SPREADSHEET BASICS

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PREPARATION
Log in to your computer and navigate to the folder
Open the workbook Games Data and save it in your
KS-ICT folder as Games Data 1.
TASK ONE Getting to know the data
Spend a few minutes familiarising yourself with the workbook and answer
the following questions without making any changes yet:
Q1.

How many worksheets are there in the workbook?

Q2.

What is the name of the active worksheet?

Q3.

What does this worksheet show?

Q4.

How has the text Sales details been positioned in

the worksheet?

Q5.

What is inconsistent about the text in cells C4 : J4?

Q6.

What is the format of cells E5 : E14

a. Currency
b. Numeric
c. Percentage
d. Text

Q7.

How can you delete columns A and B?

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TASK TWO Formatting data, entering formulae and basic functions
Now that you are more familiar with the data in the PS2 Chart worksheet
it is time to start making some changes and enter formulae to do some
calculations.
1.

Remove columns A and B.

2.

Make column B (Title) wide enough so the full title of each game is
displayed.

3.

Format the data under Normal price as currency with 2 decimals.

4.

Use Excel functions AVERAGE, MAX and MIN to find the mean
average price, as well as the highest and lowest prices.

5.

The Discount is presented as a percentage; how would you calculate

the value of the discount?

6.

The Sale price is calculated as the Normal

price minus the Discount. Which formula will
you enter in cell G5?

7.

Income is calculated as the Units sold times Sale price; which

formula will you enter in cell H5?

8.

Total income is the sum of the income from all the items in the
worksheet. Which Excel function will you use in cell H19?

9.

Save the workbook in your KS-ICT folder as Games Data 2

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TASK THREE Printing the worksheet

(Using Games Data 2)

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Before printing your worksheet is important to add

page headers and footers and check how it looks to
make sure the page breaks are in the right places.

1.

If you were to print your worksheet now, how many pages would it
take? (HINT Use Print Preview, in the File menu)

2.

Change the page orientation to landscape

(HINT From the Print Preview click Setup or,
from the normal view, File/Page Setup)

3.

Still in the page setup, add a custom page header with your name on
the left section and the title of your course on the right.

4.

Add also a custom page footer with the path, the name of the
workbook and the name of the worksheet on the left section and page
numbers on the right section.

5.

Print the worksheet and keep it in your folder.

6.

Save the workbook as Games Data - 3

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TASK FOUR Adding borders and improving the presentation

(Using Games Data 3)

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So far, so good, but your spreadsheet still needs some improvements in

presentation; the format of the column headings, for example, is
inconsistent; some headings are centred vertically while others are aligned
to the top or the bottom of the cell.
1.

Select the range A4:H4 and change the cell format so that all the
cells in the range are centred horizontally and vertically.

2.

Draw a thick border around the range of cells but leave the inside
borders unmarked.

3.

Draw a thick border around the range of cell A5:H14.

4.

Format range G5:H14 as currency with 2 decimals.

5.

Copy the format from that range to cells E16:E18 and H19.

6.

Draw a thick border around each one of these cells.

7.

Save your worksheet as Games Data 4.

8.

Use the print preview to check what your worksheet will look like
when you print it.

9.

Can you make your worksheet print in the centre of the page?

10.

Can you print the row and column headings?

11.

Print your worksheet and keep it in your folder as evidence.

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