SAP FICO

Investment
Management
Published by Team of
SAP Consultants
at
SAPTOPJOBS
Visit us at www.sap-topjobs.com

Copyright 2009-11@SAPTOPJOBS

All rights reserved. No part of this publication may be reproduced, stored in a

retrieval system, or transmitted in any form, or by any means electronic or
mechanical including photocopying, recording or any information storage and
retrieval system without permission in writing from SAPTOPJOBS

INDEX
1

INTRODUCTION TO INVESTMENT MANAGEMENT-----------------------3

PROGRAM TYPES------------------------------------------------------------------------4

DEFINE BUDGET PROFILES FOR INVESTMENT PROGRAMS----- 10

ASSIGN BUDGET PROFILE TO PROGRAM TYPE ------------------------ 13

DEFINE NUMBER RANGE INTERVAL ----------------------------------------- 15

SCREEN LAYOUT FOR ASSET MASTER DATA (AUC) ----------------- 19

DEFINE ASSET CLASSES ---------------------------------------------------------- 26

DEFINE ASSET CLASS SELECTION ------------------------------------------- 32

DEFINE ORDER TYPES FOR INVESTMENT MANAGEMENT ------- 36

10

DEFINE REASONS FOR INVESTMENT ------------------------------------ 42

11

DEFINE SCALE----------------------------------------------------------------------- 45

12

DEFINE INVESTMENT PROFILE --------------------------------------------- 52

13

BUDGETING FOR INVESTMENT ORDERS ------------------------------- 58

14

ASSIGN BUDGET PROFILES TO ORDER TYPES---------------------- 61

15

DEFINE TOLERANCE LIMITS FOR AVAILABILITY CONTROL-- 64

16

SETTLEMENT OF INVESTMENT ORDERS:- ---------------------------- 67

Introduction to Investment Management

Purpose of this Document

This document describes all configurations for

Investment Management module, necessary for
enabling the clients various business processes
defined in blue print and making them operational
with requisite controls and business rules.
This document lists out all configuration steps and
needs updating from time to time for the changes.

Program Types

BACKGROUND
In this step you define program types. The program type
serves to classify investment programs and contains important
control information. When you create a program definition,
you have to assign each program to a program type.

INSTRUCTIONS
Follow the Menu Path: IMG Investment Management
Investment Programs Master Data Define Program Types
Click

Click

to create new entries

Maintain the following fields

Field
Description
- Program type and Maintain program type and
description. E.g. Z001
Description
Capital investment program
It
indicates
configuration of budget profile
is explained in the next
session.
INVST
It
checks
the
whether
distributed budgeted in lower
nodes is matching with overall
budget.
It
checks
the
whether
distributed budgeted in lower
nodes
is
matching
with
annual budgeted values.

Exchange rate type M is

used
for
translation
of
budgeted
values
from
transaction
currency
to
Controlling area currency.

Note: - Temporarily assign different budget and planning

profile, after creating the required profile, it can be changed
here.
Double click

in the left side

Click

to create new entries

Select from the available entries and Maintain as shown

below.

Click

Click

Impact of this configuration in Master Data /

Transaction
Investment Program definition is created thru T-code IM01
with reference to program type configured here.

Program type controls all parameters of Investment

management and entire Investment program structure created
(T-code IM01,IM02,IM12,IM32)
While doing Investment budgeting and budget distribution all
the parameters are checked with reference to Budget profile.

Define Budget Profiles for Investment Programs

BACKGROUND
This configuration setting enables to define new budget
profiles. Through this configuration
Specify the parameters for new budget profiles
Change existing budget profiles.
To allocate budgets to your orders, you need to create a userdefined budget profile, or use one provided in the system.
INSTRUCTIONS
Follow the Menu Path: IMG Investment Management
Investment Programs Budgeting in Program Define
budget profiles for Investment Programs
Transaction code: OIBI
Click

Click

to create new entries

Maintain the following fields

Field

Description
Maintain profile... E.g. Z001
Capital Investment Program
Bud
Tick this field
Tick this field
Budgeting can be done for
future periods if you fill up
this field with some values.
Here if you select this option,
then you can do budgeting in
transaction currency other
than controlling currency.

Note: - Leave the other fields as it is blank

Click

Impact of this configuration in Master Data /

Transaction
Budget profile created here is maintained in the Investment
program types.

Assign Budget Profile to Program Type

BACKGROUND
This configuration setting enables to assign budget profile to
the program type.
INSTRUCTIONS
Follow the Menu Path: IMG Investment Management
Investment Programs Budgeting in Program Assign
budget profile to Program Type
Click

Impact of this configuration in Master Data /

Transaction

This linkage of budget profile with program type enables

investment budgeting thru T-code IM32 with reference to
Investment program structure. (Structure is created with
reference to program type)

Define Number Range Interval

BACKGROUND
This configuration setting enables to define number range
interval for budgeting items. Each budgeting item must have a
number range.
INSTRUCTIONS
Follow the Menu Path: IMG Investment Management
Investment Programs Budgeting in Programs Define
Number ranges for budgeting line items
Transaction code: OK11
Click

Click

Click

to create new number range interval

Maintain the following fields

Field
Number sequence

Description
Maintain the next possible
sequence. E.g. XX
Maintain the starting number.
E.g. A to have alpha numeric
number range
Maintain the end number in
the number range. E.g. ZZZ
Enter the current number if

External numbering

Click

Click

anything is to be maintained
as the starting number.
Tick this check box to indicate
this as external number
range.

Click

Impact of this configuration in Master Data /

Transaction
Number range maintained here will be assigned to the
respective budgeting item and according to this numbering,
number will be assigned.

Screen layout for Asset Master Data (AUC)

BACKGROUND
This configuration setting enables to define screen layout for
Asset Master Data. It is required to determine optional and
mandatory fields in asset master record for AUC master.
INSTRUCTIONS
Follow the Menu Path: IMG Investment Management
Internal Orders as Investment Measures Master Data
Asset Under Construction Define Screen Layout for Asset
Master Data
Click

Double click

Click

to create a new entry.

Click
Click
Click

Double click

Note:- Screen layout created in the previous session should

appear in the new screen.
Select the name of the screen required to be modified.
E.g. Select

Double click

in the left side

Note: - Based on the source copying screen layout when

creating new screen layout, this field will be displayed.
Select the desired row E.g.
Double click

in the left side

Maintain the following fields

Field

Description
Tick in this radio button make
the fields under this field
group mandatory
Tick in this radio button make
the field under this field group
optional
Tick in this radio button make
the field under this field group
hide i.e suppress.
Tick in this radio button make
all fields under this field group
as display only.
Tick in this check box
indicates the asset class at
maintenance level.
Tick in this check box enables
to copy the asset along with

all its value while creating

another asset by copying from
existing asset.
Click

Impact of this configuration in Master Data /

Transaction
Screen layout determines which fields are required in asset
master record and whether they are optional/can be copied.
Also non-required fields can be suppressed.

Define Asset Classes

BACKGROUND
This configuration setting enables to group assets under the
respective classes.
Asset class plays key role in asset accounting as it controls
entire asset accounting transaction thru account
determination, screen layout, number range and its relevance
with investment management.
INSTRUCTIONS
Follow the Menu Path: IMG Investment Management
Internal Orders as Investment Measures Master Data
Assets under Construction Define Asset Classes
Click

Double click

Click

to create any additional entries

Maintain the following fields

Field

Description
Creation of asset class like
ZIM0001. and text as Corp
Admin
with
Investment
Management

Text for asset class

Account determination which
is linked to GL accounts in
background.
Assignment of screen layout
rule. It is created to determine
screen layout for asset master
with optional / mandatory
fields

Click
Let us create one more

Click

Click

Impact of this configuration in Master Data /

Transaction
Asset master records are always created with reference to
asset classes which determine all values/layout for asset
master record.

Define Asset Class Selection

BACKGROUND
This configuration enables to assign asset class in chart of
depreciation and its control parameters such as account
determination and asset class.
INSTRUCTIONS
Follow the Menu Path: IMG Specify Chart-of-Dep.Dependent Screen Layout/Acct Assignment

Click
Press
below.

to view the Asset class we have created as shown

Select the row

Click
Field

Description
Selection of asset class like
ZIM0001.
Assignment of screen layout
rule. It is created to determine
screen layout for asset master
withoptional/mandatory fields
Account determination which
is linked to GL accounts in
background.

Define Order Types for Investment Management

BACKGROUND
This configuration enables to create order types. Order type is
created to group orders such as internal orders, investment
orders, and production orders and their respective further
sub-categories and usage.
E.g. Internal orders for Marketing, internal orders for sales
and promotion, investment orders for assets linked to
investment budgets.
Order type determines nature of orders, their number range,
its relevance with budgets with assignment of budget profile
and its relevance to settlement profile.
INSTRUCTIONS
Follow the Menu Path: IMG Investment Management
Internal Orders as Investment Measures Master Data
Orders Define Order Types
Transaction Code: SPRO
Click
Click

Click

to create any additional entries

Field
Order type

Order Category

No.range interval
Settlement profile
Budget profile
Object class
CO partner Update

Description
Creation of order type like
Z650 and maintain
description Investment Order
(AUC)
Which type of orderControlling or production?
Here for investment orders,
category will be Controlling
No.ranges defined earlier.
Settlement profile for
settlement(covered in next
topics)
Budget profile for investment
budgeting
Investment
Active

Click

Click

to assign number range

Click on the order type

Click
colour

, the row

becomes blue in

Select the check box of the required number range group

Click
Click
Click
Click

Click
Click

Impact of this configuration in Master Data /

Transaction
Orders are created as master data with reference to order
types which determines whether orders are internal orders or
investment orders, their number range and its relevance to
budget and settlement profile.

10 Define Reasons for Investment

BACKGROUND
In this step, you define the allowed characteristic values for
the master data field "investment reason.
The reason for investment allows you to classify asset
investments according to their purpose (for example, as a
replacement acquisition as an addition).
You can define as many investment reasons as needed. You
store the characteristic values for the investment reason in the
asset master record (FI-AA) or in the program positions (IMFA). You can use them as sort keys for reporting.
INSTRUCTIONS
Follow the Menu Path: IMG Investment Management
Internal Orders as Investment Measures Master Data
Orders Allowed Values for Certain Master Data Fields
Define Reasons for Investment
Transaction Code: SPRO
Click
Click

to create any additional entries

Field
Investment Reason
Name

Description
Creation of Investment Reason
Name for Investment Reason.

Impact of this configuration in Master Data /

Transaction
Investment reasons are entered in either asset master record
or investment order.

11 Define Scale

BACKGROUND
In this step you define the entries allowed for the "scale"
master data field.
Using a scale, you can classify your investments according to
their size or scope. You can define any number of scales. You
can use the scale as a selection criterion in reporting.
You enter the scale in the master record of the program
positions the measures and the appropriation requests
The scale serves only to assist in classification.
The scale is not related to the plan values or the budget values
for the object in the system.
INSTRUCTIONS
Follow the Menu Path: IMGInvestment Management
Internal Orders as Investment Measures Master Data
OrdersAllowed Values for Certain Master Data Fields
Define Scale
Transaction Code: SPRO
Click

Double click

Field
Scale
Name

Description
Creation of Scale e.g.Z1,Z2
etc.
Name of scale

Click
Click

Double click

Double click

Click

Define scale with reference to controlling area and

company code with lower limit of for the scale.

Click
Similarly maintain the value for other scale

Click

Impact of this configuration in Master Data /

Transaction
Scale is defined in the investment order.

12 Define Investment Profile

BACKGROUND
In this step, you define investment profiles. The investment
profile controls the following activities (among others) when
you create a capital investment measure:
Creation of an asset under construction belonging to the
capital investment measure
Creation of the master data for the depreciation
simulation/forecast
You assign an investment profile to a capital investment
measure by means of the profile data in the order or WBS
element.
INSTRUCTIONS
Follow the Menu Path: IMG Investment Management
Internal Orders as Investment Measures Master Data
Define Investment Profile
Transaction Code: OITA
Click

Double click
Click
Maintain the following fields
Field
Investment Profile

Manage AUC
Investment
Class
Type

of

Measure

distribution

Description
ZZ0001
and
text
as
Investment Management
Corp admin.
Tick this toggle button

Asset Assign asset class

Select
rules Percentage rates

Click
Similarly maintain the another Investment profile

Click
Click

Click

Impact of this configuration in Master Data /

Transaction
Investment profile created here is assigned in investment
order.

13 Budgeting for Investment orders

BACKGROUND
Budget profile is created which controls budgeting currency,
time frame for budgeting, exchange rate type and availability
control.
INSTRUCTIONS
Follow the Menu Path: IMG Investment Management
Internal Orders as Investment Measures Planning and
Budgeting Maintain Budget Profile
Transaction Code: OKOB
Click

Double click
Click

to create new budget profile

Maintain the following fields

Field
Budget profile
Time Frame
Exchange rate type

Decimal places
Program type budget

Description
E.g.ZI0001
Maintain 2 years as future
period
M-Average exchange rate
considered for translation into other
currencies for reporting purpose.
2 or can be different
depending on requirement
Assign program type created
e.g.-Z001

Budgeting currency

Click
Click
Click

Transaction
currency
controlling area currency

or

14 Assign Budget Profiles to Order Types

BACKGROUND
This configuration setting is required to assign Budget Profile
ZI0001 to order type Z650.
INSTRUCTIONS
Follow the Menu Path: IMG Investment Management
Internal Orders as Investment Measures Planning and
Budgeting Maintain Budget Profile
Transaction Code: KOAB
Click

Double click

Click

Click

Impact of this configuration in Master Data /

Transaction
Order types are assigned to budget profile so that budgeting
can be done with reference to Investment Orders.

15 Define Tolerance Limits for Availability Control

BACKGROUND
This configuration enables availability control for each budget
profile. You can define one or more tolerance limits for the
different activity groups within a budget profile.
When these tolerances are reached, you can have the system
trigger specific actions (warning, warning with Mail, error
message).
INSTRUCTIONS
Follow the Menu Path: IMG Internal Orders as Investment
Measures Planning and Budgeting Define Tolerance Limits
for Availability Control
Transaction Code: SPRO
Click
to create new tolerance limit for required
Click
controlling area.
Maintain the following fields
Field
Controlling Area
Budget profile
Transaction group
Activity Group
Usage
Maintain the below value for
group
Activity Group
Usage

Description
e.g. 1100
e.g.ZI0001
++ for all activity group
1 for warning
90% for warning
budget profile ZI0001 activity
3 for Error
100% for Error

We have configured two actions for controlling area (1100) for

budget profile-ZI0001.
For usage of 90%, action 1(warning) is configured.
For usage of 100%, action 3(error) is configured.
Click
Click

Impact of this configuration in Master Data /

Transaction
With this setting, if we create the transaction(PO or FI entry)
which is assigned to Investment Order and if transaction
values are more than 90% of budgeted values, then system
gives warning.
If transaction values are more than 100% of budgeted values,
then system gives error.

16 Settlement of Investment orders:-

BACKGROUND
This is period end closing activity wherein, all investment
orders are settled to first AUC.
If work is completed and final fixed asset is created then, AUC
is settled to Fixed Asset.
INSTRUCTIONS
Follow the Menu Path: IMG Investment Management
Internal Orders as Investment Measures Settlement
Maintain Settlement Profiles
Transaction Code: SPRO
Click

Double click
Click
Maintain the following fields
Field
Settlement Profile
Text
Actual Costs/Cost of sales
Default Values

Default object type

Indicators

Description
e.g. ZIM
e.g. Investment Order
Tick-To be settled in full
Allocation Structure- e.g. ZIThis structure determines who
are the valid senders(cost
element) and who are the valid
receivers(FXA/CTR)
FXA - Asset
100% Validation-It checks
whether the summation of all

Valid Receivers

Other Parameters

distributed rules is equal to

100%
% settlement-It is allowed to
use % for distributed rules
Equivalence numbers-Nos can
be used for distributed rule
Amount settlement- Amount
can be used for distributed
rule.
Cost
Centre-Settlement
optional
Order- Settlement optional
WBS
element-Settlement
optional
Fixed
AssetSettlement
optional
Doc.Type SA to be used for
accounting entry generated
out of settlement
Max no.of distribution rulesCan be 999 as max.

Click
Click

Double click

Click

Click

Impact of this configuration in Master Data /

Transaction
Settlement is done thru KO88 for investment orders and this
settlement profile controls all parameters for GL accounts,
receivers for settlement

SAP FICO
Investment
Management
Published by Team of
SAP Consultants
at
SAPTOPJOBS
Visit us at www.sap-topjobs.com

Copyright 2009-11@SAPTOPJOBS

All rights reserved. No part of this publication may be reproduced, stored in a

retrieval system, or transmitted in any form, or by any means electronic or
mechanical including photocopying, recording or any information storage and
retrieval system without permission in writing from SAPTOPJOBS