1)

2)
3)

What is a name is Excel? It can be the column/row reference name such as

G9 or G10:G13, a name such as "Rate" or "Sales", or it can be a named
formula, constant or array in memory.
The Name of cell G9 is G9
The Name of the cell range G10:G13 is G10:G13

4)

In Excel 2003, the last cell is named : IV65536. This means that you could
name cells names such as: ROA2000, IRR1999, or SEX1

5)

In Excel 2007, the last cell is named : XFD1048576. This means that there
are 3 letters for some columns. If you had names such as ROA2000,
IRR1999, or SEX1, they will automatically be updated when you Saves As
and use the new extension .xlsx or .xlsm to: _ROA2000, _IRR1999, or _SEX1.

6)

To name a cell or cell range something other than its column/row reference
name: Select Cell or Range, Click In Name Box, Type Name, Hit Enter. To see
the name, you can use the dropdown arrow next to the Name Box or you can
open Name Manager (2007) or Define Name (2003) with the keyboard
shortcut Ctrl + F3.

7)

Names can be used in formulas instead of cell references. This can make
some formulas easier to understand.
ROA2000
IRR1999
SEX1

Rate
Qrt 1
Qrt 2
Qrt 3
Qrt 4
Total
Projected Sales

1.05
5,000.00
6,500.00
6,000.00
12,000.00

1)

Names can be used to navigate to other parts of the workbook

2)

To name a cell/s: Select Cell or Range, Click In Name Box, Type Name,
Hit Enter.

3)

To Go To a named range, use the drop down arrow next to the Name
box to select range
Date
Sales
6/10/2008 178,743.00
6/11/2008 154,801.00
6/12/2008 259,147.00
6/13/2008 107,307.00
6/14/2008 106,253.00
6/15/2008 295,467.00
6/16/2008
66,435.00
6/17/2008 150,139.00
6/18/2008 202,019.00
6/19/2008
56,693.00
6/20/2008 261,409.00
6/21/2008 296,308.00

1)

Names can be used in formulas and functions to reduce the

amount we have to type in formulas.

2)

Names can be used in formulas and functions to reduce "range

reference errors" (highlighting the wrong cells).

3)

To name a cell/s: Select Cell or Range, Click In Name Box, Type

Name, Hit Enter.

4)
5)

A named range can be used to refer to the individual cells that

make up the range when you are in the same row as the named
range (both whole range or individual cells).
If you insert rows or columns, names will update.

6)

If you want to edit the named range and add an extra cell at the
bottom, open the Name Manager dialog box (2007) or the Define
Name dialog box (2003), with the keyboard shortcut Ctrl + F3.

7)

We can Paste Names by using the F3 keyboard short cut. You can
Paste Names in many places in Excel such as Formulas, Data
Validation, and more

Time for Oil

Changes

19
27
19
39
23
35
11
15
28
16
Average

Deviations
(X - Average)

Deviations
(X - Average)

1)

When you are looking at a range of data many times and you are typing
all your formulas in, it is efficient and fast to use short named ranges.

2)

To name a cell/s: Select Cell or Range, Click In Name Box, Type Name,
Hit Enter.
Scores

24.00
35.00
36.00
38.00
36.00
12.00
15.00
45.00
43.00
15.00
9.00
50.00
40.00
25.00
36.00
37.00
39.00
45.00
48.00
21.00
25.00
34.00
12.00
45.00
47.00
39.00
41.00
32.00
25.00
26.00
47.00
10.00
25.00
9.00
41.00
50.00
24.00
35.00
36.00
38.00
36.00

AVEARGE
SUM
MEDAIN
STDEVP

36.00
15.00
45.00
43.00
15.00
9.00
50.00
40.00
25.00
36.00
37.00
39.00
45.00
48.00
21.00
25.00
34.00
12.00
45.00
47.00
39.00
41.00
32.00
25.00
26.00
47.00
10.00
25.00
9.00
41.00
50.00
24.00
35.00
36.00
38.00
36.00
36.00
15.00
45.00
43.00
15.00
9.00
50.00
40.00
25.00
36.00
37.00
39.00

45.00
48.00
21.00
25.00
34.00
12.00
45.00
47.00
39.00
41.00
32.00
25.00
26.00
47.00
10.00
25.00
9.00
41.00
50.00

1)

When you will be looking at the range of data For Data

Validation, VLOOKUP function, Pivot Tables and COUNTIF
function, it is efficient to use a named range.

2)

To name a cell/s: Select Cell or Range, Click In Name Box, Type

Name, Hit Enter.

3)
4)

For Data Validation for a List from a different sheet, you must
use a name.

Car Type
Honda
Ford
Honda
Ford
Honda
Honda
Toyota
Honda
Chevy
Ford
Ford
Toyota
Ford

Car Type
Count

Customer
Sioux Green
Chin Ho
Shelia Winn
Loung Pham

Birthday
8/22/1963
7/9/1976
8/22/1965
8/12/1980

Customer
Birthday

1)
2)

The Keyboard shortcut for selecting whole table is Ctrl + * (number pad)
The Keyboard shortcut for "Create Name From Selection" is Ctrl + Shirt + F3

3)

The formula =COUNTIF(Addresses,"*"&C8&"*") will count items that contain whatever is in

cell C12. * is the wild card for 1 or more characters.

4)

The formula =COUNTIF(Addresses,E9&"????"&E8&"*") will count addresses in the 9000 block

of Birch. * is the wild card for 1 or more characters. ? Is the wildcard for 1 character.

5)

The formula =MID(B12,FIND(" ",B12,1)+1,LEN($C$8))=$C$8 can be used to apply

Conditional Formatting to apply format when the cell contains "Birch".

6)

The formula =AND(LEFT(B12,1)="9",MID(B12,6,1)="B") can be used to apply Conditional

Formatting to apply format when the cell contains an address on the 9000 block of Birch.
Count Addresses on:
Count is =
Addresses
2679 Maple Blvd
322 First St
5420 Second St
7689 Cutting Blvd
8340 First Ave
8605 Maple Ave
9426 Walnut Blvd
6289 Cutting St
845 Maple Blvd
6406 Walnut St
2525 Maple St
6969 Maple Ave
5345 Second St
2103 Birch Blvd
8581 First St
1280 Maple Ave
3732 Cutting St
8643 Second St
5759 Second St
698 Birch Blvd
9241 Highland Blvd
8124 First Blvd
9273 Walnut Ave
6939 Cutting Blvd
3350 Walnut St
2471 Cutting St
2773 Birch St
872 First Blvd
8170 Walnut Ave
6607 Walnut Blvd
2644 Walnut St

Birch

Count Addresses on:

And in 9000 block
Count is =

Birch
9

8759 Highland Ave

5375 Highland St
7713 First St
3563 Highland St
1164 Walnut St
9024 Maple Ave
6767 Maple Ave
584 Cutting Ave
1120 Highland St
4782 Walnut Blvd
4094 Second Ave
5926 First Blvd
5625 Cutting St
5193 Birch Blvd
3213 Highland Ave
864 Birch Ave
1778 Maple Ave
4600 Maple Ave
5088 First St
3842 Second Blvd
102 Maple Ave
1892 Second Blvd
8487 First Blvd
6927 Walnut St
461 Maple Ave
1362 Maple Blvd
2402 First Blvd
4355 Walnut St
5390 First St
2115 Second Blvd
6975 Second Blvd
8828 Walnut Ave
3051 Second Blvd
7156 Birch Ave
4808 Birch Ave
6969 Highland Ave
2766 Walnut Blvd
8764 First Ave
5650 Second Blvd
4343 Cutting Ave
9527 Second St
5396 Highland Blvd
7676 Walnut Ave
2093 Highland Blvd
3640 Cutting St
5532 Second Blvd
8533 Cutting Ave
4422 Walnut Blvd

7598 Birch Ave

3252 Walnut St
5025 Walnut Blvd
3019 First Ave
8927 Maple St
1438 First Ave
7179 Second Ave
6711 First St
1297 Maple St
3140 Highland Blvd
6595 First St
7052 Highland St
6528 Maple Blvd
1996 Birch St
2187 First St
151 Birch Ave
2946 Maple St
5381 Walnut St
4424 Walnut St
2742 First Ave
9001 Walnut Blvd
8949 Highland Ave
6831 First Ave
2175 Birch Ave
278 Highland Blvd
8715 Highland St
9681 Walnut St
6714 Birch Blvd
5249 Walnut Blvd
3819 Maple Blvd
6746 Cutting Blvd
1729 Cutting St
1821 Highland Ave
2046 Walnut Blvd
5324 Walnut St
683 Second Blvd
9260 Second Blvd
8436 Birch St
4823 Walnut Blvd
9517 First St
5760 Cutting St
9946 Maple Blvd
9230 First Ave
138 Birch St
4368 Cutting Blvd
4207 Cutting Ave
9606 Cutting St
3612 Walnut Ave

1407 First Ave

7315 First Ave
4179 Walnut Ave
901 Walnut Ave
6328 Second Ave
7394 Second St
6175 Maple Blvd
2848 Highland Blvd
6030 Highland Blvd
5503 Walnut Ave
7879 Cutting Blvd
8410 Second St
914 Maple Blvd
1937 First Ave
3210 Walnut St
6454 Highland Blvd
3715 First Blvd
219 Highland Ave
6447 Maple Blvd
1862 Second Blvd
4699 Birch Blvd
9782 First Ave
6729 Birch Ave
1200 Highland Blvd
3040 Walnut Ave
1581 Highland St
6761 Walnut St
3049 Walnut Blvd
4451 Highland Blvd
675 Second Ave
5132 Maple Blvd
9229 Maple Blvd
384 Walnut St
2476 Walnut Blvd
6404 First Ave
8500 Birch Blvd
6157 Cutting Blvd
5451 First Ave
9130 Second St
3326 Walnut Ave
3342 First Blvd
7056 First Blvd
2981 First Ave
1828 Highland Ave
5437 Maple Ave
7018 Cutting Blvd
3024 Highland Blvd
6972 Maple St

9081 Maple Blvd

5799 Birch Ave
8787 Second Blvd
2846 Birch St
7558 Second St
9754 Walnut Blvd
632 Birch Blvd
2935 Maple Blvd
8242 Birch Ave
3417 Maple Ave
1308 Cutting Ave
6266 Highland Blvd
8968 Highland Ave
4544 Second Blvd
2126 Highland Ave
1997 Highland Ave
6534 Highland Blvd
2241 Walnut Blvd
7420 Second St
8327 Cutting Ave
414 Maple Ave
2612 Second Blvd
8247 Second Ave
762 Maple St
6913 First Ave
9782 Birch Blvd
1198 Maple Ave
6298 Birch St
2301 Maple Blvd
2031 Cutting Blvd
2461 Cutting Blvd
2673 First Ave
8366 Cutting St
8427 Maple St
5603 Walnut St
7353 Second Blvd
3530 Walnut Blvd
4567 Highland St
3400 Second St
8170 Walnut Blvd
2396 Maple Blvd
7085 Birch St
8604 First Blvd
5920 Maple St
3480 Second Blvd
3308 Birch Ave
7301 Second St
2095 Maple Blvd

9630 Highland Ave

7528 First St
4016 Highland St
9308 First Ave
6119 Maple Blvd
2594 Second Blvd
9298 Cutting Ave
3343 Birch Blvd
4312 Maple Ave
3404 First Ave
6817 First Blvd
6852 Cutting St
5441 Birch Blvd
4944 First Blvd
7935 Cutting Blvd
2881 Maple Ave
8008 Maple Ave
9021 Birch Blvd
3274 Walnut Blvd
4097 First St
6057 Walnut Ave
2556 Highland Ave
1663 Maple Blvd
5676 Highland St
1778 Birch Blvd
8374 Second St
1585 Birch St
4590 Birch Ave
799 Second Ave
7313 Maple Ave
6326 Second Ave
7370 Cutting Blvd
7973 Maple Blvd
2152 Second Ave
9014 Walnut Blvd
4879 Second Ave
2143 Walnut Blvd
104 First St
2003 Birch Blvd
2155 Maple Blvd
3863 Second Ave
3945 Birch Ave
9153 First Ave
5028 Birch St
6315 Birch Blvd
1050 Walnut Ave
1914 Cutting St
6915 Cutting Ave

5176
9770
4896
6410
6870
7839
4993
9911

First Blvd
Birch Blvd
Walnut Ave
First Blvd
Maple Blvd
Highland Ave
First Ave
First Ave

mber pad)
+ Shirt + F3

ntain whatever is in

es in the 9000 block

for 1 character.

e used to apply
s "Birch".

apply Conditional
000 block of Birch.

36
0
0
0
0
0
0
0
0
0
0
0
0
0
1
0
0
0
0
0
1
0
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0
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3
0
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0
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0
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0
0
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0
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0
0
0
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0
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0
0
0
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0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0

1
0
0
0
0
0
0
0
0
0
0
0
0
1
0
1
0
0
0
0
0
0
0
1
0
0
0
1
0
0
0
0
0
0
0
0
0
1
0
0
0
0
0
1
0
0
0
0

0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0

0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
0
1
0
0
0
0
0
0
0
0
0
0
0
0
1
0
0
0
0
0
0
0
0
0
0
0
0

0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0

0
1
0
1
0
0
1
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
1
0
0
0
1
0
0

0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0

0
0
0
0
0
0
0
1
0
0
0
0
1
0
0
0
0
1
0
0
0
0
0
0
1
0
1
1
0
0
0
0
0
0
0
0
0
0
1
0
0
1
0
1
1
0
0
0

0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0

0
1
0
0
0
0
0
0

0
1
0
0
0
0
0
0

1)
2)

The Keyboard shortcut for selecting whole table is Ctrl + * (number pad)
The Keyboard shortcut for "Create Name From Selection" is Ctrl + Shirt + F3

3)

The space is an intersector operator that can be used in formulas. For example, the
formula, =Chevy Apr, will return Chevy cars sold in Apr.

4)
5)

A Data Validation Dropdown arrow can be added with the keyboard shortcut Alt + D + L
The Error #NULL! Means that there is no intersection

6)
7)

The INDIRECT function takes cell reference as "Text" and converts it to a cell reference
that can be used in a formula
The formula =INDIRECT(F13) INDIRECT(G12)

8)
9)
10)
11)
12)

Ctrl + F3 opens the name manager. The scope column shows if you have the same
names but on different sheets. Workbook means that the name can be used anywhere
in the workbook. A sheet tab name means that that name can be used on the sheet
with that name.

Apr
Chevy
Jan
Toyota
Chevy
Honda
Ford
Subaru
Saab
GM
Kia
Volkswagen

Chevy
Feb

4064
1992
812
3185
4617
3600
5594
4218
3637

Mar
5856
2268
5506
747
3033
1520
5444
4344
5304

Apr
2597
5089
1173
871
841
5480
4968
4459
2661

3737
4511
4776
4617
2555
4588
2631
3576
5458

number pad)
rl + Shirt + F3

. For example, the

Apr.

shortcut Alt + D + L
on

t to a cell reference

ou have the same

n be used anywhere
used on the sheet

Apr

May

Jun
4147
865
2797
598
805
5336
4227
3195
781

2219
814
5289
3967
2281
2588
4247
4167
1260

1)
2)
3)

By Default, named Ranges are Absolute. You can edit named

ranges and create Relative Cell reference names and Mixed Cell
Reference Names
To Edit or create names in the Name Manager (2007) or Define
Names (2003), use the keyboard shortcut Ctrl + F3.

Sales
Jan

Feb
4180
2246
661
3592
5726
5902
2320
3793
3206

Mar
3481
3442
2384
5702
5198
2601
1639
832
4460

Apr
5758
3123
3242
4236
4780
1703
3718
3290
3923

May
2686
4149
2155
1442
1852
1694
1589
1540
4181

4911
700
2546
5551
5684
5161
4277
1366
5942

1)
2)

To Edit or create names in the Name Manager (2007) or Define

Names (2003), use the keyboard shortcut Ctrl + F3.
You can create formulas as names.

3)

The formula name: =OFFSET('NT(9)'!$B$13,0,0,COUNTA('NT(9)'!

$B$13:$B$21),1) will define a dynamic range.

4)

For 2007, the formula name:

=RANDBETWEEN(5000,10000)+ROUND(RAND(),2) will randomly
generate numbers between 50,000.00 and 100,000.99

5)

For 2003, the formula name: =50000+ROUND(RAND()*50000,2)

will randomly generate numbers between 50,000 and 100,000

6)
7)
8)
9)
10)

The Formula name: =.092 will store the constant number .092.

Departments
Accounting
Operations
Marketing
Finance

Random Sales

Tax

1)

To Edit or create names in the Name Manager (2007) or Define Names

(2003), use the keyboard shortcut Ctrl + F3.

2)

Names can be used to store a table in memory, or it is called an Array,

such as {"Pro1",10;"Pro2",12;"Prod3",16;"Prod4",22}

3)
4)

Syntax for arrays: {}, curly brackets, contain the array. ,, commas,
mean column. ;, semi-colons mean rows. " ", double quotes must
enclose text.
Such named arrays can be used in functions such as VLOOKUP
Product
Pro3
Price

Product
Pro3
Price
16

Pro1
Pro2
Pro3
Pro4

10
12
16
22

1)
2)
3)
4)
5)
6)
7)
8)
9)
10)

To Edit or create names in the Name Manager (2007) or Define Names (2003), use the
keyboard shortcut Ctrl + F3.
You can create relative formulas that work in any sheet with three steps
Step 1: create a formula like: ='NT(11.1)'!$C$13/'NT(11.1)'!$C$12-1
Step 2: Remove the dollar signs: ='NT(11.1)'!C13/'NT(11.1)'!C12-1
Step 2: Remove the dollar signs: =!C13/!C12-1

Wage Before Raise

Wage After Raise
% change
Stock Price 2002
Stock Price 2003
% change
Grade Point Average 2002
Grade Point Average 2003
% change

$ 15.00
$ 20.00

Check
0.333333

$ 59.52
$ 41.75
-0.298555
2.95
3.25
0.101695

mes (2003), use the

h three steps
1)'!$C$12-1
1.1)'!C12-1
1

Sales 2007
Sales 2008
% change
Traffic 2007
Traffic 2008
% change
Time per Unit begin Month
Time per Unit end Month
% change

51,589,625.00
56,090,614.00

Check
0.087246

30,525,900.00
31,051,500.00
0.017218
8.25 hours
8.02 hours
-0.027879

1)

The Apply Name feature can apply names to formulas that use the
same range. This is good when you create formulas without names,
but subsequently create names and want to add them to your
formulas

2)

Excel 2007: Apply Names in the Define Name dropdown arrow in the
Defined Names Group on the Formula Ribbon.

3)

Excel 2007: Apply Names can be found in the Insert menu, Names,
Apply Names

4)
5)

Don't Forget the F2 key when you are in create formula mode: it will
toggle between Enter, Edit and Point mode.
Enter mode means that arrow keys will put formula in cell.

6)

Point mode means that the arrow keys can put cell references into
your formula (each arrow tap moves the cell reference

7)

Edit mode means that the arrow keys will move the cursor through
the formula.

Birds Sited
Eagle
Day
Day
Day
Day
Day

1
2
3
4
5

Hawk
6
2
8
7
4

Total Birds

F2 Key

Falcon
2
6
8
8
8

15
9
7
5
1
7
6
2
8
7
4

2
6
8
8
8

9
7
5
1
7

1)

The Excel 2007 Table Feature has built in names that are called
"Table Nomenclature". These names are dynamic and will update as
new records are added.

2)

Formula, Pivot Tables, and Charts all update automatically when

Excel 2007 Tables are used.
Date
Jan
Jan
Feb
Feb
Feb

Sales
1000
1500
2000
2120
2500

SalesRep
Joe
Fran
Joe
Fran
Chin

1)

To paste a list of all names, hit the F3 key and then Paste List

Chart of Accounts
No.

Name

100
115
150
155
200
250
300
310
500
600
610
620
630
655
700

Cash
Accounts Receivable
Equipment
Accumulated Depreciation, Equipment
Accounts Payable
Notes Payable
Capital, Your Name
Drawing, Your Name
COGS
Rent Expense
Advertising Expense
Supplies Expense
Insurance Expense
Depreciation Expense, Equipment
Machine Maintenance Expense