Annex 3 - Technical Specifications (Functional - Phase 1b - Actual)

Multi-level approval for PO based on Amount

ASTRO Group Services Sdn Bhd

Annex 3 - Technical Specifications (Functional - Phase 1b - Actual)

ASTRO Group Services Sdn Bhd

Annex 3 - Technical Specifications (Functional - Phase 1b - Actual)

System should allow QC Rework option

Finance - General Accounting

System Should allow positng of general vouchers not related to Purchase

System Shoiuld allow the ledgers to maintained in multiple currencies

Automatic calculation & posting of Bank Margins through sub-ledgers required

System should identify periodical expenses and non-periodical expenses

System should provide Date of accounting and inaddition to accounting date

System should provide multiple level of chart of accounts

ASTRO Group Services Sdn Bhd

Annex 3 - Technical Specifications (Functional - Phase 1b - Actual)

All financial figures to be rounded off to nearest rupee.

Finance - Asset Accouting

Introduce BAR Coading to facilitates Assets verification

ASTRO Group Services Sdn Bhd

Annex 3 - Technical Specifications (Functional - Phase 1b - Actual)

System should provide for identification of Movable & imovable assets

Cost Centre Accounting

ASTRO Group Services Sdn Bhd

Annex 3 - Technical Specifications (Functional - Phase 1b - Actual)

Maintanence of Employee Details like Work Exp,Skill sets & Education

System should allow to capture the Biometric Information of All employee..

ASTRO Group Services Sdn Bhd

Annex 3 - Technical Specifications (Functional - Phase 1b - Actual)

Payroll Reporting with split by employee Category/pay head/employee/department/ etc should be

CRM - Support/ Post Sales

System to should have the ability to Maintain/Monitor Customer Warranty schemes

Ability to log Customer Complaints and Service Requests

Ability to maintain Problem / Resolution Database accessible to other departments on request

ASTRO Group Services Sdn Bhd

Annex 3 - Technical Specifications (Functional - Phase 1b - Actual)

MRP - Materials Requirements Planning

Barcode Scanner is required to be integrated to the respective data capture screens

For certain accounting documents approval should be configured for posting

Payroll processing should also be configured for approval before processing

ASTRO Group Services Sdn Bhd

Annex 3 - Technical Specifications (Functional - Phase 1b - Actual)

HR Data view & Edit authorisation should be controlled

Sales: Internal Work orders (Required the below fields)

Sales: Performance Indicator (Required the below fields)

CRMT: Spares Indent Register report (Required the below fields)

CRMT: Commisioning Report (Required the below fields)

ASTRO Group Services Sdn Bhd