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SAP-TO BE Process
Internal Order

New Allenberry Works


CO 003 NAW
Controlling

Version 1.0
28.09.2006

STATEMENT OF CONFIDENTIALITY / DISCLAIMER


This document is the property of Caritor, Inc. No part of this
document shall be reproduced, stored in a retrieval system,
or transmitted by any means, electronic, mechanical,

Table of Contents

Table of Contents
1

Internal Order Accounting......................................................................................................................3


AS IS Process.........................................................................................................................................................3

Core to Be Process.................................................................................................................................4
General Explanation...............................................................................................................................................4
Order Creation/Order Budgeting/Settlement of Orders..........................................................................................4
Changes to Existing Organization..........................................................................................................................5
Description of Improvements and Key Metrics.......................................................................................................5
Notes on Further Improvements.............................................................................................................................5
Functional Deficit and Method to Remove That......................................................................................................5
Interface Requirement............................................................................................................................................5
System Configuration Considerations....................................................................................................................5
File Conversion Considerations..............................................................................................................................5
Any reports required related to current business process......................................................................................5
Any document/output would be printed for this business process..........................................................................6
Authorization Considerations..................................................................................................................................6
End User Training Requirements............................................................................................................................6

SAP Standard Reports............................................................................................................................7

Custom Developments...........................................................................................................................8

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SAP-TO BE Process

1 Internal Order Accounting


TO-BE Document
For SAP R/3 Implementation at New Allenberry Works.

Sr. No of TO BE document

CO-003

Ref. Sr. No. Of AS-IS document

N/A

Name of Business Process:

Internal Order Accounting

Module: CO (Controlling)

Sub module: Internal Order Accounting

Version no of document: 1.0

Date: 28.09.2006

Version Management This Document is subject to change control. Every change of the document has to Undergo change
control procedure and has to be registered in the following table
Version

Change

Prepared By

Date

AS IS Process
There is no AS-IS process existing for Internal Order Accounting.

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SAP-TO BE Process

2 Core to Be Process
List of Business Processes

Order Creation
Order Budgeting
Settlement of Orders

General Explanation
An Internal Order is an extremely flexible CO tool that can be used for a wide variety of purposes to track costs within
a controlling area. Internal orders provide capabilities for planning, monitoring, and allocation of costs.

Order Creation/Order Budgeting/Settlement of Orders


Internal order needs to be created for the following scenarios: Marketing & Advertising
The costs incurred for specific marketing and advertising campaigns will be collected and analyzed under Internal
Orders. The order type used for such expenses is ZMKT. Budgetary control is activated for this order type. The costs
for these kinds of expenses will be planned against the order. The actual cost is incurred in FI Module are booked
against the Internal Order. When the actual costs exceed the planned costs, a warning message and sap-mail is
generated to the person nominated. The actual costs versus the planned costs can be analyzed on the Internal
Order. These costs are ultimately settled to the marketing cost center.

Special Projects
For monitoring the cost of any special project and controlling it against the budget, Internal Order functionality will be
used. An order type ZPRO will be created to capture the costs and ultimately the costs will be settled to the main
cost center which is driving this project.
Separate Order Types have been created for each case of Internal Orders and budgetary control has been activated
only for Marketing and Asset Capitalization Internal Orders.
Types of order and number range
ZMKT Marketing & Advertising 700000 - 709999
ZPRO Special Project 710000-719999

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SAP-TO BE Process

Budgeting Control
Budget profile will be activated in the background on the usage of one percent of the budget created for the internal
order. The message control will be set to Warning & SAP mail to the concerned user on usage of 90% or absolute
variance of 1.00 percent.
Settlement of Internal Order
Valid Receivers for settlement from Internal orders will be GL Account, Cost Center, Order, Fixed Asset, Profit
Segment and Order Item.

Further Notes

Changes to Existing Organization


NA

Description of Improvements and Key Metrics


Internal Order accounting will provide another cost bucket below cost center which can give cost visibility for a
specific project.

Notes on Further Improvements


NA

Functional Deficit and Method to Remove That


NA

Interface Requirement
NA

System Configuration Considerations


NA

File Conversion Considerations


NA

Any reports required related to current business process


NA

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SAP-TO BE Process
Any document/output would be printed for this business process
Authorization Considerations
Detailed Authorization matrix will be defined for all users in the common file for all modules.
The high level Authorization requirements are as below.
Business Roles

Number of Users

Business Manager

Operations Manager

Transaction Owners

End User Training Requirements

Business User Segments

Number of Users

Type of Transaction

Geographical Location

Business Manager

Display, Reports

Faridabad

Operations Manager

Change, Display, Reports

Faridabad

Transaction Owners

Create, Display, Reports

Faridabad

Sign-off (Approval) for this document:


Name of Team members:

Organization / Bus. Unit

Raman Arora / Vinod Atmakuri

Caritor Inc

Vishal Sharma

NAW

Balbir Khanna

NAW

Caritor

Confidential

Signature

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SAP-TO BE Process

3 SAP Standard Reports

SAP Standard Reports


Sl No:

Report Description

Selection Criteria

Output

01

Internal Order Create, Change,


Display

Controlling Area

KOB1, 2, 3

02

Internal Order Group

Controlling Area

KOC4

03

Internal Order Report General

Controlling Area

S_ALR_87012993

04
05
06
07
08
09
10
11

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SAP-TO BE Process

4 Custom Developments

Print Requirements
Sl No:
1.0

Report Description

Selection Criteria

Output

NIL

2.0

Development Requirements
Sl No:
1.0

Report Description

Selection Criteria

Output

NIL

Report Requirements
Sl No:
1.

Report Description

Selection Criteria

Output

NIL

2.
3.

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