Select a Function to learn:

Basic Formulas:

Count Formulas:

MUTIPLICATION
SUBTRACTION
DIVISION

COUNT
COUNTA
COUNTIF

AVERAGE
MAXIMUM
MINIMUM
INT

SUM (Adding) Formulas

SUM
SUMIF

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IF Formulas

IF
NESTED IF

CLICK ABOVE
LOOKUP Formulas

LOOKUP
HLOOKUP
VLOOKUP

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Or you can type the Function you want

Click 'OK' when you are finished

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MULTIPLICATION
Used to multiply all the numbers in a
range of cells.

2
5

10
=H11*H12

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SUBTRACTION
Used to take numbers away from
each other.

50
10

40
=H11-H12

H11-H12

10
50

-40
=H11-H12
Be careful about negative results

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DIVISION
Divides numbers in a range of cells.

50
10

5
=H11/H12

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MAXIMUM
Used to find the HIGHEST number in a
set of values

1
2
3
4
5
10
7
8
9

10
=MAX(H4:H12)

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MINIMUM
Used to find the LOWEST number in a
set of values.

1
2
3
4
5
10
7
8
9

1
=MIN(H4:H12)

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AVERAGE
Returns the AVERAGE of a set of numbers.

1
1
3
4
5
9
6
8
8

5
=AVERAGE(H4:H12)

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INT
Removes decimals from numbers or calculation results
6.1
5.7

5.7

34

=INT(D12)

=INT(H4*H12)

lculation results

T(H4*H12)

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SUM
Used to ADD all of the numbers
in a range of values

1
2
3
4
5
6
7
8
9

1
2
3
4
5
6
7
8
9

45

45

=SUM(F4:F12)

=I4+I5+I6+I7+I8+I9+I10+I

5+I6+I7+I8+I9+I10+I11+I12

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COUNT
Used to count the amount of cells that
contain numbers
(cells containing words are not included)

1
2
3
4
5
6
p
8
9

<<< This letter will not be counted

8
=COUNT(H4:H12)

<<< This letter will not be counted

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COUNTA

MARCH
APRIL
MAY
JUNE

Used to count the amount of cells that

contain numbers OR text
(empty cells are not included)

AUGUST
SEPTEMBER
OCTOBER
NOVEMBER

8
=COUNTA(H4:H12)

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COUNTIF
Used to count the number of cells that
contain particular data
(in this example we are counting the
number of times "June" appears)

MARCH
APRIL
MAY
JUNE
JUNE
AUGUST
SEPTEMBER
OCTOBER
NOVEMBER

=COUNTIF(G4:G12,"June")

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SUMIF
Used to ADD together numbers that meet
criteria that you set
(in this example we are adding all numbers
that are next to the letter "D")

D
B
C
D
E
D
G
H
I

1
2
3
4
5
6
7
8
9

11
=SUMIF(H4:H12,"D",I4:I12)

H4:H12,"D",I4:I12)

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IF
Used to produce ONE OF TWO OUTCOMES
based on an IF QUESTION
(tested cells can contain numbers or text)
Use speech marks for letters or words

DISCOUNT?
Yes

You get a discount

=IF(D10="Yes","You get a discou

AGE
18

You are old enough to drive

=IF(L12>=17,"You are old enou

t a discount

es","You get a discount", "You do not get a discount")

enough to drive

7,"You are old enough to drive", "You are not old enough to drive")

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NESTED IF
Used where you have THREE OR MORE POSSIBLE
OUTCOMES based on an IF QUESTION
(multiple IF functions nested together)

Example:
Football games have ONE o
1) Home win
2) Away win
3) Draw

HOME TEAM G

=IF(H7>J7,"Home wi

ple:
all games have ONE of THREE possible outcomes:
Home win
Away win
Draw
HOME TEAM GOALS

AWAY TEAM GOALS

RESULT: Draw

F(H7>J7,"Home win", IF(H7<J7,"Away win", "Draw"))

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HLOOKUP
Used to LOOK UP data that is stored in ROWS
The "H" in HLOOKUP stands for "Horizontal"

Item
Stock No
Price

Monitor
4
87.99

Speakers
11
17.99

Keyboard

Price of a Keyboard: 87.99

=HLOOKUP(G6,F6:I8, 3, FALSE)

8
4.95

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VLOOKUP
Used to LOOK UP data that is stored in COLUMNS
The "V" in VLOOKUP stands for "Vertical"

Item
Monitor
Speakers
Keyboard
Mouse
Motherboard
Hard Drive
Flash Memory
Laptop
DVD ROM

Stock No
5
14
32
23
18
6
45
4
9

Stock No of Laptops:

Price
78.00
12.99
4.95
19.95
70.00
65.00
12.00
299.00
9.99

=VLOOKUP(H11,H3:J12,2,FALSE)