NCB No.

TNUDP/ Phase III / ELCOT / CMA/ITC/1233/2011/NCB / Computers and Peripherals / 2013-14

MINUTES OF PRE-BID CONFERENCE

Minutes of Pre-bid conference held on: 17-09-2013
Description of Goods/Name of the Work: Procurement of Computers and Peripherals.
Tender/Package No. : NCB No. TNUDP/ Phase III / ELCOT / CMA/ITC/1233/2011/NCB / Computers and Peripherals / 2013-14
Names of those Present:
From Purchaser (ELCOT):
1.Mr.L.Govindarajan General Manager
2.Mrs.R.Rajalakshmi
From Customer (TNUDP):
1. Mr.Kushaal CMA - ITS
From Prospective Bidders:
1. M/s. Care IT Solutions Pvt Limited - Chennai
2. M/s. La Providence Systems - Chennai
3. M/s. Numeric Electrical and Digital Systems Pvt Limited - Chennai
4. M/s. AGC Networks Limited Chennai
5. M/s. AMD India Pvt Limited Bangalore
6. M/s. Ricoh India Limited Chennai
7. M/s. Interlace India Pvt Limited Chennai
8. M/s.WeP Solutions Limited Chennai
9. M/s. The Zigma Technologies India (P) Limited - Chennai
10. M/s. JR Communications & Power Controls Pvt Limited - Tiruchirappalli
11. M/s.CDAC Center for Development of Advanced Computing Chennai
12. M/s. Consul Consolidated Pvt. Limited Chennai

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NCB No. TNUDP/ Phase III / ELCOT / CMA/ITC/1233/2011/NCB / Computers and Peripherals / 2013-14

13. M/s. Dell Inida Pvt Limited

14. M/s. Uniline Energy System Pvt Limited Chennai
15. M/s. R.K. Tech India Pvt Limited- Chennai
16. M/s. Novateur Electrical and Digital Systems (P) Limited Chennai
17. M/s.
Net
Expert

Technologies

Opening Remarks
The General Manager (ELCOT), Electronics Corporation of Tamil Nadu Limited, Chennai, Tamil Nadu had conducted the Pre-Bid
meeting. At the outset the General Manager (ELCOT) welcomed everybody attending the Pre-Bid meeting for the NCB No. TNUDP/ Phase
III / ELCOT / CMA/ITC/1233/2011/NCB / Computers and Peripherals / 2013-14 for Procurement of Computers and Peripherals. A
brief status about the project was presented before the audience.
The members representing the bidders were asked to furnish their queries in written format so that the replies to the same can be
provided by the Purchaser. The members representing the bidders submitted their queries in written format. The meeting ended with a vote
of thanks to the chair.
Replies to the queries are presented in Table 1 and Amendment / Addendum to the bid document in Table 2 and they become part of
the tender document.
Managing Director
Electronics Corporation of Tamil Nadu Limited

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NCB No. TNUDP/ Phase III / ELCOT / CMA/ITC/1233/2011/NCB / Computers and Peripherals / 2013-14

Table 1- Replies to Queries Raised during the pre-bid meeting

Clause No. of
S.No
Existing Clause
ITB/GCC/SCC/Forms

Page No. 52, Tender

Item Sl.no.6 , Price
Schedule

Supply and Installation

of 10 KVA UPS system
Three phase input,
Three phase output with
2 hours Back up

Gist of the Query

Response

Supply and Installation of 10

KVA UPS system Three
phase input, Three phase output with 2 hours Back up
where as in page no.131
Sl.no.6 10KVA UPS SpeSingle Phase Output cification page no.133 Parameter output asked for 230KVA AC Single phase Please
clarify whether we have to
quote for 3 phase output or
single phase output

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Reference to Sl.No. of
Amendment/Addendum (Table 2)
wherever applicable

Please refer the below

Addendum - Table (2)
Slno. 1

NCB No. TNUDP/ Phase III / ELCOT / CMA/ITC/1233/2011/NCB / Computers and Peripherals / 2013-14

Clause No. of
S.No
Existing Clause
ITB/GCC/SCC/Forms

Gist of the Query

Response

Reference to Sl.No. of
Amendment/Addendum (Table 2)
wherever applicable

Certification details are

already available in the
page 135 against the Isolation Transformer colPage No. 79, 3 TechIn 5KVA UPS, Certification oumn. However, It is cornical Specifications,
Please refer the below
Item no.6, Specification issued in the last 3years but rected and included as beItem Sl.no. 6 Detailed
Addendum - Table (2)
for 10KVA
not mentioned for 10KVA low:
Certification:
Specification Annexure
Slno. 2
UPS page no.135.
SAMEER/ETDC/ERTL/N
- II
ABL/ Certification Mandatory for this specification (issued within last 3
years)

Page no.61, Item no 12,

Price Schedule: Annual
Maintenance Repair
Qty 141
charges after warranty
period for 4th year

Locations under RDMAs :

CAMC for UPS Quantity
7 Locations under Corpormentioned 141 numbers how
ations:9Locations under
it has been arrived?
Grade wise:125

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NCB No. TNUDP/ Phase III / ELCOT / CMA/ITC/1233/2011/NCB / Computers and Peripherals / 2013-14

Clause No. of
S.No
Existing Clause
ITB/GCC/SCC/Forms

Page no.137, Technical

Specifications, Item
Sl.no. 7 Detailed Specification Annexure
II

Page no.129, 1.Specification for

Desktop(Processor)

Specification for 5KVA

UPS Battery (Secondary
Source) Sealed maintenance free (SMF) type
and no.of batteries shall
be suitably selected for
a backup time of 30
minutes minimum at
3500W resistive Load or
5.0 KVA load with
0.7PF. The details are to
be specified by the tenderer along with the
make of the battery.
Specification for
Desktop : Intel 3rd Generation Core i5 or more
3470 @ 3.2GHz with
Windows 7
Professional

with Recovery Media

and license and Anti Virus with one year license

Gist of the Query

Response

Reference to Sl.No. of
Amendment/Addendum (Table 2)
wherever applicable

Backup time mentioned as

30 minutes in the technical UPS are to be supplied
bid where as it is 2hours in with 2hours backup only.
the price bid. Please clarify?

We would request you to in- Revised Specification for Please refer the below
clude AMD specification in Desktop
and
Laptop Addendum - Table (2)
the RFP to enable healthy changed and please refere Slno. 3 & 4
competition
and
ensure
CMA is getting right technology at right price.

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NCB No. TNUDP/ Phase III / ELCOT / CMA/ITC/1233/2011/NCB / Computers and Peripherals / 2013-14

Clause No. of
S.No
Existing Clause
ITB/GCC/SCC/Forms

Gist of the Query

Response

Current Processor Specification: Intel 3rd Generation

Core i5 or more 3470 @3.2
GHz Processor.
Recommended Processor
Specification
Intel 3rd Generation Core i5
or more 3470 @3.2 GHz
Processor / AMD A10 5800
Processor @ 3.8 Ghz.
Recommended Processor
Specification
X 86-64 Bit Quad Core Processor with minimum 3.2
Ghz with 4MB Cache with
Intel / AMD.
Section III - Evaluation The Bidders, who are Please reduce the turnover 10 No change
and Qualification Crialso the manufacturers, Crores
teria 3. Post Qualifica- should have average antion Requirements (ITB nual sales turnover of
38.2) A. Manufacturer minimum INR 250 MilBidders a)
lion (Rupees twenty five
Crores) for the last three
financial years. (2010-

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Reference to Sl.No. of
Amendment/Addendum (Table 2)
wherever applicable

NCB No. TNUDP/ Phase III / ELCOT / CMA/ITC/1233/2011/NCB / Computers and Peripherals / 2013-14

Clause No. of
S.No
Existing Clause
ITB/GCC/SCC/Forms

Gist of the Query

Response

Reference to Sl.No. of
Amendment/Addendum (Table 2)
wherever applicable

11, 2011-12, 2012-13)

Page no.139 Item 7,

Specification for UPS
5KVA

Certification:
SAMEER / ETDC /
ERTL / NABL Certifica- Current year certificate action Mandatory for this
cepted?
specification ( issued
within last 3years)

It is clarified that the year

of the certificate shall be
during the any of the following year 2010-11, or
2011-12 or 2012-13 or
2013-14 i.e. latest after
31.3.2013.

Page no.136 , Item

No.7, Technical Specification for 5KVA
UPS

Backup time 2hours on

full load.

Minimum VAH guaranteed for 2hours backup

time : 12000 VAH

Minimum VAH not mentioned.

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Please refer the below

Addendum - Table (2)
Slno. 6

NCB No. TNUDP/ Phase III / ELCOT / CMA/ITC/1233/2011/NCB / Computers and Peripherals / 2013-14

Clause No. of
S.No
Existing Clause
ITB/GCC/SCC/Forms

Section I . Instruction
to Bidders , 21 Bid Security

Gist of the Query

Response

21.2) a) at the bidders

option, be in the form of
either a certified check , For EMD we can give NSIC
demand draft , letter of Certificate and SSI Certific- No Change
credit, or a bank guaran- ate
tee from a Nationalized /
Scheduled Bank in India

Addendum -0 1
Table 2-Amendment / Addendum to Bidding Document

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Reference to Sl.No. of
Amendment/Addendum (Table 2)
wherever applicable

NCB No. TNUDP/ Phase III / ELCOT / CMA/ITC/1233/2011/NCB / Computers and Peripherals / 2013-14

S.
No

Section, Clause / Para

Description
& Page No
Part 1, Bidding Procedures, Section - IV,
1 Bidding forms , Price
Price Schedule
Schedule , Page No.
52, Item Sl.no.6
Part -2 , Section - VI Schedule of Requirements , Sl.No. 3 Technical Specifications , Page No.79,
2
Certification
Item Sl.no. 6 Detailed
Specification Annexure - II , Page No.
131 , Specification for
UPS 10KVA

Existing

Amendment / Addendum to the existing clause

Supply and Installation of 10

KVA UPS system Three
phase input, Three phase output with 2 hours Back up

Supply and Installation of 10 KVA UPS system

Three phase input Single Phase Output,with 2
hours Back up

Nil

Certification: SAMEER/ETDC/ERTL/NABL/ Certification Mandatory for this specification (issued

within last 3 years)

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NCB No. TNUDP/ Phase III / ELCOT / CMA/ITC/1233/2011/NCB / Computers and Peripherals / 2013-14

S.
No

Section, Clause / Para

& Page No

Part 2 , Supply Requirement , Section VI , Sl.No.3 , Technical

Specifications , Page
79, Item No. 1 ,
Desktop Computer Annexure - II , Page No.
129, Sl.No. 1

Description

Technical Specification
for Desktop Computers
with 3years Warranty + 2
years AMC

Existing

Desktop Computer - Intel 3rd

Generation Core i5 or more
-3470 @ 3.2GHz with Windows 7 Professional with Recovery Media and license and
Anti Virus with one year license. - Intel 3rd Generation
Core i5-3470 @ 3.2GHz, Intel
H61 Chipset Motherboard, 2
GB DDR3 SDRAM @ 1600
MHz, 500 GB SATA HDD,
18.5 Wide TFT/LCD Monitor
Resolution 1366 X 768, DVD
Writer, Integrated Graphics, 2
PCI and 1 PCI Express
X16,10/100/1000 Mbps Network card with remote booting
facility & 6 USB Port (2 in
Front), 1 Parallel Port & 2 PS
2 Port or 2 additional USB
ports, USB / PS2 - Membrane
Keyboard, Optical
Mouse,
One pair of external speaker.
Mini Tower type / Desktop
Systems with preloaded Windows 7 Professional with Recovery Media and license and

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Amendment / Addendum to the existing clause

Desktop : Intel 4th Generation Core i5 - 4670T
(6M or more cache) or better
Windows 8 Professional downgraded to Win 7 Professional with Recovery Media and license
Anti-Virus with 3 year license And 2 years AMC
Latest Chipset
8 GB DDR3 SDRAM upgradable to 32 GB @
1600 MHz,
500 GB SATA HDD @ 7200 RPM or better
20 Wide LED Monitor Resolution 1600 X 900 or
Better,
DVD Writer, Integrated Graphics, 2 PCI and 1 PCI
Express X16,
10/100/1000 Mbps Network card with remote booting facility
6 USB Port (2 in Front), 1 Parallel Port & HDMI
Port
Membrane Keyboard, Optical Mouse,
Mini /Micro Tower type / Desktop Systems
Power Management Screen Blanking, Hard disk
and system idle mode in power on, setup password,
power supply SMPS surge protected.
Recovery Media and license

NCB No. TNUDP/ Phase III / ELCOT / CMA/ITC/1233/2011/NCB / Computers and Peripherals / 2013-14

S.
No

Section, Clause / Para

& Page No

Part 2 , Supply Requirement , Section VI , Sl.No.3 , Technical

Specifications , Page
79, Item No. 2 ,
Laptopo Computer
Notebook - Annexure II , Page No. 129,
Sl.No. 1

Description

Existing

Technical Specification
for Laptop Computers
Notebook with 3years
Warranty + 2 years AMC

Laptop with Core i5 Processor,

14 inch Display with Preloaded Windows 7 Prof. and
Anti Virus for 1 year - Intel
Core i5 or more 2410M @
2.3GHZ, 4 GB DDR3 RAM 1333GHz, Intel HM 67 Chipset, 14 inch WXGA Display
with 1280 X 768 resolution,
500 GB SATA HDD, DVD
RW Multi burner, Graphics
Media Accelerator with HD
graphics, I/O ports, 4 USB,
VGA, S-Video/HDMI, headphone, Speaker out, RJ-45, AC
Power, Card Slot, Display
Card Slot, 10/100/1000 Standard Ethernet LAN Wireless Inbuilt Camera, Bluetooth,
Power Cable, Interface Cable,
Power Adapter and charger,
User manual, carry case with
preloaded windows 7 prof. and
Anti Virus for 1 year.

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Amendment / Addendum to the existing clause

Laptop
:
Intel 4th Generation Core i5 - 4670T (6M or more
cache)
or
better
Windows 8 Professional downgraded to Win 7 Professional with Recovery Media and license
Anti-Virus with 3 year license And 2 years AMC
Latest
Chipset
8 GB DDR3 SDRAM upgradable to 32 GB @
1600
MHz,
500 GB SATA HDD @ 7200 RPM or better
13.3 / 14 Wide LED Monitor Resolution 1600 X
900
or
Better,
802.11 b/g/n/n+ Wi Fi connectivity, Integrated
Bluetooth
3.0
DVD
Writer,
Integrated
Graphics,
10/100/1000 Mbps Network card with remote booting
facility
3
USB
Port
&
1
HDMI
Port
VGA, MIC In, Speaker Out, AC Power, Keyboard,
Multi
touch
Track
pad
Power Management Screen Blanking, Hard disk
and system idle mode in power on, setup password,
Battery Life OEM certified at least 4 hour with
normal
operation.
Recovery
Media
and
license

NCB No. TNUDP/ Phase III / ELCOT / CMA/ITC/1233/2011/NCB / Computers and Peripherals / 2013-14

S.
No

Section, Clause / Para

& Page No

Description

Existing

Amendment / Addendum to the existing clause

Weight Laptop only weight less than 2.8kg

Inbuilt Camera, Power Cable, Interface Cable,

Part 2 - Supply Requirements - Section

VI - Schedule of Requirements - Sl.No.1
List of Goods and Delivery Schedule, Page
No. 76, Item slno. 48

I/O Outlet switch with

SMB

Existing Qty: 70

Revised Qty : 175

Part 2 - Supply Requirements - Section

VI- Schedule of Requirements - Sl.No.3,
Technical Specifications Page No.79, Item
Sl.No.9 UPS 5 KVA
with 3 years Warranty
+ 2 years AMC

Minimum VAH guaranteed for 2hours backup

time

Existing : Not mentioned.

Minimum VAH guaranteed for 2hours backup

time : 12000 VAH

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NCB No. TNUDP/ Phase III / ELCOT / CMA/ITC/1233/2011/NCB / Computers and Peripherals / 2013-14

S.
No

Section, Clause / Para

& Page No

Description

Existing

Amendment / Addendum to the existing clause

Section II Bidding
Data Sheet (D) Submission and Opening
of Bids ITB 24.1

ITB 24.1 Last date for

submission

Existing due date and Time:

04.10.2013 upto 03.00 pm

Revised due date : 11.10.2013 upto 3.00pm

Section II Bidding
Data Sheet (D) Submission and Opening
of Bids ITB 27.1

ITB 27.1 Bid opening

date

Existing Bid opening date and

Time 04.10.2013 at 03.30 pm

Revised Bid opening date and Time: 11.10.2013

at 03.30 pm

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